QUESTION/DISCUSSION

1. How to use Graphics and Charts

You can add a data chart or graph to your presentation in one of two ways:

You can create a chart or graph in your presentation.    When you create a new chart in PowerPoint, you edit the data for that chart in Office Excel 2007, but the data is saved with the PowerPoint file.

You can paste an Excel chart or graph into your presentation and link to the data in an Office Excel 2007 file.    When you copy a chart from a saved Office Excel 2007 file and paste it into your presentation, the data in the chart is linked to that Excel file. If you want to change the data in the chart, you must make your changes to the linked worksheet in Office Excel 2007 and then refresh the data in your PowerPoint presentation. The Excel worksheet is a separate file and is not saved with the PowerPoint file.

Note : If you open a presentation that was created in an earlier version of PowerPoint and the presentation contains a graph or chart that was created by using Microsoft Graph, PowerPoint 2007 will maintain the look and feel of the graph or chart, and let you continue to update your graph or chart.

Insert a chart or graph

Do the following when you want to create a new chart or graph in PowerPoint:

1. In PowerPoint, click the placeholder that you want to contain the chart.2. On the Insert tab, in the Illustrations group, click Chart.3. In the Insert Chart dialog box, click a chart, and then click OK.

Office Excel 2007 opens in a split window and displays sample data on a worksheet.

Sample data on an Excel worksheet

4. In Excel, to replace the sample data, click a cell on the worksheet, and then type the data that you want.

You can also replace the sample axis labels in Column A and the legend entry name in Row 1.

Note : After you update the worksheet, the chart in PowerPoint updates automatically with the new data.

5. When you are finished inputting the data in Excel, on the File menu, click Close.

To change the data in a chart you’ve inserted. Use the Edit Data command.

Change the data in an existing chart

If you create a chart for your presentation and then the data used in the chart changes, you can update the data so that the chart is accurate.

1. Select the chart that you want to change. 2. Under Chart Tools, on the Design tab, in the Data group, click Show Data.

Microsoft Office Excel opens in a split window and displays the worksheet that you want to edit.

3. To edit the contents of a title or data in a cell, in the Excel worksheet, click the cell that contains the title or the data that you want to change, and then type the new information.

4. Do one of the following:o If the chart is linked, save the worksheet.o If the chart is embedded, go to step 5. PowerPoint saves the embedded charts

automatically.5. In Excel, on the Microsoft Office Button, click Close.

2. How to Running Presentation

By using a self-running presentation created in Microsoft PowerPoint 2010, you can communicate your information without a presenter. For example, you can set up a presentation to run unattended in a booth or kiosk at a trade show or convention, or you can send a CD with a self-running presentation to a client.

You can make most controls unavailable, so that your audience cannot make changes to your self-running presentation. Self-running presentations restart after they are finished and when they have been idle on a manually advanced slide for longer than five minutes.

This article covers considerations and suggestions for creating and producing a self-running presentation. Other articles cover many of the ways to distribute a self-running presentation, including package a presentation for CD or Turn your presentation into a video.

In this article

Set up a self-running presentation Rehearse and record slide timings Add narration

Set up a self-running presentation

To set up a PowerPoint presentation to run automatically, do the following:

1. On the Slide Show tab, in the Set Up group, click Set Up Slide Show.2. In the Set Up Show box, under Show type, do one of the following:3. For a presentation to be viewed by users click Browsed at a kiosk (full screen).

Important    If you set up a presentation to run at a kiosk, remember to also set slide timing options, or use navigation hyperlinks to other documents or Internet sites, or action buttons such as graphics users can click to go forward or back in the presentation. Otherwise, your self-running presentation will not advance beyond the first slide.

Rehearse and record slide timings

Note    Be prepared to begin timing your presentation immediately after you perform the first step in this procedure.

1. On the Slide Show tab, in the Set Up group, click Rehearse Timings.

The Rehearsal toolbar appears and the Slide Time box begins timing the presentation.

The Rehearsal toolbar

Next (advance to next slide)

Pause

Slide Time

Repeat

Total presentation time

2. While timing your presentation, do one or more of the following on the Rehearsal toolbar:

o To move to the next slide, click Next.o To temporarily stop recording the time, click Pause.o To restart recording the time after pausing, click Pause.o To set an exact length of time for a slide to appear, type the length of time in

the Slide Time box.o To restart recording the time for the current slide, click Repeat.

3. After you set the time for the last slide, a message box displays the total time for the presentation and prompts you to do one of the following:

o To keep the recorded slide timings, click Yes.o To discard the recorded slide timings, click No.

Slide Sorter view appears and displays the time of each slide in your presentation.

Add narration

Adding narration can help deliver information more clearly in your self-running presentation.

To record a narration, your computer requires a sound card, a microphone, and a microphone connector if the microphone is not a part of your computer. You can record a narration before you run a presentation, or you can record it during the presentation and include audience comments. If you do not want narration throughout your entire presentation, you can record separate sounds or comments on selected slides or objects.

Using narration in a slide show Record a narration before or during a slide show Preview a narration Record comments on a slide

Set the slide timings manully Turn the slide timings off

Using narration in a slide show

You can either record a narration before you run a slide show or record a narration during a slide show and include audience comments in the recording. If you don't want narration throughout the presentation, you can record comments only on selected slides or turn off the narration so that it plays only when you want it to play.

When you add a narration to a slide, a sound icon appears on the slide. As with any sound, you can either click the icon to play the sound or set the sound to play automatically.

To record and hear a narration, your computer must be equipped with a sound card, microphone, and speakers.

Before you start recording, PowerPoint 2010 will prompt you to record either just the slide timings, just the narrations, or both at the same time. You can also set the slide timings manually. Slide timings are especially useful if you want the presentation to run automatically with your narration. Recording slide timings will also record the times of animation steps and the use of any triggers on your slide. You can turn the timings off when you don't want the presentation to use them.

Record a narration before or during a slide show

1. When you record a narration, you run through the presentation and record each slide. You can pause and resume recording any time.

2. Ensure your microphone is set up and in working order prior to recording your slide show.

3. On the Slide Show tab, in the Set Up group, click Record Slide Show .4. Select one of the following:

o Start Recording from Beginningo Start Recording from Current Slide

5. In the Record Slide Show dialog box, select the Narrations and laser pointer check box, and if appropriate, select or deselect the Slide and animation timings check box.

6. Click Start Recording.

Tip   To pause the narration, in the Recordingshortcut menu, click Pause. And to resume your narration, click Resume Recording.

7. To end your slide show recording, right click the slide, and then click End Show.8. The recorded slide show timings are automatically saved and the slide show appears

in Slide Sorter view with timings beneath each slide.

Preview a narration

1. In Normal view, on the slide, click the sound icon .2. On the ribbon, under Audio Tools, on the Playback tab, in the Preview group, click

Play.

Record comments on a slide

1. In Normal view, click the slide that you want to add a comment to.2. On the Insert tab, in the Media group, click the arrow under Audio, and then click

Record Audio.3. To record the comment, click Record, and start speaking.4. When you are finished recording, click Stop.5. In the Name box, type a name for the sound, and then click OK.

A sound icon appears on the slide.

Set the slide timings manually

PowerPoint 2010 will automatically record your slide timings when you add narration or you can manually set the slide timings to accompany your narrations.

1. In Normal view, click the slide that you want to set the timing for.2. On the Transitions tab, in the Timing group, under Advance Slide, select the After

check box, and then enter the number of seconds that you want the slide to appear on the screen. Repeat the process for each slide that you want to set the timing for.

Tip   If you want the next slide to appear either when you click the mouse or automatically after the number of seconds that you enter — whichever comes first — select both the On Mouse Click and the Automatically After check boxes.

Turn the slide timings off

Turning off the slide timings does not delete them. You can turn the timings back on at any time without having to recreate them. However, when the slide timings are turned off, your slides will not automatically advance when you record a narration, and you will need to manually advance the slides.

1. In Normal view, on the Slide Show tab, in the Set Up group, click Set Up Slide Show.

2. Under Advance slides, click Manually.

Tip   To turn the timings back on, under Advance slides, click Using timings, if present.

Conclusion

In a conclusion, I want to say thank you to En. Syukri because teach me using a Microsoft Power Point. I have learned a lot about this.