judge frederick l. pollack · 2020-04-29 · judge frederick l. pollack, wednesday, april 29, 2020...

FREDERICK L. POLLACK TARA L. MARTIN CIRCUIT JUDGE JUDICIAL ASSISTANT

JUDICIAL PRACTICE PREFERENCES FOR FAMILY LAW DIVISION SECTION 14

Judicial Practice Preferences for Family Law Division, Section 14 – updated as of April 29, 2020

of 35

Please take the time to read the new sections addressing Covid-19 and Court Hearings /

Operations as this section has added new practice preferences to address the need to have

virtually all hearings conducted via telephone or ZOOM due to the ongoing pandemic.

The provisions in this section will be updated as needed, and all provisions of this section

will control over and supersede any contradictory provisions elsewhere in the practice

preferences. We are all dealing with a fluid, changing situation, and these preferences are

a step towards insuring continued access to the Courts for families in need of same. If

you have ideas or suggestions to help improve the process, please do not hesitate to share

them. Thank you! – Judge Frederick L. Pollack, Wednesday, April 29, 2020

Table of Contents

General Information 3

Covid-19 and Court Hearings / Operations 3

Parenting Classes 4

Avoiding the need for a notary 4

Injunction Initial Return Hearings for May & June, 2020 5

Guidelines for Zoom Hearings 6

Noticing Hearings Via Zoom 8

Guidelines for Telephonic Hearings 8

Noticing Hearings via Telephone 10

How to Exchange Evidence for Any Virtual Hearing 10

E-mail Exchange 10

Pre-Filing Documents Through the Portal 11

Paper Exchange 12

Courtroom Conduct and Behavior 13

Digital Recording / Court Reporters 14

E-service (service by e-mail) on a self-represented party 14

If you do not have a lawyer 15

Florida Family Law Rules of Procedure 15

Florida Rules of Judicial Administration 16

Family Law Forms 16

Florida Statutes 16

Mediation 16

Notice of Final Disposition 17

Parenting Class 17

Proposed Orders 17




of 35

JAWS (Judicial Automated Workflow System) 21

To Schedule Hearings Less Than One (1) Hour in Length 21

Orders 22

Communication with the Court 24

Matters NOT Requiring a Hearing 24

Motions to Compel Without Hearing 25

Motions to Permit Telephonic Appearance 25

Substitution of Counsel 26

Withdrawal of Counsel 26

Motion Practice – Generally 26

Courtesy Copies of Documents 26

Cross Noticing / Piggybacking 27

Notices of Hearing 27

Telephonic Appearances for Non-Evidentiary Hearings of

15 minutes or less 27

Telephonic Appearances for Evidentiary Hearings 28

Scheduling 28

Attorneys – For Hearings Less Than One (1) Hour in Length 28

Attorneys – For Hearings One (1) Hour or Longer 29

Self-Represented Parties 29

Specific Hearings & Motions 29

Adoptions / Name Changes 29

Attorney’s Fees 30

Case Management Conferences 30

Emergency Motions 30

Motion for Civil Contempt/Enforcement (of support) 31

Motion to Compel Discovery 32

Motion to Withdraw 32

Relocation 32

Temporary Relief 33

Uncontested Final Hearings 33

Pre-Trial Conferences 34

Trials 35 Courtroom Trials 35

Chamber Trials 35

In General 35




of 35

General Information

Address Pinellas County Courthouse

315 Court Street, Room 473

Clearwater, FL 33756

Office Hours Monday – Friday, 9:00 a.m. until 5:00 p.m.

The office is closed for lunch from NOON until 1:00 p.m.

It is expected that all parties and attorneys will adhere to local Administrative Order No.: 2015-

052 PA/PI-CIR re: Professionalism Committee and Standards of Professional Courtesy – with

self-represented parties afforded the same professional courtesies as attorneys.

All lawyers are expected to read and follow the Florida Bar Family Section’s recently updated

"Bounds of Advocacy" that can be found through this link, or the www.familylawfla.org

website.

COVID-19 and Court Hearings / Operations:

Due to the need to expedite the publishing of these revised preferences to address

the COVID-19 pandemic, the specifics set forth in this COVID-19 and Court Hearings /

Operations section will control over any competing/contradictory provision found

otherwise in these preferences, and only this section will be updated by the Court during

the pandemic for ease of reference.

Due to the ongoing COVD-19 pandemic, the only “in person” hearings being held in

the Family Law Division of the Sixth Judicial Circuit Court in and for Pinellas County, Florida

are hearings involving the immediate safety of a person, such as domestic violence return

hearings. Any such hearings will be held only at the Pinellas County Justice Complex located

on 49th Street, and will NOT be conducted at the downtown Clearwater Courthouse on Court

Street. Persons may NOT attend a hearing in person at the Courthouse absent express

written order directing same. No proceedings or other court events other than essential

proceedings and proceedings critical to the state of emergency or the public health emergency

shall be conducted through in-person hearings through at least May 29, 2020 (as of the writing

of these updated preferences – though the date may be extended while the pandemic continues

to impact public health and court operations) pursuant to local administrative orders and

AOS20-23 issued by the Florida Supreme Court.

http://www.jud6.org/LegalCommunity/LegalPractice/AOSAndRules/aos/2015%20PDF%20Files/2015-052.pdf


http://familylawfla.org/wp-content/uploads/2018/05/Fla-Bar-Magazine_5-18_text_final_electronic-version.pdf

http://www.familylawfla.org/




of 35

In order to keep continued access to the Courts in the interim, hearings in Family Law

Division Section 14 will be held primarily through either Zoom Video Conferencing or via

telephonic hearings. Zoom is preferred, whenever possible. Accordingly, the use of block-

calendaring, mass-calendaring, and other similar scheduling is being temporary suspended in

Section 14 and all matters will be special set for hearings. Additional times will be opened up

on JAWS accordingly.

When you are coordinating your hearings, please inform the Court, through the Judicial

Assistant, if you are requesting the hearing via Zoom or via phone conference. If the hearing

will be via Zoom, the Judicial Assistant will provide a Meeting ID and password to include in

the notice. If the hearing will be only via telephone, the Judicial Assistant will provide call-in

information, including a conference call line (if necessary).

If the proceeding is one in which the court is required to create a record, the Court will

have the digital court reporter enabled. For any other proceedings, it is the responsibility of a

party desiring a formal record to obtain and provide a court reporter to attend in the manner set

forth above. No participant other than the Court is authorized to record the proceeding. Use of

any recording of this proceeding by anyone other than the Court to prepare official transcripts

is prohibited. Any recording other than what is made by the Court is not the official record and

may not be used in future trial or appellate proceedings.

Parenting classes:

Effective immediately, any and all persons required to take a 4-hour parent education

and family stabilization course pursuant to § 61.21, Fla. Stat., may attend the parenting class

online or via distance learning without need of any motion seeking, or order granting,

permission to do so.

Avoiding the need for a notary:

Pursuant to the administrative orders currently in effect, the Court is able to swear in any

witnesses (provided the witness is in Florida or consents to be sworn in Florida) provided the

witness can be “positively identified.” Such positive identification can be achieved from a

representing attorney, sufficiently familiar with the witness, averring to the witness’s identity, or

by providing the Court sufficient evidence to confirm the witnesses’ identity (such as having a

witness appearing by video show his/her driver’s license to the camera upon request during a

Zoom hearing).




of 35

Documents which otherwise would have been executed under oath in the presence of a

notary may generally be done by simple written declaration, provided the signature block

adheres to the requirements of § 92.525(2), Fla. Stat. which provides: “Under penalties of

perjury, I declare that I have read the foregoing [document] and that the facts stated in it are

true,” followed by the signature of the person making the declaration, except when a verification

on information or belief is permitted by law, in which case the words “to the best of my

knowledge and belief” may be added. The written declaration shall be printed or typed at the

end of or immediately below the document being verified and above the signature of the person

making the declaration.

Initial Injunction Return Hearings for May & June, 2020:

Presently all initial injunction return hearings for the months of May and June, 2020 are

expected to be conducted at the Pinellas County Justice Complex, 14250 49th St N., Courtroom

1, Clearwater, FL 33762.

Although parties to such a case may personally appear for the initial return hearing (and

bring witnesses and evidence with them), they have the option of appearing telephonically

should they desire, by notifying the 6th Circuit’s Domestic Violence Office in Pinellas County

via e-mail at [email protected]. It is important that you leave your telephone number.

When your case is scheduled for hearing you will be called at the telephone number you

provide. You will probably be called sometime later than the actual time set in your notice,

however, please be patient - you will be called.

If you opt to appear telephonically, any other evidence you intend to present at the return

hearing, such as emails, texting correspondence, photographs, police reports, etc., you will need

to email to our DV office at least two (2) days prior to the hearing. Any questions, please

contact the 6th Circuit’s Domestic Violence Office at [email protected] or by phone (727)

582-7567.

The Family Law Division judges are currently rotating coverage of the initial injunction

return hearings and Judge Pollack is currently slated to handle return hearings at CJC on May 8,

18, and 28; and June 5, 11, 18, and 26.

mailto:[email protected]





of 35

Participants should adhere to the following guidelines for Zoom hearings:

A. This is not a meeting. This is a court hearing. Dress and behave as if you were

attending court in person. Pay attention to the time, as there are likely other hearings following

yours and the hearing will need to conclude on time. B. At the start of the hearing all participants will be in a virtual waiting room, and

the parties, counsel, and any court reporter, will be admitted in the virtual hearing by the

presiding judge upon the start of the hearing.

C. Please “rename” yourself on Zoom to show your actual name, so you can be

readily identified by others for your hearing.

D. Any witnesses will be left in the waiting room until such time as they are “called”

to testify, at which point they will be admitted to the virtual hearing room.

E. If at any point in a hearing an attorney needs to confer with his/her client

separately, they may advise the Court and the presiding judge (if appropriate) will open a

“breakout room” and assign the attorney and party to the breakout room for them to have their

conversation outside of the presence of the Court and other participants. Similarly, if counsel for

all parties need/want to speak together with the Judge without the parties present, they may make

such a request and (if appropriate) the Court will open a “breakout room” for that conversation to

occur, akin to how counsel may meet with a Judge in chambers prior to a traditional in-person

hearing.

F. Parties will be able to use the “chat” feature to communicate directly with their

counsel – but be sure to select only the person to whom you wish to chat, or else you will

risk sharing your chat with all participants – including the other side and the Judge.

G. The same rules which apply to a hearing in person before the Court, also apply to

a video hearing through Zoom.

H. No minor children are permitted to attend, or be present in the room where any

participant is attending, the virtual hearing via Zoom. Persons with minor children of the action

in the same building where the participant is appearing should take all reasonable steps to insure

the minor children are not exposed to the proceedings. Participants may wish to use earbuds or

headphones to assist in shielding the children from the litigation.

I. When speaking, remember to look directly at the webcam, not at the screen.

J. Position the camera at your eye level or slightly above eye level, and be mindful

of what is behind you as everyone participating in the hearing will be able to see.

K. Check the lighting. Light from a window behind you might blind the camera,

making you look dark. Light above you in the center of a room might also cast shadows. Ideally,

position a lamp, or sit facing a window, where light is directly on your face.

L. Participants should speak one at a time and pause prior to speaking in case there is

any audio/video lag for any other participant(s).

M. Participants are encouraged to mute themselves when not speaking in order to

avoid any potential background noise.




of 35

N. When a participant is speaking to another specific participant, s/he must address

that participant by name each time.

O. If you will be providing corroborative proof of your Florida residency for a

dissolution of marriage, to satisfy the requirement of § 61.052(2), Fla. Stat., you may: (1) file a

copy of your Florida Driver’s License, Florida ID Card, or Florida Voter Registration Card with

your name and issue date legible, and redact all other information on the Card; (2) show one of

these items to the camera (close up, upon request) during the hearing; or (3) file an affidavit of

corroborating witness.

P. You may ask to show a witness a documentary exhibit which has been timely

provided, in advance, to the court (in the manner provided for herein below), and/or the Court

will “share a screen” to enable all persons attending via video to see the exhibit during the

inquiry.

Q. If a party/attorney has an objection, they should state “objection” in a loud, clear

voice, followed by a two or three word statement of the objection, and the other speaker should

pause and allow the court to address the objection before continuing.

R. If you have a non-documentary exhibit – such as an audio or video file – upon the

conclusion of the hearing it is the responsibility of the party/attorney presenting such audio/video

file at the hearing to file with the Clerk of the Court some memory device (DVD, CD-Rom,

flash-drive, etc.) with a copy of the file presented at the hearing, along with a certification that

the audio/video file which has been filed with the Clerk is a copy of the same file presented at

the hearing.

S. It is the responsibility of counsel, prior to the scheduled hearing, to insure

not only the attorney, but the attorney’s client(s) and any witness(es) for their client: (1)

have access to Zoom; (2) have access to the exhibits for which they will be testifying; and

(3) are familiar with the use of Zoom.

T. If the proceeding is one in which the court is required to create a record, the Court

will have the digital court reporter enabled. For any other proceedings, it is the responsibility of

a party desiring a formal record to obtain and provide a court reporter to attend in the manner set


any recording of this proceeding by anyone other than the Court to prepare official transcripts is

prohibited. Any recording other than what is made by the Court is not the official record and





of 35

Hearings via Zoom should be noticed including the following language:

(PLEASE CUT AND PASTE THE FOLLOWING LANGUAGE FOR NOTICES)

THIS CAUSE is set for a hearing upon (name of motion/pleading to be heard)

______________________________________________________________________________

to be held on (date) __________________ at (time) ____:_____ (specify) ___a.m. / or ___ p.m.

before the undersigned Circuit Judge. (length of hearing reserved) ________________ is/are

reserved for this hearing. Due to the ongoing COVD-19 pandemic, as of the date of entry of this

order, the only “in person” hearings being held in the Family Law Division of the Sixth Judicial

Circuit Court in and for Pinellas County, Florida are hearings involving the immediate safety of a

person, such as domestic violence return hearings. Persons may NOT attend a hearing in person

at the Courthouse absent express written order directing same. In the event this prohibition upon

“in person” hearing is lifted prior to the hearing date set forth herein above, only then will the

final hearing be held with the parties permitted to attend same in person at the Pinellas County

Courthouse, 315 Court St., Room 473, Clearwater, FL 33756. Otherwise, the hearing will be

conducted via video-conferencing via Zoom.

No account is necessary on Zoom to participate, and the parties may participate by going

to http://www.Zoom.us/ and click the link to “Join a Meeting” at the scheduled date/time set

forth above using the following Meeting ID: ____________________ and password:

________________. Persons participating in the Zoom hearing without a computer, tablet, i-

pad, or smartphone having audio and visual capabilities may appear telephonically for the Zoom

hearing by calling (646) 558-8656, (301) 715-8592, or (253) 215-8782 and using the same

meeting ID with the password: ___________.

Participants should adhere to the following guidelines for Telephonic hearings:

A. Please remember this is a court hearing. Behave as if you were attending court in

person. Pay attention to the time, as there are likely other hearings following yours and the

hearing will need to conclude on time. B. The same rules which apply to a hearing in person before the Court, also apply to

a telephone hearing.

C. No minor children are permitted to attend, or be present in the room where any

participant is attending, the virtual hearing via telephone. Persons with minor children of the

action in the same building where the participant is appearing should take all reasonable steps to

insure the minor children are not exposed to the proceedings. Participants may wish to use

earbuds or headphones to assist in shielding the children from the litigation.




of 35

D. Participants should speak one at a time and pause prior to speaking in case there is

any audio lag for any other participant(s).

E. Participants are encouraged to mute themselves when not speaking in order to

avoid any potential background noise.

F. When a participant is speaking to another specific participant, s/he must address

that participant by name each time.

G. If you will be providing corroborative proof of your Florida residency for a

dissolution of marriage, to satisfy the requirement of § 61.052(2), Fla. Stat., you may: (1) file a

copy of your Florida Driver’s License, Florida ID Card, or Florida Voter Registration Card with

your name and issue date legible, and redact all other information on the Card; or (2) file an

affidavit of corroborating witness.

H. If a party/attorney has an objection, they should state “objection” in a loud, clear

voice, followed by a two or three word statement of the objection, and the other speaker(s)

should pause and allow the court to address the objection before continuing.

I. If you have a non-documentary exhibit – such as an audio or video file – upon the

conclusion of the hearing it is the responsibility of the party/attorney presenting such audio/video

file at the hearing to file with the Clerk of the Court some memory device (DVD, CD-Rom,

flash-drive, etc.) with a copy of the file presented at the hearing, along with a certification that

the audio/video file which has been filed with the Clerk is a copy of the same file presented at

the hearing.

J. It is the responsibility of counsel, prior to the scheduled hearing, to insure

not only the attorney, but the attorney’s client(s) and any witness(es) for their client have

access to the exhibits for which they will be testifying.

K. If the proceeding is one in which the court is required to create a record, the Court

will have the digital court reporter enabled. For any other proceedings, it is the responsibility of

a party desiring a formal record to obtain and provide a court reporter to attend in the manner set


any recording of this proceeding by anyone other than the Court to prepare official transcripts is

prohibited. Any recording other than what is made by the Court is not the official record and





of 35

Noticing Telephonic Hearings:

(PLEASE CUT AND PASTE THE FOLLOWING LANGUAGE FOR NOTICES)

THIS CAUSE is set for a hearing upon (name of motion/pleading to be heard)

______________________________________________________________________________

to be held on (date) __________________ at (time) ____:_____ (specify) ___a.m. / or ___ p.m.

before the undersigned Circuit Judge. (length of hearing reserved) ________________ is/are

reserved for this hearing, which will be conducted via telephone by calling (605) 313-5111,

and conference code (insert code provided by Judicial Assistant) ______________ at the

date/time set forth above. If, at the start of the hearing you are unable to connect to the

conference call line please call (727) 464-3594 or e-mail the Court’s judicial assistant at

[email protected] for alternate connection methods.

How to Exchange Evidence for Any Virtual Hearing:

A party may elect to exchange evidence for any virtual hearing in one of the following

three methods: (1) via e-mail; (2) by pre-filing exhibits through the State of Florida e-filing

portal and providing an index to the Court for use at the hearing; or (3) by paper exchange.

E-MAIL EXCHANGE: (The preferred method for Section 14)

At least three (3) days before the hearing each side should send an e-mail to all

parties, copying [email protected] with the exhibits they anticipate relying upon at the

hearing. The documentary exhibits should be in .pdf formatting, and titled in the

following general format: “H’s Ex 1 – Financial Affidavit”; “H’s Ex 2 – Paystub”; etc. It

is up to the parties/sender if they use H & W for Husband and Wife; P & R for Petitioner

and Respondent; F & M for Father and Mother, etc. Each document should be its own

separate file, and not combined into a singular large file.

All parties and attorneys must be copied on each of these two e-mails, which are

to be exchanged at least three (3) days prior to the hearing itself so counsel for each party

can verify with their respective client (if an attorney is involved) that the party is able to

open the documents, etc., and be able to view same for the hearing.

Any witnesses must provided an e-mail with the documents that witness will need

for testifying at the hearing, in the same way and subject to the same three (3) days prior

to hearing deadline.

This three (3) day advance window allows the attorney/party/witness an

opportunity to resolve any issues with the opening/viewing before the hearing time. At

the hearing itself, upon a party moving a document into evidence the Court will print out






of 35

the identified exhibit, stamp it into evidence (if appropriate) and provide same to the

Clerk in the traditional fashion.

As of April 29, 2020 it is now acceptable for the e-mail contain a link to a

Dropbox (or similar) account, provided the Court (nor any other person needing to access

same) will NOT need to create an account to access same. The direct link in the e-mail

must afford ready access to the documents without additional hurdles, nor creating record

retention issues for the Court.

As of April 29, 2020 the Court will also be able to access (play) non-documentary

evidence, such as an audio or video recording, in the same method. However, upon

completion of the hearing, it is the responsibility of the party/attorney seeking to publish

the audio/video file into evidence to file with the Clerk of the Court some memory device

(DVD, CD-Rom, flash-drive, etc.) with a copy of the file presented at the hearing, along

with a certification that the audio/video file which has been filed with the Clerk is a copy

of the same file presented at the hearing.

For ease of tracking, the Court requests each side create an index of the exhibits

they are offering into evidence (think a “Table of Contents” type document) listing each

item with specificity, with space for identification, and notation for admitted/excluded,

for example:

Ex. No. Exhibit Title/Description Identified Admitted

H-1 Husband’s Financial Affidavit ______ ______

H-2 Husband’s 2019 W-2 ______ ______

PRE-FILING THROUGH THE STATE E-FILING PORTAL:

(Workable – but certainly has issues and some serious potential pitfalls)

Any party may pre-file the evidence for a hearing with the Clerk of the Court, via

e-filing the documents through the State of Florida E-filing Portal at

https://www.myfloridacourtaccess.com/index.html (to e-file you must open a free

account with the Clerk, and there are instructions on the portal website, including

Frequently Asked Questions (FAQ)s, and other helpful information for that process).

However, parties are encouraged to remember that once filed the document becomes part

of a public record, even if it is not ever moved into evidence at the hearing, and it cannot

simply be removed from public viewing. As Family Law cases involve a lot of personal

information persons should give careful, considered thought before pre-filing documents

containing such information – and ANY document filed should have sensitive

information in the document redacted in compliance with Rule 2.425, Fla. R. Jud. Admin.

Parties utilizing this method must be certain: (1) to file the documents at least five

(5) days prior to the hearing to insure the documents are received and processed by the

https://www.myfloridacourtaccess.com/index.html




of 35

Clerk prior to the hearing, as any errors in filing may cause the filing to be rejected or

moved to the “correction queue” where they will not be viewable by the Court at the

hearing; (2) to physically or electronically sign (by including /s/ before their name) on

Each exhibit/document filed with the Clerk, and including the case number on each

document to be filed; (3) to create an index of exhibits including the Clerk’s Docketing

Date and Docket Entry # in the index, to be provided to the Court and all parties via e-

mail at least 3 days prior to the hearing.

Please note this method can be very complicated and it is the responsibility of

any party using this method to comply with all requirements of the E-filing Portal

and the Clerk of the Court in electing to file documents in this manner. At the

hearing the Court will print out the Index provided by the party and note which of the

exhibits were successfully moved into evidence, and will remit that form to the Clerk to

preserve the record. All documents pre-filed will remain in the file and will not be

excluded from the public file merely because the document was not actually moved into

the record evidence.

PAPER EXCHANGE: If you are electing to exchange evidence entirely by paper, then you may prepare

your case in the traditional fashion, with a binder of exhibits prepared and provided to all

participants in advance of the hearing. Parties wishing to use such paper evidence are

responsible for insuring their binder is provided to the Court and ALL parties at least 5

days prior to the hearing. It is not merely sufficient to mail/send the binder to the other

side 5 days before the hearing, it must be received at least 5 days before the hearing.

Documents not timely exchanged will not be considered by the Court at the hearing.

Please note, due to COVID-19 pandemic concerns, paper exchange is NOT preferred by

the Court as it offers the greatest potential for a party, court or clerk employee, or other

person risking exposure to any unknown contaminants. Accordingly such paper

exchange should be used as a method of last resort only.

End of Additional COVID-19 and Court Hearings / Operations Section




of 35

Courtroom Conduct and Behavior: All courtroom proceedings shall be conducted with

dignity, decorum, courtesy and civility. In an effort to insure same, the parties (and counsel)

should abide by the following guidelines to assist you in meeting appropriate standards of

conduct when you appear in court:

1. Dress appropriately. Court business is important. Show respect for the

court by dressing appropriately and wearing clean clothes. Coats, ties, suits and dresses

are welcome but not required by the parties. Shorts, t-shirts, tank or halter tops,

undershirts (as outerwear), and hats are not appropriate and should not be worn to court.

2. Be truthful in all statements that you make to the court. False statements

under oath constitute perjury which is a criminal offense.

3. Be courteous. Other than to make appropriate objections, do not

interrupt anyone whom is speaking. If you are representing yourself and you have an

objection to something a witness says, merely say “Objection” and the court will allow

you to state the nature/basis of your objection.

4. A court proceeding is not a free-for-all where anyone can say whatever

they want whenever they feel like it. A party whom is called as a witness must answer

only the question asked and may not volunteer information or make argument while

testifying. Do NOT interrupt a Judge when s/he is speaking. Interruptions will not

be tolerated and may be sanctioned by the Court. Do not start an argument with, or

threaten, anyone.

5. Treat all court personnel with respect, including bailiffs, judicial

assistants, clerks, court investigators, judges, general magistrates, and hearing officers.

6. Do not make faces or gestures at the opposing party, his/her attorney,

witnesses, or the judge while in the courtroom. The manner in which you conduct

yourself will likely impact the way in which you are perceived by the court and may

affect the outcome of your hearing/case.

7. Do not bring children to the courthouse (except in adoption cases),

unless the court has so ordered. Pursuant to Rule 12.407, Fla. Fam. L. R. P. no minor

child(ren) shall be deposed or brought to court without prior order of the court.




of 35

8. Be aware that witnesses you bring to court are not usually permitted to

remain in the courtroom while the case is being hearing, until that witness has

completed their testimony before the court.

9. Bring at least four (4) copies of any documents (including photographs)

that you intend to offer into evidence to the hearing, as well as any case law upon which

you are relying. All documents should be pre-marked with the case number, and a

space for the judge to admit the document into evidence. All “sensitive” information

should be redacted per the requirements of Rule 2.425, Fla. R. Jud. Admin.

10. A “self-represented” party (also known as a “pro se” litigant, or “a party

without a lawyer”) should be afforded the same courtesies by an attorney as would be

given to another attorney in scheduling hearings, depositions, and other matters, as well

as in the review of any proposed order(s) prior to submission to the Court whenever

possible. By that same token, a “self-represented” party is not entitled to special

treatment or privileges and must follow the same Rules of Procedure and ethical

regulations that govern lawyers in their practice in Section 14.

Digital Recording / Court Reporters: A digital court reporter is only provided by the Court

for injunction hearings (domestic violence, dating violence, sexual violence, repeat violence,

and/or stalking). The Court does not provide a court reporter or digital recording for any other

proceeding and it is the responsibility of the party desiring such reporting to arrange for a Court

Reporter to be present for whatever hearing they believe a Court Reporter is necessary, and to

be responsible for the payment for the court reporter’s services (subject to later reallocation by

the court if an appropriate motion seeking same is filed, set for hearing and ruled upon by the

court). A list of Court approved court reporters, as well as information on how to obtain a

transcript from a digitally recorded proceeding can be found on the left side of the

www.jud6.org website under “Court Reporting”

E-service (service by e-mail) on a self-represented party: Attorneys are reminded that while

a self-represented party may provide an opposing counsel with an e-mail address for

communication and coordination of scheduling matters, unless the self-represented party

affirmatively “opts in” to the use of Service by Electronic Mail (“e-mail”) pursuant to Rule

2.516(b)(1)(C), Fla. R. Jud. Admin., that certifying service of any filing with the Court

(including Notices of Hearing, Motions, etc.,) upon the self-represented party merely via e-mail

alone will not suffice and service upon the self-represented party must be made in accordance

with Rule 2.516(b)(2), Fla. R. Jud. Admin.

http://www.jud6.org/




of 35

If you do not have a lawyer: Please read these preferences carefully as they are intended to

answer many basic questions and inform you on how (and when) to contact the Judge’s

office to schedule hearings, and how your case will be handled in this section.

The Judicial Assistant CANNOT answer your legal questions, and will not explain your

situation to the Judge. Your opportunity to speak to the Judge happens in Court only.

Although not expected to be as skilled and knowledgeable as lawyers, all “self-represented”

parties (also known as “pro se” litigants) are nevertheless subject to all laws and Rules of Court

procedure that apply to a lawyer. Judges, and their assistants, are forbidden from giving any

advice or help to unrepresented parties. Judges, and their assistants, must remain neutral and

impartial. A self-represented party is authorized to contact the Judge’s office in the same

manner as an attorney’s office as set forth in these preferences. Personal visits to the Judge’s

office are discouraged as it disrupts the working routine in the office, leads to concerns about ex

parte communications, and causes an increased burden upon courthouse security.

The Clerk of Court has a Self Help Program for self-represented litigants in the Clearwater

Courthouse, phone (727) 464-5150, 315 Court Street, Clearwater, FL 33756. The program staff

are not the lawyer for the self-represented party, nor are they legal advisors or secretarial services

for the self-represented party.

Gulfcoast Legal Services can be reached at (727) 443-0657 in Clearwater and (727) 821-0726 in

St. Petersburg.

Bay Area Legal Services is available at (800) 625-2257.

Community Law Program in St. Petersburg can be reached at (727) 582-7480.

Lawyer referral services can be contacted through:

the Clearwater Bar Association at (727) 461-4880; and

the St. Petersburg Bar Associations at (727) 821-5450.

Florida Family Law Rules of Procedure: Since March 16, 2017 stand-alone Family Law

rules have been in effect, which no longer refer back to the Florida Rules of Civil Procedure.

Parties appearing in Section 14 should be familiar with the governing Family Law Rules of

Procedure which may be found here: Florida Family Law Rules of Procedure

https://www.floridabar.org/wp-content/uploads/2018/01/Family-Law-Rules-of-Procedure-01-2018.pdf




of 35

Florida Rules of Judicial Administration: In addition to the Florida Family Law Rules of

Procedure, numerous matters – such as how an attorney appears or withdraws from a case, how

service (or e-service) is effected, what information is “sensitive” or “confidential” and must be

redacted (or is permitted to be filed with the Court) – are addressed in the Florida Rules of

Judicial Administration so parties (and Counsel) appearing in Section 14 should be familiar with

these rules.

Family Law Forms: The Florida Supreme Court has approved numerous forms for use in

Family Law proceedings, which may be purchased through the Clerk of the Court, or

downloaded at no cost from the State Court website: http://www.flcourts.org/resources-and-

services/court-improvement/problem-solving-courts/family-courts/family-law-forms.stml. In

addition, the Sixth Judicial Circuit has a number of Locally Approved Individual Forms which

may be found on the www.jud6.org website under “Representing Yourself in Court”

Florida Statutes: All parties, and counsel, appearing in Section 14 should be familiar with

whatever provision(s) of the Florida Statutes which pertain to your case.

Mediation: Pursuant to local Administrative Order No.: 2011-006 PA/PI-CIR all post

judgment matters and temporary support matters are automatically referred to mediation prior

to a hearing on the matter. In addition in Section 14, ALL matters – whether initial,

supplemental, temporary or final - including all issues seeking to establish and/or modify

parental responsibility, time-sharing and/or support issues (other than actions only seeking

enforcement/contempt) shall be referred to and attend mediation to attempt to resolve the

disputed issue without need of court intervention before hearing time will be given upon the

pending matter/motion.

If the opposing party has not yet filed their required Financial Affidavit with the court, the

party requesting a referral for mediation may complete and file an Affidavit for Establishing

Mediation Fees to assist in determining if the parties qualify for assignment of a mediator at a

reduced cost through the Circuit’s Family Mediation Services program.

The following hearings may be scheduled without prior mediation: civil contempt or

enforcement of support; discovery related issues (seeking to compel production, objections to

discovery/interrogatories, etc.); motions directed to the pleadings (seeking to amend, strike,

default, dismiss, set aside, etc.); uncontested matters (name change, dissolution, etc.); and

where the Court has entered an order allowing an exception based upon a hardship,

emergency or other exigent circumstances pursuant to a written motion filed with the Court.

https://www.floridabar.org/wp-content/uploads/2018/01/RJA-1-24-18.pdf

https://www.floridabar.org/wp-content/uploads/2018/01/RJA-1-24-18.pdf

http://www.flcourts.org/resources-and-services/court-improvement/problem-solving-courts/family-courts/family-law-forms.stml

http://www.flcourts.org/resources-and-services/court-improvement/problem-solving-courts/family-courts/family-law-forms.stml

http://www.jud6.org/GeneralPublic/RepresentingYourselfInCourt.html#locallyapproved


http://www.leg.state.fl.us/statutes/

http://www.jud6.org/LegalCommunity/LegalPractice/AOSAndRules/aos/aos2011/2011-006.htm

http://www.jud6.org/ContactInformation/AlternativeDispute/Affidavit_For_Est_Med_Fees_Aug_09.pdf





of 35

Notice of Final Disposition: It is the responsibility of the party providing the proposed

order/final judgment (or the moving party if the Court is drafting the order/final judgment) to

draft and file the Notice of Final Disposition with the Clerk of the Court upon entry of the

order/final judgment disposing of the matters pending before the Court.

Parenting Class: In all cases involving the initial establishment/determination of Parental

Responsibility and Timesharing of minor children, the parties are each required to attend a 4-

hour Parenting Class and file a certificate of completion of the course with the Clerk of the

Court prior to the entry of the Final Judgment. Pursuant to § 61.21(5), Fla. Stat. all parties

are required to complete the parenting class as expeditiously as possible, and unless excused

by the Court the Petitioner must complete the course within 45 days after the filing of the

initial petition and the Respondent must complete the course within 45 days of receiving

service of process of the initial petition (or 45 days of adjudication of paternity).

Unless permitted by Court order rendered after the filing of an appropriate motion, each party

is required to attend the course in person. A list of providers of the Required Courses for

Parents may be found through this link, or on the www.jud6.org website under “Self

Representation”

Proposed Orders: Attorneys should upload ALL agreed upon Orders on JAWS in .pdf

format in the Work Queue for the Judge’s signature. It is the responsibility of the attorney

uploading the order for entry to review and ensure that all other parties to the case

entitled to receive a copy of the order are affiliated with the case on JAWS such that the

electronically conformed order will be sent to all parties AND if the opposing party is not

represented by an attorney and has not otherwise consented to receive the order solely by e-

mail, then the attorney uploading the proposed order must either:

(1) Serve a copy of the electronically conformed order upon the self-represented party

in accordance with Rule 2.516(b)(2), Fla. R. Jud. Admin. within one (1) business

day of rendition of the electronically conformed order, and to file a “Certificate of

Service” with the Clerk (or similar document) detailing how and when a copy of the

electronically conformed order has been sent to the self-represented party; OR

(2) Reflect that the order is being sent to the self-represented party by e-mail though

JAWS and via regular U.S. Mail (including the address for the party to receive the

mail) and provide the Court prior to uploading the order on JAWS with

appropriately addressed and stamped envelope(s) for distribution to all parties who

will be receiving the order by U.S. Mail.

http://www.dcf.state.fl.us/programs/childwelfare/stabilization/

http://www.dcf.state.fl.us/programs/childwelfare/stabilization/





of 35

For specific information about uploading an agreed upon order in JAWS, please see

that section of these preferences for more information.

If the form/substance of an order is not agreed upon, then it may not be uploaded on JAWS

for consideration. Instead the proposed order should be submitted to the Court in WORD

formatting via e-mail to [email protected], so that the Judge may adjust the language of

the order (as discussed further in these preferences below) and ultimately render the order for

distribution on JAWS.

Submission of proposed orders by paper / hard copies by attorneys is discouraged, and may

lead to delayed consideration and/or entry of the proposed order.

Self-represented parties may submit agreed upon orders (where all parties have agreed to both

the form and substance of the order – ideally demonstrated by having each party’s signature

reflected on the agreed upon order) by either:

(1) IF THE AGREED UPON ORDER REFLECTS ALL PARTIES AGREE TO

RECEIVE ELECTRONICALLY CONFORMED COPIES BY E-MAIL,

INCLUDING AN E-MAIL ADDRESS FOR EACH PARTY, WITH NO COPIES

SENT BY U.S. MAIL: Scanning and sending a .pdf copy of the agreed upon order

to the Judge’s office by e-mail to [email protected] (making sure to copy all

parties to the case on the e-mail AND include a statement in the e-mail that you are

remitting an agreed upon order for entry by the Court). The Court will then affiliate

the e-mail addresses with the parties on JAWS and will sign and issues the order

through JAWS so the parties will receive electronically conformed copies only; OR

(2) In paper form, by regular U.S. Mail, with an appropriate cover letter detailing all

parties agreement to the proposed order, with sufficient stamped and properly

addressed envelopes for distribution of the conformed copies by U.S. Mail

All proposed orders should adhere to the following guidelines:

1. All proposed orders should be accompanied by a cover letter indicating

if the parties are in agreement to the form and substance of the proposed order. The

Court DOES NOT hold orders pending objections so the cover letter must indicate

when and how the proposed order was sent to the opposing party (or counsel if

represented) for review and either indicate the opposing party’s agreement to the

proposed order as written, the objections relayed by the opposing party (as set forth






of 35

more in-depth below), or that at least five (5) days have passed since the proposed

order was sent to the opposing party and no objections have been received before the

proposed order is submitted to the Court for consideration.

2. All proposed orders should be typed in 12-point, Times New Roman

font and in Word formatting (97-2003 preferred).

3. If a party is assigned to draft a proposed order from the hearing, it

should be remitted to the court within twenty (20) days at most. This time limit

provides the drafting party for 10 days to complete the draft of the proposed order and

provide a copy to the opposing party for review. The reviewing party has five (5) days

to review the proposed order and advise the drafter of any disagreements / objections to

the proposed order. A party may not object to a proposed order because they

disagree with the ruling of the Court – objections to proposed orders should be

limited to insuring that the proposed order accurately reflects the Court’s ruling.

If there are no disagreements, the proposed order should be converted to a .pdf format

and uploaded on JAWS for entry.

4. If a reviewing party has an objection to the proposed order, they are

responsible for conveying that objection to the drafting party and providing alternate

proposed language for the portion of the proposed order with which they disagree

within two (2) days of informing the drafting party of their objection. The parties shall

cooperate to attempt to resolve the differences on the language in the order, such that if

the same cannot be agreed upon within the 20 day window, the drafting party shall send

an e-mail to the Judicial Assistant (copying all parties) with the words DISPUTED

PROPOSED ORDER in the subject line, and should include a cover letter detailing the

disputed provisions of the order (.pdf formatted) which includes the date of the hearing

from which the order stems, and attach to the e-mail the Word form of the proposed

order (including any language changes which have been agreed upon amongst the

parties) as well as a Word form of the alternate language proposed by the objecting /

reviewing party. The Court will thereafter review the proposed order and alternate

language, and will revise the proposed order as the Court deems appropriate (if

necessary) and will either render an ultimate order on JAWS or may issue an order on

JAWS setting a Case Management Conference to resolve disputed language / order

issues.

5. As detailed above, the Court DOES NOT hold orders pending

objections. Do NOT call the Court or send only a letter / e-mail to the Court




of 35

objecting to a proposed order. The objection must be timely remitted to the drafting

party and any objection should include a statement of the specific objection and include

a WORD form version of the alternate proposed language for any objectionable

provision/language.

6. Proposed Orders should NOT contain blanks for the Judge to fill in –

other than the date and line for the Judge’s signature.

7. Proposed orders should not be submitted to the Court which contain

only DONE AND ORDERED and/or the Judge’s signature on the last page. Some part

of the body of the Order shall accompany the Judge’s signature block.

8. The Judge will change any language or amounts in the proposed order

that s/he does not find appropriate.

9. Do NOT send unsigned proposed Orders to the Clerk of the Court.

10. Income Deduction Orders / Income Withholding Orders should be

remitted contemporaneous with the relevant Order / Final Judgment. In drafting the

Income Withholding Order please be mindful that “retroactive” support is not “past

due” support, and be sure to double check your math to account for the Clerk’s fees

when completing the alternate payment frequencies. It is acceptable to indicate the

Income Withholding Order applies to “All payors and/or employers” and then put

“TBD by payor/employer” regarding all payor/employer specific information blanks on

the Income Withholding Order form.

11. All “child support orders” – including Final Judgments of Dissolution of

Marriage, etc., SHALL (must) include the “full name and date of birth of each minor

child who is the subject of the child support order” pursuant to § 61.13(1)(d)1, Fla.

Stat. Rules 2.425(b)(4), and (5), Fla. R. Jud. Admin. provides for an exception to the

redaction requirements of this sensitive information which would otherwise be required

to be minimized under Rule 2.425(a), Fla. R. Jud. Admin.

12. Do NOT send the same proposed order in multiple ways (e.g. do not

send a copy by U.S. Mail and by e-mail and/or uploading on JAWS) as this may lead to

confusion and/or entry of multiple orders addressing the same matters.




of 35

13. If an order is to be sent to a party, or parties, via U.S. Mail, it is the

responsibility of the party providing the proposed order to provide the Court with

sufficient stamped, self-addressed business size envelopes for distribution. If sufficient

stamped, self-addressed business size envelopes are not provided the order may be

rendered to, and filed with, the Clerk without copies being distributed and counsel may

obtain copies from the Clerk of the Court (at whatever expense that may cost) for

distribution, as it is counsel’s responsibility to ensure that all parties receive copies.

JAWS (Judicial Automated Workflow System

ALL attorneys handling cases in this section should affiliate themselves with their cases in

Section 14 on the Judicial Automated Workflow System (JAWS) AND add in the known e-

mail addresses for the opposing parties (or opposing counsel if represented), as the Judge

prefers (whenever possible) to render orders electronically via JAWS and the preferred method

for scheduling hearings for less than one (1) hour IS through JAWS in this Section. The

website is https://jawspinellas.jud6.org/jaws_attorney/login.aspx which includes links to

register new user account(s) and instructions on how to use JAWS.

At the current time self-represented parties are not able to affiliate themselves with their cases

on JAWS nor schedule hearing times through JAWS. The Circuit is working to enable such

access and these preferences will be updated when that occurs.

To Schedule Hearings Less Than One (1) Hour In Length: Please select “Family Law”

then the “Section 14 – Pollack” calendar to schedule your hearing. A courtesy copy of the

Notice of Hearing should be sent to the Judicial Assistant at [email protected] AFTER

your hearing scheduling is approved in JAWS and the notice has been e-filed with the Court

and served upon all parties to the case in accordance with Rule 2.516, Fla. R. Jud. Admin.

Hearings requiring less than one (1) hour of time may be scheduled directly online. DO

NOT call or e-mail the Judicial Assistant for other hearing dates/times for hearings less than

one (1) hour in length unless you are invited to by the Court (such as in an Emergency

Motion Handling Order), unless you are a self-represented party. Self-represented parties

may contact the Judicial Assistant via e-mail to obtain dates/times to coordinate hearings as

detailed separately in these preferences.

Instead, merely coordinate the hearing with all parties to the case, then reserve the agreed

upon date/time from those available on JAWS (and upon approval of your selected date/time

https://jawspinellas.jud6.org/jaws_attorney/login.aspx

https://jawspinellas.jud6.org/jaws_attorney/AccountRequest.aspx

http://www.jud6.org/legalcommunity/JAWS/howto.html





of 35

by the Judicial Assistant through JAWS, draft and file an appropriate Notice of Hearing

setting the matter for hearing and noticing all parties). Blocks of time commonly available on

JAWS include:

UMC (Uniform Motion Calendar) – which should be used for hearings of 5-10 minutes

which either do NOT require evidentiary consideration, such as a Motion to Withdraw,

proving up jurisdictional testimony for an UNContested Final Hearing, or resolving

scheduling issues. Disputed/evidentiary hearings – such as a Motion to Compel should

not be scheduled on the UMC docket. Cases set on a UMC docket will be a mass

calendar type docket with up to 10 cases scheduled per hour.

15 minute or 30 minute blocks of time. These blocks of time may not be combined

without prior approval by the Court.

It is the moving party’s responsibility to confirm that all counsel/parties (if self-

represented) are in the JAWS database to ensure all parties receive e-mails regarding

the scheduling and cancellation of hearings. Failure to comply with this procedure can

result in the cancellation of your hearing. Additional e-mail addresses for notification may be

added by staff.

Orders on JAWS: Agreed upon Orders should be uploaded on JAWS in .pdf format in the

Work Queue for the Judge’s signature. If the form/substance of an order is not agreed upon,

then it may not be uploaded on JAWS for entry by the Court. A party may not object to a

proposed order because they disagree with the ruling of the Court – objections to

proposed orders should be limited to insuring that the proposed order accurately

reflects the Court’s ruling. In order to be approved by electronic signing, the party

uploading the proposed order should comply with the following:

1. Include a cover letter which expressly states that the opposing side(s)

have reviewed and approved the form and substance of the proposed order OR

specifying the date and manner in which the proposed order was sent to the other

side(s) and certifying that the opposing side(s) failed to respond with any objections to

the proposed order within five (5) days of being provided with the proposed order for

review. The Court does not hold orders pending objections. Failure to include a

cover letter and/or certify same in the cover letter will result in the rejection of the

proposed order.




of 35

2. All proposed orders should be remitted within 21 days of the hearing.

3. If the order is the result of a particular hearing, reference the hearing

date in the order and cover letter. The Order(s) should contain NO BLANKS for the

Judge to fill in other than the date and his signature and should be formatted so that

there is something of substance on the page requiring the Judge’s signature (and not

just the DONE AND ORDERED line).

4. Income Deduction Orders should be uploaded contemporaneous with

the relevant Order / Final Judgment, but must be in separate documents for the Judge’s

signature – so a single cover letter may cover multiple order uploads.

5. Orders approving stipulations must be uploaded with the executed

stipulation attached to the proposed order in the signing queue and specifically state

“attached” in the order, or the stipulation may be filed and the proposed order may

simply incorporate the stipulation by reference expressly reciting the date the same was

docketed in by the Clerk of the Court.

6. All “child support orders” – including Final Judgments of Dissolution of

Marriage, etc., SHALL (must) include the “full name and date of birth of each minor

child who is the subject of the child support order” pursuant to § 61.13(1)(d)1, Fla.

Stat. As Rule 2.425(b)(4) and (5), Fla. R. Jud. Admin. each provide for exceptions to

the redaction requirements of this sensitive information which would otherwise be

required to be minimized under Rule 2.425(a), Fla. R. Jud. Admin., child support

orders which only recite the child’s initials and year of birth will be rejected.

7. All orders of withdrawal of an attorney must include the client’s last

known address, telephone number (including area code) and e-mail address.

Attorneys are reminded that while a self-represented party may provide an opposing counsel

with an e-mail address for communication and coordination of scheduling matters, unless the

self-represented party affirmatively “opts in” to the use of Service by Electronic Mail (“e-

mail”) pursuant to Rule 2.516(b)(1)(C), Fla. R. Jud. Admin., that certifying service of any

filing with the Court (including Notices of Hearing, Motions, etc.,) upon the self-represented

party merely via e-mail alone will not suffice and service upon the self-represented party

must be made in accordance with Rule 2.516(b)(2), Fla. R. Jud. Admin. Accordingly if the

opposing party in an action is self-represented and the Attorney uploads a proposed

order on JAWS for entry by the Court IT IS THE RESPONSIBILITY OF THE




of 35

UPLOADING ATTORNEY TO SEND A COPY OF THE ELECTONICALLY

RENDERED ORDER TO THE SELF-REPRESENTED PARTY BY REGULAR U.S.

MAIL WITHIN ONE (1) BUSINESS DAY OF RENDITION OF THE ORDER unless

the self-represented party has affirmatively “opted in” to the receipt of e-service in the action.

Communication With the Court

The Judicial Assistant CANNOT answer your legal questions, and will not explain your

situation to the Judge. Your opportunity to speak to the Judge happens in Court only.

The preferred form of communication for setting and cancelling hearings are addressed

specifically in the “Scheduling” section of these preferences.

All other communication can be made by calling our office.

Matters NOT Requiring a Hearing

Due to the highly personal and sensitive nature of Family Law proceedings, Section 14

does not allow for consideration of motions to be decided merely on written submissions as

may otherwise be permitted in Civil Divisions pursuant to local Administrative Order 2015-

056 PA/PI-CIR, other than Motions to Permit Telephonic Appearance as detailed below.

Rather, these preferences control what matters may be addressed without need of a hearing

in Family Law Division, Section 14.

A matter does not require a hearing and an order may be submitted by uploading an order on

JAWS if all parties are in agreement, a stipulation has been signed, or the Court has

otherwise permitted in these preferences. The Court requires that all proposed orders

contain a cover letter which expressly states that the opposing side(s) have reviewed and

approved the form and substance of the proposed order OR specifying the date and manner

in which the proposed order was sent to the other side(s) and certifying that the opposing

side(s) failed to respond with any objections to the proposed order within five (5) days of

being provided with the proposed order for review OR specifying under which provision of

these preferences the proposed order may be uploaded without need of same. Failure to

include a cover letter and/or certify same in the cover letter will result in the rejection

of the proposed order.






of 35

Some matters that do not require a hearing are as follows:

- Appointment of Special Process Server

- Stipulated Modifications

- Stipulated/Agreed Orders

- Motions for Substitution of Counsel – see below

- Motions to Withdraw (with signed consent from client)-see below

Motions to Compel Without a Hearing: A party may obtain an EX PARTE ORDER

COMPELLING DISCOVERY without need of a hearing in Section 14 pursuant to local

Administrative Order 2017-072 PA/PI-CIR when (1) a Motion to Compel alleges a complete

failure to respond or object to discovery, (2) there has been no request for an extension, (3)

the motion alleges that the movant has conferred with the opposing party (or counsel if

represented) and has been unable to resolve the dispute. No fees or other sanctions may be

sought in the ex parte motion nor granted in the ex parte order. The ex parte order may be

entered requiring compliance with the original discovery demand within ten (10) days of the

signing of the order. Please remember to adhere to the instructions set forth above for

uploading proposed orders on JAWS – particularly if one party is not represented by an

attorney.

Motions to Permit Telephonic Appearance: No motion, nor order, is necessary for counsel

to appear for a non-evidentiary hearing of 15 minutes or less, as detailed in “Motion Practice -

Generally: Telephonic Appearances for Non-Evidentiary Hearings of 15 minutes or less”

below.

If the parties agree, the Court will allow a party or witness to appear for a proceeding and

testify via telephone, pursuant to Rule 2.530(d)(1), Fla. R. Jud. Admin., also without need of

the filing of a motion, or rendition of an order permitting same.

In absence of an agreement, the party or witness seeking to appear by telephone must comply

with the requirements of Rule 12.451, Fla. Fam. L. R. P. (including statements as to the good

cause to permit the telephonic appearance, the substance of the proposed testimony, and an

estimate of the length of the proposed testimony) by filing an appropriate motion for the

Court’s consideration, and the Court may consider same without need of any hearing if the

motion notifies the Court and all parties of the request for consideration upon written

submission without need of hearing upon same and complies with the requirements of local

Administrative Order 2015-056 PA/PI-CIR by including any legal argument the movant wants

the Court to consider. The opposing party/counsel shall have ten (10) days after being served

to file their response, argument and legal memorandum with citations of authority in

http://www.jud6.org/LegalCommunity/LegalPractice/AOSAndRules/aos/aos2017/2017-072.pdf





of 35

opposition to the requested telephonic appearance. Following the expiration of this ten (10)

day period, the Court may rule at any time without further notice or hearing. Interested parties

may notify the Court the matter is ripe for decision and request a ruling by an e-mail to

[email protected] (copying all parties) which identifies the date the motion was filed, the

expiration of the 10 day window, and including a simple proposed form order for the Judge to

indicate if the motion is: (1) granted; (2) denied; or (3) set for hearing by the Court to permit

further argument before the Court’s ruling upon the motion.

Substitution of Counsel: A proposed Order of Substitution of Counsel may be uploaded for

entry on JAWS as set forth above, provided there is an accompanying stipulation including the

client’s WRITTEN consent as required by Rule 2.505(e)(2), Fla. R. Jud. Admin.

Proposed orders approving stipulations for substitution of counsel without the written consent

of the client will be rejected by the Court.

Withdrawal of Counsel: A proposed Order Granting Motion to Withdraw may be uploaded

for entry on JAWS without need of a hearing, so long as written consent by the client is

provided and there is no objection to the withdrawal from the opposing party (or counsel if

represented). In order for the Court to be able to enter same, the Motion to Withdraw must

contain (or attach as an exhibit) the consent from the client, certification of the confirmation of

the opposing party’s non-objection to the withdrawal and be in compliance with Rule

2.505(f)(1), Fla. R. Jud. Admin. by setting forth the reason for the withdrawal and the client’s

last known address, telephone number, including area code, and e-mail address. The proposed

Order Granting Motion to Withdraw shall not specify any abatement of activity in the case,

however it shall (must) recite the client’s full contact information as set forth in the motion –

and the uploading attorney must affiliate the client’s e-mail address with the case on JAWS

prior to uploading the proposed order for entry.

Motion Practice – Generally

Courtesy Copies of Documents: The Court has access to an electronic record. The Clerk

does not maintain a paper file. Please submit courtesy copies of Notices of Hearing and

Notices of Cancellation of Hearing to the Court via e-mail to the Judicial Assistant at

[email protected]. No other documents that have been e-filed (Pre-Trial Memorandum

etc.) need to be copied to the Court, unless specifically requested by the Judge. Please

remember: if a hearing has been scheduled by a party it may be cancelled only by that party

or the Court; if a hearing has been scheduled by the Court it may only be cancelled by order

of the Court.






of 35

Cross Noticing / Piggybacking: Cross-Noticing a motion upon another party’s time is

STRICTLY PROHIBITED. If you cross notice, your motion will not be heard, unless agreed

to by the court and opposing party and time permits. Additional time will not be permitted to

address a cross-noticed/piggybacked motion during a previously scheduled hearing time

block and the cross-noticed/piggybacked motion will be required to be set for a separate

hearing.

Notices of Hearing: All notices of hearing should include a statement indicating the date,

time and method of how each party (regardless of if represented by counsel or self-

represented) agreed to the scheduling of the hearing and should certify service upon all

parties in accordance with Rule 2.516, Fla. R. Jud. Admin.

Due process is a primary concern in all proceedings. In scheduling hearings, the parties are

reminded that often a case involves more than two (2) parties – such as when the Florida

Department of Revenue is involved, a corporation is involved, or a Guardian Ad Litem has

been appointed in the case. Any hearing - unless that party has filed a Notice of Non

Participation (or similar filing) in the proceeding regarding the matter being set for hearing -

is required to be coordinated with all parties, not just the Petitioner and Respondent, and

failure to coordinate the hearing with all parties and notice all parties for the hearing may

result in the hearing being cancelled or the Court declining to hear the matter at the date/time

scheduled for hearing, absent good cause.

Please submit courtesy copies of Notices of Hearing and Notices of Cancellation of Hearing

to the Court via e-mail to the Judicial Assistant at [email protected] AFTER the notice is

filed with the Clerk and served upon all parties in accordance with Rule 2.516, Fla. R. Jud.

Admin.

Telephonic Appearances for Non-Evidentiary Hearings of 15 minutes or less: Pursuant

to Rule 2.530(c), Fla. R. Jud. Admin., attorneys are allowed to appear telephonically for any

non-evidentiary hearing less than 15 minutes in length without prior leave of Court. The

Notice of Hearing must indicate the attorney’s intent to appear by phone and provide the

telephone number for the Court to call at the time of the hearing. If multiple hearings are

scheduled at the same time (such as on a block UMC docket), the Court will address the

parties whom are present in Court first and the telephonic hearing(s) last, so the Court may

not call at the exact time the hearing is scheduled. If multiple parties need to appear from

various locations by telephone, the scheduling attorney must arrange a conference call and

provide the relevant information for participation in the call to the Court and all parties by

reciting same in the Notice of Hearing. If a non-scheduling attorney wishes to appear by





of 35

phone and the same is not coordinated in advance with the scheduling attorney, s/he must

contact the Judicial Assistant at least three (3) days prior to the hearing.

Telephonic Appearances for Evidentiary Hearings: If the parties agree, the Court will

allow a party or witness to appear for a proceeding and testify via telephone, pursuant to Rule

2.530(d)(1), Fla. R. Jud. Admin. In absence of an agreement, the party or witness seeking to

appear by telephone must comply with the requirements of Rule 12.451, Fla. Fam. L. R. P. by

filing an appropriate motion for the Court’s consideration. Motions to Permit Telephonic

Appearance may be sought upon written submission, without need of a hearing, as set forth

separately in these preferences.

As a general rule the Section 14 Judge is inclined to permit a party or witness to appear in

such a virtual fashion if (1) the hearing is brief in nature, (2) the party/witness would be

required to travel more than 50 miles to attend the hearing, (3) and the hearing is not one

seeking to hold the party/witness in contempt for non-compliance with a prior order of the

Court, and (4) there is not good cause why the party or witness should appear in person.

If a party/witness is permitted to appear by phone, the party/witness must have a notary

public, or other person authorized to administer an oath in the jurisdiction where the

party/witness will physically be, with them at the start of the hearing in order to swear in that

party/witness consistent with the laws of that jurisdiction, in accordance with Rule 12.451(d),

Fla. Fam. L. R. P.

Scheduling

Due process is a primary concern in all proceedings. In scheduling hearings, regardless of

how the hearing is set, the parties are reminded that often a case involves more than two (2)

parties – such as when the Florida Department of Revenue is involved, or if a Guardian Ad

Litem has been appointed in the case. Any hearings (unless that party has filed a Notice of

Non Participation in the proceeding) is required to be coordinated with that party as well as

the principals to the action, and failure to coordinate the hearing with all parties and notice all

parties for the hearing may result in the hearing being cancelled or the Court declining to hear

the matter at the date/time scheduled for hearing, absent good cause.

Attorneys – For Hearings Less Than One (1) Hour in Length: Please see the instructions

in these preferences under JAWS - To Schedule Hearings Less Than One (1) Hour in Length

for information on how to schedule any hearing less than one (1) hour in length.




of 35

Attorneys – For Hearings One (1) Hour or Longer: Coordination of hearings of one (1)

hour or greater is by e-mail to [email protected]. The following should be included in the

email: case number, what you want to set, how long you will need, and who you represent.

E-mails seeking hearing times should copy all parties (or their counsel if represented) to

prevent any concerns of ex parte communication. The Judicial Assistant will respond with at

least five (5) dates/times for consideration within 72 hours of receipt of the e-mail and the

party seeking the hearing will be responsible for confirming the selection of dates amongst

the parties and responding back to the Judicial Assistant as which two (2) of the dates/times

are selected or if alternate dates/times are needed (again copying all parties) and the Judicial

Assistant will “reply all” to that e-mail either confirming the docketed date and time or

providing additional dates/times for consideration. Please do not send a follow up e-mail

seeking the dates/times prior to the expiration of the 72 hour window, as doing so may

cause your request to be “moved to the back of the line” in the handling of the request and

delay the time in which dates/times are provided to your request. The parties should not

engage in any “cross-talk” in e-mails which the Judicial Assistant is copied on.

If the parties are unable to agree upon a date/time for the hearing exceeding one (1) hour in

length, they shall schedule a hearing on the earliest available UMC docket for the Court to

resolve the scheduling dispute and the attorneys may appear for the Scheduling Hearing/Case

Management Conference via telephone to facilitate the scheduling of the case for hearing.

Self-Represented Parties: Self-represented parties seeking to schedule any hearings,

regardless of length, should follow the procedures set forth in the “Attorneys – For Hearings

One (1) Hour or Longer” section above.

Specific Motions & Hearings

Adoptions / Name Changes: Adoption files and Name Changes are reviewed by the Court’s

Staff Attorney prior to any final hearings being scheduled. If you believe your case is ready

to set for final hearing, e-mail [email protected] with the case number so that we may

verify the status with the Staff Attorney. You will be notified by the Staff Attorney if

additional documentation is needed; or you will be notified by e-mail from the Judicial

Assistant with dates/times available for a final hearing. All final hearings on adoptions

MUST have a court reporter present. The Court does not provide a court reporter for the

proceedings. A list of Court approved court reporters can be found on the left side of the

www.jud6.org website under “Court Reporting” or through the following link: Court




http://www.jud6.org/LegalCommunity/CourtReporters/CertifiedCourtReporterList051717.pdf




of 35

Reporters Approved for Assignment in the Sixth Circuit

Attorney’s Fees: Prior to any attorney’s fee hearing, the attorneys should exchange affidavits

outlining the reasonable number of hours requested and the reasonable hourly fee. They

should also make arrangements to meet prior to the hearing to discuss resolution and allow

each other to talk with opposing experts (if applicable). Fee affidavits are sufficient in lieu of

expert testimony IF all parties agree to their use. All fee awards must meet the requirement

of Florida Patients’ Compensation Funds v. Rowe, 472 So.2d 1145 (Fla. 1985).

In trials, the Court usually reserves on the issues of both entitlement and amount. Be prepared

to have final fee matters referred to mediation following the trial on the merits of the balance

of the petition(s). For Attorney’s Fees / Costs requests exceeding $50,000.00, or upon request

of a party or upon the Court’s initiative in requests below that threshold, upon scheduling a

hearing upon a party’s Motion for Award of Attorney’s Fees and Taxation of Costs, the Court

will enter an Order Setting Final Evidentiary Hearing On Attorney’s Fees and Costs; Referring

Parties to Mediation on Amount of Fees & Costs; and Establishing Pre-Hearing Requirements

setting forth detailed requirements for the consideration of the motion.

Case Management Conferences: Case Management Conferences are encouraged by the

Court as a mechanism for differentiated handling of individual cases. The Court may set

Case Management Conferences on its own, or at the request of a party, to address matters as

set forth in Rule 12.200, Fla. Fam. L. R. P.

Unless otherwise agreed to by the parties in advance, the individual parties are expected to

attend the first Case Management Conference in their case in person.

If the parties are in agreement with the need for a Case Management Conference, a party may

schedule and coordinate a 15 minute Case Management Conference on JAWS without need

of the filing of a motion seeking same.

In a Dissolution of Marriage action, at a Case Management Conference, upon request of a

party, or upon the Court’s own initiative, the jurisdictional testimony may be elicited and an

order confirming the jurisdiction of the Court may be entered.

Emergency Motions: All Emergency Motions must be filed with the Clerk of Court

prior to the Court determining emergency status. It is a good idea to provide the Court

with a copy of the motion by e-mail (with the word EMERGENCY included in the subject

line) AFTER it has been filed with the Clerk of Court, as the Court does not receive motions

http://www.jud6.org/LegalCommunity/CourtReporters/CertifiedCourtReporterList051717.pdf




of 35

through the Portal when you check “emergency” and the Clerk does NOT provide copies of

all emergency motions to the Court for review upon filing, so if an emergency motion is

merely e-filed, the Court will likely not be aware of the filing.

The Court strives to enter an Emergency Motion Handling Order within 24 hours (or 1 business

day) of receipt of the Emergency Motion which may: enter an order granting the requested

relief without notice and setting a return hearing; set an emergency or expedited hearing upon

the motion; set an expedited Case Management Conference; allow a hearing to be set and

direct the moving party to contact the Judicial Assistant for available dates/times; direct a party

to file a written response; deem the matter not an emergency, to be handled in the regular

course of business; or take other appropriate action – including admonishing or sanctioning a

moving party for improper use and/or abuse of the emergency motion process.

Parties and/or Counsel seeking emergency relief are expected to read, review and be

familiar with Smith v. Crider, 932 So.2d 393 (Fla. 2nd DCA, 2006), Loudermilk v. Loudermilk,

683 So.2d 666 (Fla. 2nd DCA, 2007) and Rule 12.605, Florida Family Law Rules of

Procedure, prior to the filing of any request for emergency, expedited and/or ex parte relief.

Motion for Civil Contempt/Enforcement (of support): If the only matter pending before

the Court is an action seeking to enforce a previously ordered support obligation, the parties

do NOT need to attend mediation prior to scheduling a hearing upon the Motion for Civil

Contempt/Enforcement. However, if a party has a pending Supplemental Petition to Modify

the support obligation which is actively litigated (filed, served, on-going discovery), and a

Motion for Civil Contempt/Enforcement regarding the support obligation is subsequently

filed by the party opposing the modification of support, the hearing upon the Motion for Civil

Contempt/Enforcement (of support) will be deferred and heard at the same time as the final

hearing on the Supplemental Petition to Modify, absent exceptional circumstances, and the

parties shall therefore mediate both issues at the same time prior to hearing.

The Notice of Hearing setting the Motion for Civil Contempt/Enforcement of the support

obligation must contain the language required in, and otherwise fully comply with, Rule

12.615, Fla. Fam. L. R. P. if the enforcing party is seeking to invoke the contempt powers of

the Court and potentially have the alleged contemnor incarcerated for his/her failure to appear

at the hearing and/or his/her failure to pay the previously ordered support obligation - and the

alleged contemnor must be given notice of the hearing reasonably calculated to apprise

him/her of the pendency of the proceedings.




of 35

Motion to Compel Discovery: A party may seek an ex parte order compelling production of

overdue discovery, without seeking any fees or other sanctions, and without need of any

hearing upon the motion, provided the motion is sought in accordance with local

Administrative Order 2017-072 PA/PI-CIR as set forth in these preferences under “Matters

NOT Requiring a Hearing”.

If the motion does not qualify for ex parte consideration (if there has been partial compliance

or the movant is seeking fees, etc.), then the party seeking the discovery should file a Motion

to Compel Discovery (or similarly titled motion) pursuant to (and in compliance with) Rule

12.380(a)(2), Fla. Fam. L. R. P., and set the same for hearing before the Court – only after

making a good faith effort to obtain the delinquent discovery without the need of Court

intervention.

Motion to Withdraw: If a client, or opposing party, objects to the withdrawal of an

attorney, the Motion to Withdraw should be set for hearing during a UMC docket or 15

minute hearing time on the Judge’s calendar through JAWS. The motion, and the notice

setting hearing, must certify service upon the client via regular U.S. Mail (in addition to any

e-mail copy provided to the client), and the motion must comply with the provisions Rule

2.505(f)(1), Fla. R. Jud. Admin. by setting forth the reason for the withdrawal and the client’s

last known address, telephone number, including area code, and e-mail address. The

proposed Order Granting Motion to Withdraw shall not specify any abatement of activity in

the case, however it shall (must) recite the client’s full contact information as set forth in the

motion.

Relocation: Pursuant to § 61.13001(10), Fla. Stat., the Court affords special accommodation

to schedule hearings on relocation requests – both temporary and final – on an expedited

basis provided the moving party has complied with all other requirements for seeking

relief INCLUDING WITHOUT LIMITATION THE REQUIREMENT TO

SCHEDULE AND ATTEND MEDIATION PRIOR TO SEEKING HEARING TIME

WITH THE COURT. The failure of a party to abide by the strict requirements of the

statute, as well as the requirements of the local Administrative Orders and the Practice

Preferences of this section SHALL be deemed a waiver of any specific time requirements of

the Statute.

If a party is seeking to invoke the statutory provision entitling him/her to an expedited

hearing upon the temporary relocation request, then immediately upon the filing of the

Motion for Temporary Order Granting Relocation with the Clerk of the Court, the moving

party shall also file a Motion for Referral to Mediation with the Clerk of the Court, along with

http://www.jud6.org/LegalCommunity/LegalPractice/AOSAndRules/aos/aos2017/2017-072.pdf




of 35

an Affidavit for Establishing Mediation Fees and must provide a copy of both motions to the

Judge’s Judicial Assistant via e-mail to [email protected] with EXPED RELO RQST-

TEMP in the subject line. Upon receipt of same the Court will render (by JAWS) an Order

Referring the Parties to Mediation and Scheduling a Case Management Conference. The

scheduling of the hearing upon the Motion for Temporary Order Granting Relocation will be

coordinated at the Case Management Conference. It should be understood that the Court will

do its best to accommodate the 30-day provision from date of filing in the Statute if the

moving party fully complies with the requirements herein, but circumstances beyond the

Court’s control (such as when or how a party effects initial service of process upon the

opposing party, Court holidays, hurricanes, etc.) may impact the ability to strictly comply

with same.

If a party is seeking to invoke the statutory provision entitling him/her to an expedited final

hearing upon the Petition to Permit Relocation With Minor Child(ren), then immediately

upon the filing of the Notice For Trial (certifying that the pursuant to Rule 12.440, Fla. Fam.

L. R. P. the matter is ripe for and ready to be set for trial), the moving party must provide a

copy of the Notice to the Judge’s Judicial Assistant via e-mail to [email protected] with

EXPED RELO-FINAL RQST in the subject line. Upon receipt of same the Court will render

(by JAWS) an Order Scheduling a Case Management Conference, and the Court will manage

the scheduling of the case in accordance with Rule 12.200, Fla. Fam. L. R. P. and scheduling

a Pre-Trial Conference at the Case Management Conference.

Temporary Relief: For temporary relief matters, ALL temporary motions (i.e. custody,

visitation, support, etc.) must be mediated prior to a hearing being held. Once mediation is

scheduled, the moving party may schedule a one (1) hour hearing for temporary relief matters

to be heard within two (2) weeks following the scheduled mediation and upon scheduling

same, and confirmation of the scheduled hearing by the Judicial Assistant, the Court will

enter an order setting the temporary relief hearing with additional terms regarding same –

including a provision preventing any party from cancelling the scheduled mediation without

obtaining an order from the Court permitting same. Hearing time on the court’s calendar

on temporary matters will not be reserved until mediation has been scheduled. Temp

hearings should not exceed one (1) hour except under extraordinary circumstances. To

expedite hearing, proffers are strongly encouraged.

Uncontested Final Hearings: An uncontested Final Hearing may be scheduled either

on the Court’s UMC docket or on any 15 minute hearing time on JAWS. Prior to scheduling

an uncontested Final Hearing, the moving party should insure that the following items have

been filed with the Clerk of the Court:







of 35

Dissolution of Marriage without children: Financial Affidavit(s) – if financial

relief is being granted by the Court; Marital Settlement Agreement.

Dissolution of Marriage with minor children: UCCJEA Affidavit(s); Social

Security Number Affidavit(s); Marital Settlement Agreement: Parenting Plan executed

by both parties; Certificates of completing Parenting Course by each parent; Financial

Affidavit(s); Child Support Guideline Worksheet

Paternity actions: UCCJEA Affidavit(s); Social Security Number Affidavit(s);

Parenting Plan executed by both parties; Certificates of completing Parenting Class by

each Parent; Financial Affidavit(s); Child Support Guideline Worksheet

Pre-Trial Conferences

A Pre-Trial Conference will be required for any Final Hearing by Non-Jury Trial which is

expected to take three (3) hours or more of the Court’s time. In most cases a Case

Management Conference is necessary to set a Pre-Trial Conference as the Court will enter an

Order Setting Pre-Trial Conference which requires the parties to draft and file an appropriate

Pre-Trial Memorandum – including exhibits such as a proposed Equitable Distribution

Worksheet, Proposed Parenting Plan, Proposed Child Support Guidelines, Witness List,

Exhibit List, and other documents - in advance of the Pre-Trial Conference. Accordingly, it

is recommended that a party schedule a Case Management Conference pursuant to Rule

12.200, Fla. Fam. L. R. P. after they have filed their Notice for Trial pursuant to Rule 12.440,

Fla. Fam. L. R. P. in order to facilitate same.

Pre-Trial Conferences are scheduled for thirty (30) minutes and no motions will be heard at

the Pre-Trial Conference without prior approval of the Court. The attorney conducting the

trial must attend the Pre-Trial Conference in person, not by telephone. The parties must also

attend the Pre-Trial Conference. It is assumed that at a Pre-Trial Conference the case is ready

to be tried, there are no pending motions, and all (or virtually all) discovery is completed so

the Court may impose discovery deadlines and schedule the Final Hearing by Non-Jury Trial

at the Pre-Trial Conference, so the parties and counsel must bring their calendars to the Pre-

Trial Conference.




of 35

Trials

Courtroom Trials: For trials in a Courtroom, parties/counsel should:

(1) Request Permission to approach the bench or the to approach the witness; and

(2) Stand when making objections; and

(3) Stand when speaking unless the Court allows otherwise; and

(4) Do not address opposing counsel, witnesses, or parties by their first name or

nickname.

In-Chambers Trials: For trials conducted in chambers, parties/counsel should:

(1) Sit as directed by the bailiff – typically with the attorney in the seat closest to the

Judge, the party in the middle chair, and any witness testifying will be sat at the

end of the table.

(2) Remain seated throughout the hearing, including when making objections.

In General:

(1) Do not engage in arguments or disputes with opposing counsel, parties, or

witnesses; and

(2) All argument is to be directed to the court and not to opposing counsel; and

(3) Strive NOT to make “speaking objections.” Announce your “Objection” and

provide the basis for your objection upon request from the Court (which should be

able to be done in five (5) words or less). The Court will afford the opposing

party the opportunity to respond to the objection (if appropriate) and if the Court

feels it is necessary, additional argument will be solicited from either side prior to

ruling upon the objection.

(4) ALL evidence is to be copied and exchanged in accordance with the deadlines set

forth in the Order Setting Pre-Trial and/or Order Setting Final Hearing by Non-

Jury Trial, unless the attorneys/self-represented parties stipulate otherwise. ALL

evidence is to be pre-marked in advance of its intended use, with “sensitive

information” redacted in accordance with Rule 2.425, Fla. R. Jud. Admin.

(5) The court will mark exhibits as received into evidence.

(6) For tangible evidence, show the evidence to opposing counsel before showing the

evidence to the Court or to the witness.