k-12 state reporting overview for administrators copyright © 2013, fcmat/california school...
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K-12 State Reporting Overview for Administrators
Copyright © 2013, FCMAT/California School Information Services
July 1, 2013
Agenda
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Objectives
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Participants will have an understanding of:
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CALPADS Overview
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California Pupil Achievement Data System
(CALPADS)
California’s response to the NCLB accountability and reporting requirement
Designed to track students as the enroll and exit CA K-12 schools Multiple collections throughout the school year replacing previous
statewide data collections Certified Data are used for funding and accountability Data used for education policy and research
CALPADS Users
6
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CALPADS Data Collections
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Data Submission/ Certification Process
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Data extracted Data extracted from local SISfrom local SIS
Upload files
Passed Records
Overnight Processing
Posted records processedPosted records processed
Reports Verified and Certified
Reports Verified and Certified
Certification ReportsFall Aggregates
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Aggregate Reports Fall 1 Fall 2
1.1 Enrollment - Primary Status by Subgroups x 1.6 Graduates and Dropouts by Subgroup x 1.9 Completers and Dropouts - Count x 1.17 FRPM/EL/FY Count x2.12 - English Language Acquisition Status - ELs Reclassified RFEP x 2.1-Title III Eligible Immigrants - Count x 2.8 - English Language Acquisition Status - Count by Primary Language x 2.9 - English Language Acquisition Status - Census Comparison x 2.4 - English Learner Education Services - Student Count Unduplicated x2.5 - English Learner Education Services - Unduplicated Countof Teachers Providing EL Services x
3.4 - NCLB Core Course Section Compliance - Count by Content Area x3.6 - Course Section Enrollment - Count by Content Area x4.1 - Staff Count and FTE by Job Classification x
Certification ReportsEOY Aggregates
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Aggregate Reports EOY1 EOY2 EOY3 EOY4
3.9 - Course Sections Completed - Count by Content Area for Departmentalized Courses x
3.12 - Career Technical Education Participants - Count Disaggregated x 3.14 - Career Technical Education Concentrators and Completers - Count by Pathway x
5.1 - Program Participants - Count x
5.4 - Homeless Students Enrolled - Unduplicated Count by School x
7.1 - Discipline Incidents - Count by Most Severe Offense x
7.3 - Disciplinary Actions - Count x
7.4 - Discipline Actions - Count by Offense x
7.6 - Discipline Actions - Persistently Dangerous Offense Explulsions x
6.1 - CAHSEE Waivers and Exemptions - Count x
Fall 1Sample Certification Report
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Fall 1Sample Certification Report
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1.17 FRPM/English Learner/Foster Youth Count
Academic Year: 2013-2014 LEA: Santa Dimingo
View: SNAPSHOT School Type: Continuation High Schools,High School District,High Schools (Public)
As Of: 10/2/2012 School: ALL
Non-Charter School(s)
Free/Reduced Meal Eligibility Counts Based On:
School Code School NameTotal
Enrollment
Free & Reduced Meal
Program: 181/182
Foster or Homeless1
Migrant Program:
135Direct
Certification
Total Unduplicated
Eligible Free/Reduced Meal Counts
EL Funding Eligible2
Unduplicated FRPM/EL Eligible Count
CDSS Foster Youth3
Unduplicated FRPM/EL/
Foster Youth Total4
3530099San German Continuation High 672 62 4 13 37 88 76 94 23 117
3569999 San Benificial High 5261 1025 34 489 292 1211 1327 1357 32 13893591999 Juvenile Justice High 145 145 0 0 46 145 89 145 12 145
TOTAL-Selected Schools 6078 1332 38 502 375 1444 1493 1504 67 1651
Charter School(s)
Free/Reduced Meal Eligibility Counts Based On:
School Code School NameTotal
Enrollment
Free & Reduced Meal
Program: 181/182
Foster or Homeless1
Migrant Program:
135Direct
Certification
Total Unduplicated
Eligible Free/Reduced Meal Counts
EL Funding Eligible2
Unduplicated FRPM/EL
Eligible Count
CDSS Foster Youth3
Unduplicated FRPM/EL/
Foster Youth Total4
5300990Santa Dimingo Preparatory 312 22 4 3 25 25 40 40 3 43
65999999
San Benificial Performing Arts Academy 113 5 0 0 0 5 37 37 0 37
TOTAL-Selected Schools 425 27 4 3 25 30 77 77 3 80
Fall 2 Certification Report Sample
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Assessment and Accountability
Assessment Results loaded throughout school year as data becomes available
Summary and Detailed Reports available Accountability Reports detail which students are
counted in which subgroups Mismatched records need to be resolved in
Suspense Resolution
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Direct Certification
Data matched monthly to directly certify students eligible for free meals
Uses address information to match to CalWORKs and Food Stamp data file extracts
Data used in FRPM calculations for LCFF
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CALPADS Reporting Schedule 2013-14
July August September October November December January February March April May June
CALPADS Submissions
EOY Subm Window
EOY Amendment Window
Fall1 Submission WindowF1 Amdmt Window
EOY Submission Window
Fall 2 Submission Window Fall 2 Amendment Window
Assessment Corrections
Suspense ResolutionSTAR P2
Corrections Suspense ResolutionSTAR P3
CorrectionsSR
CELDT Corr’s
Suspense Resolution
SRCAHSEE Data Corrections
(for 12-13)Suspense Resolution
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CALPADS Submission Certification Process
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HOW CALPADS DATA ARE USED
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How CALPADS Data are Used
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Annual Submission
State or Federal
State/Federal Data Usage LEA Impact if Not Certified
Fall 1 State
DataQuest (Enrollment, Graduates, Dropouts, and SNOR) 0 counts
School Accountability Report Card (SARC) No SARC prepopulation
Economic Impact Aid (EIA) Program funding calculation
0 counts & 0 funding for COEs operating Juvenile Court schools and EIA-designated small rural districts
Department of Finance for LCFF Supplemental and Concentration funding
0 counts and impact on funding
Quality Education Investment Act (QEIA) funding 0 counts & 0 funding
Department of Finance for budget projections 0 counts
To address requests from policy makers, researchers, and other entities
0 counts
How CALPADS Data are Used
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Annual Submission
State or Federal
State/Federal Data Usage LEA Impact if Not Certified
Fall 1
Federal
Title I and Title II
0 counts & 0 funding for COEs and Direct Funded Charter schools
NCLB Consolidated State Performance Report (CSPR) 0 counts
NCLB Title III Limited English Proficiency Program0 counts & 0 funding
NCLB Title III Immigrant Program (SNOR)0 counts & 0 funding
Titles VI & IX reports for the Civil Rights Act of 1964 0 counts
Individuals with Disabilities Education Act (IDEA) 0 counts
Various U.S. Department of Education (ED) organizational websites
0 counts
State & Federal
Eligibility to apply for various state and federal grants (especially those based on counts of socioeconomically disadvantaged students)
0 counts and ineligibility to apply for grants
How CALPADS Data are Used
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Annual Submission
State or Federal
State/Federal Data UsageLEA Impact if Not
Certified
Fall 2
StateDataQuest (Teacher Counts, Course Enrollments and EL Services)
0 counts
CCR Title V, Section 97 (certificated staff)0 counts
Federal
NCLB Consolidated State Performance Report (CSPR)0 counts
Highly Qualified Teacher (HQT)0 counts and potential placement on sanction list
How CALPADS Data are Used
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Annual Submission
State or Federal
State/Federal Data UsageLEA Impact if Not
Certified
EOY-1State DataQuest (Course Completion & CTE) 0 counts
Federal Carl Perkins Program (CTE Concentrators and Completers) 0 counts & grant eligibility
EOY-2
State DataQuest (Programs and Homeless) 0 counts
Federal
Elementary and Secondary Education Act (ESEA) Title 1, Part A Neglected 0 counts & grant eligibility
EDEN (Education Data Exchange Network) Reporting 0 counts
NCLB Consolidated State Performance Report (CSPR)0 counts
EOY-3
State DataQuest (Discipline) 0 counts
Federal
NCLB Consolidated State Performance Report (CSPR) 0 counts
NCLB Title IX - At Risk/Persistently Dangerous Schools 0 counts
ESEA Title IV, Part A, Subpart 3, Section 4141 (e) - Firearm Offenses 0 counts
Gun Free Schools Act Annual Survey 0 counts
EOY-4 State DataQuest (Waivers and Exemptions) 0 counts
How CALPADS Data are Used
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Annual Submission
State or Federal
State/Federal Data UsageLEA Impact if Not
Certified
Assessments
State
School Accountability Report Card (SARC)
Assessment data is not certified, but if Suspense records are not fixed counts will be lower. Enrollment and Exit data in the CALPADS Operational Data Store are used to determine continuous enrollment; STAR and CAHSEE scores of students not continuously enrolled will not be included in API and AYP calculations
Academic Performance Index (API) Base and Growth
Federal Adequate Yearly Progress (AYP) targets
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Lessons Learned and Best Practices
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It Takes an Organization
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The Right People for the Job
• Get the right person/people to coordinate
• Mix of technical, operational knowledge, and organizational skills required
• Allocate adequate resources• One person cannot do
everything
• They need your support
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Lots of Details
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Information Systems
IDENTIFY SYSTEM OF RECORDIDENTIFY SYSTEM OF RECORD
STUDENTSYSTEM
Student NameAddress
Gender - EthnicityBirth date
Parent Info
Disability CodesIEP Info – Services
Student NameGender – Ethnicity
Birth date
SPECIALEDUCATIONTEACHER INFO
NAMEEXPERIENCE
CREDENTIALS
HUMANRESOURCES
FOODSERVICES
FREE/REDUCED INFO
STUDENT NAMEADDRESS
PARENT INFO
Special EdStaff
Special EdStaff
HR StaffHR Staff
Food Service Staff
Food Service Staff
School Site Staff
School Site Staff
DESIGNATE DATA STEWARDSDESIGNATE DATA STEWARDS
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Data Management Team
Create and Support a cross-functional Data Management Team
Set policies Hold accountable
Take a systematic approach to systems
Make sure systems can work together and can be supported
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Resources
CSIShttp://csis.fcmat.org
CDEhttp://www.cde.ca.gov/
CALPADShttp://www.cde.ca.gov/ds/sp/cl/
CBEDS-ORAhttp://www.cde.ca.gov/ds/sd/cb/
FCMAT http://www.fcmat.org/
LCFF Information
CDE http://www.cde.ca.gov/fg/aa/lc/lcffoverview.asp [email protected] 916-324-4728
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CSIS Resources
Data Management Resourceshttp://csis.fcmat.org/Pages/Data-Management.aspx
CALPADS Tools and Sampleshttp://csis.fcmat.org/Pages/Tools-Samples-Links.aspx
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Resources
Listservs CALPADS:
http://www.cde.ca.gov/ds/sp/cl/listservs.asp CSIS:
http://csis.fcmat.org/Pages/Listserv.aspx CETPA
http://www.cetpa-k12.org/pub/htdocs/listserv.html
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Summary
State Reporting Requirements Overview Why you should care about State Reporting Lessons Learned and Best Practices Resources and Support
Please Complete Our Survey
http://www.surveyexpression.com/s/21728/calpads
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Questions