june 2006 minutes without confidential€¦ · 4.2.3 barwon darling alliance – senator barnaby...

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Mission Statement To promote the Central Darling Shire area by encouraging development through effective leadership, community involvement and facilitation of services Any public discussion of Council or Committee reports and recommendations is on the basis that such reports or recommendations do not have effect until adopted by a full meeting of Council. CENTRAL DARLING SHIRE COUNCIL Minutes For the Ordinary Meeting Tuesday 27 th June 2006 at Wilcannia Council dedicated to serving its Communities.

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Page 1: June 2006 Minutes Without Confidential€¦ · 4.2.3 Barwon Darling Alliance – Senator Barnaby Joyce Meeting.....8 4.2.4 Outback area Consultative Committee.....9 4.2.5 White Cliffs

Mission Statement To promote the Central Darling Shire area by encouraging development through effective leadership,

community involvement and facilitation of services

Any public discussion of Council or Committee reports and recommendations is on the basis that such reports or recommendations do not have effect until adopted by a full meeting of Council.

CENTRAL DARLING

SHIRE COUNCIL

Minutes For the Ordinary Meeting

Tuesday 27th June 2006 at

Wilcannia

Council dedicated to serving its Communities.

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The above-mentioned Meeting of Council was held in the Council Chambers, Wilcannia on Tuesday 27th June 2006 commencing at 9:11 am.

SECTION 1. RECEIPT OF APOLOGIES AND THE GRANTING OF LEAVE OF ABSENCE ......................... 5 SECTION 2. CONFIRMATION OF MINUTES OF PREVIOUS MEETING....................................................... 6

2.1 Business Arising out of Minutes..............................................................................................................................6 2.2 Notices of Motion/Rescission..................................................................................................................................6 2.2.1 Notice of Motion................................................................................................................................................6

SECTION 3. MAYORAL MINUTE OR REPORT................................................................................................... 7 SECTION 4. GENERAL MANAGER’S REPORT .................................................................................................. 8

4.1 Administration Matters............................................................................................................................................8 4.1.1 Inspections Officer .............................................................................................................................................8 4.2 Information Items ....................................................................................................................................................8 4.2.1 Broken Hill – Menindee Strategic Water Advisory Committee .........................................................................8 4.2.2 Reconciliation Day Gathering – Wilcannia ........................................................................................................8 4.2.3 Barwon Darling Alliance – Senator Barnaby Joyce Meeting .............................................................................8 4.2.4 Outback area Consultative Committee ...............................................................................................................9 4.2.5 White Cliffs Gymkhana .....................................................................................................................................9 4.3 Senior Officers – Contractual Arrangements ...........................................................................................................9 4.4 Report to Council – Councillor Expenses..............................................................................................................10 4.5 West Darling Arts – Resignation ...........................................................................................................................12 4.6 Social Plan 2006 – 2009 ........................................................................................................................................13 4.7 Wilcannia Post Office............................................................................................................................................13 4.8 Shires Association of New South Wales – 2006 Annual Conference ....................................................................14 4.9 Reconciliation Place Canberra...............................................................................................................................18 4.10 Menindee Health Service – City to Surf Fun Run 2006.........................................................................................19 4.11 Wentworth – Balranald Rural Counselling Service – Photographic Exhibition .....................................................20 4.12 Central Darling Far West Integrated Water Services Project .................................................................................21 4.12.1 Water Smart Community..................................................................................................................................21 4.12.2 Far West Water Alliance Propriety Limited .....................................................................................................22 4.12.3 Far West Water Alliance Propriety Limited Board Directors ...........................................................................22 4.12.4 Australian Government Water Fund Project Proposal – Funding Submission..................................................25 4.13 2006-2007 Management Plan ................................................................................................................................25

SECTION 5. DIRECTOR OF CORPORATE SERVICES REPORT.................................................................... 27 5.1 Schedule of Investments ........................................................................................................................................27 5.2 Rates Collection Statement....................................................................................................................................28 5.3 Change of Meeting Dates ......................................................................................................................................29 5.4 Wilcannia Women’s and Children’s Safehouse.....................................................................................................29 5.5 Local Government Remuneration Tribunal – Councillor Fees 2006-2007.............................................................30 5.6 Councillors Questions............................................................................................................................................31 5.7 Funding Agreement – Community Transport 2006/2007 ......................................................................................31 5.8 Mayoral Vehicle ....................................................................................................................................................32 5.9 Goods and Services Tax Certificate.......................................................................................................................33

SECTION 6. DIRECTOR OF ENGINEERING SERVICES REPORT................................................................ 35 6.1 Activity Report May 2006 ....................................................................................................................................35 6.1.1 Plant .................................................................................................................................................................36 6.1.2 Training............................................................................................................................................................36 6.1.3 Public Conveniences ........................................................................................................................................36 6.1.4 Water Supplies .................................................................................................................................................36 6.1.5 Transport & Communication............................................................................................................................36 6.1.6 Aerodromes......................................................................................................................................................37 6.2 Information Items ..................................................................................................................................................38 6.3 Supplementary Auslink Roads to Recovery (RTR) Program.................................................................................38

SECTION 7. MANAGER, ENVIRONMENTAL SERVICES REPORT ............................................................... 40 7.1 Information Items ..................................................................................................................................................40 7.1.1 Prickly Pear – Regeneration Area, Ivanhoe......................................................................................................40 7.1.2 Menindee Racecourse ......................................................................................................................................40 7.1.3 Menindee Waste Depot ....................................................................................................................................40 7.1.4 LEP Amendment Update..................................................................................................................................40 7.1.5 Asbestos Management and Control Training ...................................................................................................41 7.2 Menindee Homes for the Aged..............................................................................................................................41 7.3 Sport and Recreation Grants ..................................................................................................................................42 7.4 Pesticide Notification Plan ....................................................................................................................................43 7.5 Victory Park Caravan Park ....................................................................................................................................43

SECTION 8. MANAGER OF COMMUNITY DEVELOPMENT REPORT......................................................... 48 SECTION 9. RECEPTION OF CORRESPONDENCE......................................................................................... 49

9.1 Media Releases......................................................................................................................................................49 9.2 Circular/Newsletters ..............................................................................................................................................50 9.3 Letters....................................................................................................................................................................50 9.4 Minutes..................................................................................................................................................................51

SECTION 10. THE RECEPTION OF REPORTS FROM COMMITTEES ......................................................... 52 10.1 White Cliffs Community Association Meeting 8th May 2006 Page 52-53 .............................................................52

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10.2 MANEX Meeting 17th May 2006 Page 54-55........................................................................................................52 10.3 MANEX Meeting 7th June 2006 Page 56-57 .........................................................................................................52

SECTION 11. DELEGATES REPORTS................................................................................................................ 59 11.1 Cr Barbara MacMillian – Australian Local Government Women’s Association Conference 2006 .......................59 11.2 Cr Clive Linnett – Western Lands Advisory Board Meeting ................................................................................71 11.3 Councillor Linnett – Verbal Report: Murray Darling Association Inc. ..................................................................72 11.4 Councillor Sullivan – Verbal Report: ....................................................................................................................72 11.5 Councillor Reid – Verbal Report: ..........................................................................................................................72 11.6 Councillor Pease – Verbal Report..........................................................................................................................73

SECTION 12. QUESTIONS WITHOUT NOTICE................................................................................................ 74 SECTION 13. PUBLIC ACCESS - QUESTIONS AND COMMENTS FROM THE PUBLIC............................ 76 SECTION 14. URGENT BUSINESS...................................................................................................................... 77 SECTION 15. CONFIDENTIAL MEETING......................................................................................................... 78 SECTION 16. FIXING DATES AND VENUES FOR NEXT MEETING ............................................................ 79

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Page 5 RECEIPT OF APOLOGIES AND THE GRANTING OF LEAVE OF ABSENCE 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 1. RECEIPT OF APOLOGIES AND THE GRANTING OF LEAVE OF ABSENCE

PRESENT:

PRESENT:

Councillors:

Ray Longfellow

Graham Wellings

Peter Sullivan

Barbara MacMillan

Anthony Pease

Paul Brown

Mike Arandt

Moya Reid

Rick Doyle

Clive Linnett

Robert Vagg

ALSO PRESENT:

Bill O’Brien General Manager

Tim Hazell Director of Corporate Services

Leeanne Ryan Manager of Environmental Services

Robert Stewart Works Engineer

Jade Lukas Senior Administration Officer

APOLOGIES:

Councillor Suzie Fisher

The Mayor reported that he has held discussions with Councillor Fisher, and she wishes to be granted leave of absence until the end of August 2006.

RECOMMENDATION

That the apologies and the granting of Leave of Absence be received and

noted

1-6-06 Resolved On the Motion Of Clr Brown, Seconded Clr Wellings that the apologies and the granting of Leave of Absence be received and noted

MOTION CARRIED

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Page 6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 2. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

RECOMMENDATION

That the minutes of the previous meeting be received

2-6-06 Resolved On the Motion Of Clr Sullivan, Seconded Clr Linnett that the minutes of the previous meeting be received

MOTION CARRIED

2.1 Business Arising out of Minutes

2.2 Notices of Motion/Rescission

2.2.1 Notice of Motion

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Page 7 MAYORAL MINUTE OR REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 3. MAYORAL MINUTE OR REPORT

RECOMMENDATION

That the Mayoral Report be received and noted

3-6-06 Resolved On the Motion Of Clr Longfellow,

Seconded Clr Arandt that the Mayoral Report be received and noted

MOTION CARRIED

The Mayor reported on his attendance at the Reconciliation Day held in Wilcannia on the 30th May 2006. A letter has been received from the Organiser Sister Florence Kinsela from the St Theresa’s Mission, thanking

Council for its support. Sister Flo’s hard work was acknowledged

Awards for Citizen of the Year and Young Citizen of the Year were made to Bill Riley and Tom Kennedy.

The Mayor also reported on a meeting in Homebush, of the National Rural Advisory Association. Councillor Linnett was also in attendance and the meeting was very productive.

The Mayor also attended a Local Traffic Committee Meeting in Menindee on the 1st June.

The Mayor then went onto report on the Shires Association of NSW Annual

Conference; stating that it was a very good Conference. The meetings held with the NSW Government Ministers were beneficial and thanked the General Manager for the presentations he made.

The Mayor also mentioned that perhaps the timing of the Conference needs to be looked at, so that it does not coincide with the State Budget announcements.

The Mayor informed Council that a letter has been sent to Peter Black, OAM MP, Member for Murray Darling, thanking him for arranging deputations with four NSW Government Ministers, including

Minister for Local Government, the Hon Kerry Hickey MP;

Minister for Natural Resources and Minister for Primary Industry, The Hon

Ian McDonald MLC;

Minister for Roads, the Hon Eric Roozendaal MLC; and

Minister for Aboriginal Affairs the Hon Milton Orkopoulos MP.

The Mayor also mentioned that despite the Councillor Expenses report being on this month’s agenda, it has been decided to wait until the

ministerial guidelines have been released by the Minister for Local Government, the Hon Kerry Hickey MP, before any amended policy is adopted

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Page 8 GENERAL MANAGER’S REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 4. GENERAL MANAGER’S REPORT

RECOMMENDATION

That the General Manager’s report be received and dealt with

4-6-06 Resolved On the Motion Of Clr Vagg, Seconded Clr

Sullivan that the General Manager’s report be received and dealt with

MOTION CARRIED

4.1 Administration Matters

4.1.1 Inspections Officer I am please to advise Council that Mick Williams has been appointed to the permanent position of Inspections Officer effective from the 31`st May 2006. Mick Williams has been acting on a temporary basis for the previous six months.

RECOMMENDATION

That the Administration report be received and noted

5-6-06 Resolved On the Motion Of Clr Sullivan, Seconded Clr Arandt that the Administration report be received and noted

MOTION CARRIED

4.2 Information Items

4.2.1 Broken Hill – Menindee Strategic Water Advisory Committee A meeting of the Broken Hill – Menindee Strategic Water Advisory Committee took place on the 15th May 2006 at Broken Hill. The General Manager and Councillor Mike Arandt are members of this Advisory Committee and both attended this meeting. At this meeting an outline of the Central Darling Far West Integrated Water Project was presented and the initiative was commended by the Advisory Committee.

4.2.2 Reconciliation Day Gathering – Wilcannia A community gathering took place in Baker Park at Wilcannia on the 30th May 2006. The occasion was organised by a small committee chaired by Sister Flo Kinsela from St Theresa’s Mission. The day included activities by students from the Central School and Mission School, and Presentation of the Awards for Citizen of the Year Mr. Bill Riley and Young Citizen of the Year Tom Kennedy by Mayor Ray Longfellow. The guest speaker was Mr Grahame Mundine. The organisers are to be commended for the efforts in arranging this very symbolic and well attended community event.

4.2.3 Barwon Darling Alliance – Senator Barnaby Joyce Meeting The General Manager and the Barwon Darling Alliance Project Officer, Charlotte Finch met with Queensland Senator Barnaby Joyce on the 19th May 2006 at St George in Queensland. Regrettably, at very short notice, the Chairman of the Barwon Darling Alliance, Mr. Sam Jefferies

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Page 9 GENERAL MANAGER’S REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

was unavailable to attend this meeting due to the funeral of a close friend being held at Brewarrina.

The purpose of the meeting was to gain the Senators support and to seek advice regarding to the way forward for the proposed Socio – Economic Model developed by the Alliance. Senator Joyce was extremely positive and supports the concept and has committed to assist with the process in seeking Federal and State Government support for a 5 year trial in the Murdi Paaki Region.

The General Manager reported that there has been a meeting held with Senator MacDonald, Senator Fiona Ellis and The Minister for Community

Affairs. The Hon John Cobb, in Canberra regarding the Socio – Economic Model, with a forum to be held in September. There will be a further report to Council at the next Meeting.

4.2.4 Outback area Consultative Committee The Outback Area Consultative Committee hosted a second Skills Shortage Business Forum on the 11th May 2006 at Broken Hill which was attended by over 40 people. The General Manager attended and contributed to this Forum.

As a result, a report analysis has been prepared “Finding Solutions to Local Skills Shortages”. The report contains a summary of the findings highlighting the issues, actions and responsibilities identified in addressing local skilled labour shortages.

4.2.5 White Cliffs Gymkhana The White Cliffs Gymkhana Club Incorporated has formally acknowledged the efforts of Council employee Rod Dillon in the preparation of the arena for the staging of their recent Gymkhana event. Well done Rod.

For Council information

4.3 Senior Officers – Contractual Arrangements Section 339 of the Local Government Act, 1993 states that the General Manager must, at least annually, report to the Council on the contractual conditions of Senior Staff. Council currently has three senior staff members being:

� General Manager

� Director of Engineering Services.

� Director of Corporate Services.

General Manager

In accordance with contract conditions performance review, Clause 8.4 sets out that the General Managers performance shall be monitored on a six monthly basis and reviewed annually. General Manager’s position is scheduled to be monitored during September 2006 and a full performance review is scheduled to be conducted during March 2007

In accordance with Clause 3.1 Renewal of Appointment of the current Employment Contract the current employment contract expires on the 20th March 2008

Director of Engineering Services

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Page 10 GENERAL MANAGER’S REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

The Director of Engineering Services has been engaged under a three year performance based employment contract which expired December 2005. In accordance with renewal conditions contained within the contract, the Director of Engineering Services has previously advised Council he would not be seeking reappointment and will provide further advice on his preferred termination date.

Director of Corporate Services

The Director of Corporate Services is presently employed under a three year performance based Employment Contract which expires in the 19th April 2008.

RECOMMENDATION That the Senior Staff contractual arrangements report be received and noted.

6-6-06 Resolved On the Motion Of Clr Sullivan, Seconded Clr Arandt that the Senior Staff contractual

arrangements report be received and noted.

MOTION CARRIED

4.4 Report to Council – Councillor Expenses Section 252 of the Local Government Act, 1993, requires Council to adopt a policy on the payment of expenses incurred or to be incurred by, and the provision of facilities to the Mayor, Deputy Mayor and the other Councillors in relation to the discharging the functions of civic office. This policy must then be submitted for public exhibition for a period of not less than 28 days and then formally resolved or adopted by Council.

The Central Darling Shire Council has such a policy in place which provides for Councillor attendance at the Annual Shires Conference and the Annual Western Division Shires Conference. The policy specifically states:

“All travel on behalf of Council or Council Committees must be as a result of Council resolution. Reimbursements will be made for reasonable out of pocket expenses on the production (of) receipts for the expenditure incurred…..”

The second section deals with the issue of travel, accommodation and meal expenses, specifically:

“Travel, accommodation and meal expenses whilst away on Council business shall follow the following guidelines:

Travel is to be car, rail or air depending on the circumstances and subject to the approval of the Mayor for Councillors and the General Manager for staff.

Accommodation of an appropriate standard is to be approved by the Mayor or General Manager.

Meal expenses shall be reimbursed on the production of receipts or a statutory declaration where receipts are unable to be produced or have been lost……”

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Page 11 GENERAL MANAGER’S REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

It has also been the accepted Council practice for any Councillor who has sought and obtained the appropriate authority to make arrangements with Council’s Senior Administration Officer to ensure the appropriate purchase orders are completed and the appropriate arrangements are made. This includes accommodation, meals and in some instances the provision of a Council motor vehicle.

It has become apparent that some members of Council may have acted outside this policy. Since June 2005 it has been the practice of some Council members to travel to Wilcannia on the evening preceding the Council meeting and booking into a local motel. It is also apparent that on some occasions these Councillors have also incurred expenses at the Wilcannia Golf Club, having the expenses charged to the Council account. The total sum involved amounts to $1,296.75 and represents accommodation and meal expenses for the two Councillors.

As detailed at the last meeting of Council, safety concerns with travel on the morning of the meeting were cited as the reason for travel on the day preceding the meeting. The amount as listed also contains an amount of $158.25 which represented accommodation and phone calls for two nights following the recent Council meeting held in Tilpa. The Councillor concerned had to leave a bogged vehicle on the Tilpa Road.

While these accounts have been paid, there remains the doubt over whether the claims have been made in accordance with the Council’s policy. There is little doubt over the fact that the travel was in fact for the conduct of Council business. The doubt that exists is whether of not the Councillors involved should be entitled to accommodation and meal expenses whilst away on Council business. As the policy states, accommodation of an appropriate standard is to be approved by the Mayor or General Manager. Given the circumstances it would be appropriate for the Mayor to be considered the approval authority in this instance.

In bringing this matter before Council, a number of clear choices are available. Council can consider an amendment to the current policy on the provision of facilities to Councillors to include a further clause on the right of any Councillor who is traveling to attend a Council meeting to travel to the meeting the day before the meeting is scheduled, be accommodated in the town of the meeting for the night preceding the meeting and seek reimbursement of reasonable meal expenses.

Such an amendment will be required to be advertised for the statutory period of not less than twenty eight days and then formally resolved at the next meeting of Council. Council could also give authority to accept the expenditure to date.

Council could also consider the actions taken to date to be inappropriate and request that the amounts be repaid to Council and the present arrangements cease. In any event it would seem appropriate for the current situation to cease pending the outcome of this report.

RECOMMENDATION

That Council seek to amend the policy as it relates to the provision of

facilities to Councillors and the payment of Councillor expenses with the

inclusion of the payment of accommodation expenses on the evening

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Page 12 GENERAL MANAGER’S REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

preceding a Council meeting and that the proposed amendment be submitted for public exhibition of not less than 28 days, with the matter to

be referred to the next appropriate meeting of Council.

That Council accepts and authorizes the expenditure incurred to date by

the two Councillors, being for accommodation and meal expenses as

outlined in this report.

The General Manager reminded Council of the Mayor’s recommendation that the first part of this resolution is not being tabled today; we are waiting for the Ministerial Guidelines. Only the second part of the recommendation should be discussed.

Councillor Brown declared that to circumvent having a pecuniary interest in this matter, he is withdrawing the Wilcannia Motel (of which he is the proprietor) from providing Councillors with accommodation, so that he

may remain in the discussion.

Councillor MacMillan also declared a Pecuniary Interest as the President of the Wilcannia Golf Club

The Mayor declared that Councillors Brown and MacMillian having declared a pecuniary interest they are unable to speak or vote on this matter, they

however remained in the chambers for the discussion.

7-6-06 Resolved On the Motion Of Clr Wellings, Seconded Clr Sullivan that Council accepts and authorizes the expenditure incurred to date by the two Councillors, being for accommodation and meal expenses as outlined in this report.

MOTION CARRIED

Clr Sullivan Records Against

Clr Linnett Records Against

4.5 West Darling Arts – Resignation Council and the West Darling Arts Board has been advised by Councillor Paul Brown of his resignation as Council’s delegate to the Board effective immediately. As Chairman of this Board I acknowledge and thank Councillor Brown for the valuable contribution to the Board he has made during his time as a member and to the establishment of Wilcannia Arts in particular.

RECOMMENDATION

That Councillor Paul Brown’s resignation from the Board of West Darling

Arts is acknowledged by Council and a replacement delegate be appointed.

8-6-06 Resolved On the Motion Of Clr Sullivan, Seconded Clr MacMillan that Councillor Paul Brown’s

resignation from the Board of West Darling Arts is

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acknowledged by Council and a replacement delegate Councillor Anthony Pease, be appointed.

MOTION CARRIED

4.6 Social Plan 2006 – 2009 In accordance with the Local Government (General) Amendment (Community & Social Plans) Regulation, 1998, Council is required to produce a Social Plan. In 1996 the NSW Social Justice Directions Statement, committed the NSW State Government and the Department of Local Government to promote a more inclusive community by ensuring that Government services are responsive to community need and diversity.

RECOMMENDATION

That the 2006 – 2009 Central Darling Shire Social Plan be adopted by

Council and a copy forwarded to the Department of Local Government.

9-6-06 Resolved On the Motion Of Clr Wellings, Seconded Clr Arandt that the 2006 – 2009 Central Darling Shire Social Plan be adopted by Council and a copy forwarded to the Department of Local Government.

MOTION CARRIED

4.7 Wilcannia Post Office Council has been advised by the NSW Minister for Planning the Hon Frank Sartor MP that under the NSW Heritage Initiative Program the amount of $50,000 will be made available for works to be undertaken at the Old Wilcannia Post Office and Residence.

RECOMMENDATION

That the Wilcannia Post Office & Residence report be received and noted

10-6-06 Resolved On the Motion Of Clr Brown, Seconded Clr Pease that the Wilcannia Post Office & Residence report be received and noted

MOTION CARRIED

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Page 14 GENERAL MANAGER’S REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

4.8 Shires Association of New South Wales – 2006 Annual Conference

Background

The Shires Association of New South Wales Annual Conference took place from the 5th – 7th June 2006 in Sydney. In excess of three hundred & fifty delegates took part. The theme for this year’s conference was” A Century of Service to the Community 1906 - 2006?”

The Western Division Group of Shires Mini-Conference was staged on the 4th June 2006 in conjunction with the conference.

Central Darling Shire Council was represented on both occasions by:

Mayor Ray Longfellow

Councillor Robert Vagg

Councillor Mike Arandt

Councillor Peter Sullivan

General Manager Bill O’Brien

It is anticipated copies of Resolutions from both the Western Division Group of Shires Mini Conference and the Shires Association of NSW 2006 Annual Conference will be available shortly and can be made obtained on request to the General Manager.

Delegations: Minister for Local Government Hon Kerry Hickey MP

Councillor expenses policy guidelines

Procedures for Rates recovery

Central Darling Integrated Water services project – Ministerial approval

Minister for Natural Resources Hon Ian McDonald MLC

Exceptional Circumstances. In the Western Division

Mental Health Workers - Rural Areas

The CAP and other water matters (Council provided an update on the proposed Integrated Water Management Joint Project with proposed alliance with Country Energy)

Minister for Roads Hon Eric Roozendaal MLC

Menindee - Pooncarie Road

Balranald - Ivanhoe - Cobar Road. (Council on behalf of Wentworth, Cobar and Balranald Shire Council’s provided an update of initiatives being taken to bitumen seal these two important linkages)

Minister for Aboriginal Affairs Hon Milton Orkopoulos MP

Attraction and retention of Indigenous students in the education System, specifically in rural areas. School curriculum

The Wilcannia Works Program (Council presented the "model" works program that is currently being successfully conducted at Wilcannia)

The Aboriginal Community Development Program – Main Works Housing Project at Wilcannia.

Keynote Speakers

Hon Maurice Iemma MP - Premier New South Wale.

Hon Jim Lloyd MHR Minister for Local Government & Territories.

Hon Tony Kelly MLC - Minister for Lands, Rural affairs & Justice & Emergency Services.

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Page 15 GENERAL MANAGER’S REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

Hon Eric Roozendaal MLC - Minister for Roads

Hon John Watkins MP - Minister for Police

Hon John Hatzistergos MLC Minister for Health

Hon David Campbell MP Minister for Water Utilities, Regional Development & Small Business.

Hon Frank Sartor MP Minister for Planning.

Hon Ian MacDonald MLC Minister for Natural Resources

Mr. Peter Debnam MP - Leader of the State Opposition

Professor Percy Allan AM Inquiry into the Financial Sustainability of Local Government in NSW

Paul Bell - President of Australian Local Government Association.

Kate Carnell AO CEO Australian Division of General Practice

Open:

Ministerial Address - Minister for Local Government the Hon Kerry Hickey MLC

The Minister for Local Government, The Hon Kerry Hickey reported on the following:

o The Minister acknowledged 100 years of service to the community by Local Government.

o The 1919 Shires Act was regarded as to prescriptive and was replaced by the Local Government Act 1993 which provides more autonomy and flexibility.

o Suggested confusion remains in the roles of Councillors and Administration staff. Explained that Councillors should be leaders developing policy and strategic direction that ensures effective service delivery of programs and projects. Council manages the General Manager.

o Highlighted the continued shortfall of GST returns from Federal Government. The total loss to the State is estimated to be around 2 billion dollars.

o Indicated training for Councillors after the 2008 Elections will be compulsory but will not be “class room” orientated.

o Adamant that Rate Pegging should not be removed and Councils are able to apply for Special Variations where they comply with relevant conditions.

Shires Association President Councillor Col Sullivan’s Report:

The President of the NSW Shires Association Cr Col Sullivan addressed the conference and highlighted the following:

o Highlighted the Shires Association achievements across a broad range of Local Government initiatives.

o Indicated major issues remain surrounding the proposed amalgamation of the two Associations, with regional representation the apparent major obstacle.

o Reminded conference that Local Government has no Constitutional representation.

o Informed the conference of the signing of an Intergovernmental Agreement between Federal, State and NSW Local Government throughout Australia designed to

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address and agree on a framework for the funding and delivery of community services at a local level.

o Advised rate pegging should be abolished where Councils can demonstrate adoption of long term financial and strategic planning, and total asset management. The Minister could still veto any proposed increase, however Councils would have a powerful argument if they adopted sound financial and asset management practices.

o Rate variations can be approved for major projects.

o Work Choices Legislation.

o Skill Shortages.

o Highlighted deficiencies in Government cost shifting.

Federal Minister for Local Government & Territories the Hon Jim Lloyd MHR

The Federal Minister for Local Government addressed the conference and highlighted the following matters:

o The Auslink Strategic Regional Roads program was severely over subscribed. In excess of 400 applications where received.

o The Federal Government has been given little recognition for the provision of Financial Assistance Grants Scheme which over 36 years has provided Australian Local Government with $1.7 billion dollars in untied financial assistance.

o The Black Spot Program will continue.

o Commented that rate pegging is inconsistent with the concept of Local Government being responsible for its own financial management.

Shires Association Matters:

The NSW Shires Association initiated and engaged Professor Percy Allan AM to undertake an Independent Inquiry into the Financial Sustainability of NSW Local Government. The inquiry had specific terms of reference and the final 350-page report was handed over the Local Government & Shires Association on the 3rd May 2006. The main finding suggests:

Local Government will need to borrow over $5 billion to overcome its infrastructure backlog and find an extra $900 million a year to service the debt and overcome the annual capital works shortfall so the backlog does not grow worse.

Professor Percy Allan AM presented a final report findings and recommendations. The presentation paper containing the findings and 49 final recommendations has been made available to all CDSC Councillors. A copy of the Media Release prepared by the Association can be made available upon request.

The NSW Shires Association accepted, in principle the Allan Report. The next step is the establishment of a suitable framework to move forward and constructively respond to the report in consultation with other spheres of Government, the Local Government sector and the broader community. A taskforce will be appointed and will report back to stakeholders in six months.

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Page 17 GENERAL MANAGER’S REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

The Local Government & Shires Association of NSW and Country Energy sealed a three year partnership which will help foster discussion about important community issues such as regional development. The overriding aim of the partnership is to capitalise on the strong synergies between the two organisations and to continue to work together to benefit the wider community.

Dubbo City Council and Gwydir Shire Council were announced winners of the coveted A.R Bluett awards for 2005 – 2006 for outstanding achievements in Local Government.

Summary:

The 2006 Shires Association Annual Conference once again provided delegates with the opportunity to gain a greater understanding of the ever increasing range of issues confronting Local Government and in particular the Western Division Shires. The NSW Parliament was sitting during this period and in particular the NSW State Government Budget considerations are being announced. I am not sure what effect either way this had in the conference suffice to say however, it was the view of many that the conference dates should be reconsidered in order to ovoid this clash.

The Member for Murray Darling Peter Black OAM MP kindly arranged a number of Ministerial deputations on Council’s behalf which provided a valuable opportunity to discuss a range of important Local Government matters and Council projects. The opportunity was also taken to highlight many of Council’s achievements in meeting its strategic objectives and in the provision of services to residents. The outcomes and advice received as a result of these deputations has been extremely valuable.

The Conference provided an important forum for debate and resolution of many important issues affecting the operations of Shire Councils in regional New South Wales. There were in excess of 110 Motions considered with many resulting in interesting debate.

Unfortunately many of these issues are recurring and are no closer to resolution than they were a year ago. Nevertheless, these issues continue to be raised and presented as part of a strong platform and unified response to both levels of Government.

RECOMMENDATION

That the Shires Association of New South Wales 2006 Annual Conference

report be received and noted.

11-6-06 Resolved On the Motion Of Clr Linnett, Seconded Clr Sullivan that the Shires Association of New South Wales 2006 Annual Conference report be received and noted.

MOTION CARRIED

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Page 18 GENERAL MANAGER’S REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

12-6-06 Resolved On the Motion Of Clr Sullivan, Seconded Clr Linnett that Council write to the Shires Association regarding changing the date of the Annual Shires Conference of NSW.

MOTION CARRIED

4.9 Reconciliation Place Canberra

Background:

Reconciliation Place recognises the importance of understanding the shared history of Indigenous and Non-Indigenous Australians, and reaffirms the commitment to the cause of reconciliation as an important national priority.

Senior Australian Government officials visited Wilcannia on the 14th January 2006 to inform the community of the background to Reconciliation Place. A community meeting was arranged and was well attended by local community Elders and others. A site visit took place at the two station properties, Baradale and Goonalga being the source of the stone required for the project.

It is proposed to install two very large stones at Reconciliation Place in Canberra (between the old and new Parliament Houses) that would be carved and would include statements made by community Elders in relation to the reconciliation process. It is further proposed that a smaller stone would be carved locally and installed at a site to be determined in Wilcannia which would be commissioned simultaneously with the installation at Canberra. The National Capital Authority have offered to provide a 22 seater bus to transport community members and landholders (Goonalga Station, Murtee Station and Barradale Station) to Canberra to attend the unveiling ceremony of the stone artworks.

Present:

Local artist Badger Bates has sculptured a large stone acquired from Barradale Station which is in place at the reserve opposite the Wilcannia Health Service The installation and unveiling of the monument to reconciliation will take place on Wednesday 5th July 2006 in Canberra and simultaneously an unveiling ceremony will also take place at Wilcannia.

To celebrate this occasion it is intended a community event will be arranged by the Wilcannia Community Working Party and will take place in the reserve opposite the Health Service in Ross Street Wilcannia at which time a cheque for $5000.00 being an agreed amount decided by the landholders will be handed to representatives from the Royal Flying Doctor Service. The Federal Member for Parkes the Hon John Cobb MP has been invited to make this presentation.

RECOMMENDATION

That the Reconciliation Place report be received and noted

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Page 19 GENERAL MANAGER’S REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

The General Manager informed Council that the Hon John Cobb, The Federal Member for Parkes is unable to attend this event, however his Chief Advisor Joyce Thomas and Aboriginal Affairs Advisor Peter Gibbs will attend in his place.

13-6-06 Resolved On the Motion Of Clr Brown, Seconded Clr Wellings that the Reconciliation Place report be received and noted

MOTION CARRIED

4.10 Menindee Health Service – City to Surf Fun Run 2006 The Menindee Health Service has advised Council that the annual City to Surf Fun Run will be staged in Sydney during August 2006. The Menindee Health Service in conjunction with the Menindee Central School will once again support and encourage the children of Menindee to take part in this event and those taking part will be supported and accompanied by Parents, Teachers and Health Service staff. Apart from participating in the Fun Run, students will also attend a range of educational and social activities. Prior to the Fun Run the Menindee Health Service conduct activities to ensure peak fitness for those participating and stage a number of fundraising activities.

Council has traditionally supported the Menindee Health Service and provided financial assistance in order to maximise the experience for the students. An amount of $500.00 was made available previously and is within budget parameters.

Section 356 of the Local Government Act, 1993 states:

(1) A council may, in accordance with a resolution of the council, contribute money or otherwise grant financial assistance to persons for the purpose of exercising its functions.

(2) A proposed recipient who acts for private gain is not ineligible to be granted financial assistance but must not receive any benefit under this section until at least 28 days’ public notice of the council’s proposal to pass the necessary resolution has been given.

(3) However, public notice is not required if:

(a) the financial assistance is part of a specific program, and

(b) the program’s details have been included in the council’s draft management plan for the year in which the financial assistance is proposed to be given, and

(c) the program’s proposed budget for that year does not exceed 5 per cent of the council’s proposed income from the ordinary rates levied for that year, and

(d) the program applies uniformly to all persons within the council’s area or to a significant group of persons within the area.

(4) Public notice is also not required if the financial assistance is part of a program of graffiti removal

It is therefore imperative this proposal be submitted for public exhibition for the appropriate period and be presented to the next Meeting of Council for formal resolution.

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Page 20 GENERAL MANAGER’S REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

RECOMMENDATION That Council submits this proposal for public exhibition, for further

presentation to the next Meeting of Council.

14-6-06 Resolved On the Motion Of Clr Arandt, Seconded Clr Reid that Council submits this proposal for

public exhibition, for further presentation to the next Meeting of Council.

MOTION CARRIED

4.11 Wentworth – Balranald Rural Counselling Service – Photographic Exhibition Council has received a request from the Wentworth – Balranald Rural Counselling Service for financial support to conduct an Photographic Exhibition during the forthcoming NSW Farmers Association Annual Conference to be staged at the Sydney Showgrounds from the 18th– 20th July 2006.

The Photographic Exhibition is the 40 finalists fully framed from over 800 entries that made up the Wentworth – Balranald Rural Counselling Service and Centrelink, 1 in 100 Drought photographic competitions. Western NSW pastoralists have requested this exhibition take place to allow all farmers to experience the images that depict the present drought. The Federal Minister for Primary Industries, the Hon Peter McGauran will be attending the conference.

The Wentworth – Balranald Rural Counselling Service are seeking total sponsorship of (between) $3500 - $4000 to cover insurance, transport and to set up and display the exhibition over the conference period. Full details and a breakdown of costs have been provided. Each prospective sponsor is being asked to contribute (between) $500 -$750.

It accordance with Section 356 of the Local Government Act, 1993 the public exhibition period of 28 days is required before financial assistance can be provided. Given the extremely short timeframes involved it would not be possible to publicly exhibit this proposal and formally resolve to fund this project. Council may wish to consider providing the funding requested as a reimbursement of expenditure after the event.

RECOMMENDATION

That Council submits this proposal for public exhibition, for further

presentation to the next Meeting of Council.

15-6-06 Resolved On the Motion Of Clr Sullivan, Seconded Clr Brown that Council submits this proposal (for

$500) for public exhibition, for further presentation to the next Meeting of Council.

MOTION CARRIED

Clr Vagg Records Against

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Page 21 GENERAL MANAGER’S REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

4.12 Central Darling Far West Integrated Water Services Project

The item was deferred until Project Manager John Summers joined the Meeting.

John Summers arrives at 12.30pm

The Mayor welcomed John to the Meeting and invited him to join Council

for lunch.

4.12.1 Water Smart Community Two important elements of the Water Smart Australia funding program are public education and demonstration value in water efficiency and water use leading to achievement of the National Water Reform process.

The proposed Central Darling Far West Water Integrated Water Services Project submission to the National Water Commission will address a range of mechanisms that will achieve these two critical aspects of the National Water Initiative. Central Darling Shire Council can assist by declaring the Shire a “Water Smart Community”.

This could be promoted in a number of ways including roadside signage at the Council boundaries declaring the fact and inviting visitors to stop and view diorama and audiovisual displays at each of the main centres in the Shire. These facilitates would also be useful for local schools and community groups to use as educational tools in wise use of water. The cost of these facilities and signage would form part of the project costing.

RECOMMENDATION

That Council resolves to declare the Shire a “Water Smart Community”

and support the project proposal accordingly.

16-6-06 Resolved On the Motion Of Clr Reid, Seconded Clr Sullivan that Council resolves to declare the Shire a

“Water Smart Community” and support the project proposal accordingly.

MOTION CARRIED

Clr Vagg Records Against

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Page 22 GENERAL MANAGER’S REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

4.12.2 Far West Water Alliance Propriety Limited The Central Darling Far West Integrated Water Services project is underpinned by Council’s decision to form the Far West Water Alliance P L in conjunction with Country Energy. The principal role of this venture is to prepare an application under the Federal Government’s National Water Commission “Water Smart Australia” program. This action has been undertaken and an application has been submitted by the closing date being the 16th June 2006. It is considered to support this application and further demonstrate Council’s commitment to water savings that Council consider the following:

A series of community “public information sessions at White Cliffs, Ivanhoe, Menindee and Wilcannia have taken place during May 2006 in order to inform residents of details relating to the Central Darling Integrated Water Services Project.

RECOMMENDATION

That the Central Darling Far West Water Services Project report be

received and noted.

17-6-06 Resolved On the Motion Of Clr Sullivan, Seconded Clr Wellings that the Central Darling Far West Water Services Project report be received and noted.

MOTION CARRIED

4.12.3 Far West Water Alliance Propriety Limited Board Directors

Background:

Council has resolved to enter into a Shareholders Agreement and Constitution pertaining to a special purpose corporate entity (Far West Water Alliance Pty Ltd - FWWA) subject to gaining necessary Ministerial approvals - Council Resolution 32-5-06.

Once all Ministerial approvals are in place, the incorporation of FWWA will proceed and the process of transferring shares to Central Darling Shire Council will ensue. The Board structure of FWWA will require two Council Directors.

This business paper concerns Council’s nomination of two of its Councillors as Directors of FWWA when the process of share transfer has occurred.

Discussion:

FWWA will be used as the basis of an association between CDSC and CE for the funding and delivery of the various Central Darling community water services that are being sought by the Central Darling Far West Integrated water Services Project.

FWWA will deliver the outcomes of the project as the delivery agent on behalf of CDSC and CE with the eventual new infrastructure and

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Page 23 GENERAL MANAGER’S REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

systems becoming the assets of the respective CDSC and CE water utilities.

Once all Ministerial approvals are in place, CE will incorporate a new corporate entity as its subsidiary. Because Country Energy is a State owned Corporation (SOC), the subsidiary will also be subject to the SOC Act as well as the Corporations Act. The corporation will have a Constitution upon incorporation.

The particular relationship between CDSC and CE as respective shareholders is defined in the Shareholders Agreement that has been agreed between the parties subject to Ministerial approval.

Council’s considerations in nominating two of its members to become FWWA directors:

Number of Directors:

The FWWA Board is to comprise two CDSC Councillors as Directors. Meetings are to be held monthly or as nominated by the board. A Board meeting must have at least one CDSC nominated Director present to constitute a quorum.

Board Responsibilities:

FWWA will be an Australian corporate entity and its Directors will be required to act in accordance with the fiducial obligations required of a company Director.

It is recommended that Council provide the Councillors selected to be Directors with the appropriate training to update their knowledge of their responsibilities and obligations required of them as company Directors.

Director’s Nominees:

A selected Councillor to act as Director can nominate an alternative Councillor to act in the first director’s place if necessary. The nominee will have the same obligation and responsibilities.

Remuneration:

The NSW State Government restrictions protecting against “double dipping” when officers are undertaking a number of roles avoids them being remunerated twice. Councillors will not receive director’s fees over and above their normal Councillor entitlements when undertaking duties on behalf of Council.

RECOMMENDATION

That Council resolve to;

Select two of its Councillors to be Directors of the pending FWWA

corporate entity.

Council arrange training in company Director duties and responsibilities

for its selected Directors.

Confirm the names and contact details of its nominated Directors to

Country Energy.

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Page 24 GENERAL MANAGER’S REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

18-6-06 Resolved On the Motion Of Clr Sullivan, Seconded Clr Doyle that Council resolve to;

Select two of its Councillors to be Directors of the pending FWWA corporate entity.

Council arrange training in company Director duties and responsibilities for its selected Directors.

Confirm the names and contact details of its nominated

Directors to Country Energy.

MOTION CARRIED

19-6-06 Resolved On the Motion Of Clr Brown, Seconded Clr MacMillan that Councillors Sullivan and Wellings be nominated as directors, with Councillor

Linnett as reserve

MOTION CARRIED

Councillor Sullivan thanked Councillor Brown for his nomination.

Special Purpose Corporate Project Vehicle

Far West Water Alliance Pty Ltd

CENTRAL DARLING SHIRE

COUNCIL

Executive Management• General Manager of Country Energy - Water,• General Manager of Central Darling Shire,• Project Director,

FUNDING STAKEHOLDERS:• Federal NWC – Water Smart Australia funding

agreement.• Murray Darling Basin Commission – Living Murray funding agreement.

• State Government of NSW – Fundingagreements,

• Catchment Management Authority – Lower Darling CMA Funding agreement.

Project Director

Water EngineerSuperintendentQuantity Surveyor

Works Contract PackageNo 1 – (WCP #01)

e.g. S & I water filtrationplant at White Cliffs

Design Specialists Hydro-geologist

Project resources

NON-FUNDING STAKEHOLDERS:• State Government of NSW,• Local Government entities,• Statutory approval bodies,• Community Groups,• Indigenous Groups,• Industry Groups,• Landcare Groups,

Works Contract PackageNo 2 – (WCP #02)

WCP #03 WCP #04 WCP #5 WCP #06 WCP #06 WCP #06

Contractor

Agreements

Shareholders

Agreement

Funding Agreements

Community Partnerships

(Advisory Panel)

Project Management

& Administration

6th March 2006

Ground water &Environm’l Managem’t

Board6 Directors (2 CDSC, 4 CE),

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Page 25 GENERAL MANAGER’S REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

4.12.4 Australian Government Water Fund Project Proposal – Funding Submission The above project has as a key component of its concept, funding by the Australian Government Water Fund’s Water Smart Australia (WSA) Programme.

The project’s development phase includes a submission to the WSA program by its closing date on 16 June 2006,

Oldbury Pty Ltd (trading as John Summers Water) completed the preparation of the submission as Project Director.

A copy was electronically lodged on Friday morning 16th June 2006 and two hard copies (one bound and another unbound) were posted by Express Post on the same day. Officers of the National Water Commission acknowledged receipt of the electronic version by email.

Council’s General Manager, as a member of the project executive, will receive a copy by registered post.

RECOMMENDATION

That the Central Darling Integrated Water Services Project report be

received and noted

20-6-06 Resolved On the Motion Of Clr Sullivan, Seconded Clr Wellings that the Central Darling Integrated Water Services Project report be received and noted

MOTION CARRIED

The General Manager and John Summers explained that the proposal has

many facets and has now been submitted to the National Water Commission, and there will be a lot of negotiation with all parties involved but it could take up to six months before we are advised of any decisions.

However, the first milestone has been accomplished, in getting the submission in. It is now time to develop the communication aspect of the project.

The General Manager then thanked John for the hard work he has put in especially over the last few weeks.

4.13 2006-2007 Management Plan As Council would be aware, the Draft Management Plan for 2006-2007 has been on public exhibition for a period of 28 days, closing on Monday the 12th June 2006. At the close of the public exhibition phase no public submissions had been received.

A number of small amendments have been made to the Draft Management Plan, with the inclusion of an additional staff position at the Menindee Waste Depot (page 34), the inclusion of details on Financial Assistance Grants (page 69) and the inclusion of a Waste Management charge of $10.00 for White Cliffs (page 54).

With these additions the 2006-2007 Management Plan is presented for formal Council adoption.

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Page 26 GENERAL MANAGER’S REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

RECOMMENDATION

That Council:-

1. Adopt the 2006/2007 Management Plan as presented.

2. Make the ordinary rates as follows:

Residential 6.9100483 cents in the dollar

Business 7.1478528 cents in the dollar

Farmland 0.3649305 cents in the dollar

with a base amount of $102.50

3. Make the special rates as follows:

Ivanhoe 4.743431 cents in the dollar

Wilcannia 4.150491 cents in the dollar

Menindee 1.144712 cents in the dollar

White Cliffs 1.283186 cents in the dollar

with a base amount of $2.00

21-6-06 Resolved on the Motion of Clr Wellings, Seconded Clr Brown that Council:-

1. Adopt the 2006/2007 Management Plan as presented.

2. Make the ordinary rates as follows:

Residential 6.9100483 cents in the dollar Business 7.1478528 cents in the dollar Farmland 0.3649305 cents in the dollar with a base amount of $102.50

3. Make the special rates as follows: Ivanhoe 4.743431 cents in the dollar Wilcannia 4.150491 cents in the dollar Menindee 1.144712 cents in the dollar White Cliffs 1.283186 cents in the dollar with a base amount of $2.00

MOTION CARRIED

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Page 27 DIRECTOR OF CORPORATE SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 5. DIRECTOR OF CORPORATE SERVICES REPORT

RECOMMENDATION

That the Director of Corporate Services report be received and dealt with

22-6-06 Resolved On the Motion Of Clr Sullivan, Seconded Clr Wellings that the Director of Corporate Services report be received and dealt with

MOTION CARRIED

5.1 Schedule of Investments The following schedule of investments is provided in accordance with the requirements of the Local Government Act, 1993, and associated Regulations.

Schedule of Investments - May 2006

DATE TIME

PERIOD

INTEREST

RATE

DUE

DATETOTAL ($)

11am Call Account

Commonwealth 5.45% $556,044.54

Westpac 5.55% $1,600,000.00

Floating Rate Notes

Castleregh

Trust 90 points over 3mthBBSW 6.50% 21-Jun-06 $1,500,000.00

-Managed by Westpac

Commercial Bills

Commonwealth15-May-06 29 5.71% 13-Jun-06 $300,000.00

Term Deposits

L.G.F.S. 13-Mar-06 90 5.62% 20-Jun-06 $500,000.00

(at a margin of 15points over BBSW)

Total Investments as at 31st March 2006

11 am Call Account $2,156,044.54

Commercial Bills and Notes $1,800,000.00

Term Deposits $500,000.00

$4,456,044.54

RECOMMENDATION

That the Schedule of Investments report be received and adopted.

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Page 28 DIRECTOR OF CORPORATE SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

23-6-06 Resolved On the Motion Of Clr Linnett, Seconded Clr Sullivan that the Schedule of Investments report be received and adopted.

MOTION CARRIED

5.2 Rates Collection Statement The rate collection statement for the month of May is provided for information.

ITEM ARREAR INT ARREARS RATES WATER DR SUPP CR SUPP INTEREST RECEIPTS WRITE-OFFS GOVT SUBOVER-

PAYMENTTOTAL

General 38,210.57 13,923.45 44,439.85 - 395.34 661.23 3,010.07 39,572.71 460.63 924.82 - 58,359.89

Special Rate 5,504.21 1,622.88 6,274.37 - - 36.16 423.34 6,078.89 81.46 - - 7,628.29

Water 98,946.02 28,244.65 151,380.00 - 1,160.15 1,970.13 7,509.99 146,124.45 1,058.34 1,443.75 - 136,644.14

Water-Filtered 8,498.93 8,555.79 - - - - 626.88 666.40 840.21 - - 16,174.99

Sewer 51,415.00 23,048.84 80,500.00 - - 300.00 3,536.78 80,689.31 3,230.61 962.50 - 73,318.20

Garbage 29,248.94 9,540.95 53,390.00 - 41.32 108.82 2,137.73 51,241.31 729.39 1,402.50 - 40,876.92

Excess Water 110,494.41 13,150.14 - 121,330.80 - 6,660.00 5,125.63 147,329.48 62.26 - - 96,049.24

Charge on Land 2,535.86 - - - 323.00 - - - - - - 2,858.86

Overpayments Rates - - - - - - - - - - -10,586.24 -10,586.24

Overpayments Water - - - - - - - - - - -150.04 -150.04

GROUP TOTAL 344,853.94 98,086.70 335,984.22 121,330.80 1,919.81 9,736.34 22,370.42 471,702.55 6,462.90 4,733.57 -10,736.28 421,174.25

Ivanhoe

General 23,230.68 6,414.65 24,997.81 - - - 1,852.09 21,126.89 0.31 1,286.81 - 34,081.22

Special Rate 6,104.73 1,676.60 6,241.57 - - - 485.95 5,599.64 0.08 - - 8,909.13

Water 34,846.71 8,657.47 42,695.00 - - 340.00 2,794.81 36,623.51 0.90 1,510.05 - 50,519.53

Water-Filtered 4,126.72 3,258.52 - - - - 266.79 1,532.03 - - - 6,120.00

Garbage 20,084.77 5,031.04 35,670.00 - - 540.00 1,588.02 30,997.55 0.73 1,853.49 - 28,982.06

Excess Water 35,242.34 8,638.81 - 148,261.80 - - 2,985.49 147,108.46 1.15 - - 48,018.83

Charge on Land 1,002.74 - - - 7,598.00 - - 554.64 - - - 8,046.10

Overpayments Rates - - - - - - - - - - -1,304.00 -1,304.00

Overpayments Water - - - - - - - - - - -630.00 -630.00

GROUP TOTAL 124,638.69 33,677.09 109,604.38 148,261.80 7,598.00 880.00 9,973.15 243,542.72 3.17 4,650.35 -1,934.00 182,742.87

White Cliffs

General 7,198.59 2,080.68 29,729.20 - - 117.55 568.38 27,898.19 55.84 1,799.33 - 9,705.94

Special Rate 652.66 176.69 2,394.29 - - 4.00 47.66 2,491.22 6.04 - - 770.04

Water 17,138.85 2,685.94 78,800.00 - - 1,100.00 1,327.67 76,062.04 132.82 1,925.30 - 20,732.30

Water-Filtered 2,176.12 2,176.43 - - - - 166.87 511.61 - - - 4,007.81

Excess Water 15,946.32 192.42 - 37,827.90 - 95.70 486.78 44,752.77 1.39 - - 9,603.56

Charge on Land - - - - 2,882.00 - - 489.00 - - - 2,393.00

Overpayments Rates - - - - - - - - - - -706.40 -706.40

Overpayments Water - - - - - - - - - - -270.33 -270.33

GROUP TOTAL 43,112.54 7,312.16 110,923.49 37,827.90 2,882.00 1,317.25 2,597.36 152,204.83 196.09 3,724.63 -976.73 46,235.92

Menindee (Environs)

General 36,177.12 11,459.60 73,973.60 - - - 2,922.29 61,694.03 - 3,990.61 - 58,847.97

Garbage 6,953.28 1,235.69 19,080.00 - - - 579.31 15,273.11 - 1,240.45 - 11,334.72

Charge on Land 943.76 - - - 5,658.24 - - 619.00 - - - 5,983.00

Overpayments Rates - - - - - - - - - - -268.80 -268.80

GROUP TOTAL 44,074.16 12,695.29 93,053.60 5,658.24 3,501.60 77,586.14 5,231.06 -268.80 75,896.89

Menindee

General 31,015.28 5,734.82 49,773.41 - 460.45 458.45 2,614.61 35,967.53 - 3,016.54 - 50,156.05

Special Rate 4,913.00 1,006.60 5,855.51 - 70.54 72.54 394.30 4,830.69 - - - 7,336.72

Garbage 40,257.25 4,877.89 74,620.00 - - 700.00 3,659.98 48,899.15 - 4,845.34 - 68,970.63

Charge on Land 596.92 - - - 6,887.50 - - 394.60 - - - 7,089.82

Overpayments Rates - - - - - - - - - - -1,807.93 -1,807.93

GROUP TOTAL 76,782.45 11,619.31 130,248.92 7,418.49 1,230.99 6,668.89 90,091.97 7,861.88 -1,807.93 131,745.29

Rural

General 33,220.75 3,786.90 306,308.56 - - 3,178.03 3,200.13 273,112.39 12.47 121.23 - 70,092.22

Water - 4.97 2,125.00 - - 255.00 10.88 1,691.64 - - - 194.21

Excess Water 1,811.40 6.45 - 1,718.60 - - 45.23 3,577.52 - - - 4.16

Charge on Land 500.62 - - - - - - - - - - 500.62

Overpayments Rates - - - - - - - - - - -913.88 -913.88

GROUP TOTAL 35,532.77 3,798.32 308,433.56 1,718.60 3,433.03 3,256.24 278,381.55 12.47 121.23 -913.88 69,877.33

Sundry Villages

General 28.37 0.98 1,325.75 - - - 1.79 1,318.65 - - - 38.24

Overpayments Rates - - - - - - - - - - -0.03 -0.03

GROUP TOTAL 28.37 0.98 1,325.75 1.79 1,318.65 -0.03 38.21

Sunset Strip

General 7,652.59 1,086.55 55,378.15 - - - 567.74 54,264.38 - 2,366.11 - 8,054.54

Garbage 427.76 30.09 3,450.00 - - - 33.54 3,293.48 - 146.98 - 500.93

Charge on Land - - - - 1,467.00 - - 437.00 - - - 1,030.00

Overpayments Rates - - - - - - - - - - -524.69 -524.69

GROUP TOTAL 8,080.35 1,116.64 58,828.15 1,467.00 601.28 57,994.86 2,513.09 -524.69 9,060.78

REPORT TOTAL 677,103.27 168,306.49 1,148,402.07 309,139.10 26,943.54 16,597.61 48,970.73 1,372,823.27 6,674.63 28,835.81 -17,162.34 936,771.54

TOTAL ALL RATE GROUPS

General 176,733.95 44,487.63 585,926.33 - 855.79 4,415.26 14,737.10 514,954.77 529.25 13,505.45 - 289,336.07

Special Rate 17,174.60 4,482.77 20,765.74 - 70.54 112.70 1,351.25 19,000.44 87.58 - - 24,644.18

Water 150,931.58 39,593.03 275,000.00 - 1,160.15 3,665.13 11,643.35 260,501.64 1,192.06 4,879.10 - 208,090.18

Water-Filtered 14,801.77 13,990.74 - - - - 1,060.54 2,710.04 840.21 - - 26,302.80

Sewer 51,415.00 23,048.84 80,500.00 - - 300.00 3,536.78 80,689.31 3,230.61 962.50 - 73,318.20

Garbage 96,972.00 20,715.66 186,210.00 - 41.32 1,348.82 7,998.58 149,704.60 730.12 9,488.76 - 150,665.26

Excess Water 163,494.47 21,987.82 - 309,139.10 - 6,755.70 8,643.13 342,768.23 64.80 - - 153,675.79

Charge on Land 5,579.90 - - - 24,815.74 - - 2,494.24 - - - 27,901.40

Overpayments Rates - - - - - - - - - - -16,111.97 -16,111.97

Overpayments Water - - - - - - - - - - -1,050.37 -1,050.37

TOTAL 677,103.27 168,306.49 1,148,402.07 309,139.10 26,943.54 16,597.61 48,970.73 1,372,823.27 6,674.63 28,835.81 -17,162.34 936,771.54

ARREARS LEVIES

RATES REPORT as at 01 June 2006

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Page 29 DIRECTOR OF CORPORATE SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

RECOMMENDATION

That the Rates Collections Report be received and adopted.

24-6-06 Resolved On the Motion Of Clr Sullivan, Seconded Clr Wellings that the Rates Collections Report be received and adopted.

MOTION CARRIED

The Meeting adjourned for Morning Tea at 10.30 am, resuming at 10.56

am.

5.3 Change of Meeting Dates At a recent meeting of Council it was noted that a small alteration to the meeting schedule was required. Originally meetings were schedule for White Cliffs in August and Ivanhoe in October. Due to additional demands being placed on the White Cliffs community in August it is suggested that these meetings be altered.

RECOMMENDATION

That the meeting schedule of Council be altered, with the August 2006

meeting to be held in Ivanhoe and the October 2006 meeting of Council to

be held in White Cliffs.

25-6-06 Resolved On the Motion Of Clr Linnett, Seconded

Clr Sullivan that the meeting schedule of Council be altered, with the August 2006 meeting to be held in Ivanhoe and the October 2006 meeting of Council to be held in White Cliffs.

MOTION CARRIED

5.4 Wilcannia Women’s and Children’s Safehouse

Department of Community Services – Service Agreement 2006-2007

The 2006-2007 Service Agreement to run the Wilcannia Women’s and Children’s Safe house has been received by Council and requires signature and the Council Seal to be affixed. The agreement is for the 2006-2007 financial year and will provide funding to the extent of $ 135,327. Safe house staff and management are currently in discussions with other service providers to address the client and financial reporting requirements of the Department. This has been a long process that will ensure compliance with all provisions of the service agreement.

RECOMMENDATION

That Council sign the 2006-2007 Service Agreement with the Department

of Community Services for the provision of services known as the

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Page 30 DIRECTOR OF CORPORATE SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

Wilcannia Women’s and Children’s Safe house and affix the Council Seal

to appropriate documents.

26-6-06 Resolved on the Motion of Clr Sullivan, Seconded Clr Pease that Council sign the 2006-2007 Service

Agreement with the Department of Community Services for the provision of services known as the Wilcannia Women’s and Children’s Safe house and affix the Council Seal to appropriate documents.

MOTION CARRIED

Cr Vagg Records Against

5.5 Local Government Remuneration Tribunal – Councillor Fees 2006-2007 Council at its February Meeting formally resolved to apply the Category 5 fees as set down by the Local Government Remuneration Tribunal for the maximum amount allowable for the Mayor and the minimum amount for Councillors. The Tribunal has recently set out the fees to apply for the financial year 2006-2007 and it is noted that Category Five has now been included with Category Four. This will require a slight adjustment to Council policy to bring it in line with these changes. The fees to apply for 2006-2007 are:

Category Four – Mayor – Maximum $18,300 (currently $11,040)

Category Four – Councillors – Minimum $6,355 (currently $6,110)

The major increase relates to the Mayoral Allowance which, under Council’s policy, is set to rise from $11,040 to $18,300 per annum.

RECOMMENDATION

That Council apply the fees payable to the Mayor and Councillors as

determined by the Local Government Remuneration Tribunal for a

Category Four Council and that Council re-iterate its policy to apply the

maximum payable for the Mayor and the minimum payable for

Councillors.

27-6-06 Resolved On the Motion Of Clr Sullivan, Seconded Clr Brown that Council apply the fees payable to the Mayor and Councillors as determined by the Local Government Remuneration Tribunal for a Category Four Council and that Council re-iterate

its policy to apply the maximum payable for the Mayor and the minimum payable for Councillors.

MOTION CARRIED

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Page 31 DIRECTOR OF CORPORATE SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

5.6 Councillors Questions At a recent meeting of Council a number of questions were asked and taken on notice. Specifically they related to:

� Rates Collection Policy – Council’s policy in relation to the recovery of outstanding rates is being adhered to. The policy requires that reminder notices are sent within a certain time frame and accounts that remain unpaid are referred for legal action. The actual policy states that a solicitor’s letter is to be sent, whereas in the past the action has been referred to external debt collection agents to instigate this action.

� Councillor Laptops – the issue of laptop or notebook computers being supplied to Councillors was considered by Council at it’s meeting held in November 2004. The report to that meeting noted:

“….Given the limited advantages in providing such equipment it is considered appropriate, at this stage, not to renew the computers provided to Councillors. Those Councillors who presently have a Council provided notebook could continue to utilize the facility until such time as the efficiency of the machine is degraded. At that time the notebook could be returned to Council.”

That report was received and noted at resolution 27-11-04. To date only a few notebooks have been returned.

� Community Solutions – of total of approximately $8,800 remains unspent and is available to be allocated to the Wilcannia Hall.

RECOMMENDATION

That the report be received and noted.

28-6-06 Resolved On the Motion Of Clr Wellings, Seconded

Clr Sullivan that the report be received and noted.

MOTION CARRIED

5.7 Funding Agreement – Community Transport 2006/2007 The Ministry of Transport has informed Council that the current agreement for provision of community transport services is set to expire on the 30th June 2006. A new agreement has been forwarded for the 2006-2007 financial year with funding to be provided as follows:

Home and Community Care Program $32,390

Local and Community Transport Division $30,000

Regional Transport Co-ordinator Funding $30,000

Council has been requested to sign the funding agreement and affix the Council seal to the document.

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Page 32 DIRECTOR OF CORPORATE SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

RECOMMENDATION That Council sign and affix the Council seal to the 2006-2007 Community

Transport funding agreement with the Ministry of Transport for the

provision of community transport services.

29-6-06 Resolved on the Motion of Clr Sullivan, Seconded Clr Doyle that Council sign and affix the Council seal to the 2006-2007 Community Transport funding agreement with the Ministry of Transport for the provision of community transport services.

MOTION CARRIED

5.8 Mayoral Vehicle The issue of provision of a motor vehicle for the official use of the Mayor was considered by Council in March 2003 where it was formally resolved at 27-3-03 that Council allocate a vehicle to the Mayor for use on official duties only. Council in accepting the report and resolving in this way were mindful of the additional traveling that was generally required by the Mayor in attending to official duties. It was considered more cost beneficial to provide a vehicle for these purposes than to continue to reimburse traveling expenses.

A number of Council’s were contacted in the review of this policy and the results varied. Some Council’s provide a Mayoral vehicle for official duties only while others provide a vehicle with full private use. The valuation of this private use also varies across the Council’s surveyed, varying from a flat fee of $1,200 per annum, to payment of fuel costs to payment of private travel in accordance with the published rates supplied by the Local Government Association which represent running costs including fuel, tyres, servicing and repairs.

Council has also considered the issue of valuation of motor vehicle benefits and has formally resolved to use the Shires Association Guidelines for providing cars as issued in December 2000 – resolution 54-4-05.

The current vehicle supplied to the Mayor is a Nissan X Trail which was purchased on the 1st February 2006. It is understood that the vehicle has traveled approximately 20,000 kilometers to date. Utilising the Guidelines as adopted, and assuming a business use of the vehicle of 60,000 kilometers per year the cost of the vehicle for private use would vary according to the percentage of private use of the vehicle.

The cost of the vehicle would vary from $4,259.51 for 10% private use, to $6,781.83 for 20% private use, $9,745.91 for 30% private use, $13,372.69 for 40% private use to $18.059.70 for private use of 50%. These figures are based on the costs associated with the purchase of the vehicle and the published running costs of a vehicle of this type. While these figures are based on a number of assumptions, it is apparent that the cost of the vehicle will obviously increase with greater private use.

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Page 33 DIRECTOR OF CORPORATE SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

It would be proposed that should private use be extended to the Mayoral vehicle, then an extensive log book would be required, with details submitted on a monthly basis to enable the calculation of the cost of the vehicle. This would then be deducted from the allowances paid to the Mayor.

Should Council wish to alter the present arrangements for the provision of a motor vehicle to the Mayor, then the necessary statutory period of public consultation must take place. The period of public exhibition is not less than 28 days and then the issue would come before Council for formal resolution.

RECOMMENDATION

That Council accepts the current situation and continues to supply an

appropriate vehicle to the position of Mayor for official duties only.

30-6-06 Resolved On the Motion Of Clr Sullivan, Seconded

Clr Linnett that Council accepts the current situation and continues to supply an appropriate vehicle to the position of Mayor for official duties only.

MOTION CARRIED

5.9 Goods and Services Tax Certificate Council is now required to formally resolve to sign a Goods and Services Tax Certificate which certifies that:

• Voluntary GST has been paid by the Council for the period 1st July

2005 to 30th April 2006

• Adequate management arrangements and internal controls were in

place to enable Council to adequately account for its GST liabilities

and recoup GST input tax credits eligible to be claimed

• No GST non-compliance events by the Council were identified by or

raised with the Australian Taxation Office

The certificate is required to be signed by the Mayor, one Councillor, the General Manager and the Responsible Accounting Officer. Council’s internal control measures have been developed over a number of years and are constantly being reviewed to ensure compliance with all areas of legislation. These control measures are also subjected to testing by the external auditor and have been shown to be appropriate.

RECOMMENDATION

That Council formally resolves to sign the Goods and Services Tax

Certificate for the period 1st July 2005 to the 30th April 2006.

31-6-06 Resolved On the Motion Of Clr Sullivan, Seconded

Clr Wellings that Council formally resolves to sign the Goods and Services Tax Certificate for the period 1st July 2005 to the 30th April 2006.

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Page 34 DIRECTOR OF CORPORATE SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

MOTION CARRIED

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Page 35 DIRECTOR OF ENGINEERING SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 6. DIRECTOR OF ENGINEERING SERVICES REPORT

RECOMMENDATION That the Director of Engineering Services report be received and dealt with.

32-6-06 Resolved On the Motion Of Clr Sullivan, Seconded Clr Arandt that the Director of Engineering Services report be received and dealt with.

MOTION CARRIED

The General Manager informed Council that The Director of Engineering

Services is currently on leave and as such, has delegated Robert Stewart, Works Engineer to deliver his report.

6.1 Activity Report May 2006

Staff

Outdoor Staff Interviews have been held and the following positions have been filled, Town Ganger Menindee – William Williams, Truck Driver White Cliffs – Tony Latham and Labourer Wilcannia – Lee McLennan. Two applications have been received for the position of Truck Driver Menindee, both applicants will be interviewed shortly.

Administration

Office Tasks Outstanding

Location Task Percent Complete

Director of Engineering Services

Office / Shire Enquiries, Supervision, RTA Invoices

Works Engineer

Office/Shire Enquiries, Supervision Works Programme Document 2005/2006 Programme 90 % SR 9 Review of Environmental Factors

(REF) for Paroo crossing 20 %

Contract Administration Engineer

State Roads SMC Administer State Roads SMIC

Administration Officer

Works Proposals submitted Works Orders received Inspection Maintenance Program – Implementation

1 1

90%

Office Engineering Enquires, filing, correspondence

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Page 36 DIRECTOR OF ENGINEERING SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

6.1.1 Plant Tenders for the replacement of five Landcruiser Wagons and five two-wheel drive utilities and one sedan, have been advertised

Cr Linnett asked that the advertisement of tenders be extended to include the region around Ivanhoe, including Hay.

Cr Reid enquired that perhaps they could also be included on Council’s Website.

The Works Engineer informed Council he would investigate this in the

future advertisement of tenders.

6.1.2 Training Training planned

Traffic Control, Confined Spaces Entry

Training completed Workcover OH & S white card, 2 employees

6.1.3 Public Conveniences Awaiting electrician to install lighting in Ivanhoe toilets

6.1.4 Water Supplies Wilcannia

River water is now being treated for the potable supply

Water Meters

Next readings in September

Production Bore

Not in use

6.1.5 Transport & Communication

General

Signs maintenance ongoing

State Roads - RTA Single Invitation Maintenance Contract (SIMC).

Road Activity Comments

SH 8 Routine maintenance (SIMC) Erection of Rest Area Signs

Ongoing Upgrade completed

SH21 Routine maintenance (SIMC) Ongoing

Regional Roads

Road Activity Comments

MR66 Broken Hill to MR68B

Guardrail posts replaced at level crossing

Completed

MR67

Ivanhoe to Balranald

Nil

MR 68A Wilcannia To Tilpa

Nil

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Page 37 DIRECTOR OF ENGINEERING SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

Road Activity Comments

MR68B

Wilcannia to Menindee

Nil

MR68C Menindee to Pooncarie

Double Grids 2.2km Construction

Installed Formation completed Gravel hauled Progress interrupted by rain

MR80 Mossgiel to Hillston

Nil

MR 416 Ivanhoe to Cobar

Gravel Re-sheet, 2km Double Grids Maintenance Grade

Completed 3 Installed, landowners contribution Completed

MR428 White Cliffs to Tibooburra

Gravel Crushing Morambie Pit Completed

MR 433

Ivanhoe to Menindee

Nil

MR435

Wilcannia to White Cliffs

Nil

Local Roads

Road Activity Comments

No Action

Town Streets

Town Activity Comments

Wilcannia Routine Ivanhoe Routine Menindee Routine White Cliffs Routine Tilpa Nil

6.1.6 Aerodromes Ivanhoe

PAL controller repaired and working

Next meeting 8.30am Tuesday 4 July, meeting room, Engineering Office

RECOMMENDATION

That the Monthly Activity Report be received and noted

33-6-06 Resolved On the Motion Of Clr Linnett, Seconded Clr Sullivan that the Monthly Activity Report be received and noted

MOTION CARRIED

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Page 38 DIRECTOR OF ENGINEERING SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

6.2 Information Items

1) Emergency Risk Management Study (ERMS)

Mr Stuart Davies and Mr Kel Wise have commenced the ERMS for the Shire as is required by State Legislation. Information gathering Workshops were held in Menindee and Ivanhoe in early June with good interest show and good numbers attending. Workshops will be held in White Cliffs on 26 June and in Wilcannia after the Council meeting 27June. Councillors have been invited to attend the workshop applicable to their area.

2) Water Supplies Drought Subsidy

Advice has been received from the Minister for Water Utilities, David Campbell MP, approving $120,000.00 expenditure on a 50/50 basis for further drought proofing works as was reported to the February 2006 meeting of Council. The real cost to Council for these works will be $27,500.00.

RECOMMENDATION

For Council’s Information

6.3 Supplementary Auslink Roads to Recovery (RTR) Program The Hon Jim Lloyd MP, Minister for Local Government, Territories and Roads has announced that CDSC will receive a supplementary one off Grant equal to one quarter to it’s life of program (current) allocation under the RTR program. This supplementary grant of $626,248.00 is made on the following conditions:

• that the funds are spent by 30 June 2009 and

• that the funds are spent under conditions similar to those of the current RTR program. A works schedule for the use of these funds must be submitted by 30 September 2006.

This extra funding may be allocated for road works as determined by Council.

All maintenance works on Local Roads and Town Streets is funded from the Federal Assistance (FAGS) Grant. This grant is also used for upgrades and construction projects on these roads when funds are available, subject to maintenance works being on target. There are no other grants available for Local Roads.

It is suggested this Supplementary Grant be allocated as follows:

• Construct and seal Budgee St Menindee, $150,000.00

• Construct and seal Noloira St (adjacent to the new hospital) Menindee, $80,000.00

• Increase each of the previously determined next three year road construction programs by $132,082.67.

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Page 39 DIRECTOR OF ENGINEERING SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

RECOMMENDATION

That the Supplementary Auslink Roads to Recovery (RTR) Program of

$626,248.00 be allocated as listed above.

34-6-06 Resolved On the Motion Of Clr Reid, Seconded Clr Sullivan that the Supplementary Auslink Roads to Recovery (RTR) Program of $626,248.00 be allocated as listed above.

MOTION CARRIED

Cr Arandt Records Against

Cr Doyle Records Against

Cr Reid Records Against

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Page 40 MANAGER, ENVIRONMENTAL SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 7. MANAGER, ENVIRONMENTAL SERVICES REPORT

RECOMMENDATION

That the Manager of Environmental Services Report be received and dealt

with

35-6-06 Resolved On the Motion Of Clr Wellings, Seconded Clr Arandt that the Manager of Environmental Services Report be received and dealt with

MOTION CARRIED

7.1 Information Items

7.1.1 Prickly Pear – Regeneration Area, Ivanhoe Chemical has been purchased to undertake spraying of prickly pear at Ivanhoe. It is envisaged the plants will be treated in the near future.

7.1.2 Menindee Racecourse Council is still awaiting a response from the Department of Lands in relation to an application for funding to install a fence around the Menindee Racecourse. The fencing is considered necessary, as noted in an earlier report to Council to control activities undertaken on the site. The Department of Lands have advised the application is to be considered in July/August 2006.

7.1.3 Menindee Waste Depot Council was recently involved in a voluntary Menindee Waste Depot clean-up that was undertaken by local resident. The clean-up was held on Sunday 18th June 2006 where plastic bags were picked up from around the fences and disposed of in the landfill. A sausage sizzle was held at the Menindee SES yard after the clean-up. Council would like to express their thanks to those involved in the cleanup in particular Margot Muscat for organising the clean-up, the Menindee SES and the Menindee Rural Fire Service and other volunteers including Council staff that turned up and assisted on the day.

A number of residents are pleased with the direction Council is taking in relation to the proposed changes at the Menindee Waste Depot.

7.1.4 LEP Amendment Update Council has received notification from the Department of Planning indicating that the Draft Amendment for the LEP can proceed. Preparation of the amendment is currently being undertaken in-house and will be presented to Council for adoption before consultation with relevant agencies and stakeholders as required under Section 62 of the Environmental Planning and Assessment Act 1979.

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Page 41 MANAGER, ENVIRONMENTAL SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

7.1.5 Asbestos Management and Control Training On the 14th June 2006, staff attended an asbestos training day at the Entertainment Centre in Broken Hill. The training provided knowledge on identification of asbestos containing products that may be located in Council owned buildings such as construction materials. As a result of the training it was also highlighted that an asbestos register and management plan need to be generated for Council buildings. These matters have been brought to the attention of Council’s OH&S Committee.

RECOMMENDATION

That the report be received and noted

36-6-06 Resolved On the Motion Of Clr Sullivan, Seconded Clr MacMillan that the report be received and noted

MOTION CARRIED

7.2 Menindee Homes for the Aged Renovations of the Menindee Homes for the Aged are continuing. At present three homes have been renovated, with three remaining. The majority of the tenants are extremely pleased and grateful to Council for undertaking the works and have been more than happy to assist Council whilst the work has been on going. Positive comments have been received from community members. It is also brought to Council’s attention that bathrooms have been renovated and improved from their previous state however insufficient room is available to fully upgrade to disabled standards. Alternative measures such as re-swinging doors and reinstalling vanities and shower recesses has been undertaken where able to provide additional room in bathrooms, however to install disabled bathrooms to the full compliancy of the Building Code of Australia is considered unachievable given the existing room available.

Staff are also in the process of renewing fixed term tenancy agreements. It is disappointing to note that one of the tenants has been abusive and aggressive towards Council staff (on a number of occasions), and is refusing to sign a renewed fixed term tenancy agreement although there are no changes to the existing terms and conditions.

RECOMMENDATION

That the Menindee Homes for the Aged Report be received and noted

37-6-06 Resolved On the Motion Of Clr Reid, Seconded Clr Arandt that the Menindee Homes for the Aged Report be received and noted

MOTION CARRIED

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Page 42 MANAGER, ENVIRONMENTAL SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

7.3 Sport and Recreation Grants During May 2006, the Department of Sport and Recreation called for submissions for funding under the Capital Assistance Program 2006-2007. After consultation with MANEX (due to the gap between Council meetings and the closing date being the 31st May 2006) it was agreed that Council lodge two submissions for funding one being for Burke Park, Wilcannia to reinstate the existing change rooms; funding for $30,000 has been requested for this project.

As part of the funding conditions, it is necessary for Council to contribute either cash or an in-kind donation to match the funds requested. It this instance Council is providing the slab, frame, under-slab drainage and septic tank for this building as our contribution to the project, estimated to be worth $30,000. This part of the structure is available on the site. It is noted that Council considered previously to provide facilities at Burke Park for sporting events due to the lack of facilities for visiting teams.

The second submission is for new swimming pool amenities and shade sail at the Ivanhoe Swimming Pool. This would see the Ivanhoe Swimming Pool amenities brought up to a standard similar to those present at the Wilcannia Swimming Pool. The funding request is for $72,500 with Council’s contribution to the project to include a cash donation of $55,000, and an in-kind donation of $17,500.

This in-kind donation would consist of - demolition of the existing structure utilising local labour forces (such as Correctional Services) and Council’s Maintenance Person, reusing existing fixtures and structures such as footpaths (where possible) and providing and using Council equipment such as tip truck, loader etc whilst carrying out the works.

No provisions for these projects have been made in the 2006-2007 Draft Management Plan. If the submissions are successful the projects are required to be completed before January 2009. This provides sufficient time for Council to incorporate the projects into next year’s management plan and budget if successful.

RECOMMENDATION

That Council endorse the actions Manager Environmental Services

38-6-06 Resolved On the Motion Of Clr Sullivan, Seconded Clr Arandt that Council endorse the actions Manager Environmental Services

MOTION CARRIED

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Page 43 MANAGER, ENVIRONMENTAL SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

7.4 Pesticide Notification Plan As resolved in March 2006, Council are required to prepare a draft Pesticide Use Notification Plan. These requirements form part of the changes to the Pesticides Regulation 1995 and become a legal requirement as from the 1st February 2007. A copy of the draft plan has been made available for all Councillors and senior staff. After adoption it is necessary for the draft plan to be placed on public exhibition for public comment.

RECOMMENDATION

That Council adopt the Draft Pesticide Use Notification Plan and the plan

be placed on public exhibition throughout the Shire for public comment,

for referral back to Council for Formal Resolution.

39-6-06 Resolved On the Motion Of Clr Sullivan, Seconded Clr Brown that Council adopt the Draft Pesticide

Use Notification Plan and the plan be placed on public exhibition throughout the Shire for public comment, for referral back to Council for Formal Resolution.

MOTION CARRIED

7.5 Victory Park Caravan Park

Background

In February 2006, Council resolved to call for expressions of interest from interested parties to lease and manage the Victory Park Caravan Park, Wilcannia. In March 2006, the proposal was advertised for a 4-week period as resolved. As part of the advertisement, it was requested that expressions of interest provide the following information to Council;

• Name of individual or organisation (including some background information)

• Future vision for the caravan park

• Brief details on proposed management and financial commitments

Expressions of Interest

Council received five expressions of interest. Each submission was compared to the essential criteria. Three of the submissions did not address or criteria. One submission met all the criteria, but was financially unable to support itself without continued financial input from Council. Only one submission met all the criteria, and committed to provide funds to run and manage the park without Council financial support. This submission appears to be the most suitable, and was lodged by Murdi Paaki Regional Enterprise Corporation.

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Page 44 MANAGER, ENVIRONMENTAL SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

As part of their submission, Murdi Paaki Regional Enterprise Corporation (MPREC) provided an in-depth submission as outlined in the following summary:

The Organisation

• Primary objective is the establishment and implementation of enterprise activities within communities for the participants, and to the benefit of the wider community.

• Commenced operations in August 2003.

• Has eight CDEP’s under its umbrella of responsibility, and has a strategic plan objective to focus on remote communities who demonstrate greatest need as a priority.

• MPREC works closely with stakeholders, agencies and departments to create and implement an effective, multi-lateral approach.

Future Vision

• The Corporation sees the Victory Park Caravan Park as a sustainable business operated by the local Indigenous community, on a commercial basis in particular the CDEP.

• The Corporation is committed to developing linked enterprise projects at Wilcannia, to provide employment opportunities, and to bring benefits to the Indigenous – and wider communities.

• The caravan park would be operated in a manner promoting the town, and in particular, encouraging indigenous people to interact in a positive way with visitors.

• The Corporation sees Stage Two of the development of the park including a kiosk and development of cabin style accommodation.

• The Victory Park Caravan Park is an important link in project development in Wilcannia. The development of the Heritage Trail is progressing (under the management of the MPREC), and there is a commitment to develop needed services, including a bakery, tourist arts and crafts, café/coffee shop and tourist information centre at Wilcannia. The goal is to attract visitors to enjoy the many features Wilcannia has to offer.

Proposed Management

• Coming to an arrangement with Council to obtain a lease agreement and develop the caravan park into a viable and sustainable business, with obvious flow-on commercial and social benefits.

• The Corporation will use its resources to manage and mentor the participants in this project

• Local supervision will be the responsibility of trained supervisors under the guidance of the area’s regional manager.

• It is probable that a Business Manager (with suitable skills and qualifications) will be engaged for day-to-day operation until the operators have sufficient skills.

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Page 45 MANAGER, ENVIRONMENTAL SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

• As the business progresses, the operators will be mentored and monitored by the corporations Business Development Unit, and their progress reviewed at management level on a monthly basis.

• A program of continuous improvement (driven by income generated) would be put into place.

• The organisation has a demonstrated successful track-record of initiating then developing Indigenous – operated enterprises to best business practice.

Financial Commitment

• Financial systems are in place, and would be rolled out to this project to ensure efficient and accountable operation (managed through MPREC’s Bourke Operations Office)

• In order to resource this project, MPREC will commit the following funds;

Project Management Resources $22,000 (Y1) In Place

Wage Support (through to autonomous operation) $32,136 p.a. In Place

Business Support/Administration $24,440 p.a. In Place

Business Mentoring/Development/Training/Support $44,250 In Place

TOTAL $122,826

NOTE: ‘p.a.’ – per annum only applicable until project reaches autonomous viability. No profits from operating have been included in the above financials.

MPREC are quite confident that they can turn the caravan park into a profitable venture. To demonstrate further the suitability of their submission operating projections have been provided below to indicate that the caravan park could be operating and receiving funds to the value of $81,000 per annum (with extremely conservative occupancy rates) within three years. Operating projections are as follows:

Year Charges per site Booked Sites

(estimated)

(Not stated whether powered or un-powered bookings)

Total

Yr 1 Powered = $22.00

Un-powered = $12.00

1200 (estimated 5% of total capacity used)

$23,400

Yr 2 Powered = $25.00

Un-powered = $15.00

2280 (estimated 10% of total capacity used)

$44,730

Yr 3 Powered = $25.00

Un-powered =

3720 (estimated 17% of total capacity used)

$81,067

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Page 46 MANAGER, ENVIRONMENTAL SERVICES REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

$15.00

Estimated occupancy figures have been calculated by MPREC using NSW Tourism Information. Site charges are based on median (average) figures also provided by NSW Tourism and indicated by MPREC.

Summary

The above commitment from MPREC appears sound and dedicated to the future operation and management of the Victory Park Caravan Park, Wilcannia. It is intended that the facility be run by local CDEP participants in conjunction with the Wilcannia Works Project (which is proving to be extremely successful); involving tasks such as cleaning of amenities, maintenance of grounds, booking of sites, management of the financial functions of the park with qualified support and mentoring. The proposal by MPREC to utilise the CDEP is viewed as a valuable commitment to the local community and will see an important facility for the town run by local people. Funds have already been committed to the project and operating projections indicate that profits may gradually build over the next three years. At present it costs Council in the vicinity of $30,000 per year to keep the caravan park open in its current state.

As previously reported, the Victory Park Caravan park is located on Crown Land known as Reserve 1004988, and Council is Trust Manager of the reserve known as the Victory Park Caravan Park Reserve Trust. To formalise the arrangement it is necessary for a lease agreement be entered into between the Trust and Murdi Paaki Regional Enterprise Corporation. It is also necessary for the lease to be endorsed by the Minister’s delegate from Department of Lands. A draft lease agreement has already been prepared for this purpose. It is also recommended that the document be reviewed by Council’s legal advisor to protect Council’s interests prior to signing by any parties. It will also be necessary for Council to charge an annual lease fee, and that this fee be a peppercorn rate (similar to other lease agreements for Crown Reserves between Council and relevant parties).

It is noted that as part of the caravan park, the residence is provided for onsite management accommodation. As this residence is not located on the reserve, but owned by Council directly, it is recommended that a tenancy agreement be also entered into with MPREC to utilise the residence for a fixed term.

RECOMMENDATION

1. That Council’s preferred Expression of Interest to lease the Victory

Park Caravan Park be the Murdi Paaki Regional Enterprise Corporation

submission.

2. That the Victory Park Caravan Park Reserve Trust enter a five year

lease agreement with Murdi Paaki Regional Enterprise Corporation for

Reserve 1004988 Victory Park Caravan Park.

3. That the annual lease fee be a peppercorn rate.

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4. That the draft lease agreement be forwarded to the Department of Lands for endorsement.

5. That a residential tenancy agreement be entered into between Council

and Murdi Paaki Regional Enterprise Corporation for the residence

known as the Victory Park Caravan Park Residence.

6. That Council seal and General Manager signature be applied to relevant

documents pertaining to the lease and tenancy agreement between the

Trust/Council and Murdi Paaki Regional Enterprise Corporation as

required.

40-6-06 Resolved On the Motion Of Clr Brown, Seconded Clr MacMillan 1. That Council’s preferred

Expression of Interest to lease the Victory Park Caravan Park be the Murdi Paaki Regional Enterprise Corporation submission.

2. That the Victory Park Caravan Park Reserve Trust enter a five year lease agreement with Murdi Paaki Regional Enterprise Corporation for Reserve 1004988 Victory Park Caravan Park.

3. That the annual lease fee be a nominal rate.

4. That the draft lease agreement be forwarded to the Department of Lands for endorsement.

5. That a residential tenancy agreement be entered into between Council and Murdi Paaki Regional Enterprise Corporation for the residence known as

the Victory Park Caravan Park Residence.

6. That Council seal and General Manager signature be applied to relevant documents pertaining to the lease and tenancy agreement between the Trust/Council and Murdi Paaki Regional Enterprise Corporation as required.

MOTION CARRIED

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Page 48 MANAGER OF COMMUNITY DEVELOPMENT REPORT 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 8. MANAGER OF COMMUNITY DEVELOPMENT REPORT

Due to the Vacancy of this position all matters will be dealt with in the

General Manager’s Report.

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SECTION 9. RECEPTION OF CORRESPONDENCE

RECOMMENDATION

That the Correspondence for Council Information be received and noted

41-6-06 Resolved On the Motion of Clr Sullivan, Seconded

Clr Arandt that the Correspondence for Council Information be received and noted

MOTION CARRIED

9.1 Media Releases

Date Sender Contents 7/6/2006 Local Government Assoc of NSW &

Shires Assoc of NSW Strong Synergies Draw Country Energy And LGSA Together

7/6/2006 Local Government Assoc of NSW & Shires Assoc of NSW

Opposition Commit To Formal Agreement With Local Government

6/6/2006 Local Government Assoc of NSW & Shires Assoc of NSW

Bluett Awards Go TO Dubbo, Gwydir Councils

6/6/2006 Local Government Assoc of NSW & Shires Assoc of NSW

Shires Conference: Historic Agreement on Task Force to Examine Future Financial Viability; Long Service Awards; New Executive Members

5/6/2006 Local Government Assoc of NSW & Shires Assoc of NSW

Council's Propose Veto Controls In Return For Abolition of Rate Pegging

2/6/2006 Local Government Assoc of NSW & Shires Assoc of NSW

Federal Government Should Take Ownership of Snowy Scheme

22/5/2006 Peter Black Member for Murray Darling

Black Stands up for Old Man Salt Bush

17/5/2006 Peter Black Member for Murray Darling

Infrastructure Crisis

17/5/2006 Peter Black Member for Murray Darling

Management Changes at the Department of Natural Resources

15/5/2006 David Campbell MP - Minister for Regional Development, Small Business

Pubs, Restaurants and Cafés Next Stop for Red Tape Taskforce. Attached letter from Minister for Small Business David Campbell to Peter Black MP re the NSW Government's Small Business Regulation Review

12/5/2006 Ian Macdonald-Minister for Natural Resources

Taxpayers to Save $16 million Cutting Red Tape

10/5/2006 NSW Department of Primary Industries

NSW DPI Warns Local Farmers of Wheat Streak Mosaic Virus Threat

3/5/2006 Central Darling Shire Council - Wilcannia

Outgoing from GM. Re Balranald - Ivanhoe - Cobar Road MR67.

3/5/2006 John Cobb - The Hon MP - Federal Member for Parkes

Local Tourism Operators Urged to Apply for Funding under Tourism Grants Program.

28/4/2006 Peter Black Member for Murray Congratulating Miss Margaret Tighe

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Darling of the Hay shire for 50 years of employment.

9.2 Circular/Newsletters

Date Sender Contents 16/6/2006 Local Government Assoc of

NSW & Shires Assoc of NSW Local Government Weekly 24/06

9/6/2006 Local Government (NSW Dept Of)

06-37: Standard Contract of Employment for General Managers - In Force From 1 July 2006

9/6/2006 Local Government Assoc of NSW & Shires Assoc of NSW

Local Government Weekly 23/06

2/6/2006 Local Government (NSW Dept Of)

06-36: Local Government Reform Program - Promoting Better Practice Information Available Online

2/6/2006 Local Government Assoc of NSW & Shires Assoc of NSW

Local Government Weekly 22/06

1/6/2006 Local Government (NSW Dept Of)

06-35: Companion Animals Amendment Act 2005 - Notice of Intention to Make Restricted Dog Declarations

26/5/2006 Local Government (NSW Dept Of)

06-34: Local Government Borrowings 2006/2007

26/5/2006 Local Government Assoc of NSW & Shires Assoc of NSW

Local Government Weekly 21/06

25/5/2006 Local Government (NSW Dept Of)

06-33: Local Government Pecuniary Interest and Disciplinary Tribunal - Procedure Manual

19/5/2006 Local Government Assoc of NSW & Shires Assoc of NSW

Local Government Weekly 20/06

18/5/2006 Local Government (NSW Dept Of)

06-32: Provision of Financial Assistance Under Section 356 of the Local Government Act - Developing a Financial Assistance Policy

12/5/2006 Local Government Assoc of NSW & Shires Assoc of NSW

Local Government Weekly 19/06

10/5/2006 Local Government (NSW Dept Of)

06-31: Pecuniary Interest and Disciplinary Tribunal Emphasises need to Observe Pecuniary Interest Provisions

5/5/2006 Local Government Assoc of NSW & Shires Assoc of NSW

Local Government Circular 18/06

9.3 Letters

Date File No Sender Regarding 16/5/2006 210-01 -1/21P Central Darling Shire

Council - Wilcannia Outgoing from GM; aknowledging receipt of letter dated 10 May 2006 from Hon Jim Lloyd MP re supplementary Roads to Recovery payment.

12/5/2006 120-16 -0/11P Central Darling Shire Outgoing from GM to The

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Council - Wilcannia Hon Kerry Hickey MP, Minister for Local Government Re Ministerial Approval to establish a subsidiary company.

10/5/2006 210-01 -1/20EP The Hon Jim Lloyd MP - Federal Minister for Local Government

Offering Council a Grant under the Supplementary Auslink Roads to Recovery Programme.

9.4 Minutes

Sender Description

White Cliffs Community Association Minutes of Meeting held 8th May 2006

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Page 52 THE RECEPTION OF REPORTS FROM COMMITTEES 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 10. THE RECEPTION OF REPORTS FROM COMMITTEES

10.1 White Cliffs Community Association Meeting 8th May 2006 Page 52-53

RECOMMENDATION

That Council adopt the Minutes and endorse the actions of the White

Cliffs Community Association

42-6-06 Resolved On the Motion Of Clr Vagg, Seconded Clr Sullivan that Council adopt the Minutes and endorse the actions of the White Cliffs Community Association

MOTION CARRIED

10.2 MANEX Meeting 17th May 2006 Page 54-55

RECOMMENDATION

That Council adopt the MANEX Minutes and endorse the actions of the

MANEX Team

43-6-06 Resolved On the Motion Of Clr Sullivan, Seconded

Clr Wellings that Council adopt the MANEX Minutes and endorse the actions of the MANEX Team

MOTION CARRIED

10.3 MANEX Meeting 7th June 2006 Page 56-57

RECOMMENDATION

That Council adopt the MANEX Minutes and endorse the actions of the

MANEX Team

44-6-06 Resolved On the Motion Of Clr Arandt, Seconded Clr Wellings that Council adopt the MANEX Minutes and endorse the actions of the MANEX Team

MOTION CARRIED

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Page 53 THE RECEPTION OF REPORTS FROM COMMITTEES 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

10.1 White Cliffs Community Association Meeting 8th May 2006

WHITE CLIFFS COMMUNITY ASSOCIATION OPAL PIONEER CARAVAN & CAMPING TOURIST PARK

Contact-Ph/Fax 08 80 916688/AH 08 80 916649 Post Office

GENERAL MEETING OF WCCA WHITE CLIFFS 2836

HELD - Opal Pioneer Tourist Park Office Mon.8th May 2006 at 2.15 P.M.

PRESENT- Di, Bill, Irma, Ray, Graham

APOLOGIES- Nil

Minutes of previous meeting 8th March 2006 – accepted as read –Moved-Ray 2nd Bill carried

Business arising Nil

Treasurer's report- Irma – finances not finalised – closing balance at Bank according to statement $2,333.96 Moved – Bill - 2nd - Ray carried.

Correspondence – Information that Park has been re-assessed by Shire for Insurance.

General Business -

1. Bill has been investigating having Souvenir magnets made for Park- pricing to be checked- size to be checked-get a sample-writing on magnet and pictures on magnet as per Bill's sample.

2. Park report - Bill- a) tables and chairs have been painted. b)tables and chairs will be installed when they arrive- help will be required.

3. Di mentioned that the Shire meeting was timetabled for Aug. 15th in White Cliffs. Graham mentioned that this date clashes with the SA Variety Club rally coming to White Cliffs. Graham has been contacted to organise catering etc. Graham will organise contacting town groups to help as 200-300 people are expected. Graham will organise the food ordering and cooking, others will be

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Page 54 THE RECEPTION OF REPORTS FROM COMMITTEES 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

needed to assist with preparation, Hall set up, serving (dinner and breakfast), clean up. Graham has made the decision that at least 2 reps will be needed .The groups to help are - SES, WCCA, Fire Brigade, School P & C, Hospital Auxillary.

4. Graham also informed the meeting that help will be required for the Landcare Forum to be held in White Cliffs Tues. 6th June 2006.Catering will be for Lunch and Dinner. 150-200 people are expected. Graham will contact the following groups to help- SES, WCCA, Fire Brigade, School P & C, Hospital Aux.

5. The meeting asked Graham to follow up with Council the progress of the Road survey required to progress the Free-holding of the Dugouts. Questions were also asked re the progress of the LEP for this process.

6. Graham was also asked to follow up on the sign naming the road `Opal Miner's Way'.

7. Graham informed the meeting that another rally would be passing through White Cliffs in May, but it is only a small group.

There being no further business the meeting closed at 2.50 P.M.

Di Hoffman- Chair/Secretary.

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Page 55 THE RECEPTION OF REPORTS FROM COMMITTEES 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

10.2 Minutes of MANEX Meeting held on Wednesday 17th May 2006

Present:

Tim Hazell Director of Corporate Services

Russell Bow Director of Engineering Services

Leeanne Ryan Manager of Environment Services

Jade Lukas Senior Administration Officer

Meeting Commenced at 3:05 pm

Apologies

Bill O’Brien General Manager

Previous Minutes

There are no minutes from previous Meetings.

Outstanding Council Resolutions

• General Manager’s Report – Resolution: 11-5-06

• General Manager’s Report – Resolution: 16-5-06

� COMPLETED – Letter to Nyampa Aboriginal Housing Corporation Sent 17th May 2006

• Manager, Environmental Services Report – Resolution: 24-5-05

• Confidential Meeting – Resolution: 32-5-06

� COMPLETED – Letter to Minister sent 17th May 2006.

Staff Issues

i. Staff Consultative Committee MANEX adopted and endorsed minutes of Staff Consultative Committee Meeting held 14th March 2006; supporting the re-grading of the positions of Administration Officer – Engineering and Administration Officer – Revenue, to grade Seven – Step 1. Effective, from the commencement date of the Administration Officer – Environmental Services. It was agreed that where appropriate staff appraisals are to be completed. ii. Occupational Health and Safety

MANEX adopted and endorsed minutes of Staff Consultative Committee Meeting held 14th March 2006. iii. Other Advertising commenced today (17th May 2006) for the Environmental Inspections Officer position. A letter of offer has been made for the position of Truck Driver – White Cliffs.

Other Business

i. Supplementary Roads to Recovery Grant

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Advice has been received of a one off extension to the Roads to Recovery Program to the value of $624 000. It was determined that this should be spread between;

• MR68C, Menindee – Pooncarie, • MR67, Ivanhoe – Balranald and • MR416, Ivanhoe – Cobar.

Report to be presented to the next meeting of Council. ii. Mayor’s Vehicle Policy Policy to be reviewed by the Director of Corporate Services, MANEX concurred that existing conditions apply. iii. Vehicle Changeover’s It was noted that the changeover of vehicles is to occur early in the financial year. For resale and safety reasons, it was decided to increase specification of the vehicles to include turbo charges. It was further agreed to replace one of the existing land cruiser for the MCD with an automatic passenger sedan. iv. Cric Park/RTC Landscaping It was determined that further maintenance was required at Cric Park Menindee, and the credit established with Silverlea would be utilised for this purpose. Funding for the RTC landscaping will be made available from savings in other operational areas. v. Other The Manager Environmental Services reported on the grant application to the Dept Sport and Recreation, for funding to improve the Ivanhoe Swimming Pool Amenities, to the amount of $50 000. Application supported by MANEX. The Environmental Services department will also investigate a similar grant application for the installation of change room facilities at Burke Park, Wilcannia using the ATCO Housing units.

There being no further business, the meeting concluded at 3:30 pm

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Page 57 THE RECEPTION OF REPORTS FROM COMMITTEES 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

10.3 Minutes of MANEX Meeting held on Wednesday 7th June 2006

Present:

Tim Hazell Director of Corporate Services

Russell Bow Director of Engineering Services

Leeanne Ryan Manager of Environment Services

Jade Lukas Senior Administration Officer

Meeting Commenced at 3:05 pm

Apologies

Bill O’Brien General Manager

Previous Minutes

The previous Minutes were reviewed and adopted as a true and accurate record of the meeting held 17th May 2006.

Outstanding Council Resolutions

• General Manager’s Report – Resolution: 11-5-06

Staff Issues

iv. Staff Consultative Committee MANEX would like to note and extend congratulations to the following staff members who were elected to the committee; • Outdoor Quentin Cattermole, Steve Hill & Trevor Jones

• Indoor Kylie Smith, Adelaide Middleton & Michael Williams

v. Occupational Health and Safety

MANEX would like to note and extend congratulations to the following staff members who were elected to the committee; • Outdoor Quentin Cattermole, Steve Hill & Trevor Jones

• Indoor Michael Williams

The next meetings of these committees will be on Tuesday 13th June 2006 vi. Other The Director of Engineering Services reported that William Williams has been appointed to the position of Town Ganger for Menindee. Applications for the Position of Truck Driver Menindee will called for shortly.

Other Business

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vi. Menindee Homes for the Aged – bathrooms The Manager of Environmental Services reported that the bathrooms of the Menindee Homes for the Aged could not be renovated to disabled standards, due to the lack of area in the existing bathrooms. The Manager of Environmental Services also reported of the unacceptable behaviour of one of the tenants of the Menindee Homes for the Aged, who has refused to renew a new tenancy agreement. The same tenant has also been abusive towards Council staff, on a number of occasions and it was recommended that the tenant be asked to vacate the premises.

vii. Wilcannia Post Office – grant, commencement of work It was noted that a $50000 heritage grant has been successful, and work is to commence shortly.

viii. Menindee house numbering The plans for the Menindee House Numbering project comply with relevant legislation but require further investigation to allow for future subdivision of larger allotments in Menindee if required. MANEX felt it was unreasonable to impose the standards of house numbering on individual properties, but would list suggestions in the letter to be sent to all home owners, calling on their support for this project. ix. ATCO housing project Usage of the ATCO units to be further investigated. It was recommended that one unit be made available for use at the Ivanhoe Depot. x. Other The Director of Corporate Services is to develop a staff uniform policy for presentation to the MANEX and the Staff Consultative Committee. MANEX supported the concept of a monthly ‘mufti day” or casual day, with proceeds going to recognised charitable organisations. To be held on the last Friday of every month. Beginning with Friday 30th June, supporting Sids For Kids. The Director of Corporate Services thanked all staff for their attendance at the Risk Management Training held Tuesday 30th May 2006. Not only MANEX but all staff are called upon to provide support in this ongoing area of importance. Overall the organisation hopes to increase compliance in the annual audit by 5%. General discussion was held concerning inclusions in the Agenda for the next Council Meeting. A volunteer clean-up day is to be held at the Menindee Waste Depot will be held on Sunday the 18th June 2006.

There being no further business, the meeting concluded at 3:40 pm

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Page 59 DELEGATES REPORTS 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 11. DELEGATES REPORTS

RECOMMENDATION

That the Delegates Reports be received and noted

45-6-06 Resolved On the Motion Of Clr Sullivan, Seconded

Clr Reid that the Delegates Reports be received and noted

MOTION CARRIED

11.1 Cr Barbara MacMillian – Australian Local Government Women’s Association Conference 2006

The Australian Local Government Women’s Association (ALGWA) held its 2006 Conference at Coonabarabran from May 4th – 7th.

After a pleasant drive (pies at Cobar!) we arrived in Coonabarabran. After registering we attended the mayoral reception held in the Acacia Motel, where we met with lots of interesting old friends. From there we walked next door, had a pleasant Chinese meal and more stimulating conversation.

We were booked at ‘Country Gardens’ Motel and I would recommend it to anyone going to Coonabarabran.

The conference topic this year was:-

‘REACHING FOR THE STARS – WOMEN IN LEADERSHIP’

We were welcomed by ALGWA Member and Kamilaroi Elder Maureen Salter, and by Peter Shinton the Mayor who outlined the staffing difficulties of country Councils.

Apologies were received from John Anderson and George Souris.

Darriea Turley, President, ALGWA NSW then officially opened the conference.

Darriea spoke of the place of women in local government and the need for more female representation in all areas of government.

Darriea then introduced the Hon Senator Judith Troeth as our keynote speaker.

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Page 60 DELEGATES REPORTS 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

The Hon. Senator Judith Troeth has been a Liberal Senator for Victoria since 1993. After election to the Senate, Judith was Parliamentary Secretary to the Shadow minister for Employment, Training and Family Services. In 1997 she was appointed Parliamentary Secretary to the Minister for Primary Industry and Energy and subsequently to the Minister for Agriculture, Fisheries and Forestry in 1998 and 2001.

At the 2004 election, Judith was re-elected for a third term in the Senate, and although no longer working in agriculture, is now chair of the Senate Employment, Workplace Relations & Education (Legislation) Committee and a member of several other parliamentary committees.

Judith has many interests outside politics with her family, now including four grandchildren, who all live in regional Victoria. She is an avid reader and film goer, a member of the National Trust and a bushwalking club and a passionate Hawks supporter.

Prior to her election to Federal Parliament, Senator Troeth lived and worked as a teacher and farmer near Heywood in South West Victoria. She was involved in community committees involving the activities of her five children. She was also an active Liberal Party member at local, regional and State level, culminating in her election as Country vice President of the State Division between 1989 and 1992.

Senator Troeth’s subject was:-

“Women’s Representation – A Commonwealth Perspective”

She outlined the existing problems faced by women in Government at every level:

1 “The Old Boys Club”

2 Conservativism of Rural Australia

3 Women Regarded as Supporters

To attract the best people we need to promote diversity and success; we need a network of assistance; we need to build a profile.

Selection process and selection committees in Government require urgent review and we need balanced gender selection panels.

Together with Dennis Mutton and Heather Readout, Judith was involved in the rural and regional enquiry into the status of women.

The next speaker was Robbie Sefton

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Robbie is a Director of Sefton & Associates- a rural based national communications consultancy that specializes in developing behavioral change for large corporate and government organizations that need to reach rural and regional Australia. In 2002 her commitment to rural Australia saw her named as the RIRDC NSW Rural Woman of the year.

Robbie has a 15 year track record as a professional PR and marketing communicator, working with the media, government, private companies and industry organizations.

She also holds a Marketing Degree from the University of Western Australia and is currently studying for a Masters in Virtual Communications at Melbourne and the AICD Company Director’s Course.

Sefton and & Associates clients include Telstra Country Wide, Meat & Livestock Australia, Australian Wool Innovation, Department of Heritage & Environmental, Land & Water Australia and NSW Department of Primary Industries. Having her roots in rural Australia, Robbie is in a unique position to drive change from within the industry and is passionate about running a high level, strategic PR company from the bush which creates career opportunities for young people. Whilst Sefton & Associates operate from an office in Gunnedah, Robbie co-owns and operates a farming and grazing property at Coonabarabran

Robbie’s subject was:-

“How External Influences such as the media Impact on Women in Decision Making Roles”

Robbie outlined the problems which occur when the media pursue people. It is well known that decisions steer the course of society, however, full information must always be rendered before any decisions can be made. One must ensure that all criticism is anticipated and external influences considered.

The three basic points are:-

1 Any decision of an organisation should be firmly established and give that organisation public accountability.

2 Any decision should be well researched and informed, especially if going public.

3 Criticism should be anticipated.

All decisions made by any organisation should be ethical, fair and transparent.

Robbie went on to speak of research and record keeping in organisations.

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Her main points were:-

• Identify and manage risks

• Ensure that the processes adopted are adequate.

• Issue a management plan geared to negative issues.

• Identify and priorities issues and focus on same.

• Ensure that the decision making process is based on true

evidence, research, and full given information.

When dealing with the media remember:-

• Always speak the truth

• Be positive

• Be brief and specific

• Be professional

• Always keep in mind that nothing is “off the record”

The next speaker was Lee Smith

Lee is a Senior Industries Officer with the Local Government and Shires Associations of NSW. Lee provides both industrial and employment related advice to councils enabling them to understand and meet their legal obligations. He has experience in various tribunals and has represented council in the Industrial Relations Commission of NSW, Chief Industrial Magistrates Court and the Human Rights and Equal Opportunity Commission.

Lee has worked with the Association for a total of three years and prior to this period he worked with Clubs NSW in a related capacity and undertook some private consultancy work.

Lee’s qualifications include a Diploma of Management, Bachelor of Business and a Master of Labor Law and Relations.

The Subject addressed by Lee was:-

“Work choice - Implications for Local Government”

Lee spoke re Trading Activities, whereby a good or service is provided for reward.

A council is a body corporate and most council’s in NSW are trading corps therefore covered by work choices.

National Agreements Preserving a State Award (NAPSA) commence in March and last for 3 years.

Not covered by NAPSA are:

• Grievance Procedures

• Prohibitive Content

In regards to NSW enterprise agreements – there are two types

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Preserved state agreement (PSA can last 15 years and is a new institution

Australian fair pay commission (Federal) has the power to set and adjust wages.

The first decisions are expected to focus on the economy.

New Body is The Award Review Taskforce. Duties:-

• To rationalize federal awards

• To rationalize award wages

• To examine submissions

Another new body is The Office of Workplace Services. Duties:-

• To ensure workers rights

• To educate workers

• To investigate claims

• To initiate litigation actions

Under the Australian Fair Pay and Conditions Standards (AFPCS)

There will be:-

• 52 weeks unpaid parent leave

• Minimum rates of pay and casual loading

• Personal carers leave

• Maximum 38 hour week

Under work choice awards there will be 15 allowable award matters; and there are 6 types of workplace agreements.

1 Employee collective agreement

2 Union collective agreement

3 Australian workplace agreements

4 Union Greenfield agreements

5 Employee Greenfield agreements

6 Multiple business agreements

Once approved agreements must be lodged with OEC within 14 days.

State workplace agreements operate for 3 years

Federal workplace agreements operate for 5 years.

Re unfair dismissals corporations with less than 100 employees are

exempt.

State based legislation will continue.

Amendments to NSW industrial relations act of 1996 allow councils to resolve disputes in the industrial relations commission of NSW.

Our next speaker was Marea Wilson

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Marea Wilson is an Industrial Officer with the United Services Union. Marea has extensive experience in the conciliation and arbitration of industrial disputes and in the negotiation of local enterprise and council agreements.

Marea has an ongoing interest in anti-discrimination issues having argued gender discrimination in local government and private sector cases. The Union’s Legal & Industrial Team is now participating in High Court challenge concerning the constitutionality of the Federal Government’s Work Choice laws.

Marea’s subject was:-

“Protecting Local Government From Work Choices”

On March 27th 2006 work choice came into effect. The Act consists of 687 pages, plus 565 pages of explanations; and 467 pages of regulations.

The changes are so complex even the Feds don’t know how it will work and to whom the changes apply.

There will be no fair go for workers. The Federal Industrial Relation Changes use Corporate Law to try to get around the Australian Constitution.

It was Australia that invented industrial relations and over 100 years ago, conciliation and arbitration as well. The Federal Minister for Local Government, states that these new laws do not apply to councils, covering only trading and financial organisations.

Changes:-

• No industrial grievances permitted

• Removal of IRC

• Fines to be imposed

• Easier to sack workers

• Unfair dismissal rights to be abolished if below 100 employees

• Against collective bargaining

• Family arrangement eroded

There is a safety net of 5 parts:-

1 Minimum Hourly Wage $12.75

2 10 Days Sick Leave

3 Unpaid Parental Leave

4 weeks Annual Leave (or take 2 weeks cash)

5 38 Hour Week.

If offered a federal agreement notifying the (United Services Union) USU.

All referral agreements to be signed; Councils can sign a common law deed agreement; this deed protects existing award conditions.

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Unions intend to challenge the validity of the change wrought by the Feds and will take action eg. strikes and walkouts.

Following lunch we were entertained by a panel of 4, they were:-

Robbie Sefton – is a Director of Sefton & Associates, a rural based national communications consultancy that specializes in developing behavioral change campaigns for large corporate and government organizations that need to reach rural and regional Australia.

Cathy Duncan – Director of the Aboriginal Employment Strategy based in Moree, NSW. Cathy dedicates herself to generating positive changes in her community through education, training and employment.

Amanda Horsburgh –One of Australia’s top young entrepreneurs and business owners. Recipient of the Advance Australia Award for Community Service, winner of the 2000 Queensland Acumen in business strategy competition. Amanda has founded and been a director of 3 Public Unlisted companies and has owned business in retail, wholesale, manufacturing, information, finance and property.

Julie Griffiths – Director of Women’s Issues, Child Care and Youth, United Services Union. Julie was instrumental in the local government paid maternity leave and pay equity cases run by the USU. She has worked closely with local government in looking at work and family provision for local government employees to balance their work and family lives.

The Subject was “Secrets of Success”

Robbie Sefton spoke first and emphasized how important it is to keep up to date and be passionate about what you do. Rural areas need to be more entrepreneurial.

Amanda Horsburgh was our second speaker and she spoke regarding two main points which she has always found helpful in her business dealings, they were:-

1 “Eat the pizza whilst it’s hot”, and

2 The answer is the result of the quality of your question.

Our third speaker of the panel was Cathy Duncan. Cathy outlined her role in Aboriginal Education. Cathy’s advice to us was:-

• Work not welfare

• Back each other

• Admit mistakes

• Listen to others

• Make decisions when calm

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• Look for the best in people

• Learn to say “No” tactfully

Remember people are just people.

Our fourth speaker from the panel was Julie Griffiths. Points Julie discussed were:-

• Know your own backyard

• Be open with your work colleagues

• Develop policies to handle change

• Sell your ideas

The meeting was then thrown open for discussion regarding “HOT SPOTS”

First – Lack of education and experience of councilors.

Second – Bullying tactics observed in parliamentary sessions.

Much discussion took place, and the meeting as a whole stressed the need for across the board education packages for all new councilors, also that parliament need a similar code of conduct to that used by councils.

Presented to us was a choice of workshops.

For workshop one I chose “Where Local Government Is Going With Planning”. This was run by Ruth Goldsmith.

Local Planning Manager, Penrith City Council has been working as a planner in Local Government for over twenty years. For the past ten years, Ruth has coordinated a significant program of strategic planning projects, including release area planning and citywide policy planning. In a consultancy role, she assisted another council in developing a ‘Conflict Management Policy.’

More recently, as Local Planning Manager, primary focus has been on delivering strategies for biodiversity conservation, heritage protection, urban and rural lands, recreation, employment sustainability, managing the future of the City’s two key centers, and implementing a new Citywide Local Plan within the next two years.

In 2004, Ruth also participated in a Sustainability Study Tour to England, Denmark and Canada, which examined successful approaches to ‘mainstream’ sustainability in local and regional councils.

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Ruth outlined the need for creating a vision for the future and the decisions needed to achieve the vision. There must be good open relations between councilors and staff.

Planning is viewed differently by each council.

New legislative requirements rely on planning skills. Some council still work on four year plans which are usually ineffective, it is considered a longer time would prove to be more fruitful. Directions of planning need to be more specialised using the following guidelines – Sustainability, Social, Transport, Economic, Bio-Diversity, Heritage, Health, Environment, Catchment, Recreation. Ruth is amused by the fact that “Planners are developing areas of specialisation and specialists are learning Planning

That night we attended a dinner at the Coonabarabran Club.

The speaker was John Shobbrook

John, a former police officer, Air Force officer and college observatory director in Australia and the United States, now resides in Coonabarabran where he works at Siding Springs Observatory and operates an internet controlled telescope used worldwide.

John, during dinner spoke very seriously about the moon landing, and with pictures showed us that the landing was definitely a hoax. He sucked us in beautifully then turned around and did a complete reversal, he was so convincing that I’m not sure anymore that we did land on the moon!

On day two at 8am we were offered a session of yoga and meditation – I ate my yoga and meditated over a cup of coffee and a fag!

We then voted for the executive committee the results to be announced that night at the Gala Dinner.

More “HOT SPOTS” were then brought up for discussion.

First – “The Needs of Women Councilors” eg. Child Care, Time of Meetings, Committee Sharing Equitably.

Second – “The need to encourage women to stand for council”

The discussions re these two subjects were lengthy and interesting with many points of view aired.

For Workshop Two I chose “Tips and Traps in Tax.” This was conducted by Robert Snell.

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Robert Snell is an experienced Tax Officer who, for more than 22 years, has assisted small business operators, community groups, and tax professionals to understand a range of tax issues. He is a member of the specialist Speakers and Seminars team and has been presenting seminars and workshops on various taxation topics for over 10 years.

Robert has a Bachelor of commerce from the University of Newcastle and a Master of Taxation from the University of New South Wales. Robert specializes in delivering education on new laws and rulings, explaining how any changes and updates interact with legislation. He has delivered seminars and workshops to a wide range of audiences across Australia, with his participation ranging from delivering keynote addresses to facilitating tax discussion groups.

Robert answered endless questions regarding taxation. He enlightened us as to how tax is calculated, our obligations and how to access taxable income. He advised that tax forms should be submitted by 31st October yearly, and suggested we use e-tax; also that Google search is available.

My third work shop was on the subject of “Superannuation” and was conducted by Camille Wood.

Camille Wood has approximately 28 years experience in the superannuation industry, the last 8 of which have been with Local Government Super, (since Local Government Super separated from State Super). Prior to that Camille worked at State Super.

Camille was very interesting in her outline of the various super schemes available. The session turned into a question and answer exercise with Vikki King joining in. Vikki is an accountant and finance broker from Wollongong so those of us who had attended this session certainly enjoyed the discussion.

We then returned to the main hall for the final presentation by Carole Webb.

Carol Webb has been involved in the training world for over 20 years. Her background covers Management and Supervisor Training, Assertiveness, Customer Care and Telephone Training.

Carol brings to her clients a sound academic background BA (Birmingham) combined with a wide range of work experience and a great deal of expertise and enthusiasm for helping adults learn. Her particular style is based on practical experience managing and developing people to achieve both personal and organisational goals.

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Starting her career as a Graduate Trainee in Management in the Health Services, Carol worked for a time on a resource project with the Department of Health in Western Australia. Recognizing early that training was an area of interest to her Carol became the Operations and Training Manager of a UK based training organisation specialising in short courses covering a full spectrum of training needs. Her interest in the Quality movement saw her lead her organisation through the rigorous processes to achieve accreditation of 2000.

Carol spent 5 years working for a professional body developing competency standards and has sat on Industry Training Advisory boards. During this time she gained invaluable experience in the design, development, delivery and evaluation of a wide range of professional development activities.

Before joining JGSA, Carol worked in small business juggling priorities and gaining first hand experience of working under enormous pressure, dealing with constant change, as well as dealing with demanding customer’s face to face and in person.

Carol’s subject was:-

“LOCAL GOVERNMENT, LEARNING SOLUTIONS”

Caron stated that there needs to be some fine tuning of the balance of women in local government; she feels that in councils women are under trained, under resourced and under valued.

She spoke of the matters which need to be addressed and supported:-

• Leadership Qualities

• Stress Management

• Communication Ability

• Problem Solving

• Trust in self and others

• Resilience to Criticism

• Conflict Resolution

• Priorities and the setting of same

• Flexibility in thinking

• Time Management

• Relaxation

• Networking

Carol went on to outline the qualities leaders must have: Honesty, Confidence, Ability to Analyze Motivation, Strength, Empathy, Efficiency, Integrity, Able to Delegate, and inspire others.

Too often stress causes massive problems in thinking straight. Signs of stress are:

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a ) Dry, Twitching Mouth

b ) Inability to Unwind

c ) Fatigue

d ) Difficulty in Concentrating

e ) Insomnia

f ) Headaches

g ) Feeling of “Flatness”

To Obviate Stress one needs:

a ) Adequate Sleep

b ) Attention To State Of Health

c ) Time To Oneself

d ) Control Weight

e ) Sensible Diet

f ) Exercise

List those things you have to do.

List those things you want to do.

Attempt less and achieve more

Remember “She who laughs lasts”

Life is not a dress rehearsal – Enjoy it!

In setting goals ensure that they are –

• Specific

• Measurable

• Achievable

• Realistic

• Timely

Then followed the AGM and this time full voting power was available.

That night we attended the dinner at the “Acacia Motor Inn”, Great night, much laughter, yapping and dancing. The new executive was announced and I hit the sack at quarter to!

We left early Sunday morning, (Cobar pie shop shut) and arrived home in a happy state.

Barbara MacMillan.

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11.2 Cr Clive Linnett – Western Lands Advisory Board Meeting

I attended a two day Board meeting of the Western Lands Advisory Council which was held at Broken Hill on the 26th & 27th May.

All 10 members were present from across Western NSW including Geoff Wise who stands down as Western Lands Commissioner on the 13th June.

Unfortunately Geoff will no longer be Commissioner from this date. This is a result of State Budget cuts as there were six regional Directors across NSW including Geoff and they received notice on the 19th May.

A direction from the meeting was for this position to be transferred from the Department of Natural Resources to the Department of Lands which is supported by the West Darling Pastoralist Association and the NSW Farmers Association Western Division.

Other business on the agenda dealt with at the meeting were:

• Recommended the waiving of the Western Lands Rental for

another year.

• Drought Exceptional Circumstances extended for a further 12

months.

• Objecting to the proposed listing of Old Man Saltbush as an

Endangered Ecological Community and the impact of the right

to graze.

• Legal Road Network.

• Conversion of Urban Residential Western Lands Leases to

Freehold.

• Tender process for Rural Counselling Services throughout NSW

• Young Farmers Forum

• Clearing and Cultivation licences

• Cap on water licences

• Catchment Management Authority Reports etc.

In conclusion, the Board met with the State Minister for Natural Resources, Ian McDonald who was in the Broken Hill area for three days and many points were discussed with him involving the Western Division.

The next quarterly meeting will be held in Cobar in August.

Clive Linnett

Councillor MacMillan asked for clarification on the point regarding the Objecting to the proposed listing of Old Man Saltbush as an Endangered Ecological Community and the impact of the right to graze.

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Councillor Linnett reported that he was only informed of this proposal shortly before submissions closed. Fortunately, it was able to be extended for a month, with submissions now closed and waiting to hear back.

Councillor Linnett also explained that the first point within the agenda of this meeting has already been acted on.

Councillor Sullivan then talked about the point on the Cap on water licences, and how the Mid Darling Water Users Association are withdrawing their membership from the Mungindi to Menindee Advisory Council and perhaps Council also need to rethink their membership.

11.3 Councillor Linnett – Verbal Report: Murray Darling Association Inc.

On Monday 22nd May 2006, I (Councillor Linnett) attended a Board Meeting of the Murray Darling Association (MDA) held in Swan Hill.

I was disappointed and disillusioned by the direction the association appears to be taking.

The MDA are expanding into Queensland and are considering doubling annual subscription/membership fees.

Council must consider what we are getting back for the support, financial or otherwise, that we offer.

11.4 Councillor Sullivan – Verbal Report:

Last weekend, I had joined a tour with the Western Division National Parks Advisory Council, looking at National Parks in the region.

They would like from Council a list of the National Heritage listed Buildings within the Shire.

I also attended the Annual Shires Association Conference in Sydney, June 5th – 7th.

Very good conference and I was asked a number of questions namely;

Considering we are, at the next election, reducing our Councillor numbers from twelve to nine, and as we send one from each Ward and the Mayor and General Manager to this annual event, is this cost effective, as we will be sending almost half our Councillors?

11.5 Councillor Reid – Verbal Report:

Reported she had attended a Menindee Regional Tourist Association Meeting on the 1st June 2006.

Matters discussed included; the Committee’s display at Agfair in Broken Hill on the 5th and 6th of May. And that Mr Lambshed is again able to apply for membership.

Councillor Reid also attended a Traffic Committee Meeting on the 5th June 2006.

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Councillor Reid then reported on the Sunset Strip Progress Association Meeting she attended on the 25th June 2006. The Association would like the entrance to Sunset Strip tidied up – trees removed etc.

Councillor Reid also reported The Association have some concerns and issues they would like to discuss with and extend an invite to the General Manager to discuss these.

The General Manager thanked them for the invitation and advised they

submit any concerns and issues to Council in written format, so that they may be considered and seen to by the correct department within Council.

11.6 Councillor Pease – Verbal Report Councillor Pease informed Council that the Annual LGSA Water Management Conference this year is being held in Broken Hill, in August.

Council should perhaps consider sending a delegation, including Councillors and staff members from Engineering and/or Environmental Services.

46-6-06 Resolved On the Motion Of Clr Linnett, Seconded

Clr MacMillan that Councillor Pease, as a delegate of Council attend the Annual Local Government Shires Association Water Management Conference in Broken Hill in August 2006.

MOTION CARRIED

John Summers left the Meeting at 12.55pm

The Mayor introduced Tom McDevitt, the new Community Safety Officer

for the area.

Tom is now living and based in Wilcannia on behalf of the Rural Fire Service and Central Darling Shire.

Robyn Martin of Cobar has taken Denis Dunlop’s former position and Tom is Robyn’s replacement.

The Mayor welcomed Tom and invited him to join Council for lunch and to meet the Councillors and Staff.

The Meeting adjourned for lunch at 1.01pm and resumed at 1.53pm

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Page 74 QUESTIONS WITHOUT NOTICE 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 12. QUESTIONS WITHOUT NOTICE

Councillor Linnett

Reported that the Fire Liaison Meeting last week drew attention to the fire hydrants on the Barrier Hwy in Wilcannia; water has to cross the Highway even for minor incidents, resulting in the closure of the Road. Could alternatives be investigated?

The Works Engineer reported Council are currently undertaking a survey investigating possibilities.

Councillor Linnett also asked that the rail crossing on MR67 be

investigated.

Councillor Linnett also informed Council that there are new residents in

Tilpa that are requiring a water supply. Could MANEX investigate this.

Councillor Sullivan

Asked that funding to bituminise the Emmdale Airstrip be investigated. He has asked the Director of Engineering Services before but would like it looked at again.

The Works Engineer to take on notice.

Councillor Brown

Enquired into the running costs for the Access Bus to Broken Hill from Wilcannia, are there any changes in costs due to the rise in fuel charges.

The Director of Corporate Services responded that because of the current contract in place, there are no current changes but is something to consider when tenders come up again.

Councillor Wellings

Asked for a road upgrade in White Cliffs. He has maps and other information for the Engineering Department.

The Works Engineer to take on notice and report matter to the Director of Engineering Services

Councillor Reid

Asked about previous discussion held in regards to statuettes to commemorate Council being awarded the AR Bluett Award.

The General Manager is to look into this and bring a report back to

Council.

Councillor Reid also enquired about the seats for the Menindee RTC

Manager of Environmental Services reported that the order has been

made, we are just waiting on their arrival.

Councillor MacMillan

Asked if there had been any update on the Knox and Downs building/situation.

The General Manager reported that he has been in touch with the Trustee

and that Council has had an expression of interest from another party and he has put the two parties in touch.

Councillor Macmillan also asked how far back the over due rates went back.

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Page 75 QUESTIONS WITHOUT NOTICE 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

The General Manager reported that it is believed, they went back five years but would investigate and confirm.

Councillor Vagg

Questioned if there had been any word on the reclassification of the Cobb

Highway through Ivanhoe?

The General Manager reported no information had been received but if Council wish that it reclassified as a regional road than he can follow up.

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Page 76 PUBLIC ACCESS - QUESTIONS AND COMMENTS FROM THE PUBLIC 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 13. PUBLIC ACCESS - QUESTIONS AND COMMENTS FROM THE PUBLIC

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SECTION 14. URGENT BUSINESS

Any other matter which the mayor may allow to be brought forward

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Page 78 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 15. CONFIDENTIAL MEETING

RECOMMENDATION

That under Section 10A (2)(a) Personal matters concerning particular

individuals (other than Councillors) Council form into a Committee of

Council comprising of the entire Council

47-6-06 Resolved On the Motion Of Clr Sullivan, Seconded Clr MacMillan that under Section 10A (2)(a) Personal matters concerning particular individuals (other than Councillors) Council

move to Confidential Section of the Meeting

MOTION CARRIED

The General Manager left the Chambers at 2.23pm

48-6-06 Resolved On the Motion of Clr Pease, Seconded Clr Sullivan that the Meeting revert to Ordinary Status.

MOTION CARRIED

49-6-06 Resolved On the Motion Of Clr Linnett, Seconded

Clr Sullivan that all resolutions discussed during the Confidential Section of the Meeting be brought into the Open meeting for formal resoution

MOTION CARRIED

The General Manager retuned to the Meeting at 2.53pm.

50-6-06 Resolved On the Motion Of Clr Linnett, Seconded

Clr Sullivan that Council endorse the actions of the Mayor to date, in referring the matter to Council’s legal advisor and for Council to accept the legal advice and act on it accordingly.

MOTION CARRIED

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Page 79 FIXING DATES AND VENUES FOR NEXT MEETING 16/08/06 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 16. FIXING DATES AND VENUES FOR NEXT MEETING

The General Manager reported to Council, that an entry in the Local Government and Shires Association Dougherty Awards 2006 has been

made.

Our entry entitled Communications Strategy is submitted in the category of Excellence in Communication, Division A.

The winner of the award will be announced at the Local Government Awards Evening on Wednesday 2nd August 2006.

The next Meeting of Council was scheduled to be held in Darnick but

due to prior commitments from the Darnick Hall Committee will need to

be re-scheduled.

Therefore, the next Meeting of Council will be held in Wilcannia, at the

Council Chamber on the 18th July 2006, commencing at 9.00am.

There being no other business to discuss the Meeting adjourned at

2.57pm.

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