JOIMAN: Joint Programmes Challenges and opportunities

based on presentations of JOIMAN final conference inVilnius, October 29, 2010

Raimonda Markeviciene,UNICA 11th Meeting of UNICA Bologna lab coordinators

Vilnius, December 2/3, 2010

JOIMAN - Joint Degree Management and Administration Network: tackling current issues

and facing future challenges

Students’ administration; Finances,

QA

Joint PhD; Joint programmes with non EU

higher education institutions

Why a network on JP management?

Realities faced by HEIs:• Erasmus Mundus

programme and its philosophy of consortia and interaction

• Institutional policies• Cooperation and mobility in

EHEA• Increased attractiveness• Labor market ?

Problems faced by HEIs:• Student enrolment• Certification of JP students’ career• Harmonization of tuition fees• Award of joint diploma• Joint administration of students• Sustainability of the programme• Respect of international and

national QA rules and harmonise consortium quality standards

Joiman objectives

Network in a nutshell Partnership:15 European

universities3 EM NCP

Plan:1st year – collection and analysis of data on JP in

Europe – 2 online questionnaires, study visits and interviews collection of JP agreement samples

2nd year – Joint PhD; JP with non-EU countries - self-evaluation, study visits and interviews

OutputsGood practice report on JP managementAnnexes: Cooperation agreement template, Glossary, example of guidelines,

national legislations on tuition feesReport on JP at Doctoral levelReport on JP with non-EU institutionsThematic papers and international seminars

Applicability of results:They allow: mapping the process of JP management; Anticipating problems in the implementation phase; Using good practices; Adapting existing tools (e.g. cooperation agreement); Analyzing trends and models; Understanding the reasons for success and failure; Drafting new institutional strategies.

Crossing all the t’s

Statistical data

Questionnaire on institutional policies and strategies for JP:

36 institutions from 19 countries, covering:

28 JPs at bachelor level, 154 JPs at master level, and 59 JPs at doctorate level

Questionnaire on JP management:

89 valid questionnaires received, from 45 institutions, covering 75 JPs, among which:

34 EMMC and 55 not EMMC.

JOIMAN findings and recommendations

The most frequent/popular JP models

Analysis of implementation directs development phase

Students’ administration timeline Transversal processes

IMPLEMENTATION PHASE

Application

Teaching

Enrolment

Admission

Selection

Mobility

Welcoming

Dissertation

Diploma and DS

Selection round for non EU

Communication of results

Visa procedures

Welcoming services

Enrolment procedures

Language training

Cultural integration

Tutoring of the mobility

Welcoming services

Academic Tutoring

Cultural integration

Joint jury

Promotion

Receipt of application

Selection round for EU

Preparation to the mobility

Transfer of students’ career

Transfer of student’s’ career

Academic Tutoring

Joint signature or request of multiple diplomas

QUALITY

ASSURANCE

MEASURES

FINANCIAL

MANAGEMENT

Quality in the application phase: transparency

Sharing of the budgetQuality of the selection

Quality management tools

Evaluation of teaching

Evaluation of services

Ex post evaluation: student’s career

Ex – post evaluation: feedback from the labour market

Overall evaluation of the programme

Management and distribution of fees

Management of scholarships

Reserves for sustainability

Accounting / reporting

Role of administration

Apply rules

Know rules

Adapt rules

Joint programme

JOIMAN findings and recommendations

Develop a strategic policy on JPs at institutional level; The importance of the selection of partners; Verification of national legislation and educational systems; Ensuring institutional commitment; Involvement of stakeholders; Establishing cooperation with external services or institutions;

Creating a budget of the programme and calculating costs Develop a framework to sustain the JP in the long term; Setting up a quality assurance system; Setting up specific services in support to mobility; Division of roles within the partnership; Negotiations on procedures; Develop a good, comprehensive cooperation agreement.

JP and JD in LithuaniaDE JUREMinisterial decree of

December 31 , 2009:• Allows JP• Allows JD or double degree• For JP minimum 30 ECTS

credits have to be earned at partner institution (dictates model and number of partners)

DE FACTO Diploma regulations concern only

national diploma (Diploma has to be agreed on with ministry, document protection centre and language committee

DS – insistent request for the Lithuanian language undermines partnership interests.

Recognition of qualifications – QA centre and Ministry

Accreditation of the programme – only regulations for national programmes

Thank you for your attention!

JOIMAN web site: www.joiman.eu