June 10n EMIS

June 10N EMISMay 14, 2010Processing ScheduleFirst DateMay 7, 2010May 28, 2010 First REQUIRED SubmissionLast DateJuly 16, 2010Data to MECAggregated by 4:00 pm the Thursday prior to the Friday processing dateDue to the volume of data, aggs take much longer to complete for yearend processing.Run EMSAGG and EMSRDETTurn off attendance and testing errors on the EMSAGGTemporaryLet Charla knowProcessing Schedule

Data Submission RequirementsTwelve Measures100% required May 28th for:DBBuilding General InformationDRDistrict General InformationDTDistrict Test RecordPercentages increase on:June 18July 9

StudentsIf reported in Oct., must be reported in yearendOverridesOnly if student was reported incorrectly in OctStaffIf reported in Oct., must report during yearendOverridesStaff ID changeStaff reported incorrectly in Oct.

Withholding of FundsA district/school will only have funds withheld if they appear on the General Missing Data Report at least two times for the same measure beginning with the May 28, 2010 data submission. In addition, one of those weeks must be an Out of Compliance week (6-11/7-2/7-16).As soon as the district/school meets the data submission requirements the process to release the withheld funds will occur. The released withholding may occur on or after the date of the scheduled payment depending on when the district has met the data submission requirements.

What is reported?Appendix I Student InformationGIDemographicFSStandingFDAttributes Date Driven FNAttributes No Date GNCourse GQProgram RecordGGGiftedGDStudent DisciplineGEStudent Special Education

Student AssessmentGXOGTGAOATGBPreschool Get It, Got It, GoGSPreschool ASQ/SEGMPreschool ECOGYCTEGFOTELAGUCTE Industry

What is Reported?StaffCIDemographicsCKEmploymentCNCourse MasterCVCTE Correlated ClassesCC*Contract OnlyCJ*Contractor Staff EmploymentCMMapped Local Classroom Codes

*Must be input in the FFE

District DR**District General InformationDT**District Testing

BuildingDB**Building General InformationNew fieldFirst day of school in next school year, grades 10 and upESC should enter this record for AGG purposes, not needed at ODE.

** For FY10,this data is input into the districts student software. If you have no student software, you will need to input it into the FFE.

CC- Contract Only Staff Record

Just a few changesChangeAccountability IRNMust be ****** instead of blanksRemovedGraduation CreditsCorporal PunishmentAddedJTC valid code forCore Area Code (GC060) in reporting period GSubject Area for Credit (CN210) in reporting period N

Special Education (GE)FIEPLast IEP meeting prior to graduationNo new IEPSame services for remainder of the yearSTUDENTINFORMATIONJune 10N EMIS

What if?Students SSID number changes?Close the original FS record with the old SSIDCreate a new FS record with the new SSIDStudent is not going to return in 2010-2011 school yearIf your district only goes to a specific grade levelExample District only goes to grade 6, go ahead and withdraw the student who will be going into grade 7 in FY11 with the last day of school and a withdraw code of 41Preschool student not returning next yearPreschool student has withdrawn from the preschool program (for any reason)Go ahead and withdraw the student with the last day of school and withdraw code 36What if?Student is not going to return in 2010-2011 school yearParent withdraws student at the end of the school yearWithdraw the student with the last day of the school year and the appropriate withdraw codeJVS student is not going to return the next year to JVSStudent will age out by fall (23)These what if situations require you to close the FS and FD records with the last day of schoolIf you do not do this, you will have to reenter the data in the next year October reporting (11k)

What if?Student is in a CTE program and drops the course during the school year:Never delete the course from the students schedule.. If the CTE student is reported in the course in October 10K, they must also be reported in 10N, even if it shows the student is no longer in the course.CTE Concentrator Student who is in the last class of a series of Career-technical classes.Data used for March CTE Follow up reportingMarked on student course master record (GN)Remember the disadvantagment code of 2 or 3 must be marked for students in CBI classes Hey, I didnt report this in October or December!!!Just a few more fields to check!

FN- AccelerationUsed when a student has been accelerated in the current school year in one or more grade-levels in one or more of the core subject areas; Reading, Writing, Math, Social Studies or Science orTo report students who have been accelerated one or more whole grade levels in the current school yearThe Acceleration Elements on this record, and the Type of Accommodation Element on the Achievement Test Record, identify students who have been accelerated and if a new acceleration took place this year or in a prior year

For the first year of a students acceleration, whole-grade all five acceleration elements will have the same value greater than 0, or subject only the subject(s) where acceleration occurs will have a value greater than 0. Acceleration Elements are reported during the Yearend (N) reporting period in the year when the acceleration decision actually is implemented, which may not necessarily be the same year when the determination was made to accelerate the studentFN - AccelerationThese elements will only be used when the student is initially identified and acceleration is implemented, or if an already accelerated student is further accelerated. Once a student is accelerated and continues on the same acceleration path, only 0 can be reported in these elements

Examples:Year 1If it is determined in FY09 that a student will accelerate or skip one grade-level in mathematics during the FY10 school year this element would be populated with a 1 in the Mathematics Acceleration Element and zeroes in the other four subject acceleration elements. On the individual test record for mathematics Y4 would be reported in the Type of Accommodation Element.Year 2If it is determined at the end of FY09 that the student will remain on this track for the FY10school year (e.g., placement in a ninth grade math class in FY09), a zero would be reported in all five of these subject fields. On the individual test record for mathematics Y4 would be reported in the Type of Accommodation Element.ORYear 2If it is determined at the end of FY09 that the student will be accelerated yet another grade level in mathematics for the FY10 school year (e.g., placement in a tenth grade math class in FY10) a 1 would again be reported in the Mathematics Acceleration Element and zeroes would be reported in the other four subject acceleration elements. On the individual test record for mathematics Y4 would be reported in the Type of Accommodation Element.

GA OAT AccelerationAcceleration exception:In reporting this element, the exception only applies in cases where the students acceleration would impact building grade-level boundaries within the district.For students who are first time whole-grade accelerated Reading or mathematics - report the building IRN where the student would have been enrolled if not whole-grade accelerated.For students who are subject accelerated and in their first year of acceleration Reading or mathematics - report the building IRN that matches the overall grade level of the student where the student is enrolled. For students who are subject accelerated and not in their first year of acceleration Report the building IRN where the student would be enrolled if the student was enrolled at the accelerated grade level in the current year.For students who are subject or whole-grade acceleratedWriting, science, or social studies - report the building IRN where the student would be enrolled if the student were enrolled at the accelerated grade level in the current yearFor more info, please see Chapter 2 of the EMIS manualFN Grade Level Next YearIndicates the grade level to which a student has been promoted, or the grade level in which a student will be retained the following school year.Dropout Students. When a withdrawal code of 71-75 is reported in the Withdrawal Reason Element, the option DR is required to be reported in the Grade Level Next Year Element for that student.Seniors who have been retained are to be reported with a 12 in this elementStudent who is under age 22, has a disability, has completed graduation requirements, BUT has not yet received a diploma and elects to remain for additional services will have a 23 in this field.

FN Limited English ReclassificationFrom ODE criteria for a student to exit LEP status is currently in fluxIf provided a reclassification date, it should be reported, but LEP coordinator may make decision not to do any changes this yearStill report form prior years----this is important for the determination of the LEP subgroupDecision is based on the result of an OTELA test andHow well a student has done during a mainstream period after having passed the OTELA with a composite score of 5

The date on which the student is considered no longer LEP.Alternatively, if an LEP student has not met all three criteria by the end of the school year and is not reclassified, then this element is reported with 000000The date in which the student was reclassified remains a part of this record and must be reported in subsequent years during the Yearend (N) reporting period.This element is reported as 000000 for a student who is not LEP.

FN Graduation AlternativeIdentifies that passage on one graduation test was met using the alternative criteria. 0 = Not used1 = Used for one test not yet passedFor additional info, refer to Section 3313.615 of the ORCFN Majority of Attendance IRNIRN of the building or district where a student is continuously enrolled from the end of October Count Week through the spring test administration date, designated as follows:March 19 for all grades except 3-8March 19 for all Alternate Assessments (both OGT and Achievement)May 10 for grades 3-8 (except students taking the Alternate Assessment)Do not report Building or District IRNs that are not in your districtA student who meets MOA in a single building is reported with that building IRN, however, if a student meets MOA in the district, but not one specific building, use the District IRNStudents who have not met MOA, report with ******

FN Majority of Attendance IRNWhen a student is attending Post-Secondary, MRDD, JVS, or as a Contract Career-Technical the resident/sending district should consider the student enrolled in the building where the student would have been attending at the resident/sending district For a school-age student in programs/classes offered by the ESC, the resident/sending district should consider the student enrolled in the building where the student would have been attending at the resident/sending district ESCs are required to report this element for preschool students with the IRN of the ESC.

GN High School Credit EarnedIndicates if a student earned high school credit for the course. YThe student received credit for the course as reported on the course master NThe student did not receive credit for the coursePThe student received the credit as reported in the Partial/Override Credit ElementFor courses that do not have high school credit associated with the course the district would report a Y in this element and would report zeros in the High School Credit Element on the Course Master Record.

GN Partial Credit OverrideReported on the Student Course RecordIndicates the amount of high school credit that the student received for the course.Only reported if different from the set credit value on the CN recordLinked to High School Credit Earned ElementIndicates if a credit was earned for the courseOption PIf P is used in this area, then they will expect the value to be input into this field

Graduation Requirements / Ohio Core Information on courses students must take and tests they must pass to graduate with a diploma from an Ohio high school

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26FN - COREEconomics and Financial Literacy Requirement MetY or NOption N may be used for students who have not met the requirement as well as for situations where the district has not yet determined if the student met the requirement or not.Experiences completed by a student to meet this requirement may or may not be for graduation credit and may or may not be reported via the GC Student Graduation Core Summary Record. Default = NFor additional information on this requirement, search from any ODE web page for CORE Graduation Requirements. Fine Arts Requirement MetY or NOption N may be used for students who have not met the requirement as well as for situations where the district has not yet determined if the student met the requirement or not. Experiences completed by a student to meet this requirement may or may not be for graduation credit and may or may not be reported via the GC Student Graduation Core Summary Record.Default = NFN Exempted from Physical Education Graduation RequirementY or NIndicates if the district has adopted a policy to exempt certain students from the Physical Education graduation credit requirement and if the student has met the policys requirements.For additional information on this requirement, search from any ODE web page for CORE Graduation Requirements. Default = N

G vs. N Withdrawal/DiplomaThe diploma date for summer graduates must be between the end of the school year and prior to the start of the next school year. A summer graduation date cannot be earlier than the date on which a student completed graduation requirements (e.g. completes course requirements or receives a passing score on the OGT, etc.).School year grads are reported as withdrawn in Yearend reportingSummer grads are reported as withdrawn in the next October reportingAll diploma information is reported in the Graduate (period G) reporting period

G vs. N Test reportingOGT in June if availableOnly June info reported in accountabilityOnly June included in Missing OGT reportOnce period N is closed, you can still report OGT in period G

Only OGT summer administration and OGT test errors from June can be reported in reporting period GG vs. 10N/11K Course/Credit DataCourses are reportedIn N for courses taken in current school yearSummer Grad courses are not reported in 11KCourses for grads still have credit elements reported in NA summary for the course (GC record) is reported in G for gradsCourses can be from current district and elsewhere)

Core reporting in 11K is only for 9-12 ongoing students!

Student TestingProactiveInput students who did not test Input test that are hand scoredTest Scores returned from Testing companyOGTMay 17OATJune 15OTELAMay AASWDMayGX Assessment OGTSpring test results should be back by May 17All students in grades 10-12 must have a test recordThe reporting district(s) must submit a separate OGT record per student, per test date, per test subject.Most current testing results reported. Testing reported in the year it was takenWith the exception of summer graduates, all OGT records will be reported during the Yearend (N) reporting period.

GX Assessment OGTOnly raw scores are to be reported to EMIS for the standards-based alternate assessment (ALT) format in all five subject areas. Test not takenFall or SpringA record for each subject(s) the student should have taken is to be submitted by the district for the most recent test administration for which the student was enrolled in the current school year Use option Score Not Reported ElementWhen submitting previous year test results, use current year values for Fiscal Year (GX020)

GA OAT Test Test scores should be available June 15thAny grade three reading student, a test record must be submitted if the student was enrolled during the fall test administration window and he/she is required to take the STR formatAny student enrolled during the spring test administration must have a test record submitted

GA OAT TestBuilding IRNTheIRN of the building within the district that the student was enrolled during the spring test administration If a student was not enrolled in the district at the time of the spring test administration, report ****** in this element. If student has taken a test multiple times and the highest score was achieved in another building/district, this element should still reflect the IRN of the building within the district that the student was enrolled during the spring test administrationGY CTE Testing RecordThe State Board of Education has approved career-technical performance measures that require school districts to assess students in workforce development programs with a CTE Technical Assessment.This requirement pertains to any secondary student who is in the last class of a series of career-technical classes. Such students are considered to be concentrators within a program.For students taking modular assessments, they should take these modules over the course of their two-year program.One record per student should be reported for each student who takes the CTE Technical Assessment Test or Career Paths for the Teaching Professions Portfolio Assessment. This record should be reported by the district that employs the CTE Workforce Development instructor. CTE Assessment Records are reported during the Yearend Reporting period. Please refer to the ODE office of CTE website for additional info

GF - OTELASpring Administration results should be available around June 15thOne OTELA Record is required to be submitted for each student with a Y, or L option reported on the LEP Status Element on the Student FD Record. Beginning in FY08, an OTELA Record is also required for students with an LEP Status Element of M.Score not reported elementThe J option may be used for students who are enrolled at the beginning of the test administration window but move out of the district before the subject test is administered. It may also be used for students who move into the district at the very end of the administration window and there is not enough time to test the student in all required areas.

GU CTE Industry Assessmenttechnical assessments developed by industry associations or state licensing agenciesstudents may take an industry assessment either while still enrolled in the CTE program or after completing the CTE programif a student takes an industry assessment while still enrolled in a CTE program, the district should report the industry assessment during the Yearend (N) reporting periodGU CTE Industry AssessmentA CTE Industry Assessment Record is to be reported for all students who have been reported as a CTE Concentrator and who took an industry assessment that is listed as an option for the Industry Assessment ElementSee more information in Chapter 2 of the EMIS manualGQ Program CodesSee attached listIn DASL, program or (membership) codes have to be input on a yearly basisMany codes are available to be reported in JuneSee Appendix E of the EMIS manual for detailsSome codes that seem not to get used correctly are:Title IGiftedLimited English Proficiency (ESL)Emergency Immigrant Education ProgramCareer Technical Programs Note: 305003 Career Assessment is only reported at yearend.CTE Single Parent Subgroup Academic/ Extracurricular programs and services Academic Intracurricular Descriptions School-Related Service Athletics and Related Programs/Interscholastic Athletics Previous dropout codes

Student Program Code(s) CategoriesProgram SeriesOct (K)Dec (M)Yearend (N)Educational Options115XXXThe 121001Seniors to Sophomores120020Early 120010Chartered Non-public or Private School160110Gifted Education Programs205XXX206XXXAlternative Placement for Students with Disability Conditions211001Related Service Codes for Students with Disability Conditions215XXXPreschool Itinerant Services 220100Academic Intervention Summer151490Academic Intervention Regular School Year152330Title 1 Subject Areas 231001-231010Title I Subject Areas Summer School231101-231110Title I Supporting Areas 232001-232007Title I Supporting Areas Summer School2321XXTitle I Services233XXXTitle I Students Attending Neglected or 2340XXTitle I Students Attending Neglected or Delinquent Summer School2341XXLimited English Proficiency (ESL)235XXXEmergency Immigrant Education Program240XXXCareer Technical Programs Note: 305003 Career Assessment is only reported at yearend.305XXXCTE Single Parent Subgroup 305010Academic/ Extracurricular programs and services 405XXXAcademic Intracurricular Descriptions 410XXXSchool-Related Service 415XXXAthletics and Related Programs/Interscholastic Athletics 420XXXPrevious dropout codes50000XGG Student GiftedEvery student must have a gifted record even if it is default dataOnce a student has been identified as gifted they will always be gifted, thus that data should carry forth throughout their EMIS reporting years.Three ways to reported gifted info:Class Master reported in October and JuneProgram Codesreported in October and JuneGifted Recordreported in JuneGG - GiftedUp to 5 elements will be reported for each of the listed areas below:ScreeningY or NAssessmentY or NIdentificationY or NIdentification DateccyymmServedY or NGifted AreasSuperior Cognitive AbilitySpecific Academic Ability SAA MathematicsSpecific Academic Ability SAA ScienceSpecific Academic Ability SAA Reading, Writing, or a combinationSpecific Academic Ability SAA Social Studies Creative Thinking Ability Visual or Performing Arts Ability

Discuss with your Gifted CoordinatorDetailed info on the ODE website or in the EMIS manual, chapter 2Defaults can be set up in some software such as DASLShare reports as they are returned from ODE with the appropriate gifted personnel in your district

GD - DisciplineThis is collected for the period of time a student was enrolled in the district during the current school yearFederal and State reporting requirementA record is reported for each student, including those with disabilities, who receives a discipline action (i.e., expulsion, suspension, etc.) from the district where the discipline action was administered. A Student Discipline Record is only to be reported for incidents in which a student receives a discipline action. If a student is administered a discipline action in District A, and later that year withdraws to District B where no discipline action is administered, then at yearend the building where the student was last enrolled in District A is responsible for reporting a Student Discipline Record for this student. The discipline was administered within District A; therefore, District B is not responsible for reporting a Student Discipline Record for this student since no discipline action was administered to the student by District B.

GD - DisciplineThe building where the student is enrolled last, within the reporting district, is responsible for reporting a Student Discipline Record for each type of discipline administered.The incident (misbehavior/infraction) may or may not have taken place at the reporting building. Thus, the Building IRN Element and the Building IRN Where the Incident Took Place Element may contain two different building IRNs within the reporting district.For further info, please see Chapter 2 of the EMIS manual

GE Special EducationAny special education event that occurred between June 1, 2009 and May 31, 2010 is reportedAll special needs students MUST have a disability condition in the FD screenMake certain all event information is completed by the above dates. If not, in October 11K, you might find students on the Disability not Funded reportProgram Codes IEPNeed to report yearlyDASL there is no copying from 1 year to nextNon compliance fieldIf you did not report a student last June 09N, whose IEP information was dated between 06/01/08 and 5/31/09Student was on Disability not funded report in October 10KWhen new IEP is reported for June 10N, you should put a 09 in the non-compliance field

GE Special EducationOutcome Beginning Date and Outcome End DateThese dates are only collected for IIEP, RIEP, TIEP, and TETR event types.The record reports all event dates related to determination of the students disability and his/her planned services. Districts are expected to record each event as it occurs throughout the year

GE Special EducationReported dates for events are dates on which the event occurred, and not necessarily when the event(s) will be effective. A district may report an event date in the current reporting period but not report some consequences of that event until future reporting periodsFor example, if an IEP is written this spring and will not be effective until next school year, only the event would be reported in the current years Yearend data. Any related changes to the related services are not reported until they are actually effectiveFurther info can be found in chapter 2 of the EMIS manual

GE Special EducationPS to KG IEPIEP team meets May 1 to write IEP that covers remainder of PS year (outcome IE50-IE72)In this same IEP, the team states that the student may progress to KG in the next school year and when that occurs the outcome ID will be one of (IE13-IE39)In the next school year the outcome ID will be reported on the FN screen with the appropriate new codeUpdated December 1 IEP Outcome ElementLeast Restrictive Environment (LRE) outcome as of December 1 for a student whose IEP currently on file with ODE does not reflect the current LRE for a student with a disability.GE Special EducationYearend report (IEP_NO_FUND) gives heads-up of who is missing IEP event or will need IEP event in Fall for funding (will be adding detail to this report)Yearend missing report (MISSING_SE_EVENT) shows students without any GE records (IEP or otherwise) for current year- only impacts data submission goalsMust understand that each shows a different view of data- student may appear on none, just one, or all- any that appear on have an impact somewhere

Open EnrollmentIntent is to collect via June EMIS instead of SFOE in 10NTentative meeting May 27th at 9:00 am at MECWatch email for further detailDistrict of residence:Sent to reasonEffective Start and End DateSent to IRNDistrict Relationship District of ResidenceOpen Enrollment District:How Received CodeHow Received IRNPercent of timeDistrict RelationshipDistrict of Residence

NEWSTAFFJune 10N EMISWhere does the staff data get reported?PayrollStaff DemographicsStaff EmploymentStaff PositionContractor Staff Employment RecordContract-Only RecordSummer Employment Separation (optional)Student SoftwareCourse MasterHow Staff Data Relates to Student DataPayrollEMIS IDCredential IDStudent SoftwareStaff RecordSSNState Staff ID (Credential ID)Membership recordContractor Staff Employment RecordEMIS IDCredential ID

Staff Some things to remember!Who gets reported in June 10NOne demographic record per employeeAll employees employed during reporting periodAll employees reported active during previous reporting periodOne job per unique position per employeeAll active jobs for each employeeAll jobs reported active in previous reporting period but no longer activeSupplemental ContractsUSPEMX Contact Jeff Culwell at jculwell@mail.mecdc.org to have USPEMX copied to EMIS and loaded after May 28th

Staff Some things to remember!PERDETRun on a continual basisCorrect errorsUSPEMXWhen ready for data to be copied to EMIS, send help desk ticket requesting for data to be copied from USPS to EMISLong Term Illness Reported in JuneMust be equal or less than absence daysHand input into USPS or FFELong Term absence days are then subtracted from total absence days for LRC reportingFTE Must be greater than zeroFund SourceSum of all must equal 100%Length of dayMust be .25 or greaterWork DaysMust be greater than zeroHigh/Low Grade Required for position codes 104, 108, 212 if hired under Poverty Based Assistance (formerly DPIA)

Staff that is Split!Split PositionsEmployee has two separate jobsReport each position code on a separate job recordEmployee paid on one job but either works two positions or in multiple buildingsReport each position/building on separate job recordSplit salary, days, hours, FTE between job recordsIn USPS, use the EMIS Contract Info fields to report data

Staff Some different situations!ESP Teacher Elementary Art, PE, MusicPosition code 230Assignment Area 999050, 999418, 999570Course Master or Contractor Staff Employment RecordIf teaching Health also, must report two positions with one as regular teacher and one as ESP PESpecial Ed Inclusion or Resource RoomPosition code 212Cannot have Course MasterItinerant PreschoolPosition code 230Assignment Area 999412Must be attached to program code 220100 on each student servedRemedial ReadingPosition code 204Cannot have Course Master

Staff Some different situations!Gifted TeacherPosition Code 230Assignment Area 999380Course Master with Student Population GA or GE orAttached to 206xxx Program Code on each student servedPermanent SubPosition Code 225Cannot be attached to Course MasterSpecial Ed FTEReport percent of time position is related to special educationIncludes allPosition code 212Position code 230, assignment area 999412, 999414Any other position that works specifically with special education students

Staff Some different situations!ESP Teacher Elementary Art, PE, MusicPosition code 230Assignment Area 999050, 999418, 999570Course Master or Contractor Staff Employment RecordIf teaching Health also, must report two positions with one as regular teacher and one as ESP PESpecial Ed Inclusion or Resource RoomPosition code 212Cannot have Course MasterItinerant PreschoolPosition code 230Assignment Area 999412Must be attached to program code 220100 on each student servedRemedial ReadingPosition code 204Cannot have Course Master

Staff Some different situations!Gifted TeacherPosition Code 230Assignment Area 999380Course Master with Student Population GA or GE orAttached to 206xxx Program Code on each student servedPermanent SubPosition Code 225Cannot be attached to Course MasterSpecial Ed FTEReport percent of time position is related to special educationIncludes allPosition code 212Position code 230, assignment area 999412, 999414Any other position that works specifically with special education students

Contracted StaffInstructionalESCStudent Sent to Non-EMIS Reporting EntityTherapistsOccupational TherapistsPhysical TherapistsSpeech TherapistsNon-InstructionalBus DriversFood ServiceCustodialContracted Staff - InstructionalESCPreschoolESC Reports All Staff Records and CoursesSchool-ageESC ReportsStaff DemographicsStaff EmploymentContractor Staff Employment RecordResident DistrictCourse Master with ESC Staff AttachedCredential IDProvider IRN of ESCNon-EMIS Reporting EntityStaff DemographicStaff EmploymentPosition Status A or I (Contracted Agency or Individual)Course MasterTherapistsStaff DemographicStaff EmploymentPosition Status A or I (Contracted Agency or Individual)Credential ID is the link between the districts course master and the ESCs staff records.64Contracted Staff Non-InstructionalEMIS Reporting EntityContracting DistrictReports NothingContractor District Staff DemographicsStaff EmploymentContractor Staff Employment RecordNon-EMIS Reporting EntityContract-Only Staff RecordOne Record per Position Code per Contract TermStaff First theyre here, Now theyre Gone!Employee leaves district after October count week:Leave the position status what it was at the time they terminated employmentEnter the separation dateEnter the separation reasonEmployee is still employed at end of school year, but is definitely not returning for the next school year:Leave the position status what it would be as of the last physical day they would be working at the districtEnter a separation date even though it could be a future dateEnter the reason for separation that will apply on the date aboveStaff First theyre here, Now theyre Gone!Employee is employed at the end of the school year, then leaves over the summer:Change the position status to UEnter the separation date prior to the first day of the new school yearEnter the separation date or an optional version would be complete the CL record and do not do a CI or CK record for October reporting

Staff First theyre here, Now theyre Gone!Employee works one day in the school year:They must be reported in OctoberLeave the position status the same as it was at the time they terminated employmentEnter the separation dateEnter the separation reasonIn all cases, once an employee is reported with a separation date and reason at the close of the school year or as a summer termination, they no longer have to be reported to ODE. Districts will no longer be required to report terminated staff one reporting period beyond the time they terminated.Staff - MiscellaneousHQPD for Position Code 230If using USPS Update program availableContact Jeff Culwell if you feel you need this process run for your district.Hand update in USPS those who were not in the district for 120 days and/or those who did not complete HQPDIf not using USPSInput into your staff employment record using the same method you are using to enter all staff employment information (may include FFE).

After June reporting is complete is the time in USPS to:Adjust years of serviceMark employees no longer employed as reportable to EMIS = NClean up JOBSCN, Screen 2, EMIS DataOn the JOBSNWhen putting in a separation date, use a date 7/1/10 or afterAlways include a separation reasonChange status code in POSSCN to U??

ReportsReportsMultiple Levels of ErrorsDistrict softwareUSPS/PERDETEMISEMSAGG5, EMSAGG6, EMSRD10NODEPosted weekly when received from ODECheck Report changes for 10NChangeIEP_Not_FundedWill now be IEP_FUNDING reportWill include both funded and non_fundable on same reportCritical for 11K weighted fundingStudents with most serious issues at top of reportVerify with your special education folksFull list of all SWD, make certain no students are missingLEP report will have updatesCVS not TXTProvides summary levels based on reported scoresBasis for new exit criteriaWill not show exit info this year but might be possible in the futureGraduate reports will be consolidated

Report changes for 10NNewOpen EnrollmentODE plans to base yearend OE adjustments on 10N EMIS dataNeed to confirm that districts agree:Both sending and receiving districts are reportingEach reporting a matching sent/received reasonSame District of ResidenceSame OE date range & no enrollment overlapOther data as neededIf data does not agree at first, communicate and update dataAdditional rules to come from SFMeeting scheduled for May 27th at MEC 9:00 11:00 with ODE

Report Changes for 10NConsolidate Graduate ReportsDuplicate Grad no longer a stand-alone report- integrated into Grad InfoGrad Test Required still exists, but student will be flagged in Grad InfoIf a duplicate grad or missing tests, will not count as a grad in rate

Race/Ethnicity for 2010-2011Start now for next school yearSeparate handoutHow to decipher what the race is, if parent will not supplyDistrict policyFederal GuidelinesHandoutCTE Tips

Diane Flateau