JSP 800 Vol 6 Pt 1 (V4.0 Oct 18)

JSP 800 Defence Movement And Transport Regulations

Volume 6: Container Management Regulations

i JSP 800 Vol 6 Pt 1 (V4.0 Oct 18)

Foreword

In supporting Defence, the Assistant Chief of Defence Staff (ACDS) Logistic Operations (Log Ops) is responsible for providing clear, timely and expert logistics direction and guidance in support of departmental plans, current and contingent operations. In addition, he is responsible for bringing coherence to the development of logistics policy; in order to maximise the freedom of action for operational commanders and to assure the E2E Logistics Enterprise. Joint Service Publication 800 (JSP 800) sets out the overarching policy for MOD Transportation (Movements and Transport (M&T)), to meet our statutory obligations and the directed policy of the Secretary of State (SofS) for Defence. The policy also contributes towards the assurance and delivery of the MOD’s duty of care, both to our own people and to the general public. This JSP provides direction on mandatory requirements (Part 1) and guidance on how this can be achieved (Part 2). Commanders and managers at all levels are to ensure compliance with the directives herein. Where questions exist as to the application of the directives, or guidance on individual circumstances is required, the assistance of specialist (i.e. Suitably Qualified and Experienced Personnel (SQEP)) Movements and Transport staff within the Chain of Command (Ch of Comd) is to be sought. Major General Angus Fay CB

Assistant Chief of the Defence Staff (Logistic Operations)

ii JSP 800 Vol 6 Pt 1 (V4.0 Oct 18)

Preface

How to use this JSP

1. Joint Service Publication (JSP) 800 – Defence Movements and Transport Regulations lays down the regulations, standards and guidance for the safe conduct and management of Movement and Transport (M&T) activities across Defence and is to be used by all members of the MOD, both Military and Civil Service. It does not replace legislative obligations and full reference is to be made to National and International regulation and legislation and where applicable Host Nation requirements. Deliberately written in plain English, the publication avoids the use of 'legal jargon' but provides full references where applicable. 2. The JSP is structured in two parts:

a. Part 1 - Directive, which details the MOD’s regulations concerning the management of containers within the MOD. The regulations in Part 1 are mandatory and full compliance is required. Part 1 includes:

(1) The requirement to comply fully with National and International legislation.

(2) Roles and responsibilities of organisations involved in the management of Defence containers.

(3) The employment of Suitably Qualified and Experienced Personnel (SQEP).

b. Part 2 - Guidance, which provides the policy and procedures to achieve compliance with the regulations in Part 1 and guidance and information to assist users to understand and achieve the minimum standards required for the management of Defence containers within the MOD.

3. M&T activities affect everyone within the MOD in some way, whether as a service provider seeking to ensure the cost-effective delivery of transport support, or as a customer using the resources made available. The pace of change has increased dramatically in recent times, and this, combined with the increased use of contractors and changes to legislation has resulted in significant amendments to M&T Policy, especially in areas involving Health and Safety. 4. When conducting any M&T activity all personnel must give full consideration to:

a. The management of risk in order to create a safe working environment. b. Appropriate adjustments to procedures and working practises to take into account the working environment, complexity of the task and competence of the personnel involved.

c. The potential for injury to persons, damage to the environment and possible legal consequences which might result from actions conducted during the activity.

Structure

5. Previously, JSP 800 comprised 8 volumes in the structure shown below. Each Volume of

the JSP gives full contact details for the provision of guidance and additional information or

assistance on the interpretation of any given part.

JSP 800 Defence Movements & Transport Regulations

Volume 1 Governance and Safety Assurance replaced by M & T

iii JSP 800 Vol 6 Pt 1 (V4.0 Oct 18)

Defence Safety Authority 02 Regulations

Volume 2 Passenger Travel Instructions

Volume 3 Movement of Materiel

Volume 4A Replaced by Dangerous Goods Manual

Volume 4B Replaced by Dangerous Goods Manual

Volume 5 Road Transport Regulations

Volume 6 Container Management Regulations

Part 1 – Directive

Part 2 – Guidance

Volume 7 Load Safety Regulations & Tie Down Schemes

Points of Contact

6. Enquiries relating to the content of this JSP should be directed in the first instance through your HQ M&T staff prior to contacting the author:

SO2 Mov Tpt 1

Defence Logistics

Neighbourhood 2, Larch 3B (#2317), MOD Abbey Wood, Bristol, BS34 8JH

Tel: Mil: 9679 87460 or Civ: 030679 87460

E-Mail: DefLog-Strat-Pol-MovTpt@mod.gov.uk

Amendments

7. This JSP is reviewed on a regular basis for accuracy; any proposed amendments to this

JSP should be submitted through the document author. This JSP is a live document and

amendments to both the Policy and the database may be published at any time in response to

changes in Legislation, MOD Policy and/or information which identifies the requirement for review.

Copyright

8. JSP 800 Vol 6 is protected by Crown Copyright and the Intellectual Property Rights (IPR) of

this Publication belong exclusively to the MOD. Material or information contained in this Publication

can be reproduced, stored in a retrieval system or transmitted in any form, provided it is used for

the purpose of furthering safety and environmental assurance.

Status

9. Any hard copies or remotely stored electronic copies of JSP 800 Vol 6 are uncontrolled. The master copy hosted on the Defence Logistics (Def Log) M&T website on the Defence Intranet will be updated whenever relevant changes to regulations or standards occur.

iv JSP 800 Vol 6 Pt 1 (V4.0 Oct 18)

Version Record

Version Number Version Date Version Description

First Edition Jul 07 Initial Issue

Second Edition May 12

Second Edition –

Amendment 1 Jun 13 Vehicles in ISO Containers

Third Edition Nov 14 Revised version following removal of movements

information into JSP 800, Vol 3.

Third Edition –

Amendment 1 Aug 15 Revised following transfer of responsibility to ACDS Log Ops

Fourth Edition Oct 18

Refresh of contact details and organisations.

Pt 2 Ch 2: Moved to JSP 800 Vol 3, Pt 2.3, Ann A.

Pt 2 Ch 4: Moved to JSP 800 Vol 3, Pt 2.3, Ann B.

Pt 2, Ch 7: Moved to JSP 800 Vol 3, Pt 2.4, Ann B.

v JSP 800 Vol 6 Pt 1 (V4.0 Oct 18)

Contents

PART 1 – Directive .......................................................................................................................... i Foreword ..................................................................................................................... i Preface ........................................................................................................................ ii How to use this JSP .................................................................................................... ii Structure ...................................................................................................................... ii Points of Contact ........................................................................................................ iii Amendments .............................................................................................................. iii Copyright .................................................................................................................... iii Status ......................................................................................................................... iii Version record ............................................................................................................ iv Contents ..................................................................................................................... v

Chapter 1 – Introduction to the Regulations .............................................................................. 1.1-1

Introduction .......................................................................................................... 1.1-1 Aim ....................................................................................................................... 1.1-1 Applicability and Scope ........................................................................................ 1.1-2 Exemptions from these Regulations ..................................................................... 1.1-2 Roles and Responsibilities .................................................................................... 1.1-3 Definitions and Glossary ....................................................................................... 1.1-5 Annex A: Container Management Exemptions .................................................. 1.1-A-1

PART 2 – Guidance .................................................................................................................. 2.1-1 Chapter 1 – Introduction to the Policy ....................................................................................... 2.1-1 Chapter 2 – Types of Container ................................................................................................ 2.2-1 Chapter 3 – Military-Owned ISO Containers ............................................................................. 2.3-1

General ................................................................................................................ 2.3-1 MOD Stock Holdings ............................................................................................ 2.3-1 DCMS II ................................................................................................................ 2.3-1 Future Developments ........................................................................................... 2.3-1

Chapter 4 – Bidding Procedures ............................................................................................... 2.4-1 Chapter 5 – Management Procedures ...................................................................................... 2.5-1

Accounting Procedures ........................................................................................ 2.5-1 Consignment and Asset Tracking ......................................................................... 2.5-1 Audit Procedures .................................................................................................. 2.5-2 Reports and Returns ............................................................................................ 2.5-2 Annex A: Monthly Container Return .................................................................. 2.5-A-1 Annex B: Monthly Theatre Container Return to DCMS ...................................... 2.5-B-1

Chapter 6 – Inspection Procedures and Responsibilities........................................................... 2.6-1

General ................................................................................................................ 2.6-1 Convention for Safe Containers ............................................................................ 2.6-1 Safety Examination and Inspections ..................................................................... 2.6-2 Routine Operating Inspections ............................................................................. 2.6-2 Maintenance Inspections ...................................................................................... 2.6-3 User Inspection .................................................................................................... 2.6-3

vi JSP 800 Vol 6 Pt 1 (V4.0 Oct 18)

UK NSER Equipment Support (ES) Inspections ................................................... 2.6-3 Logistic Support Assurance Framework ............................................................... 2.6-3

Chapter 7 – Procedures for the Return of ISO Containers ........................................................ 2.7-1 Chapter 8 – CTU Training ......................................................................................................... 2.8-1

Legal Requirement ............................................................................................... 2.8-1

1.1-1 JSP 800 Vol 6 Pt 1 (V4.0 Oct 18)

1 - Introduction to the Regulations

Introduction

1. Volume 6 is one of the suite of JSP 800 publications specific to all Movement and Transport

(M&T) activity across Defence. Volume 6 focuses on those responsible for the management

of Defence containers in the MOD. The processes and stakeholders responsible for the

movement of materiel, in this case movement of containers, is captured within Volume 3.

The overarching standards for governance and assurance for all M&T activity are contained

in in Defence Safety Authority 02 Regulations. .

2. This JSP is applicable to all MOD personnel, MOD contractors and partners involved in the

management of containers within the MOD. It defines the roles and responsibilities of those

involved, planning factors which must be considered and standards by which the operational

and non-operational management of Defence containers is executed.

3. The MOD has a legal duty to comply with National and International legislation and

regulation for the management of containers within the MOD. Furthermore, when conducting

activities outside the UK, it may be necessary to comply with Host Nation legislation and

regulation. This JSP sets out the MOD regulations, codes of practice, policy and guidance by

which the MOD assures compliance for the management of Defence containers within

Defence.

4. ISO containers are for world-wide commercial distribution and offer considerable financial

and operational benefits. It is therefore essential that all MOD Units make wider use of ISO

containers in a way which is cost effective, efficient and meets operational and non-

operational needs.

5. Investment in containerisation brings three principal advantages for distribution, operational

and non-operational deployment. The first is intermodality, which is the integrated use of all

modes of transport to effect the timely, seamless and efficient movement of goods and

services. The second is increased protection and security of goods in transit. The third is the

opportunity for the MOD to maximise the potential benefit from using the extensive

commercial intermodal distribution system.

6. To ensure pan-Defence standards, compliance with Part 1 is mandatory.

Aim

7. The aim of this JSP is to provide direction and guidance alongside the Defence Safety

Authority 02 Regulations on:

a. Compliance with Legislation for container safety & serviceability.

b. Roles and responsibilities of organisations involved in the management and

administration of ISO containers within Defence.

c. The management procedures for the cost-effective use of ISO containers within the

MOD.

d. The Defence requirement mandating that, where ever possible, equipment should be

compatible with the standard 20’ ISO container for storage and transportation.

1.1-2 JSP 800 Vol 6 Pt 1 (V4.0 Oct 18)

e. Standards by which container management should be conducted.

Applicability and Scope

8. This publication covers all aspects of the management and maintenance requirements for

MOD owned and leased ISO Containers. Policy relating to the movement arrangements for ISO

containers can be found in JSP 800 Vol 3. It is applicable to all personnel involved in the

management of ISO containers, either military or commercial. It must be communicated to all

personnel employed in the management and administration of containers within Defence. This JSP

does not replace legislative obligations and is to be used in conjunction with current relevant

international and national publications.

9. Any equipment, shelters, etc designed and manufactured to emulate an ISO freight

container in physical appearance but not conforming to the ISO standards fall outside the scope of

this Publication. They remain the responsibility of the relevant Project Team (PT) who must ensure

that any such equipments are clearly marked as non-ISO standard.

10. Reference is made to CHACONS and MINICONS due to their regular use by HQ Navy

Units in place of ISO Containers however, they do not conform to ISO standards and fall outside

the scope of this policy. Similarly, Tricons and Quadcons, although referred to in this document,

are not available through DCMS.

11. The management of Liner Services is outside the scope of this document. Units should

deal directly with Defence Support Chain Operations and Movements (DSCOM) in consultation

with Logistic Commodities & Services (LCS) Rail and Container Service (RCS) Defence Container

Management Service (DCMS) if they wish to use Liner Boxes.

Exemptions from these Regulations

12. Compliance with the requirements of these Regulations is mandated by SofS. However, as not all hazards encountered during the conduct of military operations can be fully mitigated, Duty Holder (DH) judgements may have to be made in the scenarios examined (related to the military role and capability requirement) and require the application of the As Low As Reasonably Practicable (ALARP) principle. Where a compliance assessment or a specific operational requirement1 exists and there is insufficient time for TLB to fully comply with MOD regulations, the appropriate DH may authorise an exemption to MOD specific requirements provided it can be demonstrated that the reduction of standards is managed by the appropriate suitably qualified and experienced person (SQEP). Annex A to Part 1 provides an overview of the process for applying for dispensation or exemption

13. Any case for an exemption to MOD specific regulation must be fully supported by a comprehensive risk management/safety case, which is to detail the duration of the exemption authorised. In preparing and assessing the exemption case, the DH must engage with all appropriate Subject Matter Experts (SME) including Project Teams (PT), Lead User (where appropriate) and TLB Functional SME. Guidance must be sought from MTSR.

14. Where the MOD has exemptions from legislation, these are recorded within the DLSR Exemptions Register. If no such exemption is listed, the MOD remains responsible for achieving

1 Specific criteria from MOD requirements may be waived if, in the judgement of the appropriate DH or Delegated

Officer, the operational risks or associated penalties outweigh the safety benefits (the Defence imperative).

1.1-3 JSP 800 Vol 6 Pt 1 (V4.0 Oct 18)

full compliance with national and international legislation and must demonstrate such compliance when demanded to do so, by the relevant authorities.

Roles and Responsibilities

15. The following organisations have responsibilities for the safe management of ISO containers

within Defence and for promoting compliance with legislation and regulations as outlined

throughout this JSP:

a. Movement and Transport Safety Regulator (MTSR). MTSR is responsible for:

(1) The conduct of audits and inspections in order to determine compliance and

enforcement where appropriate.

(2) The administration and monitoring of the Defence movements non-compliance

database.

b. Defence Logistics (Def Log). Def Log is responsible for:

(1) Interpretation of Legislation and engagement with external regulators to seek

exemption where appropriate.

(2) The development of Defence Policy, Regulations and Codes of Practice for the

management and maintenance of ISO containers.

(3) The policy for Cargo Transport Unit (CTU) supervisor training.

c. Top Level Budget (TLB) Holders. TLB must ensure:

(1) Compliance with Legislative and MOD Regulatory requirements.

(2) The training and employment of SQEP across Defence container activity.

(3) The employment of Defence standards when managing and maintaining

Defence containers.

(4) The management of PT and procurement authorities in order to ensure

compliance with legislation and regulations.

d. Logistic Commodities and Services (LCS). LCS supply logistic commodities and

services in order to meet prescribed Defence capabilities in the most cost-effective

manner. LCS as part of Logistic Commodities and Services is, through the Defence

Container Management Service (DCMS), responsible for:

(1) The effective supply and management of containers within Defence.

(2) Providing advice to Defence as the Subject Matter Expert (SME) on ISO

containers.

(3) Supplying MOD-owned or MOD-leased ISO containers against authorised bids.

(4) Arranging payment for leased containers against the appropriate budgets.

1.1-4 JSP 800 Vol 6 Pt 1 (V4.0 Oct 18)

(5) Managing the lease hire, survey and repair contracts.

(6) Maintaining a master database of its holdings worldwide in liaison with the users.

e. Theatre Container Manager (TCM). For major operational deployments PJHQ or the

mounting headquarters must appoint a TCM, who will normally be a Staff Officer (this

may be delegated to a WO/SNCO but the supervisory responsibility remains a Staff

function). Other assistants may be appointed to form a Theatre Container Management

Team2 under the TCM. The TCM will act as the operational focus for container

management in theatre and is responsible for all the theatre container holdings,

whether MOD-owned or theatre assets, and is to oversee the management of the

Theatre Facilities Container (TFC) account and database. They are to:

(1) Contact DCMS to receive initial briefing.

(2) Maintain the TFC account in accordance with Part 2 (Fundamentals of Materiel

Accounting) of the Supply Capability – CONUSE document available from the

Defence Logistics Framework (DLF).

(3) Establish and maintain a Theatre container database initially using information

provided by DCMS; validate DCMS records against theatre holdings, investigate

and reconcile as appropriate.

(4) Obtain and collate reports of container movements from the Force Movement

Control Centre (FMCC).

(5) Confirm promptly to DCMS the receipt of all containers into theatre and, using a

Traffic Despatch Advice (TDA), confirm the despatch of all containers from

Theatre.

(6) Produce ‘Reports and Returns’ as detailed in Annexes A & B to Part 2 Chapter

5.

f. Force Movement Control Centre (FMCC). The FMCC is to provide daily information

to the TCM and to DCMS on all container movements in and out of Theatre. It can also

inform the TCM of container reassignments within Theatre, when involved.

(1) Formations/User Units. Formations/users are responsible for:

(2) Ensuring that all policy and directions are adhered to.

(3) Producing and submitting all returns/reports as directed for Defence containers

held on strength.

(4) Ensuring they have the required number of qualified personnel at all times as

directed by FLC.

2 The composition of the Team is at the discretion of Theatre HQ but should ideally consist of an HQ Log Sp

or G4 Staff Officer, a nominated Assistant Manager (WO/SNCO) and supporting accounts staff (SQMS).

1.1-5 JSP 800 Vol 6 Pt 1 (V4.0 Oct 18)

(5) Ensuring the effective receipt of Defence containers by making sure they are fit

for purpose and are clean, free of cargo residues, noxious materials, plants,

plant products and visible pests.

(6) Administrating and Maintaining Inspections for all Defence containers to ensure

serviceability whilst held on strength in accordance with Part 2 Chapter 6.

(7) Ensuring the use of Defence containers is carried out in accordance with Part 2

Chapter 5.

(8) Managing the return of Defence containers after use in accordance with Part 2

Chapter 5.

g. Reefer Designated Responsible Officer. The Reefer Designated Responsible Officer

is to ensure that:

(1) All relevant technical instructions for the operation of the reefers are available.

(2) All staff are familiar in the safe operation of the reefer.

(3) Appropriate regular checks, inspections and maintenance of the reefer are

carried out and recorded as evidence for any subsequent Inquiry into any

apparently excessive damage and repair costs.

Definitions and Glossary

16. For the purpose of this JSP, the following definitions apply:

a. Beyond Economical Repair (BER). A term used when an ISO container has been

damaged and the repair costs outweigh the value of the ISO.

b. Bureau International des Containers et du Transport Intermodal (BIC). The BIC is

the organisation responsible for allocating owner codes to every container owner or

operating company.

c. Cargo Transport Unit (CTU). A CTU is a multimodal freight container, a portable tank,

a road transport tank, freight vehicle, railway transport tank or a freight wagon. The

term can also be used to include aircraft and waterborne vessels.

d. CTU Supervisor. The CTU Supervisor is a suitably trained and qualified person

who is responsible for the inspection, stuffing, stripping, restraining and documentation of

CTU within the unit.

e. Demurrage. A charge levied when the contracted time period for a specific task is

exceeded.

f. International Organization for Standardization (ISO). The ISO is an international

standard-setting body composed of representatives from various national standards

organizations.

g. ISO Container. Although some authorities apply slightly different specifications, ISO

define a freight container as:

1.1-6 JSP 800 Vol 6 Pt 1 (V4.0 Oct 18)

(1) An article of transport equipment of a permanent character, strong enough to be

suitable for repeated use and inherently suitable for the storage of materiel.

(2) Specifically designed to facilitate the carriage of materiel by one or more modes

of transport, without intermediate reloading.

(3) Fitted with devices permitting its ready handling, particularly from one mode of

transport to another.

(4) So designed as to be easy to fill and empty.

h. Scrapped. The ISO container is removed from service and disposed of through the

appropriate approved system.

i. Static Storage. The ISO container is used as a storage device and remains ground

dumped.

j. Theatre Container Manager (TCM). The TCM is responsible for all the theatre

container holdings and will act as the operational focus for container management in

theatre.

k. Unit Container Manager (UCM). The UCM is responsible for bidding, accounting and

managing all ISO containers within a unit. The UCM is also responsible for ensuring all

policy is complied with.

17. The terminology used throughout this document and a glossary of standard Movement terms

is defined in JSP 800 Vol 3 Pt 1.

1.1-A-1 JSP 800 Vol 6 Pt 1 (V4.0 Oct 18)

ANNEX A TO SECTION 1.1

JSP 800 VOL 6 PART 1

JSP 800, VOLUME 6 – CONTAINER MANAGEMENT EXEMPTIONS

1. This Annex is to be used as a guide to seeking exemption / dispensation from existing

policy within JSP 800. Should there be any doubt then the individual seeking the dispensation

should seek advice through their Chain of Cmd.

2. Definitions. The following definitions are used:

a. Exemption: Permanent permission to operate outside of policy, regulation or law.

b. Dispensation: Temporary permission to operate outside of policy, regulation or law for

a set activity, bounded by the extent of the activity or by time.

3. Dispensations or exemptions will most likely fall into one of the following 3 categories:

a. Legislative. Permission to act outside of the UK law.

b. Regulatory. Permission to act outside of Defence Safety Authority (DSA) Safety and

Environmental Protection regulations.

c. Policy. Permission to act outside of Defence Logistics policy.

4. Legislative. Dispensation or exemption to act outside the UK law cannot be granted from

within Defence. Where a case for a legislative exemption is considered necessary it shall first be

raised through the CoC legal process to MTSR for comment.

5. Regulatory. The DSA set Defence safety regulations and environmental protection that

bound subsequent policy. Should there be a perceived requirement to operate outside of Defence

regulations advice and direction shall need to be sought from Movements and Transport Safety

Regulator (MTSR) as per the procedures detailed in DLSR SOP1.

6. Policy. A requirement for dispensation or exemption from policy will ordinarily centre

around entitlement and have no additional safety implications. It is important to note that

entitlement is often based on Corporate Government policy, rules and guidance; therefore, the

relevant Civ Sec department (at unit or TLB level) must be consulted before progressing any case.

a. Dispensation. For dispensation to operate outside of policy the Duty Holder construct is

to be used and the Delivery Duty Holder (DDH) may permit such dispensation (assuming the

requirements of Corporate Governance are satisfied).

b. Exemption. Should there be a perceived requirement for an exemption to policy then

the relevant chain of command / TLB point of contact is to be consulted in the first instance. They

can then raise the issue with Def Log Mov & Tpt Pol.

7. Further information can be sought from the reader’s M&T HQ staff, the author of this publication and the DSA’s MTSR.

2.1-1 JSP 800 Vol 6 Pt 2 (V4.0 Oct 18)

PART 2

1 - Introduction To The Policy

1. Part 2 provides the policy and procedures to achieve compliance with the Regulations at Part 1. To ensure pan-Defence standards, compliance with some elements of Part 2 is mandated; these can be identified by the use of the ‘modal verbs’ will, shall and must. 2. The successful management of ISO containers within Defence will be measured by detailed planning, effective execution and the competence of those persons employed to facilitate such activities. 3. Part 2 also details the key organisations involved in the management of ISO containers within Defence, their roles and responsibilities, the planning and execution factors that must be considered and specific policy.

4. All information regarding the movement of ISO Containers is contained within JSP 800 Vol 3 and must be referred to. The movement of Defence containers must be recorded and associated data retained, in order to identify all historical movement

2.2-1 JSP 800 Vol 6 Pt 2 (V4.0 Oct 18)

2 - Types Of Container

The content of this Chapter has been transferred to the JSP 800 Volume 3 Part 2. For

details see below:

Original Document JSP 800, Vol 6, Pt 2, Chapter 2 – Types of

Container

New Document and Link JSP 800 Vol 3, Pt 2.3, Annex A JSP 800 Vol 3.

Location of New Document JSP 800 Vol 3.

Document Sponsor Contact Details DefLog-Strat-Pol-MovTpt@mod.gov.uk

Civ: 030 679 87460

Mil: 9679 87460

Reason for Change Policy relating to container operations has been

moved from Vol 6 to Vol 3 (planning and execution

of container moves) to provide users with

comprehensive information in a single location.

2.3-1 JSP 800 Vol 6 Pt 2 (V4.0 Oct 18)

3 - Military-Owned ISO Containers

General

1. Policy and guidance relating to design criteria and specifications have been moved to JSP 800 Vol 7 Pt2 Ch 8.

MOD Stock Holdings

2. DCMS owns some 2,360 containers with many times that number currently in use across the MOD with current operations being the main user. The balance of the containers are leased from commercial sources which is both a sensible and economic way of operating if the containers are not kept in constant use. Determining an appropriate stock holding for MOD owned containers is dependent on a number of often contradictory factors: a. Strategic Reserve. Historically forces have always retained a strategic reserve to cope

with the unexpected. The size of the reserve has depended on the perceived threat and the ease with which the equipment can be procured. As there are large civilian stocks of standard ISO containers the case for a significant strategic reserve is seriously diminished. However, there is a much stronger case for specialist containers that are either unavailable or not easily available from civilian resources (e.g. Full Side Access (FSA)).

b. Planning Lead Time. If there is sufficient planning lead-in, and a timely decision is taken to procure additional resources, it should be possible to meet any expected requirement. However, it cannot be assumed that containers are available for lease as they can be subject to seasonal and economic fluctuations and history has proved that most conflicts escalate far quicker than planners expect and often develop without any warning.

c. Specialist Requirements. MOD has a requirement for specialist containers that will not be in the civilian inventory (e.g. Radio Frequency (RF) screened) therefore specialist ISO containers will have to be held.

DCMS II

3. DCMS II is a bespoke container management system operated by DCMS. Additional systems such as Total Asset Visibility (minus) (TAV (-)) also have a container management facility as a subsidiary to their main function and provide some valuable input for DCMS II. 4. All Defence ISO containers, regardless of type, use or ownership are to be registered with DCMS and included in the DCMS II database. This will ensure visibility and accountability of all containers used by the MOD as well as preventing confusion and duplication.

5. A Summary of MOD owned Freight Containers with key dimensions is at JSP 800 Vol 3 Pt 2.3, Annex A. Future Developments

6. Tricon/Quadcon. To meet the demands of providing a rapid and efficient method of storage and transportation in volumes less than those of a 20’ ISO container, a versatile mini-container has been developed for use by the US Armed Forces. These mini-containers can be configured so that 3 units (Tricon) or 4 units (Quadcon) can be secured together and produce the same footprint as a standard 20’ ISO container. When grouped together as a Tricon / Quadcon the mini-containers have the same logistic versatility as a standard 20’ ISO container and can be shipped as such by military and commercial means. When separated into individual units each part can be handled by standard MHE and

2.3-2 JSP 800 Vol 6 Pt 2 (V4.0 Oct 18)

provide a wide range of options for storage, capital equipment housing and mobile shipping. Dimensions of the Tricon and Quadcon system are at JSP 800 Vol 3 Pt 2.3, Annex A.

2.4-1 JSP 800 Vol 6 Pt 2 (V4.0 Oct 18)

4 - Bidding Procedures

The content of this Chapter has been transferred to the JSP 800 Volume 3 Part 2. For

details see below:

Original Document JSP 800, Vol 6, Pt 2, Chapter 4 – Bidding

Procedures

New Document and Link JSP 800 Vol 3 Pt 2.3, Annex B

Location of New Document JSP 800 Vol 3

Document Sponsor Contact Details DefLog-Strat-Pol-MovTpt@mod.gov.uk

Civ: 030 679 87460

Mil: 9679 87460

Reason for Change Policy relating to container operations have

been moved from Vol 6 to Vol 3 (planning and

execution of container moves) to provide users

with comprehensive information in a single

location.

2.5-1 JSP 800 Vol 6 Pt 2 (V4.0 Oct 18)

5 - Management Procedures Accounting Procedures

1. General. All ISO containers and associated equipment (e.g. Clip-on generators) are to be accounted for under the terms prescribed within Part 2 (Fundamentals of Materiel Accounting) of the Supply Capability – CONUSE document available from the Defence Logistics Framework (DLF). DCMS maintains an account of its holdings and records of any losses or disposals. 2. Operations. All containers supplied by DCMS must be taken onto the Theatre Account by the Theatre HQ Container Manager (TCM). The TCM will include all assets on the jointly agreed Theatre Container Database as a transaction record between DCMS and Theatre. The TCM is responsible for instituting the correct accounting procedures to provide a Theatre container audit trail. Specifically:

a. Roulement Unit Containers. The TCM is to acknowledge receipt and record all containers onto the TFC Account. After confirming holdings with the units on arrival, the TCM will formally issue the containers on temporary loan on MOD Form 7767. Units are to bring them on charge in their Miscellaneous Stores Account (MSA). On departure the unit holdings are to be checked by the TCM, any discrepancies investigated and the actual holdings reported to DCMS to enable their swift recovery on return to home base. When a container leaves Theatre, the TCM is to notify DCMS using the monthly Theatre Container Return, cross-referenced to the relevant movement documentation. DCMS will assume responsibility for onward tracking and management. b. Theatre Facilities Containers. All long-term Theatre container holdings, both DCMS and Theatre-owned, are to be accounted for on the TFC Account and recorded on the Theatre container database. Authorised issues of these assets to units are to be made on MOD Form 7767 and brought to charge on the unit MSA. c. Resupply Containers. Resupply containers will be issued by DCMS to Theatre. The TCM is to record all containers onto the Theatre database. When a container leaves Theatre, the TCM is to notify DCMS using the Monthly Theatre return, cross-referenced to the relevant movement documentation. DCMS will assume responsibility for the containers onward tracking and management. While in the resupply loop these containers need to be tracked into, within and out of Theatre by the Force Movement Control Centre (FMCC), reported to the TCM, and recorded on the Theatre container database. They do not need to be accounted for by any individual unit unless they become long-term Theatre holdings.

3. Robust arrangements are required in-theatre to track and account for ISO Containers to ensure that visibility and control is maintained; associated clip-on generators are to be treated in the same way. Consignment and Asset Tracking

4. Key amongst current and future intermodal developments are those concerned with control and visibility. An integrated land, sea and air transportation system must be supported, not only by the appropriate equipment and infrastructure, but also by inventory control and highly responsive management information systems – not least to enable effective management and control of the containers themselves. Consignment Tracking (CT), using the MOD’s Visibility In Transit Asset Logging (VITAL) and Royal Navy Invoicing & DELivery System (RIDELS) information systems, has been introduced within the Joint Support Chain. It is a key incremental step to Asset Tracking and the management of the inventory within a ‘virtual warehouse’ running from supplier to end-user along the Forward and Reverse Supply Chain. All containers moving through the Joint Support Chain are to be consignment tracked in accordance with the contained in the ‘Dispatch Process’ of

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the DLF. 5. In addition to the general policy for CT in the MOD, ISO Containers moving through the Joint Support Chain are to be fitted with Radio Frequency Identification (RFID) tags to enable automated tracking via the MOD’s Total Asset Visibility (minus) [TAV(-)] system. Policy and direction on CT using TAV (-) RFID tags is contained in the “Dispatch Process” of the DLF.

Audit Procedures

6. DCMS must carry out a 100% audit of all DCMS managed owned/leased ISO Containers and equipment’s, including generators and ships spares kits annually. It will be subject to National Audit Office scrutiny; therefore it is imperative that it is carried out accurately and in a timely manner. The aims of the audit are twofold:

a. To account for all containers in use with the MOD confirming their current location. b. Identify all leased containers that have been on-hire for more than a year and assess the most cost-effective option for their continued use – continue leasing or purchase outright.

7. In order for the audit to be as comprehensive as possible units are to declare all ISO containers and associated equipment held by them to DCMS when directed. Units failing to submit returns will be reported through their respective TLB and are to be highlighted in the audit report that is submitted to DE&S and TLB as being none compliant. 8. Completed returns should be sent to DCMS by post or via email. Any queries should be directed DCMS on Bicester Military (94240) 3093 or Civil 01869 257093.

Reports and Returns

9. Obtaining and communicating information about container holdings and movements is vital to maintaining control of these assets. This is to be achieved by a system of reports and returns:

a. Returns. The TCM or units must:

(1) Institute a Theatre system of MONTHLY unit returns, including FMCC and CSS logistic unit working pool holdings, to confirm unit holdings against the AF G1033 accounting record and the Theatre container database (See Annex A). (2) Submit a MONTHLY return to DCMS based on the consolidated results of the Theatre unit returns (See Annex B).

b. Reports. Timely reporting of the despatch and receipt of containers is the basis of successful container tracking. It depends directly on the efficiency of the movements system in providing standard movements documentation. The main documents which incorporate container serial numbers and are used for tracking containers in transit are:

(1) MOD Form 1142/1142A - Freight Movement Note. (2) F Mov 1042 - Dangerous Goods Note. (3) Traffic Despatch Advice. (4) Army Form W5184 - Cargo and Stowage Report (Freight Form T). To be completed by the SPOD on vessel departure.

c. Freight Movement Note (FMN). The serial numbers of any containers used are to be entered on the FMN by the consignor to allow them to be tracked through the movements

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system to the consignee. The FMN does not need to be copied to DCMS.

d. Cargo and Stowage Report (C&SR). This records containers on board ship by serial number and gives sailing details. It is copied to the TCM and to DCMS by movements staff to confirm the shipping of containers for DCMS to check the subsequent safe arrival of the containers at their port of destination for further tracking and recovery. It will also be used as an ‘issues’ Transaction Summary whereby DCMS and the TCM will formally account for the issue and return of container assets (IV/RV).

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ANNEX A TO CHAPTER 5 JSP 800 VOL 6 PART 2

MONTHLY CONTAINER (ISO, REEFER AND GENERATOR) RETURN

FROM (UNIT): _____________________ UIN:

TO: Theatre Container Manager

DATE:

Ser Equipment Prefix and Number [1]

Equipment Type

Exact Location/Holding Unit

Exact Contents

CSC Plate Date

Date of Last Check or Census

Remarks e.g. General condition etc

(a)

(b) (c) (d) (e) (f) (g) (g)

NAME:

RANK: APPOINTMENT: SIGNATURE:

Note: In alphanumerical order. Send to: Logistic Commodities and Services, Logistic Services; DCMS, Bicester International Freight Terminal, Gravenhill, Bicester, Oxfordshire OX26 6JP

2.5-B-1 JSP 800 Vol 6 Pt 2 (V4.0 Oct 18)

ANNEX B TO CHAPTER 5 JSP 800 VOL 6 PART 2

MONTHLY THEATRE CONTAINER RETURN TO DCMS

From: As at:

Ser Equipment Prefix and Number

Equipment Type

Holding Unit

Theatre Location

Remarks e.g. General condition etc

(a) (b) (c) (d) (e) (f)

Name:

Rank: Appt: Signature:

Send to: Logistic Commodities and Services, Logistic Services; DCMS, Bicester International Freight Terminal, Gravenhill, Bicester, Oxfordshire OX26 6JP

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6 Inspection Procedures & Responsibilities

General

1. Notwithstanding Balance of Investment decisions and consideration of lease or buy options, the inspection, maintenance, modification and repair of Defence ISO containers presents a significant challenge. It is essential that MOD conforms to extant legislation in order to ensure the retention of ISO status.

Convention for Safe Containers (CSC)

2. Under the International Convention for Safe Containers (CSC), each freight container is required to bear a safety approval plate permanently affixed to the rear of the freight container, usually the left-hand door. On this plate, the most important information for the packer is:

a. The date of manufacture. b. The maximum gross mass. c. The allowable stacking mass.

3. Defence Containers used to carry goods are to be certified as safe to do so under the Convention for Safe Containers and must carry a CSC Safety Approval Plate. Containers which are not ‘in plate’ are illegal for the movement of freight but can be moved empty, providing they are in all other respects a safe load. Certification can follow one of two conventions:

a. Periodic Examination Scheme (PES). Containers covered by the PES inspection display a CSC Safety Plate (an illustrated example is at Fig 1) which is valid for 5 years from the Date of Manufacture; thereafter the container must be re-inspected and re-plated every 30 months. However, if it is considered necessary by the examiner this date can be less than 30 months, for example due to the age of the container or the (harsh) environment in which it is being used. The plate must show the date when the next examination is due. The date when the next examination is due is stamped onto the Safety Plate. This is the convention under which all MOD containers are inspected. b. Approved Continuous Examination Programme (ACEP). Containers covered by the ACEP inspection also display a CSC Safety Plate (An illustrated example is at Fig 2) but are subject to a rolling programme of examination by the leasing company’s agent that takes place at the hire/off-hire interchange. The interval between examinations must not exceed 30 months but is usually much more frequent due to on-hire/off-hire examinations. The plate is not required to show the date that the next examination is due. This information is held by DCMS and will be notified to holding units 6 months prior to the inspection period running out.

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Figure 1: Safety Plate Periodic Examination Scheme (PES)

Figure 2: Safety Plate Approved Continuous Examination Programme (ACEP)

Safety Examinations and Inspections

4. The MOD is authorised to carry out Periodic Examinations and Maintenance Inspections of ISO containers under the terms of the International Convention for Safe Containers 1972 (1996 Edition). As the Army is the only Service with promulgated inspection and repair standards all Services are to comply with the instructions contained in Army Equipment Support Publication 2510-A-050-532. Policy and Procedure for the Testing, Examination and Certification of CB, ISO and Flatracks.

Routine Operating Inspections

5. Routine Operating Inspections are carried out to certify the fitness of an ISO container for the carriage of freight and is required as applicable under the relevant PES/ACEP scheme. The

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Inspection Standards are currently contained in Army Equipment Support Publication 2510-A-050-532. The results of the Examination are recorded on the AFG 932 (I) which can be found at Annex A to Army Equipment Support Publication 2510-A-050-532. An electronic version is also available from JAMES Tech Docs. A copy is to be forwarded to DCMS immediately so that they can update their records.

Maintenance Inspections

6. Maintenance Inspections are carried out to check the condition of a container after each use and to identify any maintenance or repair work required before its next use. The Repair Standards are currently contained in Army Equipment Support Publication 2510-A-050-601 November 2006.

User Inspection

7. This is a pre-use serviceability inspection carried out by the user unit prior to stuffing in accordance with the CTU Supervisors check sheet available from JSP 800, Vol 3, Guidance Leaflet 11. This check sheet is only to be used as an Aide Memoire, all personnel carrying out the CTU Supervisor Role must be SQEP.

UK NSER Equipment Support (ES) Inspections

8. As part of the Equipment Care Inspection (ECI) regime, the ES Branch inspection team is to monitor that ISO Container inspection, repair and certification is being carried out. The details of any containers that are re-certified are to be passed immediately to DCMS so that their records can be updated.

Logistic Support Assurance Framework

9. As part of the Logistic Support Assurance Framework (LSAF) regime, Front Line Commands (FLCs) are to ensure that long-term Theatre Facility Container (TFC) holdings are being:

a. Correctly receipted and accounted for on the Theatre Facilities Container Account (Managed by the TCM on behalf of theatre Log Sp). b. Correctly issued to units and that container serial numbers are recorded on the issue documentation. c. Being correctly reported to the TCM.

d. Not in excess of unit needs.

2.7-1 JSP 800 Vol 6 Pt 2 (V4.0 Oct 18)

7 - Procedures For The Return Of ISO Containers

The content of this Chapter has been transferred to the JSP 800 Volume 3 Part 2. For

details see below:

Original Document JSP 800, Vol 6, Pt 2, Chapter 7 – Procedures for

Return of ISO Containers.

New Document and Link JSP 800 Vol 3 Pt 2.4, Annex B

Location of New Document JSP 800 homepage

Document Sponsor Contact Details DefLog-Strat-Pol-MovTpt@mod.gov.uk

Civ: 030 679 87460

Mil: 9679 87460

Reason for Change Policy relating to container operations have been

moved from Vol 6 to Vol 3 (planning and execution

of container moves) to provide users with

comprehensive information in a single location.

.

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8 - CTU Training

Legal Requirement

1. The MOD has no exemption from UK, EU or International legislation and consignors are accountable for any incidents/accidents caused whilst carrying out any CTU activity. The MOD is required to provide a competent person3 to supervise this activity. 2. A CTU Supervisor is to be appointed by the Tasking Authority and/or Key Stakeholder for the site of the container operation. If no CTU Supervisor is present, loading/unloading operations must not commence until advice has been sought from the operating authority and/or chain of command. 3. BS 5073:1982 Guide to stowage of goods in freight containers, provides the guidance for all those concerned with the ‘stowage of goods in freight containers’ and incorporates direction from many international agreements and conventions amongst others:

a. International Convention for Safe Containers (CSC) 1982. b. Freight Containers (Safety Convention) Regulations 1984. c. Health & Safety Executive (HSE), 1984, Arrangements in Great Britain for the approval of containers. d. European Agreement concerning the carriage of dangerous goods by road (ADR). e. International Maritime Dangerous Goods Code (IMDG). f. International Regulations concerning the carriage of dangerous goods by rail (RID).

4. To facilitate this legal requirement the MOD has designed and developed the Cargo Transport Unit (CTU) Supervisors Course which is available via the Defence Movements School.

5. The minimum rank for attendance on the course is JNCO or above (Pte/SAC if

Movements/Supply Trade).

3 A competent person is deemed an individual that has attended the CTU Supervisor course at DMS Brize Norton.