joint forest service/licensee working group esf b c forest service m f
TRANSCRIPT
Joint Forest Service/Licensee Joint Forest Service/Licensee Working GroupWorking Group
ESF B C Forest Service
M F
Purpose of Joint Purpose of Joint Working Group Working Group
MeetingMeeting Formation of joint licensee working
group , a forum for discussing the building of ESF into business processes
Deliver key messages and a better understanding of ESF
Roles and responsibilities of District key contact for licensees
Long–term role of working group
District/Licensees Working group set District/Licensees Working group set upup
Structure — District e-FM Group and selection of Licensee District Contact person:
Include staff that is doing work on any of the business applications in the district. Remember all of the systems that we have are inter‑related at some point
Select a chair for the group (could also be the district contact)
Select the District Contact.
Initial TasksInitial Tasks Form e-FM Group — Chair and/or District
Contact Complete ESF integration business
mapping for All CP and RP processes
e-FMGroup(2-5)
Tenures and Engineering
LIM/GIS
Stewardship
Corporate
Services
C & E
Initial TasksInitial Tasks Present learning’s from ESF Workshop at an
all Staff Meeting Send out invitation to Licensees, including
Woodlot, CFL, BCTS and Consultants regarding the formation of the joint working group
Set a meeting date and time before June 1 - suggest no more than a half day meeting
e-FMGroup Licensees
Joint Licensee Working Group
Topics to be discussedTopics to be discussed Have you heard about ESF and the
extension? Is your company ready to submit
electronically after June 1? Do you have a BCeID for your company ? Do you know who your Profile Manager is ? Do you know the key deadlines for ABR and
RESULTS and what your company is planning to do to get ready?
Are you going to be using service providers and who are they?
Review New Mapped Business Processes
Topics to be discussedTopics to be discussed
Know your District Contact Formation of the Joint Working Group
— all licensees or only representatives from majors and WL associations?
Forum for discussing Data issues and additional information request for CP and RP applications.
Long term role of e‑FM Group — meet to prepare before the other two deadlines (ABR and RESULTS)
Key MessagesKey MessagesImplementation and Readiness► The ESF initiative is not new….the Forest
Service laid out a 16 month transition period beginning in Dec 2003
► Some districts are ready (licensees have been actively submitting and they have modified their business processes) while others are not quite prepared
► The Forest Service has extended the deadline for 2 months
► All submissions for Tenures and Silviculture must be electronic by June 1, 2005
Key MessagesKey MessagesESF - the way we will be doing our
business► The Forest Service needs to work
(communicate) with industry to effectively implement ESF
► Millions of FIA funds have been spent getting industry ready
► District Managers are asked not to bypass ESF or use short cuts (issuing tenures and ignoring FTA or approving RESULTS without spatial data)
Key MessagesKey Messages►Industry not to submit the same
information twice – we should not ask licensees to resubmit information that they have already submitted digitally
►Pay particular attention to smaller licensees. More effort should be put to ensure that they fully understand the process for applying for a permit.
►There are 1400 licensees — about 800 are woodlots
Data Quality and Integrity► ESF will feed the Land and Resource Data
Warehouse (LRDW)► Other agencies and industries will be able to
conduct their business (claims/Oil & Gas) online using the same data base
► If we do not register the area in FTA then the area is deemed to be available for another purpose.
Key MessagesKey Messages
INCOSADA – FS OnlyLRDW – Public Domain
Key MessagesKey Messages
►With any new system, there will be challenges during the initial implementation stages
►There are going to be issues and related problems but over time they will be over come and solutions found
Deadline ExtendedDeadline Extended►Based on the internal review, the
Forest Service extended the deadline from April 1 to June 1
►This is to allow time for the appointment of a Provincial Coordinator to undertake a number of key tasks as recommended by the internal review, including 6 workshop for Ministry staff
ESF TimelinesESF Timelines
May 31, 06Dec 31, 05
June 1, 05
Extended
RESULTS
April 1, 05
Cutting and Road Permits
As Built Roads
Cutting and Road Permits
FIA Funding FIA Funding ExtendedExtended
►With the extension, FIA funding eligibility for licensees was also extended to June 1
►Service providers will continue to accept attribute data and paper maps from districts until then
►There are some downsides to this: We are creating more backlog There will be a lag in getting the data into
the system and may cause further failures with subsequent RESULTS submissions
Internal Internal WorkshopsWorkshops
► A series of workshops are being held in Regions:
Nanamio — April 19Richmond — April 20Smithers — April 26Prince George — April 28Kamloops — May 3Nelson — May 5
► The intent of this workshop is pass key messages and direction and review the Start-up package, which is a Reference Guide
Electronic Submission Electronic Submission Framework Framework
ImplementationImplementation
Introduction
ESF HistoryESF History
►A 18 month implementation period for ESF, ending June 1, 2005
►Information Management Group (IMG) conducted a road show during 2003:
►20 sessions in 20 cities ►200 MoF and 200 Client/Forest attended.
ESF HistoryESF History
►Forest Investment Account (FIA) funding became a fundable activity in 2003
►More than $3 million has been spent on ESF projects for/by licensees
►FME — Features Manipulation Engine: Free software for licensees upon request (166 FME licensees issued)
Service ProvidersService Providers►When Revenue Canada decided that
you are now able to file your income tax electronically, many service providers set up shops at local malls to assist people in filing electronic income tax……
►Service Providers are a critical component of the ESF implementation strategy, especially for smaller clients who may have very few submissions
ESF for Tenures ESF for Tenures ApplicationApplication
►Under current legislation, licensees must submit reports to MoF under RESULTS and As Built Roads. They will also submit appraisals digitally
►In order for us to manage these systems, it only makes sense that we go electronic at the front end of the life cycle of our tenures
Issue: Data Cleanup Issue: Data Cleanup before we move before we move
forwardforward►There has been concerted efforts in
making data cleanup a priority►Funds have been provided primarily
to cleanup data►It is important to note that the focus
is placed on cleanup of core and commonly shared data elements
Data FixesData Fixes
►04/05 — Data fix — Attributes mismatches
CP 5
Block 1-1
CP 5
Block 1A
Data FixesData Fixes05/06 — Data fix —all missing data (Attributes/positional)
CP 5
Block 205CP 5
Block 205
Paper Map PDF
?
Data FixesData Fixes
►06/07 — Data fix — positional mismatches
Not Required to submit under Not Required to submit under ESFESF
At the licensee’s option MOF may submit ESF for: Non-major forestry licence to cut Range Tenures Private Marks with crown timber
reserved
ESF applies to all other form of agreements with no
exceptions
FTA and RESULTSFTA and RESULTS►The June 1 deadline also applies to
RESULTS: For now, we will continue to accept paper
submission until June 1 After June 1, any RESULTS submission
must be in an electronic format
►There will be a section on RESULTS to cover items that are important between now and June 1
Start-up PackageStart-up PackageA
reference Guide B C Forest Service
M F
Major electronic submission Major electronic submission applicationsapplications
► ESF – Electronic Submission Framework► ABR – As Built Roads► FTA – Forest Tenure Administration► RESULTS – Reporting Silviculture
Updates and Landstatus Tracking System
► ECAS – Electronic Commerce Appraisal System
► HBS – Harvest Billing System► SPAR – Seed Planning and Registry
ESF and E-submissions ESF and E-submissions
ECAS
HBS
SPAR
FTA
RESULTS
AS Built Roads
ESF “P
orta
l”
Legislative requirements - Legislative requirements - OverviewOverviewRESULTS - Reporting
► More details provided under the RESULTS section► After June 1 Woodlot Licence are required to
submit annual reports by April 30, 2006 - Electronic – WARRT – Woodlot Administrative Review and Recommendation Team
As Built Roads► Under the Forest Planning and Practices
Regulations, Section 86(2) and (3) and Forest Road Regulation, Section 8(3), agreement holders are required to report the previously as-built road information to the District Manager, in manner prescribed by the Minister
► It has been determined that the information will be reported electronically
Legislative requirements - Legislative requirements - OverviewOverview
As Built Roads - ABR►The Deadline for the first submission for
roads built to cover the time period April 1, 2003 to March 31, 2005 is December 31, 2005
►For more information on ABR, see the ESF website : http://www.for.gov.bc.ca/his/esf/index_abr.htm
Road Permit Clearance
As Built
Roads
ESF = XML and GMLESF = XML and GMLESF is...
Designed on top of industry technology standards (XML / GML)
XML = Extensible Markup Language — language for documents that contain structured data — Attributes
GML = Geography Markup Language is a subset of XML that includes both spatial and non‑spatial properties of geo features — Linework
BCeIDBCeIDBCeID Registration:
► Government IDs given to companies to securely access BC Government internet sites
► Enrolment package is sent to the company
► Company identifies a profile manager
► Profile manager manages IDs for their company.
BCeIDBCeID Approaches to Electronic
Submissions►In‑house systems and resources►Use of qualified service providers
Access for Service Providers►Consulting companies can submit on
behalf of a license by using Forest Company’s BCeID account
►Licensees are responsible to manage their own account (data)
►http://www.for.gov.bc.ca/his/esd/bceidrequest.htm
Service Providers for FTAService Providers for FTA► List of Service Providers (Request for Expression
of Interest)► Integrated Woods Services Ltd.► Forsite Consultants Ltd.► Cariboo Forest Consultants Ltd.► Coast Forest Management Ltd.► Inland Timber Management Ltd.► J.S. Thrower & Associates Ltd.► Spatial Mapping Ltd.► Pacific Geo Tech Systems Ltd.► BC Network► Chartwell Consultants Ltd.► Econ Consulting► Mountain View Mapping► Silvicon Services Inc
Effective May 11, 2005
Service Providers for FTAService Providers for FTA Not Inclusive nor Exhaustive IMG is currently reviewing list for new
qualified providers who wish to be listed Please ensure that the service providers
are able to submit for As Built Roads and RESULTS before using their services
http://www.for.gov.bc.ca/his/esd/serviceproviders.htm
This list will be maintained and undated for a limited time only and will be removed from this website at the Ministry’s discretion
Exhibit AExhibit AWorking towards improved
quality of Exhibit A by:► enhancing FTA auto-generated
Exhibit A ► implementing Tenure Update
Tools (TUT)► reviewing and updating
standards
TENURE UPDATE TOOLSTENURE UPDATE TOOLS►LIM staff will receive training in
May/June 2005►ability to create legible Exhibit A
that will meet legal requirements►ability to view submissions in
greater detail than is currently available with the standard web applications
ESF
FTA INBOXMAP REPORT
STATUS REVIEWRESOLUTION
CLEARED
ISSUE TENURE
FTA EXHIBIT A
ACCEPTABLE
YES
NO
TUT EXHIBIT A
RETURN EX A TO FTA
ACCEPTABLE
TUT
FTA
ESF
EXHIBIT A WORKFLOW
INDUSTRY SUBMISSION
CREATE LINEWORK
Tenure Update Tool
CREATE LINEWORK
MOF EZILINK
Until June 1st
After June 1st, only for Range and non-major
FLTC and Private land with timber
reserve
Cut Block Labelling and ID for FTA and Cut Block Labelling and ID for FTA and RESULTSRESULTS
► Cut Block Naming Convention Cutblock ID
► Up to a maximum of 10 characters – alpha numeric
► no symbols, spaces
► Road Naming Convention Section ID
► Up to a maximum of 10 characters - alpha numeric
► No symbols, spaces
Cut Block Labelling and ID for FTA and Cut Block Labelling and ID for FTA and RESULTSRESULTS
If traditionally the district has changed the licensee submission so that the Section ID on the exhibit A is different than on the application, there is a need to communicate these changes to licensee
MUST HAPPEN Either the district must accept the section of road
the way the licensee calls it, or the licensee must call the section of road the way the district has it on the map.
This is a communication issue with the district and the licensee
ESF and RESULTSESF and RESULTS
OverviewOverviewOverview
ESF
Transform
Industry, BCTS,Consultants
FTARESULTS
Op DBSpatial
SRM
LRDWCopy
OP DBAttribute
MoF
TMS
WebsiteMap Report
Client
Ministry
Legislated RESULTS Reporting Legislated RESULTS Reporting Requirements by ESF SubmitterRequirements by ESF SubmitterMajor licensees Community Forest
AgreementTHSPR s45-48 (code)FPPR s86 (FRPA)
Woodlot licenseesWLFMR s86 (Code)WLPPR s76 (FRPA)
Community Salvage LicenceFPPR s46.1 (FRPA)FPPR s86 (FPRA)
BC Timber SalesReport by Policy (Code)FPPR 86 (FRPA)
District Manager (NRFL, FLC)FRPA 30 / FPPR s46Report by Policy
Third Party TransfersFRPA 29.1 / FRPA 94 / FPPR 86
Non Replaceable Forest Licence ( NRFL)Non Replaceable Forest Licence ( NRFL)& Forestry License to Cut& Forestry License to Cut
►If the District Manager has free growing obligation (plan, report, declare): District Manager is the submitter EziLink tool to create ESF submission
►Minister must report free growing accomplishments as part of MOF Service Plan Reporting
RESULTS Submission TypesRESULTS Submission TypesBefore June 1, 2005
► Paper Forms, maps, amendments, standards Licensees send paper submissions to district office who
forwards to service providers or entered by district staff
► On-line directly into RESULTS Amendments, Stocking Standards proposals,
Declarations► ESF
Opening Definition, Disturbance and Activity report, Forest Cover and Declarations
RESULTS v1.5 currently in use RESULTS v2.0 release planned May 10, 2005
RESULTS Submission TypesRESULTS Submission Types
After June 1, 2005►On-line directly into RESULTS ►ESF Submissions
RESULTS v2.0 release planned May 10, 2005
RESULTS v3.0 release planned Jan 2006
►No more Paper
On-Line Submission On-Line Submission ExamplesExamples
► RESULTS v 1.5 (currently) Standards proposals Updates / corrections Amendments / approved variation Declarations
► RESULTS v 2.0 (additional after May 10th) Annual silviculture treatment summary Opening amalgamations Section 108 applications
ESF Submission TypesESF Submission Types
► RESULTS v 1.5 (current) Opening definition / stocking standards ID Disturbance activity Silviculture activity (spatial optional) Forest cover updates Declarations
► RESULTS v 2.0 (after May 10th) Amendments, updates, approved variations Annual Silviculture Treatment Summary for FRPA blocks WTP’s as a layer Seed transfer rule violation tracking Automatic opening number generator
ESF & RESULTS Authority ESF & RESULTS Authority versus versus
Legally Authorized to SubmitLegally Authorized to Submit
► ESF Submitter Company Profile Manager and IMG
► RESULT Update & Declaration BCeID holder and IMG
► Authorized by Agreement holder, BCTS Manager, District Manager Licensee signing matrix
► Professionally qualified, RPF Amendments, standards proposals, declarations
Go to the web page for dates and registration
RESULTS TrainingRESULTS Training
RESULTS OVERVIEW
OBLIGATION REPORTING
(SUBMISSIONS)
AMENDMENTS, UPDATES, and
APPROVED VARIATIONS
STOCKING STANDARDS
RESULTS and MAPVIEW
GENERATING REPORTS -
BASIC
GENERATING REPORTS - ADVANCED
GENERATING REPORTS – PLANNING ASSISTANCE
For info email [email protected]
http://www.learningestore.com/bcmof
District Manager Responsibilities District Manager Responsibilities
in the Electronic Worldin the Electronic World► No longer manually signing SP amendment
approval letters► No longer manually signing stocking
standard proposals► Use RESULTS InBox to
Retrieve/review then accept or reject E-mail notification is sent to licensee
► As Data Resource Managers, DM is responsible for accurate entry of data according to standards set by Data Custodian
Wildlife Tree Retention Wildlife Tree Retention
► Licensees required at completion of harvesting to retain 7.0% of the total area of the cutblocks harvested in the fiscal year and 3.5% of a cutblock
► Compliance reporting will use RESULTS forest cover submission areas and attributes
► Wildlife tree retention areas may relate to more than one cutblock, therefore each retention area polygon must be related to a RESULTS opening.
► Forest cover submissions will assign reserve polygons a Reserve type: riparian, wildlife, dispersed, other
► Forest cover submission sent to layer in the LRDW that will then be used as encumbrance in the Exhibit A report.
Error messaging strategyError messaging strategy► Improved Error Messaging for
RESULTS is now available► FTA will have significantly better
error messages after June 2005► The plan is to have an English
descriptive error message which will be linked to a web based description of the solution
Failed Submission StrategyFailed Submission Strategy► Planning meeting has been held ► A working group of district, regional,
branches, licensee and consultants is formed. The group will make recommendations as to how to best deal with failed submissions
► Present RecommendationDistrict staff are the first point of contact for
failed ESF and RESULTS submissions
APPHELPAPPHELP The first line of support for failed
submissions is the District Contact. Most errors are data related and can be solved by district staff
Once the district contact has determined that it is a system or data related issue, they will forward problem to APPHELP
If problem is not resolved at APPHELP, then it escalates to HQ specialist
From there it escalates to Programming Contractors — VIVID/Pangaea
Advice: Subscript to Notifications Updates
Roles and Roles and
ResponsibilitiesResponsibilities District Contacts
B C Forest Service
M F
District ContactsDistrict ContactsRoles and Responsibilities of District
Contacts: In the Deputy Minister’s letter to
licensees, commitment was made to identify contacts to help with issues arising from submissions
District Contact will establish joint ESF working groups with licensees so that they are aware of procedures
Failed Submission and APPHELP procedures point to the district contacts as the first line of support
REVIEWREVIEW Is your company ready to submit
electronically after June 1? Do you have a BCeID for your company ? Do you know who your Profile Manager
is ? Do you know the key deadlines for ABR
and RESULTS and what your company is planning to do to get ready?
Are you going to be using service providers and who are they?
Review New District Mapped Business Processes
REVIEWREVIEW
Know your District Contact Formation of the Joint Working Group
— all licensees or only representatives from majors and WL associations?
Forum for discussing Data issues and additional information request for CP and RP applications.
Long term role of e‑FM Group — set up meetings to prepare for the other two deadlines (ABR and RESULTS)