Juvenile Probation Department

2016 – 2018 Operating & Capital Budget

Commission Briefing

November 9, 2016

MISSION

• Identify and respond to risks and needs of each

youth in the juvenile justice system.

1

• Hold youth accountable for their conduct while

affording opportunities to develop pro-social

skills.

• Engage in fiscally sound and culturally

competent strategies that promote rehabilitation,

strengthen families and enhance public safety.

ORGANIZATIONAL STRUCTURE

2

Executive

Office

Chief

Director of

Administration Assistant Chief

Finance and

Data

Analytics

FTE: 7

Information

Technology

and Human

Resources

FTE: 10

Engineering

and Grounds

FTE: 24

Juvenile Hall

FTE: 103

Log Cabin

Ranch

FTE: 30

Probation

Services

FTE: 83

Executive

Secretary

Juvenile

Probation

Commission

FTE: 262 (includes as-

needed and oth.)

ACHIEVEMENTS & INITIATIVES

Launching new case management system March 2017

3

Completed road work and pavement at YGC and LCR, renovated the

dormitory bathroom at LCR and made security enhancements for JJC

Just a few notable highlights…

Continued outstanding holistic programming through community and

stakeholder partnerships

Successful 5th Year Anniversary of the Teen Outdoor Experience

(partnerships with Parks and Recreation, SFPD, organizations and Office

of the Mayor)

• Enhance partnerships with community agencies and other city

departments for youth employment

• Increase capacity for intensive performance and outcome analysis

• Continue efforts to complete Master Plan for LCR and YGC

PLAN TO PLAN: FUNDING

FUNDS

GENERAL FUND

PUBLIC PROTECTION SPECIAL REVENUE FUND

FUND SOURCE

JUVENILE PROBATION TITLE IV-E(FOST.CARE)

FED MILK & FOOD PROGRAM

FEDERAL GRANTS PASS-THROUGH STATE/OTHER

CHILD WELFARE SERVICES-AB 118/ABX1 16

OTHER STATE GRANTS & SUBVENTIONS

OTHER PUBLIC SAFETY CHARGES

ADOPTION PROGRAM CHARGES

EXP REC-UNALLOCATED (NON-AAO FDS)

GENERAL FUND SUPPORT

FY2016

40,038,455

2,121,175

42,159,630

1,830,416

151,096

112,236

227,621

5,744,577

34,000

3,000

80,000

33,976,684

42,159,630

FY2017

39,699,644

2,166,391

41,866,035

1,895,709

151,096

112,236

227,621

5,509,793

34,000

3,000

80,000

33,852,580

41,866,035

FY2018

40,806,424

2,166,391

42,972,815

1,895,709

151,096

112,236

227,621

5,509,793

34,000

3,000

80,000

34,959,360

42,972,815

-1%

2%

-1%

4%

0%

0%

0%

-4%

0%

0%

0%

0%

-1%

3%

0%

3%

0%

0%

0%

0%

0%

0%

0%

0%

3%

3%

4

PLAN TO PLAN: BUDGET

PROGRAM

ADMINISTRATION

CHILDREN'S BASELINE

JUVENILE HALL

JUVENILE HALL REPLACEMENT DEBT PAYMENT

LOG CABIN RANCH

PROBATION SERVICES

CHARACTER

SALARIES

MANDATORY FRINGE BENEFITS

NON PERSONNEL SERVICES

CITY GRANT PROGRAMS

MATERIALS & SUPPLIES

CAPITAL OUTLAY

FACILITIES MAINTENANCE

SERVICES OF OTHER DEPTS

FY2016

9,017,178

1,062,624

13,590,212

2,441,046

3,415,814

12,632,756

42,159,630

21,658,322

8,193,358

4,217,896

399,357

855,535

2,236,879

382,200

4,216,083

42,159,630

FY2017

9,599,623

996,951

12,601,329

2,441,271

3,141,565

13,085,296

41,866,035

22,251,837

8,593,110

3,769,599

234,558

748,574

1,851,086

401,310

4,015,961

41,866,035

FY2018

9,443,809

1,067,495

13,499,539

2,440,770

3,192,108

13,329,094

42,972,815

22,346,649

9,234,408

3,873,021

234,558

763,574

1,950,000

421,376

4,149,229

42,972,815

6%

-6%

-7%

0%

-8%

4%

-1%

3%

5%

-11%

-41%

-13%

-17%

5%

-5%

-1%

-2%

7%

7%

0%

2%

2%

3%

0%

7%

3%

0%

2%

5%

5%

3%

3%

5

FY2017 BUDGETED POSITIONS

6

BASE YEAR

2016 FTEFY2017 FY2018

FTE 243 239 241

SALARIES $29,851,680 $30,844,947 $31,581,057

ATTR.SAVINGS ($3,306,030) ($3,389,994) ($3,268,817)

Attrition Savings -

Miscellaneous, -37.63

Cook, 6

Counselor II, 8

Counselor, Juvenile Hall, 62.25

Counselor, Juvenile Hall

(SFERS), 13

Counselor, Log Cabin

Ranch, 15

Custodian, 5

Deputy Probation

Officer, 55

Food Service Worker, 6

Institution Utility Worker, 5

Secretary I, 5

Senior Counselor, Juvenile Hall, 15

Sprv Probation Officer, Juvenile

Court, 7

Stationary Engineer, 7Temporary - Miscellaneous, 9.08

*FTE's >5

All funds

FY2017 BUDGETED CAPITAL

7

Capital Committee Recommendations FY2017 FY2018

JUV JUV Security cameras $700,000

JUV JUV Athletic filed upgrades $625,000

JUV JUV Road repair at YGC/CLR and blacktop resurfacing at LCR $350,000

JUV JUV Roof repair at LCR $200,000

JUV JUV Waste water plant motor and mechanical system upgrade $175,000

JUV JUV Windows replacement $100,000

JUV JUV YGC building repair $172,502

JUV JUV YGC elevator modernization project $1,410,940

JUV JUV Facilities maintenance $401,310 $421,376

$2,184,752 $2,371,376

Not Recommended FY2017 FY2018

JUV JUV Camera surveillance expansion at LCR $750,000

JUV JUV Youth culinary arts café $100,000

JUV JUV Insulation improvements $400,000

JUV JUV HVAC repair $100,100

JUV JUV Security doors $100,100

$300,200 $1,150,000

FY2016 Q4 CAPTIAL

8

FY2016 OVERTIME

8

$925,773

$1,389,231

$1,485,478

$1,612,392

0

5

10

15

20

25

30

35

40

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

$1,800,000

$2,000,000

2012 2013 2014 2015

CORRELATION: OVERTIME AND VACANCIES

OVERTIME VACANCIES

All funding sources

FY2015-16 OT:

$1,553,202

Corrective measure:

Presently hiring or recruiting multiple key positions

FY2017 QUARTER 1

9

$107,104

$37,854

$37,670

$27,527

$0 $50,000 $100,000 $150,000 $200,000 $250,000

001 SALARIES GRANTS

013 FRINGE BENEFITS GRANTS

021 SERVICES GRANTS

081 SERV. OF OTH. DEPTS GRANTS

FY14-FY17 Jul-Oct, Grant and Other Funding Spending

FY17 FY16 FY15 FY14

$5,989,451

$1,979,414

$6,117,053

$2,213,292

$6,190,830

$2,234,046

$6,041,951

$1,978,963

001 SALARIES 013 MANDATORY FRINGE BENEFITS

FY14-17 July-October Salary and Benefits

FY14 FY15 FY16 FY17

$1,012,809 $825,079

$951,278

$775,030

$220,375 $275,554 $241,410 $284,116

$448,963 $485,255 $576,865

$376,384

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

FY14 FY15 FY16 FY17

FY14-17 Jul.-Oct. Services,Materials, Serv.Oth Depts

021 NON PERSONNEL SERVICES 040 MATERIALS & SUPPLIES

081 SERVICES OF OTHER DEPTS

FY17 YEAR-END PROJECTION

9

$1,197,018

$3,312,236

$2,756,954 $2,586,508

$2,319,173

$2,571,973

$2,588,726

$4,490,449

$3,223,914 $3,235,322

$2,226,602

$4,167,864

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000

$5,000,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Historical Trend Projections

FY12-FY17

FY16 FY15 FY14 FY13 FY12 FY17

YEAR TO DATE ACTIVITIES

10

SERVICE DELIVERY ACTIVITIES

11

• Vocational training/apprenticeship program

(Juvenile Hall/CCSF)

• Juvenile Hall Merit Center

• Summer programs: bowling, A’s baseball game, sailing

with Blue Water Foundation, yoga, and other activities

• Peer Parent Program: mentorship, parent support and

guidance

VEHICLES

12

Successfully obtained

salary savings surplus

transfer $195,706

• Presently 28 vehicles

• Over half vehicles with

100K miles

• Place order in November

2016

EXTERIOR REPAIR AND PAINT

13

$535,238 in capital funds

• Exterior scaffold work

• Paint job

• Work commenced October

2016

LCR DECKING

14

$100,00 in capital funds

• Replacement

• Varnish and paint

• Work commenced October

2016

YGC RESTROOMS

15

$1,280,000 for restroom

ADA compliance

• Upgrade on 3 restrooms, on all 3 floor

levels funded by Mayor’s Office

• Construction

commencement June 2016

• All gender signage will be applied

YGC CAFE

16

$380,000

YGC café (estimated)

• Discussions with Old Skool

café

• Newly created vocational

program

• Full café bar operated by

youth

MASTER PLAN

17

$450,000 in

infrastructure

capital funds • Identifying vendor for

services

• Scope of work needed for

YGC and LCR which

includes population

projections and facility

review of the course of 10-

15 years

• Work projected to

commenced Spring/Summer

2017

END

Thank you. Open to questions….

19