June 1, 2002

Welcome!

Meeting will begin at 9:15 am Agenda/documents at front of

room Please enjoy some breakfast

June 1, 2002

FOTB Annual Meeting

Jonathan D. Mendelson ’97FOTB Board President

June 1, 2002

Agenda

Call to order Financial summary Other business Endowment Adjourn

June 1, 2002

Call to Order

Select meeting secretary Establish quorum Elect president Review minutes from last year

June 1, 2002

Financial Summary

FY2002 budget review Capital expenditures review FY2003 outlook

June 1, 2002

FY2002 Financial Review

Books do not close until 6/30/02 Capital expenditures return to

normal Budget requirements stabilizing Improvements in

– Reimbursements– Music supplies & service

Distortions– Transportation– Reunions

June 1, 2002

FY2002 Integrated Financials

Description

INFLOWS

Gift (16,959.00) (18,177.50) (1,218.50) University (8,949.22) (12,515.00) (3,565.78) Other Income (2,459.80) (4,600.89) (2,141.09)

TOTAL INFLOWS (28,368.02) (35,293.39) (6,925.37)

FY2001

PUB/FOTB Integrated Financial Summary

June 1, 2002

ChangeFavorable

Through 5/24/02 Final (Unfavorable)

FY2002 YTD

Endowment income increases University inflows Strong CD sales and Reunions 2001 revenues Awaiting Dean of Students Spring 2002 transfer

Controls on student reimbursements working FY01 CapEx and Maintenance effort paying off Transportation misleading due to delayed posting

Description

OUTFLOWS

Salary 6,427.30 6,638.30 211.00 Advertising 1,117.21 577.38 (539.83) Auto 1,649.17 1,326.83 (322.34) Capex 5,700.00 31,739.83 26,039.83 Reimbursements 134.69 4,441.97 4,307.28 Dining 2,206.97 4,197.14 1,990.17 Office 829.40 431.10 (398.30) Operations 1,710.08 8,882.78 7,172.70 Transportation 10,999.29 5,226.15 (5,773.14) Utilities 3,881.68 4,609.12 727.44

TOTAL OUTFLOWS 34,655.79 68,070.60 33,414.81 TOTAL OUTFLOWS LESS CAPEX 28,955.79 36,330.77 7,374.98

(Unfavorable)

FY2002 YTD FY2001 ChangeFavorable

Through 5/24/02 Final

2002 Net flows depend upon Reunions– Revenue from gigs– Expenses (Dead Week meals, rentals)

Could come close to a break-even year

Description

TOTAL INFLOWS (28,368.02) (35,293.39) (6,925.37)

TOTAL OUTFLOWS 34,655.79 68,070.60 33,414.81 TOTAL OUTFLOWS LESS CAPEX 28,955.79 36,330.77 7,374.98

NET OUTFLOW (INFLOW) 6,287.77 32,777.21

NET OUTFLOW (INFLOW) LESS CAPEX 587.77 1,037.38

Through 5/24/02 Final (Unfavorable)

FY2002 YTD FY2001 ChangeFavorable

June 1, 2002

FY2002 End-of-year Items

Reunions meals for undergraduates

FOTB Board Meeting Reunion tent and refreshments May Princeton Upbeat mailing Revenue from reunions gigs Spring 2002 University allocation

June 1, 2002

Capital Expenditures

New silver sousaphones

Traded in old equipment towards purchase of new items

June 1, 2002

Current Inventories

124 blazers 95 pairs trousers

– Extra size 40+– Need more size 30-36

80 rugby shirts 40 pairs shoes Plenty of button-down shirts 18 boaters — probably will order more 110 neckties 91 raincoats 20 flasher jackets

June 1, 2002

FY2002 Review

Reduced capital projects Begin transfers to student

account Increased focus upon recruiting

needs

June 1, 2002

FY2003 Outlook

Goals for next year Undergraduate update

June 1, 2002

Undergraduate Update

June 1, 2002

PUB Endowment Update

Commitment– Began with $15,000 transfer– Recording Sec’y: $50,000 by

FY2003 5/24/01 book value: $79,057 Earned income of almost

$2,500

June 1, 2002

Endowment Campaign Review

Appeal to past officers in July 2001– Direct mail will not work alone– Directors and “Class Captains”

needed Planned to fundraise last fall Impact of 9/11 was significant

14 classes with no donors

Only one major donor

Class Year Amount No. Donors Average Gift1940 Total 450 2 2251947 Total 100 1 1001951 Total 100 1 1001952 Total 150 2 751954 Total 100 1 1001955 Total 300 1 3001956 Total 350 3 1171957 Total 100 1 1001961 Total 57 2 291962 Total 150 2 751963 Total 250 1 2501964 Total 100 1 1001967 Total 200 2 1001968 Total 100 1 1001969 Total 1,070 3 3571970 Total 2,225 3 7421971 Total 50 1 501973 Total 2,250 9 2501974 Total 2,250 12 1881975 Total 2,658 16 1661976 Total 1,450 4 3631977 Total 1,000 7 1431978 Total 2,250 7 3211979 Total 1,775 7 2541980 Total 315 6 531981 Total 600 7 861982 Total 200 2 1001983 Total 100 1 1001984 Total 1,510 12 1261985 Total 1,125 6 1881986 Total 675 3 2251987 Total 650 3 2171988 Total 100 1 1001989 Total 25 1 251990 Total 150 3 501991 Total 115 2 581993 Total 500 1 5001994 Total 520 3 1731995 Total 570 7 811996 Total 1,100 3 3671997 Total 2,500 10 2501998 Total 405 2 2031999 Total 194 3 652001 Total 186 1 1862002 Total 50 2 25

PUB Endowment Donation Summary

Grand Total 31,075 Special Donor 24,379 1999 PUB Xfer 23,604

Current Balance 79,057

June 1, 2002

Adjourn

Final comments/questions Set meeting date/time for next

year Today’s Band/FOTB Activities

– 11:30 a.m. Fred Fox ’39 Memorial Concert (Cannon Green)

– Post P-Rade Band Reunion (Fine Green)