july 15, 2008briefing template slides warrior logisticians 1 dining facility cash collection process...
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July 15, 2008 Briefing Template Slides
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Dining Facility Cash Collection ProcessFlow Chart
DFAC Closes Loop Cash Turn-in
Fax/Email/mail
DT + 1131(OMA Cost
Only)GFEBS
DFAS-CL Collections Process in
ADS & GFEBS
Fax/Email/mail
DT + 1131(Food Cost
Only)
STANFINS to Reimburse MPA
DFAS-IN Collections Process in
SRD1
OMA (8522)
Food Cost MPA (5570)
DFAS-IN
1 CCV MPA
1 CCV OMA
DFAS-CL
Dining Facility “Preparer”
OTC/net “Preparer”
Deposit Ticket (DT)
OTC/net “Approver”
DT # + 1131(OMA Cost
Only)
DT # + 1131(Food Cost
Only)
*Add OTCnet DT# to 1131
DT # + 1131GFEBS
Collection in Transit Number
*Add GFEBS CIT# from Resource
Management Office
Minimum: 2 Ea
Legend: Cash Collection Voucher (CCV) - DD Form 1131Operation & Maintenance Account – OMAMilitary Personnel Army – MPADefense Finance Accounting System (DFAS)
Garrison Dining Facility Support
July 15, 2008 Briefing Template Slides
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Military Interdepartmental Purchase Request (MIPR)Flow Chart
IFPM tracks OMA process through GFEBS
until it returns to Installation Food Program to offset operating costs.
Organization requiring support contacts the
Installation Food Program Manager
(IFPM) for cost estimate of support and submits MIPR(DD Form 448) to
Installation to pay for meals at dining facility
DOL Resource Management Office processes MIPR Through
GFEBS for OMA to DFAS-CL and credit back to installation
IFPM identifies the supporting DFAC,
coordinates with their Resource
Management (RM) personnel to process
MIPR into GFEBS (Installation Account). RM provides Unit a MIPR Acceptance (DD Form 448-2)
Installation Food Program Manager manually
processes and provides to RM two Cash Collection
Vouchers-(1) for OMA & (1) for MPA
Garrison Dining Facility Support
DOL Resource Management Office processes MIPR within
GFEBS and generates a Standard Form-1080 or MIPR to DFAS-IN to
credit MPA in STANFINS
•This flow chart describes the basic flow of a MIPR (DD Form 448) from an outside organization (ROTC/JROTC, Boy Scout, Allied Forces, etc.) to a DOL Resource Management (RM) office to pay for cash meals within a dining facility. •If ROTC/JROTC, Allied Forces personnel are on orders and training with an active duty unit than they will eat for free and be put into AFMIS Headcount under ROTC; however, if they are Cadre, instructors and other personnel than they will have to pay the standard meal rate. If the Cadet Command wants to pay using a MIPR (DD Form 448) than the installation RM will have to accept the MIPR and provide a MIPR acceptance (DD Form 448-2) back to the Cadet Command. •Since the MIPR is processed at the Installation level, no monies will be given to the dining facility, so they will have to enter these personnel supported by the MIPR into AFMIS under an FAO Headcount action .Recommendation: The dining facility should be provided a copy of the DD Form 448-2 for their records to show monies were collected).
Note 1: No action would be required through OTCnet.Note 2: Review AR 30-22, Para. 3-37 for authorized support and DoD posted meal rate charges.Note 3: Standard Form -1080 (Voucher for Transfers between Appropriations and/or Funds
OMA = Standard Meal Rate –
Discount Meal Rate for each meal x cash headcount
MPA = Discount Meal Rate for
each meal x cash headcount
Organization Consumes Meals at supporting DFACs
Feeder data is provided to the IFPM
&
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Military Interdepartmental Purchase Request (MIPR)Flow Chart
Once MIPR is approved by the ABO, the unit establishes a field account with SSMO.
SSMO establishes field account within AFMIS and orders rations through the system against the
MPA LOA
Units coordinate with Installation Food IFPM for
operational support from the
Subsistence Supply
Management Office (SSMO)
IFPM provides guidance to unit
requiring support to process MIPR (DD Form 448) to Army
Budget Office (ABO)
Resource Manager submits MIPR to ABO for payment of ration costs and Installation Food Program Manager ensures that requiring activity provides a copy of the MIPR Acceptance (DD Form 448-2) to the SSMO for reimbursement of MPA for food costs associated with field account
Subsistence Supply Management Office Support
Army Budget Office POCMILITARY PERSONNEL DIVISIONMr. Michael Mooney (703) 692-9836 will process MIPR (DD Form 448) and provide Unit with MIPR Acceptance (DD Form 448-2) to show payment received.
Unit Closes Account at the end of the exercise with
SSMO
• This flow chart describes the basic flow of a MIPR (DD Form 448) from an outside organization (NG, Reserve, Allied Forces, etc.) to a DOL Resource Management (RM) office to field meals when opening a field account.
• The MIPR is processed at the Army Budget Office (ABO) level, no monies will be exchanged at the installation.
• MPIR will be submitted to:
MILITARY PERSONNEL DIVISIONATTN: SAFM-BUP-M,Mr. Michael Mooney (703) [email protected] ARMY PENTAGON, ROOM 3B349WASHINGTON , DC 21310-0109
• MPA DODAAC: W56T6Z
Unit Conducts Field Training
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Credit Card ProcessingFlow Chart
Installation Food Program Management Office
Installation Food Program Managers
(IFPM) are authorized to obtain a
Government Purchase Card (GPC) for
Subsistence purchases that is
linked to a MPA Line of Accounting (LOA)
The IFPM should provide the installation
MPA LOA to the Government Purchase
Card Coordinator to establish the funding of the IMPAC Card
IFPM should coordinate with the installation Government Purchase Card Program Coordinator within the Mission Installation Contracting Command (MICC) to establish a GPC that supports Subsistence purchases.
Payment Note: The MPA LOA will not be recognized within GFEBS processing so payment will have
to be a manual process through the
GPC Coordinator/RM to DFAS-IN for
payment to US Bank for the GPC
Installation Food Program Management Office
•Subsistence purchased with the GPC card must be issued with proper supply procedures for accountability. If the subsistence is provided to the dining facility, it must be added to the inventory and accounted for on the kitchen requisition documents.
•Subsistence purchase for the Culinary Arts Program should be issued and accounted for by supply documentation within a Culinary Arts file for review and auditing procedures.
•Note 1: Review AR 30-22 & DA Pam 30-22 for authorized accountability procedures.•Note 2: Standard Form – 1080 (Voucher for Transfers between Appropriations and/or Funds)
FPMs should be prepared to provide the GPC Coordinator/RM
with the bank statement, all purchase receipts ,
and a signed statement by the billing official that all purchases have been reviewed and verified for
inclusion with the Standard Form 1080 to DFAS-IN for payment.
Installation MPA LOA can be obtained from:
Military Personnel DivisionATTN: SAFM-BUP-M,Mr. Michael Mooney
(703) [email protected]
Installation use of GPC should be limited to
Emergency issues only. DLA Prime Vendor is the
primary source for obtaining subsistence
Completed subsistence local purchases are supported with GPC. RM Prepares Manual 1080 Voucher transfer.
Bottled water should not be
purchased with the GPC.