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Mission Statement To provide recreation and park experiences that enrich the quality of life for our community. NAPERVILLE PARK DISTRICT REzuLAR AAEETING PACKET Jonuory 9, ?OI4 EngageYow Senses mx, ffi @ffi

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Page 1: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

Mission StatementTo provide recreation and park experiences that enrich

the quality of life for our community.

NAPERVILLE PARK DISTRICTREzuLAR AAEETING

PACKET

Jonuory 9, ?OI4

EngageYow Sensesmx, ffi @ffi

Page 2: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

fanuary 9, 2014 Regular Board MeetingAgendaPage 1,

Mission StatementTo provide recreation and park experiences that enrich

the qualityof life for ourcommunity.Naperville?ark Districl-

II.

n.

AgendaNaperuille Park District Board of Commissioners

Naperville Municipal Building400 South Eagle Street

Naperville, Illinois

REGUIITR MEETINGCouncil Chambersfanuary 9,2OL4

TzOO p.m.

I. Call to Order

Pledge ofAllegiance

Roll Call

Introduction and Recognitionsa. Awards and Recognitionsb. EmployeeRecognitions

Matters fromthe PublicThe Board will now receive public comment for up to three minutes per speaker on non-agendatopics. The Board will allow public comment on agenda topics prior to Board discussion for upto three minutes.

Updatesand ReportsA. Riverwalk Commission Update - Gerry HeideB. Riverwalk Foundation Update - Kirsten YoungC. Carillon Foundation - Bill f,aganD. Parks Foundation - RichfanorE. Finance Committee Update - Ron Ory/Mike ReillyF. Legislative Committee Update - Gerry Heide/Kirsten YoungG. Parks and Recreation Committee Update - Mike Reilly/Marie Todd/Ron OryH. Golf Committee - Marie Todd/Bill E ganI. Board PresidentUpdate - Rich fanorL Executive Director Update - Ray McGury

v.

v.

EngageYour Senses'Ef'.'# @ffi

Page 3: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

fanuary 9, 2014 Regular Board Meeting AgendaPage2

VII. Approval of TreasurerJs Report [Pg 1-20)Action and Motion Requested: Move to approve the November 2013 TreasureCs Reporl

VIII. ConsentAgenda (Requires BoardApproval byStahrte)The Executive Director warrants that all Consent Agenda ltems, reports and memorandacomplywith Board poliry.

Chair: Are there any items to be removed from the consent agenda?

A. Approval of disbursements for the month of December 20t3 in the amount of$L,966,87 0.5 7 (Pg 2L-38 )

B. Approval of customer refunds for the month of Decemb er 20L3 in the amount of $t,470.33(Pg39)

C. Approve Ordinance #824 declaring the property as outlined in the attached Exhibit'.A" assurplus equipment for sale, trade in, or disposal/rerycle. (Pg aO-a8)

D. Approve Amendment Number 1 to the Occupational Health Services Agreement betweenNaperville Park District and Edward Hospiral. [Pg a9-51)

E. Approval of Minutes - Regular Meeting of November t4,20L3. (Pg 52-61)

Action and Motion Requested:

L. Move to accept Consent Agenda ltems (list as appropriate). Roll Call Vote.

2. Move to approve ConsentAgenda as accepted. Voice Vote.

IX. Unfinished BusinessItems thatwere tabled to this Meeting or ltems removedfrom the ConsentAgendaare considered here.

X. NewBusiness

XI. Future MeetingsA. Regular Meeting of the Board of Park Commissioners, fanuary 1L6,2014 -

6:00 p.m., South Maintenance Facility- Lunch Room,3415 Book Road.B. Regular Meeting of the Board of Park Commissioners, February 13,20\4-

7:00 p.m., Naperville Municipal Center, Council Chambers,400 South EagleStreeL

C. Regular Meeting of rhe Board of Park Commissioners, Febru ary 27 ,2014 -6:00 p.m., South Maintenance Facility- Lunch Room,3415 Book Road.

XII. Executive SessionAction and Motion Requested: Move to adiourn to Executive Session todiscuss Land Acquisitionunder 2(c) (5) of the Open Meetings AcL

Xil. Call to Order

EngageYour Senses"

Page 4: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

xry.

xv.

fanuary 9, 2014 Regular Board MeetingAgendaPage 3

Roll Call

AdiournmentAction and Motion Requested: Move to adiourn the fanuary 9,2014RegularMeeting.

EKx ffi@# Engage Vryr Senses

Page 5: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

Monthly Treasurerrs ReportMonitoring Financial Conditiono per policy #l-04

November 30, 2013

To the Board of Commissioners:

I have reviewed this Treasurer's Report and found that these monitorin g data areaccurate assessments of the financial conditions of the Naperville Park District asof the month of November 2013. I further feel that the District is in healthyfinancial condition since current practices do not jeopardize either fiscal orallocation integrity.

1. During the month of November 2013 the district recorded the following:

Revenue

November

$ 637,369

Year-to-date

s 34,211,293$ 31.097.693$ 3,113,600

Expenditures $ 4.554"427Surplus/(Deficit) $ (3,917,058)

2. No Additional long-term debt was incurred in November 2013,

3. Long-tenn reserves (investment, certificates of deposit, etc.) remain intact.

4. All fund balances are in a positive cash position.

5. Current fund balances are sufficient to settle payroll and other operational debts.

6. Consolidated fund balances meet the auditor recommended levels.

7. As of November 30, 2AI3, year to date actual allocations have not deviatedmaterially from the fiscal year 2013 budget allocations.

If you have any questions regarding this information or require more detailedevidential support, please do not hesitate to let me know.

Signed A*- A' ' "Date: st/ /s

Treasurer, Naperville Park District

Page 6: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

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Page 17: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

Naperville Park DistrictCash Balances

LLl30l2OL3

InvestmqntCertificate of DepositCertificate of DepositCertificate of DepositCertificate of DepositCertificate of DepositCertificate of DepositCertificate of DepositCertificate of DepositCertificate of DepositCertificate of DepositCertificate of DepositCertificate of DeposjtCertificate of DepositCertiRcate of DepositCertificate of DepositCertificate of DepositCertificate of DepositCertificate of DepositCertincate of DepositCertiRcate of DepositCertificate of DepositCertificate of DepositCertificate of DepositCertificate of DepositCertificate of DepositCertificate of DepositCertificate of DepositCertificate of DepositCertiflcate of DepositCertificate of DepositCertificate of DepositCertiflcate of DepositCertiflcate of DepositCertificate of DepositCertificate of DepositManaged Account

Total

Average Interest Rate

Purchase Inter€st InvestmentDate

5/3112012L2lsl20t2t2/812017

L2/281201t7/L3120t27 /37120t3

314120134/t7170734l19/20L2s/28/20t36/2212012

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Sterling National BankEverbankIDB BanK

SonabankGE Gpital BankBank of IndiaAlly BankBank Leumi USAAmerican Express Centurion BankBank of China New York CityDoral Bank PR

Frist Community Bank - GOLFDiscover BankSafra National BankSallie Mae - Salt Lake CityCitizens National Bank BluftonMedallion BankGthay BankBremer BankTra nsportation AllianceJP Morgan ChaseHSBS BankSchwab

TypeChecklng/SweepChecking/SweepChecking/SweepMoney MarketMoney.MarketCheckingMoney MarketMoney MarketMoney MarketMoney MarketMoney MarketMoney MarketMoney Marketl"loney Market

TypePetty GshCash BankGsh BankPetty CashCash BankPetty cashPetty cashcash BankGsh Bankcash BankPeW GshCnsh BankCash Bank

Rate Amount0.5500/o $249,000.000.5000/o $248,000.001.100o/o $248,000.001.0000/o $248,000.001.0000/o $248,000.000.6000/o $248,000.000.450o/o $248.000.000.4000/o $249,000.000.5000/o $250,000.000.500o/o $249,000.001.000o/o $248,000.000,800o/o $245,000.000.6400/o $249,000.000.6010/o $247,000.000.6000/o $249,000.000.450o/o $248,000.000.4s0% $248,340.000.9000/o $248,000.000.5000/o $248,000.000.6500/o $248,000.000.8000/o $247.000.000.900o/o $249,000.000.5500/o $248,000.000.6s0% $248,000.000.750o/o $250,000.000.700o/o $249,000.000.700o/o $248,000.000.800% $249,000.000.8500/o $248,000,001.000o/o $248.000.001.0000/o $248,000.00L.ZOlo/o $248,000,000.750% $249,000.000.750o/o $247.000.000.750o/o $248,000.00

$6,020,977.L6$r4,708,317.t6

0.725o/o

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7/3/20137/3t/2013

7L/t3120137 I 19120137/25120t36128/20134/L512013

72112/20t23/2012013412412013

Bank Name Balance0.0500/o ($258,644.24)AccounbPayabie0.050o/o 90.00 Payroll0.1000/o $40,922.26 Golf Course - ATM0.100o/o $896,487.92 ConcentrationAccount0.732o/o $1,539,586.15 GenerdlSavings0.0500/o $7,536.45 URM Account0.!3Zo/o $442,f94.02 GolF Course - Savings0.330o/o $22,928,757,89 GeneralSavings0.3300/o $7,209,757.38 Golf Course - Savings

HarrisHarrisHarrisHarrisHarrisHarrisHarrisIN4ET

IMETIPDLAF 0.030o/o

0.010o/o$4.76 General Savings

$3,695.29 GeneralSavingsFNC

MBSPMAIMEI

0.0000/o $0.00 General Savings0.0000/o $0.00 General Savings0.330o/o $1,755,164.43 Bond Proceeds -2013

$28,565,462.31Total

LocationBusiness OfficeCnrillonFront OfficeSouth Maintenance Facility95th Street CenterCentral ShopPlanningSanta HouseTt{T

RCC

Trap ShootATM @ GoIf NB & SB

Prepared By: Jeremy Link

Balance$400.00$200.00$400.00$200.00$200.00$200,00$200.00$400.00$300.00$100.00$1s0.00$2s0,00

$2,780.00

M:\Treasurer's Report\201 3\1 1-'1 3 Treasurer Report.xlsx1213112013

13

Page 18: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

Naperuille Park DistrictCash Balances

rLl30l2oL3

SpringbroolvNaperbrook Cash Bank $4.400.00rotar -$id'J8-0-:b6''Grand Totat g43,283,959.47

District $42,103,591.92Golf $1,180,367.55

Grand Totat $8,283,959.q7

Prepared By: Jeremy Ltnk 1213112013 M:\Treasurer'sReport\2o13\11-l3TreasurerReport.xlsx

14

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Page 23: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

I1/21 /20)-3 8:10 AI4 VO],UME REPORT

VO],UMENAME

0I-1206 SM'S CLUB/GECRB

01-il07 J.vJ. TURF, INC.

OL-3342 LAUTERBACH & AMEN, LLP

0I-1216 STEVE PIPER & SONs, INC.

01-4145 J.C. HARRIS & SONS, rNC.

O1-1510 CHICAGOI,ANDTURF

01-1365 GRAINGER

01-1065 ARTHUR CLESEN, INC.

01-1214 NAPERVILIE ART LEAGUE

O7_I444 KENDALL HII,L NURSERY, INC.

O1-3590 PETER J. ].AYTON

01-3476 KEY GOVERNMENT FINANCE, INC.

OI-7284 TYLERENTERPRISES

O1-1125 FIRST STUDENT, INC.

O1-1114 INDIAN PMIRIE SCHOOL DISTRICT

0I-IT64 NAPERVILLE COM. UNIT SCHOOL DI

01-1815 CITY OF NAPERVILTE

01-1605 TRACY & ED CONSTRUCTION

01-1835 NAPERVIL],E COM. UNIT #203 NNHS

01-3196 PROGRo OF ILLINOIS, LLC

01-2828 CORDOGAN, CIARK & ASSOCIATES IO1-4107 DONGARM ELECTRIC CO., INC.

01-4159 ll.ti.TrMBERS, INC.

01-1840 ACCESS ONE, rNC.

01-3868 HACIENDA LANDSCAPING INC.

01-1568 A D P

OI-T249 RICHARD .]. WOSTRATZKY

O1-3885 BUSINESS OFFICE SYSTEMS

01-3902 JOHN DEERE COMPANY

01-1530 KID'S FIRST SPORTS SAFETY, INC

01-21-92 SUNSETDISTRIBUTORS

01-4141 C.R. I,EONARD PLUMBING & HEATIN

01-1153 NADLER GOLF CAR SAIES, INC.

01-1390 THE ACTIVE NETIIORK, INC.

01-3489 NEri WAVE

01-1171 NICOR GAS

01-1?16 SINGLE PATH, LLC

O1-1195 PEPSI-COI,A GEN. BOT., INC.

uf-luf,t torod

O1-1384 PATRICK ENGINETRING INC.

A1-3992 GREAT LAKES ELFVATNR SFR\/T'F

01-1144 LAFORCE, INC.

O1-1006 AIARM DETECTION SYSTEMS, INC.

01-1503 SUNBURST SPORTSWEAR, INC.

01-4090 TWIN OAKS LANDSCAPING

01-2426 CEMCoN, LTD

01-1483 V3 CONSTRUCT]ON GROUP, LTD.

01-4125 DRlLr, & Flr,l MFG, LLC

01-4028 K & S CARTER ENTERPRISES, tLC

01-1587 MAUL ENTERPRISES, ]NC.

O1-3364 CURRIE MOTORS

0I-1266 C D W GOVERNMENT,INC

24,062.).s

20,185.00

2A , 200 .0a

20 , 401 .00

21, 600. 00

21,829.15

22,433.13

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24 ,285 .00

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38,379.00

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Page 24: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

17/21/20\3 8:10 AM VOLUME REPORT

VOLUME

PAGE:

\ENDOR

01-2311 MIDWEST ECOLOGICA], SERVICES, ]01-3234 WILLIAMBEDROSSIAN

OT-2498 PRECISION CONTROI, SYSTEMS OF C

01-1053 coNsERV FS

01-1589 rT sAwY LLC

O1-1255',IILLIAMSARCHITECTS

O1-4036 JETCO, LTD

a1-7644 16?rrFE

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01-3137 BARTON ELECTRIC, INC.

01-4081 WB PAD HOLDINGS IV, LIC

01-1259 FOX RrVER FOODS, INC.

01-1113 ILLINOIS SHOTOKAN KAMTE

01.-2362 CHAL],ENGERSPORTS

01-3821 oFFrcE 95 LLC

01-3391 ACTIONPRINTING

01._2244 AI,I-BRY CONSTRUCTION COMPANY

O1-3016 ANCEL, GIINK, DIAMOND, BUSH, D

01,-329I FOREST PRESER\rT DISTRICT OF WI

01-3506 SHAW EWTRONMENTAL, INC.

01-1515 REINDERS, INC.

01-3951 FIRST AMERICAN TIT],E INSURANCE

01.-4141 LINDBI,AD CONSTRUCTION CO. OF JO1-4T09 GREEN-UP LANDSCAPE, LLC

01-2591 PLAYERS INDOOR SPORTS CENTER

01-4089 EVANS 5. SON BI-ACKTOP, TNC.

01-3317 E HOFFI,{AN lNC

O1-1657 AVA],ON PETROI.EUM COMPANY

01-1551 MARTAM CONSTRUCTTON, INC.

01-1048 CITY OF NAPERVILLE

01-3510 ASTRO TURF LIC

01-2815 WIGHT

01-1120 us BANK

O1-3818 KEE CONSTRUCTION, L],C

01-260A THE BANK Or NEW YORK MEL],ON

01-i562 FUERTE SYSTEMS ],ANDSCAPTNG, IN

AI-7243 WDSRA01-1190 PARK DISTRICT RISK MANAGE},IENT

TOTA],

1 I,292 .30

1 2 ,245 .28

14,422.60

15,174.1-6

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81,570.40

83,746.4A

83,802 .20

88,839.00

95, 933.30

98,61,1 .32

100, 693.60

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135,080.16

736, 665 .62

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138, 603 .50

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155,661.8s

178, 553 . 97

196,024 .14

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438,000.00

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Page 25: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

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Page 42: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

Mission StatementTo provide recreation and park experiences that enrich

the quality of life for our communitv.NaTerville?ark Dis*ricf-

Board Memorandum

January 9,2OL4 Board Agenda ltem

To: Board of Commissioners

Through:

From: Sue Stanish, Director of Finance B4B-351S

Re: Approval of customerRefundsforDecember zots

Action and Motion Requested:

Move to approve customer refunds for the month of Decemb er 20L3 in the amount of $L,470.33(detail is available in the Business DepartmentJ.

Background/Anallzs is :

This is the approval of customer refunds issued during the month which are not detailed in thedisbursements journal. The disbursements journal is ionfigured to exclude customer refunds tomaintain a level of anonymityfrom a customer service standpoint

RayMcGury, Executive Direcror, 848-3500 05e

Engage Vryr Senses'El i.'. ffi@m

Page 43: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

Na.Verville?ar[ District

Board Memorandum

January 9 2014 Board Meeting Agenda Item

To: Board of Commissioners fif * IThrough: Ray McGury, Executive Director, g4g-3500 \ytT"\

From:

Re:

Robert wysocki, Director of Information Technology, g4g-3651

Declaration of Surplus Property, Ordinance # g24

?,jr

Action and Motion Requestedl

Move to approve Ordinance # 824 declaring the property as outlined in the attachedExhibit "A" as surplus equipment'for sale, trade in, or disposal /recycle.

Background/Analvsis:

This ordinance is brought to you as outlined in the Illinois Park District Code, 701LCS120518-22. This portion of the code permits districts to determine that property is nolonger needed for park purposes.

We have a variety of IT equipment that is no longer of service to the district. Thisincludes a number of servers, hard drives, and smartphones. The seryers, and hard driveswill be placed on the govdeals.com website. The smartphones are functioning, but nolonger serve a need for the District and will be donatedto local non-profit orianizations.Following these processes has been successful for us in the past and we anticlipate thatthey will continue in this fashion.

Please call if you have any questions or concerns.

40

Page 44: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

ORDINANCE NO. # 824ORDINANCE DECLARING CERTAIN PARK

DISTRICT PROPERTY AS SURPLUSAND AUTHORIZING SALE OR DISPOSAL

WHEREAS, the Naperville Park District, DuPage and Will Counties,Illinois has accumulated certain

personal property which has been used for various park purposes, specifically the items described in

Exhibit A; and

WHERE'AS, staff has either already purchased replacement equipment pursuant to the park District,s

Capital Replacement Program, or has determined that the subject items are beyond their useful service

life; and

WHEREAS, the Illinois Park District Code authorizes the Park District to dispose of items of personal

property' when in the opinion of three-fifths of the mernbers of the Board of park Commissioners then

holding office such property is no longer necessary, useful to, or for the best interests of the park

Dishict; and

WHEREAS, Park District staff has bade preliminary arrangements for the disposal of the equipment

and personal property through sealed bid auction or competitive bid, or salvage.

NOW, THEREFORE BE IT AND IT IS HEREBY ORDAINED BY THE BOARD OF PARKCOMMISSIONERS FOR THE NAPREBILLE PARK DISTRICT, DUPAGE AND WILLCOUNTIES, AS FOLLOWS:

Section One:

It is hereby found and determined by the Board of Park Commissioners of the Naperville park District

that the following items of personal property are no longer necessary, useful to or for the best interest of

this Park District:

A' The property described in Exhibit A attached hereto and incorporated herein by reference.

Page 45: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

Section Two:

That the park dishict staff is hereby authorized to convey or sell the personal property described in

section one of this ordinance in any manner that I may designate, with or without advertising the sale,

at any time following the adoption of this ordinance.

Section Three:

This ordinance shall be eflective immediately upon passage and approval by three-fifths majority of the

members of this Board of park Commissioners.

Section Four:

All prior ordinances, resolutions, motions, orders or policies in conflict herewith, be and the same

hereby are, repealed to the extent of the conflict herewith.

Section Five:

If any clause or provision of this Ordinance shall be adjudged invalid or unenforceable by a court of

competent jurisdiction or by operation of any applicable law, it shall not affect the validity of any other

clause or provision, which shall remain in full force and effect.

PASSED AND APPROVED this _ day of

RoIl CalI Vote:

Ayes:_Nays:_Absent:_Abstain:

By: Secretary, NapervillePark District, Board ofPark Commissioners

By: President, NapervillePark District. Board ofPark Commissioners

2014.

ATTEST:

42

Page 46: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

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Page 52: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

Na.pervilleFark DiE*rirt

Board MemorandumJanuary 9,

To:

Through:

From:

Re:

2014 Board Agenda Item

Board of Commissioners

Ray McGury, Executive Director, 630-848-3500 q3$f\t

Katie Sepe, Director of Human Resources, 630-848-3508 kPKL\UAmendment No. 1 to the Occupational Health Services Agreement Between NapervillePark District and Edward Hospital

Action Requested:Move to approve Amendment Number 1 to the Occupational Health Services Agreement BetweenNaperville Park District and Edward Hospital.

Background/Analysis:As discussed at the December 16, 2Al3 workshop, staff recommends the approval of AmendmentNumber 1 to the Occupational Health Services Agreement Between Naperville Park District andEdward Hospital. The Amendment details the service fees the District will be charged for a variety ofscreening services for two (2) years - May 1,2014 through April30, 2016. All other provisions of theDistrict's agreement with Edward Hospital remain unchanged.

Please call me at the number above, if you have anv questions.

4g

Page 53: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

occupatio"",lf; :ilf, Hl:,I"";l;",i:;.*BerweenNaperville Park District and EOwarU Hospital

This Amendment No. 1 to the Agreement ("Agreement") between the Naperviile parkDistrict, 320 west Jackson Avenue, Naperville, lL 60540 ("PARK DtsTRfcr,) and EdwardHospital, 801 South Washington Street, Napervilte, lL 60540 ("HoSplTAL") is made as ofthis _ day of 2O-. Park District and Hospital are hereinaftersometimes individually refened to as "Party" and collectively as the,,parties.,,

1' The Parties elect to renew this Agreement for a 2 year term commencingMay 1 , 2014 and extending through April 30, 2016. Paragraph 2 of the Agreement ishereby superseded. The Schedule of Rates attached hereto as Exhibit A shafl beeffective from May 1,2014 through April 30,2016 and Exhibit A shall supersede theschedule of rates approved in paragraph 10 of the Agreement.

2. All other provisions of the Agreement remain unchanged.

AGREED:

Naperville Park District

By

President

Attest:

Secretary

By A*,uuPresident and CEO

Page 54: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

NAPERVII,TE PARK DISIBIICT

COST OF SERVICE

Proposed SenricesMay l, 2014 through April30, ZOlg

No Charge

Maintenance ol Dot & N;;-Dbt poor

DOT Regrulated Drug Screen

i Audiogram

Hepatitis n Vaccination

DOT Physical Examination

Post Exposure Testing and Evaluation

$15.00 PerPatienVEmployee

, Lifting Back Screen (To Be Determinea per Ip'!n i

i*l

i'i $15.00 Per

$46.00

$55.00

-- -N; ciil;; *-

! s+e.oo ie"cnl, ^_*"__-j*_- rllgelles

i ;:::-:::::i::=::::-:::::-::-.:-::::::::]-:-::::::;;l-:-:i Respirator Fit Test| ffi :::::::;:::--::-:i=::::::::=::--:

l, Record Review of OSFIA Questionnaire

, $6o.oo lr $eo.oo I

: Variable ii vatiafre I

dependent type i Dependent rype i

=,9l$P:sgla -_j: of exposure I

___J

5'l

Page 55: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

{vF#Naperville?arR District"

November 74,20t3 Regular Board Meeting MinutesPendingApproval

Mission statement Page 1of 1o

To provide recreation and park experiences that enrichthe quality of life for our community.

Minutes of a Regular Meetingof theNaperville Park District Board of Commissioners

DuPage and Will CountiesHeld on the 14tr day of November,20l3

Naperuille Municipal Building - Council Chambers400 South Eagle StreetNaperville,IL 60540

Call to OrderThe Regular Meeting of the Naperville Park District Board of Commissioners was called to orderat 7:00 p.m. by President fanor.

Pledge ofAllegiancePresident |anor led those assembled in the Pledge of Allegiance.

Rott CaltPresent:President Rich fanorVice President Mike ReillyCommissioner Bill EaganCommissioner Gerry HeideCommissioner Ronald OryCommissioner Marie ToddCommissioner Kirsten YoungAbsent:Executive Staff:Kevin Finnegan - Parks DirectorSameera Luthman - Marketing & Communications DirectorRay McGury - Executive DirectorEd Provow - Golf Services DirectorKatie Sepe - HR DirectorEric Shutes - Planning DirectorSue Sanish - Finance DirectorBrad Wilson - Recreation DirectorRob Wysocki - IT DirectorStaff:Derke Price- Attorneyfacki Stern - Secretary

Agenda Additions and Deletions

I.

II.

ru.

Enqaqe You r Senses'JJ\_/52[ti

ry.

#@ffi

Page 56: Jonuory 9, ?OI4 - Naperville Park DistrictJonuory 9, ?OI4 mx, ffi @ffi EngageYow Senses fanuary 9, 2014 Regular Board MeetingAgenda Page 1, Mission Statement To provide recreation

November 74,2013 Regular Board Meeting MinutesPendingApproval

Page 2 of 10V. Introductions and RecognitionsA. Awards and Recognition

u.

VII.

o lllinois Poliqt Institute's Brian Costinwill be presenting the Districtwith the SunshineAward for website transparenql

o Naperville residents and members of the Shotokan Karate programwho competed andplaced in the recent international competition

o 201_3 IHSA State Golf Champions

B. Employee Recognitions - None

Matters fromthe PublicNo-one signed up to speak on non-agenda items.

Updatesand ReportsA. Riverwalk Commission - Gerryr Heideo No Report

B. Riverwalk Foundation - Kirstenyoungo No Report

C. Carillon Foundation - Bill f,agano No Report

D. Parks Foundation - Rich fanoro No Report

E. Finance Committee - Ron Ory/Mike Reiltyo No Report

F. Legislative Committee - Gerry Heide/Kirsten youngo No Report

G. Parks and Recreation committee - Mike Reilly/Marie Todd/Ron oryo The committee continued their discussion of the use of honey bees at the communitygarden plots. Director Finnegan reviewed a recent meeting with staff at the gardenplots to identiff potential locations for the hives. Beekeeping will be accomplishedthrough the training of staff and volunteers. Staff is currently reviewing terms of anagreement to establish the hives. Honey bees at the garden plots will be discussed withthe full board at an upcoming meeting.

o Discussion continued on the proposed installation of a Peace Pole, per the request ofresident Vasavi Chakka. Director Finnegan discussed two potentiailocations atVeteran's Park for a Peace Pole. The pros and cons of each location were shared.Director Shutes contacted the City since they are the property owner. City staffinformed Director Shutes that they do not have concerns with the proposldinstallation. The resident who requested the Peace Pole is currentiy out of thu.oun

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November t4, 2013 Regular Board Meeting Minutes

When she returns staff will visit the site with her toback to the committee.

PendingApproval

review rhe tocations and JfiT.t "j#

o In New Business,Director Wilson shared a recent resident request to change ordinance641to allow non-motorized RC sailboats to be used at the paddleboat quarry. DirectorWilson shared concerns with placing the sailboats in the piddleboat quarry, primarilydue to conflicts between multiple activities on the water at that location and access tothe water. other bodies of water in the park district system may be better suited forthe activity. Director Finnegan informed the committee that he will reach out to otherpark districts to gather information on how they handle sailboats. The committeediscussed restricting the sailboat us€ to a designated area. Director Finnegan sharedthat ordinance 64t will be opened for review ihir f"ll, and that we can look to makechanges at that time. Director Wilson will contact the resident who submitted therequest to provide an update. The agenda item will be discussed further at the nextcommittee meeting.

o Director Stanish led an overview of the 2014 budget. Director Wilson shared thatPlanning recently formulated the 20t4 capital budget and submitted it for inclusion inthe 2014 budget document.

o Director Wilson provided the committee with an update on Recreation items, includingthe Garden PIot Gleaning, Early Childhood Program Manager and Nature CenterManager interviews, and a recent School District 203 inquiry about a possible futurepartnership on a synthetic turf athletic field in the Knoch park area,o Director Finnegan provided the committee with an update on parks items, includingend of season Garden Plot work, tree planting fertiliiing, flood repairs, testing of TMAsoftware updates, and preparations for winter.o The next meeting of the committee will be held on LL/L'/73at L0:30 in theAdministrative Building board room.

H. Golf Committee - Marie Todd/Bill Eagano The golf committee met November L8,2073. The committee reviewed golf revenues.Revenues fell short of expectations for October. This is due to the cold weather.However, positive revenue is expected for the year. The annual Turkey Shoot was heldrecently with 260 golfers registered. The end of the season golf surveysaw 360respondents....almost double last year's survey. The next meeting for ihe golfcommittee will be Monday, Dec 15 at7.30 a.m. at the Springbrook Range room.

I. Board President - Rich |anoro As always, fall has been a busy and eventful time for the Naperville park District.Members of our board and staff participated in the Nationai Recreation and parkAssociation's annual congress in Houston, Texas from October B-10. This represented agreat opportunity for our board and staff to participate in educational sessions on bestpractices in Park District administration, network with other Parks and Recreationprofessionals, and see new and innovative product offerings from hundreds ofvendors.

o On October 27,the Napervilleat the Naperville Riverwalk's

Park District held its annual Halloween Happening eventGrand Pavilion area. The festival was free for all childrerr

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N ovemb er 14, z0 13 Re gutar Board [::Hr#pH:i

Page 4 of 1010 and under, and most kids came in full costume. We had record breaking attendance,over 5000 attendees,largely due to the efforts our Park District staff and volunteers. Isuppose the beautiful sunny day may have played a part as well. Thanks to everyonethat stopped by to celebrate Halloween with us.On November L0, the running communit5z converged on Naperville for the inauguralEdward Hospital Naperville Marathon. Naperville resident and North Central Cottegegraduate Yonatan Mascote, was the men's winner and first overall marathon finisher.Amanda Mirochna, A Naperville native who graduated from Neuqua Valley High School,crossed the finish line as the women's winner. Please join me in

-ongratuiating both

Yonatan and Amanda on this wonderful accomplishment.Please also join me in recognizing our own Executive Director Ray McGury whocoordinated Security for the Naperville Marathon, along with Park police thief CarlSchnibben and Lt. Mike Harrington, who did a phenomenal job of assisting in theoverall security plan. During the Marathon, a 38 year old male runner was making hiswaythrough the Springbrook Forest Preserve portion of the Marathon when hecollapsed and went into full arrest. Four volunteer nurses began CpR on him and ourown police officer Mike Kurinec pulled up and provided the AED that was used toadminister a LIFE SAVING shock to the victim, who was subsequently able to get up andwalk to the ambulance after being revived. What a great story about the importance ofpreparedness and teamwork. On behalf of everyone at the Naperville park Distric! abig thank you for a job well done to everyone involved.And finally, tonight, after many meetings and much discussion, this Board ofCommissioners will vote on a purchase of land on the corner of Fort Hill and QuincyAvenue, next to Players Indoor Sports Center and the City of Naperville public Worksfacility. This property is intended for a future development of aNaperville park DistrictActivity Center.The proposed Activity Center will be an excellent amenity for Naperville residents of allages and will fill a major void in our community, especially in thewinter months.Further, it would more effectively address health and wellness issues, one of theNaperville Park District's core values. Residents have given clear direction in the lastthree Community Interest & Opinion Surveys, conducted over the past nine years.Naperville needs more indoor programmable space!During my twelve years in the area, I have personally observed youth basketball beingplayed on carpeted floors, adult fitness and yoga classes held in preschool rooms, andsenior citizens walking through Fox Valley Mall in Aurora for exercise and recreation.Mayor Pradel recently shared with me that he goes to the Fox Valley Mall to exercise.Again, we owe it to our senior citizens to provide a gathering place for exercise andrecreation right here in Naperville, ideally an indoor walking track that seniors coulduse free of charge.We as a Park District also need to do a much better job of addressing the programmingneeds for Naperville residents with children with special needs, Some of thoseresidents are here with us tonight. Can you imagine having to drive in rush hour trafficon a regular basis from South Naperville to Carol Stream, for example, so that your childcan participate in special recreation programming. This is the reality for manyNaperville families, and rather than continuing to kick this issue into the future, this

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November 14,201,3 Regular Board Meeting MinutesPendingApproval

Page 5 of 10Board will be taking a hard look at solutions now.Prior to bringing this land purchase to the dais, the Naperville park District hasexhausted other options, including retrofitting existing facilities, leasing space fromprivate entities, and expanding partnerships with the School Districts. rnl .oop"rativepartnerships the Park District has with the school districts are grea! but Napervilleschools have realized an ever increasing need to use their spaces for their ownprograms. Despite all of these efforts, indoor recreation space remains a gaping void inour community.If the will of this Board is to move forward with this land purchase and subsequentdevelopment of an Activity Center, my vision is to handle planning and construction ina way that is consistent with the District's other recent projects, the Nike Sportscomplex, which is very heavily used by residents, along with the seager pa;kInterpretive Center and the Centennial Beach renovations. Those projects werecompleted on time, under budge! and illustrated excellent financiil siewardship. Ihave every confidence that our Executive Director, Leadership team, and staff will beable to accomplish this on behalf of our residents.I am very excited about the tremendous benefits an Activity Center can have forNaperville, and about continuing to engage residents in dialog about this topic in theweeks and months ahead.

Executive Director - Ray McGuryo winter Program Guide Delivery and upcoming Registration Dateso The Naperville Park District's Winter 20L4Program Guide will be delivered to

residents' doorsteps beginning Thurs., Nov. 14. The virtual Program Guide isavailable now on our website at www.napervilleparks.orgMon., Nov' 1-B at 8:30 a.m., Resident online registration begins for winter programsTues., Dec' 3 at noory Resident online registration for girls spring Naperville iouthSoccer and Premier Soccer beginsWed', Dec' 4 at noon, Resident online registration for boys spring Naperville youthSoccer and Premier Soccer begins

2Ot3 Turkey Shoot - This Saturday, Nov. L6, we will begin taking reservations for theannual Turkey Shoot golf tournamenl This year, between Springbrook and Naperbroo\,three tournaments will be offered the weekend of Nov. 22 and 23. Reservations will betaken in person at Naperbrook only. Once again this year, we will be accepting donationsto benefit Loaves & Fishes; golfers may donate their prize turkey or prouid" i 111on"t"rydonation. Last year, our Turkey Shoot golfers raised over g1,100 to benefit ourcommuniQ/s food pantry. Please visit www.golfnaperville.org for details on this fun,end-of-the-season golf event.Golf Simulators - When the temperature drops - as it has over the past couple of days -there's no need to put away the clubs until spring because the golf simulatori are back atSpringbrook! Available through mid-March, the simulators offer golfers the opportunityto practice their game in the off-season. Leagues and lessons also are offered. Check outgolfnaperville'org for info. or stop by Springbrook and check them out for yourself.Generosity Drives - 'Tis the season of thinking of others! The Naperville

-park District is

proud to offer a variety of ways for our residents to help those who are less fortuna

a

a

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N ovemb er r 4' 20 L3 Regular B oari[:llli,ilr."ll;

Page 6 of 10Through Fri., Nov. 15, our preschoolers are collecring change donations for their 7ftannual Pennies for Pies drive to benefit Loaves & Fishes. All donations received wiil gotoward purchasing pumpkin pies for the food pantry's Thanksgiving food program.Donations maybe broughtto ourAdmin Building (320 w.lackson); Alnea RulinRiverwalk Community Center (305 W |ackson); or 95tr Street Center (ZZ44W. 95t'St)Our Admin Building at320 W. fackson is a collection site for the annual Rotary Club ofNaperville Sunrise. Through Dec. 6, please donate coats, jackets, hats and other winterouterwear. Donations received will benefit several area organizations that serve tJrose inneed.

The District's Park Police are once again participating in the annual Toys for Tots toydrive. Six collection sites are being hosted by the Distria, which are lisied on ourwebsite, and the drive will run through Dec. 13.Recycling Opportunities - Green Grease Reqrcling, planning on fiying a turkey forThanksgiving? What are you going to do with all that used cooking oil? 0n Saturday,November 30, Naperville residents can bring their used cooking oil to be rerycled free ofcharge at a post-Thantrrsgiving rerycling event being hosted by the City of Naperville,SCARCE and Green Grease Environmental. The Rerycling Drop-OffCenterwill acceptused cooking oil at room temperature and poured into a container or milk jug from 9a.m. to noon; motorists are asked to enter the center from the one-way drive via Fort HillDrive.Holiday tights Recycling - The Naperville Park District will host its fourth annualholiday lights rerycling program in partnership with Elgin Rerycling beginning Nov. 1g,2013 and ending Feb. L4, 20L4. Residents and businesses are invited to bring their old,nonworking lights to any of three locations throughout the District. The Distria willreceive a rebate of approximately $.15 for each pound of lights rerycled, which will beused to support the District s ongoing environmental initiatives. Further details on thisprogram can be found on our website.Playground Equipment Selection Meetings - The District will host three upcomingmeetings for residents to be a part of the equipment selection for several playgroundithat will be constructed in 20L4.

. open House for Buttonwood parkwill take place on Tues,, Dec. 3o Open House forWildflowerand Harris Fawell Parkwill be on Thurs., Dec.5

' Open House for East Greens and Old Farm Parkwill be on Tues., Dec. 10All meetings will be held from 5:30-7:00 p.m. at the Park District planning Office at425w. |ackson Avenue. Both parents and children are welcome to attend.santa House and special Nights -(santa House will be up by Thursday nighlweather-permitting!) With the holidays just around the corner, the pirk bistrict isgetting ready for Santa House z\L3.Although Santa House will be open to thegeneral public beginning Fri., Dec. 6, we have some special nights coming up earlierin the month.Online reservations are curuently being taken for Special Needs Nights on Dec. 3, 4,5;Pet Night on Dec. 10; and Military and First Responders Night on Dec. 11. Visitwww.napervilleparks.org/santahouse to make your reservationFor more information on Santa'House and its general operating schedule, please visitourwebsite or check outthe winter z0L4program Guide for details.

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November 1,4,2013 Regular Board Meeting MinutesPendingApproval

Page 7 of 10

' For more info. - For information on any of our events, programs and facilities, pleasevisit our website at www.napervilleparks.org. You can also follow us on Facebook andTwitter or sign up for our e-news to learn more about what's going on at the NapervillePark Districl

VIII. Approval of Treasurer's ReportAction and Motion Requested:Vice President Reilly moved to approve the September 2013 Treasurer's Report. Secondby Commissioner Todd.

Roll Call Vote on Motion:YES: Reilly, Todd, Eagan, Heide, Ory young, fanorNO: NoneABSENT: None(Motion Declared Carried)

IX. Consent Agenda (Requires Board Approval by Statute)The Executive Director warrants that all Consent Agenda Items, reports and memorandacomply with Board Policy.

A' Approval of disbursements for the month of October 2013 in the amount of $2,086 ,352.36(Pg22-a0)

B' Approval of October 2013 disbursements made through the Bank ofAmerica purchasingCard Program in the amount of $!97,440.aT pg 4L-75)

C. Approval of customer refunds for the month of October 2013 in the amount of $5,345.90(Pg 76)

D' Approve the Metlife PPO Plan as the dental insurance plan offering for the 20L4 coverageyear. (Pg77)

E. Approve the renewal with Vision SeMce Plan [VSP) as the vision insurance plan offering forthe20l4 coverage year. [Pg 78)

F. Approve the?}l4lndependent Contractor Agreement for Karate instruction with IllinoisShotokan Karate Clubs. (Pg79)

G. Approve Ordinance #819 declaring the property as outlined in the attached Exhibit'A" assurplus property for trade in. (Pg 80-S3)

H. Award the purchase of one |ohn Deere 5055E open cab tractor with loader bucket in theamount of $28,600.73 to Arends Hogan Walker fohn Deere on the Illinois Association ofcounty Board Members (IACBMC) Purchasing Contracl tpg B )

Vice President Reilly moved to accept the Consent Agenda Items A-H as presented. Second byCommissioner Eagan.

Roll Call Vote on Motion:YES: Reilly, Eagan, Heide, Ory, Todd, young, |anorNO: None

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x.

xL

November 14,2013 Regular Board Meeting MinutesPendingApproval

Page 8 of L0ABSENT: None(Motion Declared Carried)

Vice President Reilly moved to approve consent agenda as accepted. Second byCommissioner Todd.

Voice Vote on Motion:YES: Reilly, Todd, Eagan, Heide, Ory young fanorNO: NoneABSENT: None

[Motion Declared CarriedJ

Unfinished Business

New BusinessA. Ordinance #813: Authorizing the Acquisition of the Property Commonly Known as

2760 Quincy Avenue, Naperville, ILAction and Motion Requested:Vice President Reilly moved to approve Ordinance #813: Authorizing theAcquisition of the Property Commonly Known as1760 QuincyAvenue, Naperviile,IL.Second by Commissioner Todd.

Ms. NancyMinerofWDSRA -Ll6 N. Schmale Road, Carol StreamMs. Miner spoke in support of the proposed Activity Center.

Mr. Adam Swanson - 519 N. Webster St, NapervilleMr. Swanson spoke in support of the proposed Activity Center,

Ms. MichelleAnderson-L647 Canyon Run Roa4 NapervilleMs. Anderson spoke in support of the proposed Activity Center.

Ms.I(aren Courney- 336 S. Birchwood Dr,, NapervilleMs. Courney spoke in support of the proposed Activity Center.

Ms. BevFrier- 24W035 Donwood Dr., NapervilleMs. Frier spoke in support of the proposed Activity Center.

Ms. Kristi Landorf - Little Friends, 77 Green Valley Dr., NapervilleMs. Landorf spoke in support of the proposed Activity Center.

Mr. Larry Gentile - Wheatland Athletic Assoc, 4048 Broadmoor Circle, NapervilleMr. Gentile spoke in support of the proposed Activity Center.

Mr. Russ Paluch - 4228 Chaparral Dr., NapervilleMr, Paluch spoke in support of the Activity Center.

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Ms. Idalynn Wenhold - SA7I Switchgrass Lane, NapervilleMs. Wenhold spoke in support of the Activity Center.

Roll Call Vote on Motion:YES: Reilly, Todd, Eagan, Heide, Ory, Young, |anorNO: NoneABSENT: None

B. Resolution Establishing Estimate of Funds to be raised by Taxation for the 20L3 LevyYear

Action and Motion Requested:Vice President Reilly moved to hpprove Resolution 13-06 Establishing Estimate ofFunds to be raised by Taxation for the 2013 Levy Year. Second by CommissionerTodd.

Roll Call Vote on Motion:YES: Reilly, Todd, Eagan, Heide, Ory, Young fanorNO: NoneABSENT: None

XIL Executive SessionAction and Motion Requested:Vice President Reilly moved to adjourn to Executive Session at 8:04 p.m. to discuss LandAcquisition under 2[c) (5] of the Open Meetings Act and Personnel under 2(c)(1) of theOpen Meetings Act. Second by Commissioner Ory.

Roll Call Vote on Motion:YES: Reilly, Ory Eagan, Heide, Todd, Young, fanorNO: NoneABSENT: None(Motion Declared Carried)

XIII. Call to OrderPresident |anor called the meeting back to order at 8:26 p.m.

Xry. Roll CallPresident Rich |anorVice President Mike ReillyCommissioner Bill EaganCommissioner Gerry HeideCommissioner Ron OryCommissioner Marie ToddCommissioner Kirsten YoungRay McGury - Executive DirectorKevin Finnegan - Parks Director

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Katie Sepe - HR DirectorEric Shutes - Planning DirectorSue Stanish - Finance DirectorBrad Wilson - Recreation DirectorDerke Price - Attornev

AdiournmentAction and Motion Requested:Vice President Reilly moved to adjourn the November 14 2013 Regular Board Meeting at8:27 p.m. Second by Commissioner Ory.

Voice Vote on Motion:YES: Reilly,Ory, Eagan, Heide, Todd, Young, |anorNO: NoneABSENT: None(Motion Declared Carried)

Respectfully Submitted:

Board Secretary

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