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AGFMA Newsletter

June 2017 – issue 008

Welcome

Safety was one of the key government objectives in establishing the AGFMA way back in 1998. Safety remains one of the key objectives today. With over 200,000 breakdown and preventative maintenance jobs and many minor works and small construction projects being undertaken by over 3,000 different trades and builders in any one year requires robust safety practices by all involved.

The AGFMA Section staff and both FM Service Providers (Spotless and DPTI Facilities Services) have the necessary skills, processes and practices in place to manage safety and other risks. These processes and practices are constantly being audited, reviewed and improved to mitigate against incidents and injury and to ensure every worker, staff member and member of the public return home safely every day.

Any agency undertaking maintenance work or project work by engaging trades or builders directly are exposing everyone to unnecessary risk which may result in personal liability for agency staff under WH&S legislation.

Take safety seriously - manage your own risk – use the services of the AGFMA FMs every time.

Change is inevitable, and there is plenty of it going on in the AGFMA section at the moment, particularly in staff movements

In our last edition we farewelled Craig Baker from the AGFMA although he has popped up again in Information Services as Business (Maintenance) Team Leader and he still involved in SAMIS and FAMIS which is good news for us.

We welcome Vivian Asadi to the Systems group and her story is in the AGFMA News section. Wendy Mulvihill has taken on a 12 month role with Office of Recreation & Sport and we wish her well with that opportunity. We will also have Julia Smethurst joining us very soon in the Senior Asset Planner role and you will hear more about her in the next edition.

And the really big news is the departure of Gary Ihms who after 45 years in government, has decided to retire and enjoy life! Whilst Gary provides us with a glimpse into his 19 years in the AGFMA on page 11, he is too modest to mention his significant contribution to the development of the AGFMA and his role in supporting agencies, mentoring staff and “training up” new Managers such as me. Gary has also worked extremely hard over the many years to keep the various FM providers on task delivering the services required. Gary will leave a big void which will be difficult to fill. We wish him well for the future.

World FM Day is on 28 June this year. Click the link to register to attend the Adelaide event.

Peter Keys – Manager AGFMA

Inside this issue

Quality Assurance 2

Safety 3

News from Facilities Services 4

News from Spotless 6

AGFMA Systems 7

Strategic Asset Management 9

Contract Management & Agency Support 11

AGFMA Made Available Trades 12

Preventative Maintenance & Technical Data Sheets

13

AGFMA Team News 15

Useful Information and Links 16

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Quality Assurance - Audit Program Review Update

Prior to 2016/17 the AGFMA section audit program mainly

focussed on financial compliance in terms of the accuracy of

individual job claims.

From 2016/17 SAMIS audits and Job Safety Assessment audits

have been introduced. Financial compliance continues to be

assessed by external auditors Bentleys SA and referenced within

the Chargeable Items Framework and Contract Administration

Instruction Audit Framework.

WH&S assessments, construction advice and inspection audits

also take place.

Observations from a number of sources such as the 2015 – 2016 Auditor General findings of the AGFMA

contract management and governance arrangements, the Deloitte’s Audit Verification System (AVS) findings

and FM Governance Group (FMGG) discussion indicated a the need to review the scope of the AGFMA Audit

Program.

Initial review and consultation identified areas of risk exposure where greater confidence is required regarding

Quality Control (correctness) and Quality Assurance (appropriate processes).

A Working Group was formed to review and made recommendations to the FMGG regarding broadening the

scope of the AGFMA in line with observations from Auditor General, the AVS findings and stakeholder

consultation.

The Working Group identified and prioritised a number of additional audit areas which were then reviewed by DPTI

Internal Audit and AGFMA staff to develop individual audit strategies and identify likely costs.

At its recent meeting, the FMGG endorsed the expansion of the Audit Program, as recommended by the Working

Group.

Implementation and the Audit Cycle: The expanded Audit Program comprises 36 new audit areas. The Working

Group identified 12 high priority audits that could be implemented from 1st July 2017.

Work has commenced that will see the

development of detailed specifications and

delivery methodologies for the 12 high priority

audits. This will enable implementation to

commence on 1st July 2017.

During the 2017/18 financial year

specifications will be developed for the

remainder of the expanded audit program to

enable implementation from 1st July 2018.

The expanded Audit Program will ensure

better service to Clients and improved

governance as it will confirm which process

and practices are working well and identify

those that require improvement.

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Safety

POLYCHLORINATED BIPHENYLS (PCB) MANAGEMENT

PCB’s are classified as a persistent organic pollutant, meaning they have a long lived environmental toxicity when

disposed of in land fill. PCBs need to be incinerated at 1000 °C to be effectively destroyed, lower temperatures

can convert PCB’s to more hazardous materials. PCB’s are noted as causing cancer in animals and are a probable

human carcinogen.

PCB containing capacitors are over 30 years old, and have exceeded their designated life span. Due to their age and condition these capacitors are susceptible to leaking or rupturing, putting building occupants at risk of exposure to this toxic material. According to the North American EPA, even intact and non-leaking capacitors & ballasts can release PCBs into the air.

Identification

The rule of thumb for capacitors in old fluro light fittings and air-

conditioning units is to treat all metal can type capacitors (like the one

pictured here) as containing PCB’s, unless they are stamped “No

PCB’s”.

All PCB containing fluro light fittings must be included on the site

Hazards Register. Any equipment likely to contain PCB’s that is found

to be leaking must be removed and disposed of (in accordance with

SafeWork SA guidelines) as soon as possible. Some light fittings may

have stickers on them identifying the presence of PCB’s.

Handling and disposal

Contractors working on AGFMA sites need to be aware of the potential presence of PCB’s on a site and consult

with the site Hazard Register prior to removing or repairing old fluro light fittings. If PCB’s are identified the

contractor will have to follow safe work procedures (refer SafeWork SA link below) and will have to review and

amend their Job Safety Analysis (JSA) or Safe Working Method Statements (SWMS) to identify the risk and

mitigation measures of exposure to PCB’s.

The Department of Planning, Transport and Infrastructure (DPTI) construction contracts require all PCB containing

capacitors found on site to be removed, stored and disposed of in accordance with the South Australian EPA

Guidelines.

Both Spotless and DPTI Facilities Services are aware of this requirement and will liaise with agencies to ensure

this risk is managed appropriately and in accordance with this instruction.

SafeWork SA have a guide for the safe handling & disposal of PCB containing capacitors & light fittings found

here: www.safework.sa.gov.au/uploaded_files/sgPolychlorinatedBiphenyls.pdf.

Submitted by: Justin Tulloch - Safety & Construction Adviser – Building Services, Electrical/Electronics

PCB containing capacitor

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Facilities Services - Working with Indigenous business to provide shade in the Outback

DECD engaged Facilities Services to build a free standing roof over an existing Basketball Court at Yalata Anangu

School, approximately 700km west of Port Lincoln. The distances involved provided some challenges in delivery.

Rod Tiffen, Facilities Manger Port Lincoln, in collaboration with Boston Bay Architectural Services and RJS Building

Profile managed to overcome these challenges to deliver a successful project. RJS is an Indigenous owned and

operated company with a commitment to employing Indigenous Australian apprentices in their community.

The Yalata Anangu School funded this project with a

budget of $400k. The project came in on time and on

budget with a high quality of work achieved. The job

included building a freestanding roof structure 37.8m x

21m x 7m high incorporating DECD standards with all

steelwork being boxed and hot dipped galvanised, anti-

climb features, bird spikes and a detailed meshing

treatment to reduce areas where balls can get stuck.

Project management considerations included on site

safety controls, logistics and transporting the

steelwork, roofing as well as the mobilisation of plant

and equipment (cranes etc.) needed for the

construction. Collaboration and consultation with the

Elders, Ms Desley Coburne, CEO of the Community,

and Mr Bob Sim the School Site Leader at the time,

was instrumental in facilitating solutions to allow the

successful completion of the project.

Before After

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Safety of the community and particularly for children was a key consideration. Accordingly safety was of paramount

importance in planning, construction and after completion of the project. The project was watched very closely by

the children and community as a whole and additional site management via spotters was employed as a safety

initiative. The key focus was managing the foot traffic and the heavy equipment that was being used. Additional

site safety measures for the construction phase included work zone and clear safe storage management. In

addition to construction measures ongoing safety aspects included in the design which featured anti-climb,

shrouding and Possum Stoppers treatments so the posts/downpipes could not be climbed.

Please be advised that our Mount Gambier office has had a change in phone number, their new number is 08

8735 1260

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Spotless

Jottings from Wayne Rudland, Spotless, FMS Contract Manager (Central and Northern Metropolitan

Regions)

In the last Newsletter I outlined what we call the Sub-contractor Update Agenda. This program launched early

May is designed to measure Sub-contractor achievement to the Minimal Acceptable Standards and, where there

are gaps, help that business meet those standards. This process will also involve grading the Sub-contractors

on safety and KPI achievement.

Pleasingly, I can report that program is now in full swing. To date the four external auditors – allocated to this

program - have been in direct contact with over 100 (more than 25%) of the Spotless Sub-contractors. Their first

task is to assess that company’s safety culture which is not an easy thing to measure. Our approach, is to

undertake a detailed assessment of the company’s safety system which is then followed by a work-site visit.

Essentially site visit is a check to make sure the rhetoric of their safety system is indeed translated into safe

working practices.

Combined the observations in addition to enabling us to make recommendations to the Sub-contractor for

improvement, provide a basis for grading. As announced to the FMGG in May we are adopting the Hudson

Capability Safety Maturity Model for determining how mature the Sub-contractor’s safety culture is in evidence.

As shown, the Hudson model implies that the higher you relate to the stages of safety maturity the less likely the

company is of having a work place incident. The more information we gather the richer is our picture of the

overall safety maturity of our contractors. In time this information will be invaluable in guiding future programs

where improvement is necessary.

However, this program is not entirely about safety. The auditors also have a responsibility to audit KPI

achievement to the Minimal Acceptable Standards for Preventative and Breakdown Maintenance. I will provide

you an update of how we are going against those objectives in the next issue of the AGFMA Newsletter.

Until next time - Wayne Rudland

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AGFMA Systems

FAMIS Release 38 is scheduled for deployment in June. Release 38 includes the following enhancements that

may help you with your daily system use of FAMIS:

Displaying the Designated Location Status in the search result

Alerts when raising Minor Works jobs over $150,000

When searching on a Closed Asset you will now be able to Long Left Click and view the details

A bug fix to address an issue when using Scheduled Attendance and the date and time being carried

over to the next job logged

When logging into FAMIS and your account is locked, you previously received a message to contact the

Service Desk. The new message now reads: Your account is locked, please use the Forgotten

Password button

When you have multiple assets assigned to you and you have created your own Profile, when accessing

the Approvals tab you will now only see the asset you have selected for your profile

Various Other minor bug fixes and improvements

We are also working on current system changes that will automate the processing of the Maintenance Schedules from the FM contractors which eliminates lengthy hours of work undertaking manual entries.

Please note that the preferred browser for FAMIS use is Google Chrome. A number of sites (mainly from

DECD) have been experiencing issues using Internet Explorer due to DECD network conditions. If Google

Chrome isn’t installed on your PC, you can contact your ICT provider to arrange its installation.

SAMIS Build 13.19 is currently under development. This build will include a number of improvements and

additions including:

The ability for users to record the locations that an asset (e.g. air

conditioner) services.

Ownership field changes to display Title Owner.

“Action Taken” and “Date” fields in Asbestos Reports to be changed to red

text.

Additional fields to be included in Equipment Register Excel export.

The addition of a Google Maps button on the site details screen, this opens

a new window for users to then view the site direct in Google Maps!

Is your Floor Area correct in SAMIS!

In 2016, the Facilities Management Governance Group (FMGG) approved for the

calculation for SAMIS fees to be based on total floor m² for each building an agency

has in SAMIS. In preparation to run the m² report for all agencies on the 3rd July, key

agency contacts have been forwarded a list of buildings (and associated m²) under

their agency to validate.

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SAMIS buildings without an owner!

Some sites and buildings end up without an owner and as such form part of a

section in SAMIS called “Other Departments”. Over the last few months, the

AGFMA section have identified owners for some of these sites and SAMIS is in

the process of being updated. Some sites were in fact demolished and as such

have now been closed and removed from the system.

If you would like more information, please contact

the AGFMA Service Desk (DPTI.businesssystemsservicedesk@sa.gov.au).

AGFMA Hotline

The Hotline email address is included in the new version of the Hotline Request

form which is located on our website at:

http://www.dpti.sa.gov.au/__data/assets/pdf_file/0005/284594/Hotline_Request_Form_V_1_15.pdf

Contacting the AGFMA Hotline - Reminder

When contacting the AGFMA Hotline, please ensure you have all your details on hand. This includes:

Your Asset Number

Your Asset Name

Details on the job to be logged

Priority level

Contact name and phone number

Please also remember that you can now email the AGFMA hotline, this is the preferred way to contact the hotline for low priority jobs which will result in faster turnaround times. The Hotline email address is included in the new version of the Hotline Request form which is located on our website at: http://www.dpti.sa.gov.au/facilities_management/online_forms

Remember: the Hotline will be decommissioning the fax service over the coming months and further

consultation will be undertaken with the agencies closer to this date.

Unable to Contact the AGFMA Hotline???

When trying to phone the AGFMA Hotline and you are unable to get through, e.g.

Phone rings out

Goes straight to voice mail

On hold for an unusually lengthy period of time

Erroneous voice message

Please contact the AGFMA Service Desk on 08 8343 2850 or email

DPTI.businesssystemsservicedesk@sa.gov.au as we normally will not be aware of any problems until we are

informed by you (the client).

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Strategic Asset Management Framework

Strategic Asset Management Framework – Workshop Update.

DPTI provides an advisory service to across government agencies on asset planning systems and frameworks.

As part of this advisory service DPTI ran a series of Workshops promoting the new 2017 Strategic Asset

Management Framework.

The workshops were an opportunity for Asset Managers to explore how the new SAMF can help their agency

better manage their building infrastructure assets.

Feedback and next steps.

Participation in the workshops was quite high and in the end we had to schedule two further workshops to meet

demand!

Those new to Asset Management (AM) can easily

get lost in the AM terminology. For example, what is

a Strategic Asset Management Plan, an Asset

Management System, an Asset Management Policy,

Asset Management Strategy and Objectives? The

list of AM Documents are extensive and can be

quite daunting! The 2017 SAMF – ‘A Guide for

Managing South Australian Government Buildings’

help make sense of the types of documents, the

content and benefits they will bring to your agency.

The workshop agenda covered three main areas:

The Asset Management Context – ISO55000 and the GFMAM / IAM 39 Asset Management Subjects.

How to use the SAMF guide – Example content, reference material, example documents.

The Maturity Survey results – where do you think you sit on the AM Maturity Scale.

Feedback from participants was positive and several agencies gave commitment to start on the journey of

moving up the Asset Management maturity scale. This is great news!

So where to from here?

Find your sponsor – who is your agency senior leader that will sponsor the creation of your SAMF.

Decide who will lead this initiative. Allocate the resources needed. Who will do the work?

Set realistic targets – what can you realistically achieve?

Develop a roadmap including some quick wins.

Tap into the support functions from the AGFMA section.

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Strategic Asset Management – Industry News Hints and Tips – Asset Management

As you may be aware we are working with the Agencies to help implement their Asset Management frameworks.

Here are a couple of very useful video’s to give you a better understanding of Asset Management, see link

below.

1. What is Asset Management 2. The Big Picture

https://theiam.org/knowledge/Big-Picture

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Contract Management & Agency Support Farewell!

A message from Gary Ihms, AGFMA Contract Manager

After 45 years of working in the Public Service I have decided to

retire and move onto the next chapter in my life. I commenced my

employment with the Public Building Department in 1972 as a

Refrigeration and Air Conditioning apprentice.

Following the completion of my apprenticeship I continued my

studies and during the period from 1976 to 1997 held various

positions including Senior Technical Officer – Mechanical

Services, Building Services Officer and Asset Management

Planner before joining and becoming one of the pioneers of the

newly formed Across Government Facilities Management

(AGFMA) team.

This was an exciting and challenging time as Government was moving away from the traditional “in house”

model to an outsourced model. AGFMA was established to outsource the provision of planned and unplanned

maintenance, minor works and property services, enabling the reduction of the government workforce (within the

participating agencies, weekly paid and trade employees) to achieve greater cost efficiencies and Whole of

Government savings, provide centralised management (through DPTI) on a fee for service basis, and to provide

improved Strategic Asset Management for all participating agencies.

The new outsourced contract officially commenced on the 27th April 1998 and had 4 service providers; Transfield

Services (North Western region), CKS (a consortium of Colliers, Kinhill and Skilled Engineering providing

services to the CBD), P&O (now Spotless providing services to the eastern suburbs) and Facilities Services

(southern area and regional SA).

There have been many satisfying and rewarding achievements throughout my career however a couple of

particularly special and memorable moments was winning the Apprentice of the Year award and, as an Asset

Management Planner representing SACON International (a Division of DAIS), working in Hong Kong for a short

period of time to prepare and produce a Maintenance and Asset Management Plan for the (then) recently

restored and refurbished Ohel Leah Synagogue. This was an extremely gratifying experience because it not only

provided a plan to the Trustees of the Jewish Community to ensure that the building would be preserved and

remain in the restored condition well into the future but it also gave me an opportunity to learn about the cultural

and religious practices of non-Chinese Sephardic Jews in the Asia region.

My working career within the SA Public Sector, has been amazing and throughout the years I have been

fortunate enough to have had roles that have challenged and enriched me. Throughout my career I have made

many friendships with work colleagues, agency representatives, and contractors, and for those people, it has

been a privilege and a pleasure for me to have known and worked with you.

I am looking forward to spending more time with family and friends, undertaking home renovations, volunteer

work and more travel.

I wish you all the very best for the future.

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AGFMA - Made Available Trades

DPTI Work, Health and Safety Internal Audit Program.

As part of a three year DPTI wide program to ensure DPTI are meeting their obligations as a self-insured

employer, two Audit and Verification System (AVS) audits were recently conducted on the Made Available

Trades (MAT) sites at the Queen Elizabeth Hospital on the 27/4/2017 and at the Womens and Childrens

Hospital on the 25/5/2017. The final inspection will be conducted on the Flinders Medical Centre on 16/11/2017.

Greg Moffat, the Principle Work, Health and Safety (WHS) Investigator for DPTI’s People and Performance

Division conducted the audits, assisted by Craig Douglas, a Senior Safety Advisor for the Queen Elizabeth

Hospital audit and Cathy Pettinger, a Work Health and Safety Advisor that many of you would already be familiar

with due to her close work with the MAT in WHS matters for the Womens and Childrens Hospital audit.

Jon Dreyer, the Acting Operational Manager for the MATs sat in on both audits along with Neil Smith, the Acting

Trades Coordinator at the Queen Elizabeth Hospital and John Martin, the Acting Trades Coordinator at the

Womens and Childrens Hospital.

The audit assesses internal WHS elements against DPTI’s Safety Management System that is in place now. The

audit focused only on DPTI employees, and the audit generates reports to the Line Managers and sites for

corrective action. A structured opening meeting and a closing meeting are held. With the closing meeting the

known actions are identified and possible corrective suggestions are offered to the site for assistance.

Following the opening meeting the audit commence and address the following areas:

1. Structure and Responsibility 2. Training and Competency 3. Consultation and Communication 4. Reporting 5. Documentation 6. Hazard Management 7. Measurement and Evaluation 8. Health Surveillance 9. Incident Investigation and Corrective Action

Example: A chlorine injection system at the Queen Elizabeth

Hospital with proper bunding.

Greg Moffat and his assistant auditors were extremely helpful,

imparting a large amount of their WHS knowledge in the process

of conducting the audit and a great deal was learnt by the MAT

representatives while participating. A few areas were noted as

requiring improvement at both sites and the MAT are working

toward addressing those issues.

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Preventative Maintenance and Technical Data Sheets Technical Data Sheet Library - Update Further TDS’s have been added to the vocational training,

trade based equipment section. They are for TAFE SA,

Barossa campus for: Grape Crushers (ME260), Hydraulic

Presses (ME261), Capping Machines (ME262), Bottle Fillers

(ME263) and Bottle Labellers (ME264). A couple of

interesting TDSs have been prepared for an Environmental

Education Building at Christies Beach High School.

The first is for a ground-air heat exchange system (ME270)

and the second is for a more conventional, mini trench (in-

slab) heat radiator system (ME271). The former is suitable

for many applications from domestic buildings to large

supermarkets. An additional TDS (PL81) has been added to

the Legionella suite specifically for SA Health. TDSs for the

Department for Correctional Services have been updated

and a new TDS prepared for Speedstiles (EQ290). Recently

updated TDSs include those for: Gas Fired Hot Water

Boilers, Fume Cupboards, Air Compressors, Gas Powered

Multi-split Air Conditioners, Vacuum Sterilisers and Fire

Extinguishers. See the next section for detail.

For the Technical Data Sheet Library website link see: http://www.st.dtei.sa.gov.au/tds/tds.php

Technical Data Sheet `Pilot Study’ Review - Update The consultant has commenced the review on the selected

TDSs and returned a number of TDSs from the Mechanical

and Fire disciplines with suggestions for improvement.

Preliminary feedback has been that the servicing activities

and frequencies generally are complying with the relevant

standards and levels currently performed in the private

sector and are typically set towards the minimum,

appropriate level.

`Technical Data Sheets a guide for SA Government Agencies’ – Guideline Document Update The Paper has been completed and is awaiting approval for issue.

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Fire Extinguishers: Lifecycle considerations and the `Circular Economy’ - Review Fire extinguishers are an essential safety provision and as such, it is a legislative

requirement that maintenance and testing is undertaken. The TDS reference set

contains the most commonly used portable fire extinguisher types with a variant

set for those used in vehicles, vessels etc. The relevant Standard prescribes the

activities and frequencies of the services, which are:

6 monthly, annually and at the 5 yearly mark, a full recharge and pressure test at

a Gas Cylinder Test Station.

Recently AGFMA received feedback from a fire service contractor through the

facility manager that for some of the types the 5 yearly service has become more

expensive than simple replacement. The `whole of life’ factor is that generally,

they should be replaced around the 10-15 year mark. Given the vast numbers of

fire extinguishers installed in agencies’ buildings across the state environmental

impacts associated with the replacement option at the 5 year service mark must

be understood for careful consideration.

The good news is there are 2 recycling options for redundant fire extinguishers:

Modification of the fire extinguisher for a new use.

Conventional recycling of the fire extinguisher at an authorised recycling centre.

The principles of the `Circular Economy’ (refer link below) are supported by the first option with the potential for

job creation in the areas of waste collection, recovery, re-use and the design and technological industries. The

second option supports the drive to developing a low carbon economy. A typical 9kg fire extinguisher can yield

approximately 3 kg of steel, rubber and plastic for recycling.

Recycling of fire extinguishers also aligns with the DPTI

Strategic Plan 2016 – 2020 (refer link below). From the

Plan, the `Objectives’ include:

Growth and job creation.

Maximised use and return on infrastructure.

Enhanced liveability and connectivity between people and places, business and markets.

The associated `Outcomes’ include:

A carbon neutral CBD for Adelaide.

Greater innovation and adaption to change.

Improved and sustained performance and useability of infrastructure assets.

Reduced carbon footprint in the delivery, operation and maintenance of assets.

Accordingly, the Fire Extinguisher suite has been updated. At the 5 year service mark, the contractor is to select the lowest cost option of: recharge and test, or replace and recycle. For the News releases – Jay Weatherill - `Circular Economy’ website link see: http://www.premier.sa.gov.au/index.php/jay-weatherill-news-releases/7556-circular-economy-a-pathway-to-new-jobs-and-economic-prosperity. For the `DPTI Strategic Plan 2016 – 2020’ website link see: http://dpti.sa.gov.au/dpti-strategic-plan.

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AGFMA Team News My name is Vivian Asadi and I have been working for DPTI since May 2011 in the Division formerly known as Building Management located in Victoria Square.

I started in DPTI as a Training & Quality officer in the system

areas of SAMIS and FAMIS as part of the AGFMA Contract but

have also up skilled my system knowledge in MACS, BMAS,

Menu and many other AGFMA systems. I have been involved in

the implementation of ‘FAMIS in the country’ project involving a

range of stakeholders including DPTI ICT Services, the line

agencies ICT groups, Facilities Services, the AGFMA Unit and

Business Systems. I have also delivered training in the new

FAMIS Remote Request System for SA Health sites, both

regional and metropolitan.

I have also been offered some development opportunities in

Team Leadership of the Business Systems Service Desk and

currently in the AGFMA Systems Management area.

I have previously come from Hewlett Packard Enterprise Services/EDS – Westpac Mortgage Processing Centre

and Teaching in Regional and Metropolitan Schools, bringing both a Certificate 4 in Training & Assessment and

a Bachelor of Education qualification to my roles and experience.

I enjoy Tennis, singing, photo gifts, travelling and making people laugh and smile.

Steve Maguire joined Facilities Services in August 2010 as a Budget

and Systems Co-Ordinator and responsible for financial analysis,

reporting and systems development. In July 2014 transferred to the

position Quality Assurance Manager and has been in his current

position of Business Services and Development Manager since July

2015. In this current role he has responsibility for the administration,

programed maintenance and business systems teams. Working within

the senior management of Facilities Services allows Steve to use the

financial and strategic analysis skills acquired over many years in

managerial roles to assist in business improvement decisions.

Steve is married with 3 adult children and is involved in his local

Football Club (Happy Valley) where he was president from 2014 – 2016

but this year taking a back seat to enjoy watching his son. Steve is a

frustrated Richmond supporter who is still hoping to see a premiership

in his lifetime. 1980 (the last premiership) is a long time ago! Steve enjoys all sports especially lawn bowls

which he has become involved in the past couple of years.

Apart from his sporting interests Steve enjoys time with family and good red wine.

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Useful links

Across Government Facilities Management website: Please be advised that our website is getting a makeover and content is being progressively reviewed to maintain currency. Go to http://dpti.sa.gov.au/facilities_management or select Asset Management from the DPTI website.

Current FM Arrangements brochure: this publication provides an overview of the FM Services Arrangements,

services provided, benefits of participation and roles and responsibilities of the parties within a contract based on

collaboration:

http://www.dpti.sa.gov.au/__data/assets/pdf_file/0003/164415/AGFMA_Brochure_2015-24_Revised_2017.pdf

Agency work procedure manual: this document provides a guide to the work procedures to be followed by

employees of South Australian agencies participating in the Across Government Facilities Management Services

Arrangements to request, monitor, accept and approve for payment facilities management services provided under

the FM Services Arrangements:

http://www.infrastructure.sa.gov.au/__data/assets/pdf_file/0007/174364/agency_work_procedure_manual.PDF

SAMIS: your one stop shop for all things SAMIS:

http://www.dpti.sa.gov.au/BuildingManagement/systems_and_reports/samis

FAMIS: FAMIS holds information on the facilities management activity within agencies using the Across

Government Facilities Management Arrangements. This information is available to FAMIS users within each

agency via a password authenticated login:

https://famis.sa.gov.au/famis/login/login.jsp

DPTI Friday Notes:

Every Friday the DPTI Chief Executive Officer, Michael Deegan, sends out a synopsis of what has occurred across

the department the preceding week. The Friday Note can be accessed here:

DPTI Chief Executive Friday Note

New Contact Numbers

Peter Keys: ............... 08 8402 1714

Andrew Porter: .......... 08 8402 1736

Annie Skein: ............. 08 8402 1723

Cheryl Lees: ............. 08 8343 2139

David Herbert: .......... 08 8402 1717

Dean Jeffery: ............ 08 8402 1700

James McPherson: ... 08 8402 1772

Francois Koch: ......... 08 8402 1766

Jonathon Dreyer: ..... 08 8402 1281

Mark Peterson: ........ 08 8402 1756

Michael Alliston: ....... 08 8402 1765

Nicky Will: ................ 08 8402 1725

Vivian Asadi………….08 8343 2356

BS Service Help Desk:

................................. 08 8343 2850