kanban process. definition kanban dashboard – definition kanban is a lean approach to agile...

KANBAN PROCESS

KANBAN PROCESS

DEFINITION

KANBAN Dashboard – DEFINITIONKanban is a lean approach to agile software development.

At Toyota, Kanban is the term used for the visual & physical signaling system that ties together the whole Lean Production system.Most agile methods such as Scrum and XP are already well aligned with lean principles.

There are many flavors, but the core of Kanban means:

Visualize the workflowSplit the work into pieces, write each item on a card and put on the wall. Use named columns to illustrate where each item is in the workflow.Limit WIP (work in progress) Assign explicit limits to how many items may be in progress at each workflow state.Measure the lead timeAverage time to complete one item, sometimes called “cycle time”, optimize the process to make lead time as small and predictable as possible.

Kanban is a Japanese word that means “Visual Card“ or “Visual Signal”.

KANBAN Dashboard – DEFINITION

Lead Time = Custom ViewCycle Time = Internal View

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EXPEDITE

LEAD TIME

CYCLE TIME

KANBAN Dashboard – DEFINITIONWhat are the benefits of Kanban?Some commonly observed benefits are:

• Bottlenecks become clearly visible in real-time. This leads people to collaborate to optimize the whole value chain rather than just their part.

• Kanban avoids Mudas because it focuses more on delivery than on plans. Those delivery are Minimal Markatable Features (MMF) instead of stories.

• Provides a more gradual evolution path from waterfall to agile software development, thereby helping companies that previously have been unable or unwilling to try agile methods.

• Provides a way to do agile software development without necessarily having to use time-boxed fixed-commitment iterations such as Scrum sprints. Useful for situations where sprints don’t make much sense, such as operations and support teams with a high rate of uncertainty and variabilty.

• Quality issues become clearly visible.

(1) Muda (無駄 ) is a traditional Japanese term for an activity that is wasteful and doesn't add value or is unproductive

KANBAN Dashboard – DEFINITIONMinimum Marketable Feature

An MMF is different than a typical User Story in Scrum or Extreme Programming. Where multiple User Stories might be coalesced to form a single marketable feature, MMFs are a little bit bigger. Often, there is a release after each MMF is complete.

An MMF doesn’t decompose down into smaller sub-feature, but it is big enough to launch on its own.

A MMF can be represented as a User Story — a short, one-sentence description.

But in contrast to how a User Story is typically used, the team would not break down the User Story into smaller User Stories when using MMFs. Think of it this way: *Gather up all the stories that share the same so that clause — that’s your MMF*.

KANBAN DASHBOARD

ANATOMY

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EXPEDITE BUG X

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REQ 1

BUG 123

KANBAN DASHBOARD ANATOMY Available resources

Expedite Work Items: must be processed with a Very High Priority. It uses Red (or pink) Post-its.

Each column has a clear definition about what it contains

Work items to process (Requirements, Change Requests, Bugs, Issues, Tasks…).It uses yellow Post-its.

WORK ITEMS FLOW COLUMNS

333 3 3

Work In Progress (WIP)Setting the WIP helps to focus to deliver what’s matter based on available resources.

KANBAN DASHBOARD

Post-it Anatomy and Conventions

ID: Created: / / Started: / /

Developed: / / Tested: / / Completed: / /

Author: Hard Deadline: / /

KANBAN Dashboard – Post-it Anatomy and Conventions

Two colors:• Red: expedite, those items must be processed before anything else• Yellow: normal priority work item. The priority can be overridden by

small red (pink) post itFor temporary work items, the ID comes from this generator:

http://sz-nas/IDGenTempWI.php

WORKITEM CARD

Stack Rank

Priority

123 …

Est.:

KANBAN Dashboard – Post-it Anatomy and ConventionsINDICATOR CARDS

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RESOURCE

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PENDING ON SOMETHING

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PAUSED

Workitem Number or a

short description

when it applies

Workitem Number or a

short description

when it applies

Resource Name

Optional: the reason of the emergency

Resource Name – Who

is in charge of the paused workitem

KANBAN Dashboard – Post-it Anatomy and ConventionsHow to remind it?

KANBAN Dashboard – Post-it Anatomy and ConventionsPost-its can be combined

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leo congue vitae bibendum neque lobortis. Praesent convallis odio tempor felis accumsan

ullamcorper. Nunc et nunc in odio facilisis placerat. Pellentesque nibh magna, consequat ut sagittis at, lobortis sed risus. Class aptent taciti sociosqu ad litora torquent per conubia nostra, per inceptos himenaeos. Integer ipsum ligula, porta non fermentum eu, imperdiet gravida

metus. Nunc varius, lectus a tempus molestie, tellus massa tincidunt velit, ac malesuada turpis

nulla ut augue.

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adipiscing elit. Suspendisse pharetra sapien eget leo congue vitae bibendum neque lobortis.

Praesent convallis odio tempor felis accumsan ullamcorper. Nunc et nunc in odio facilisis

placerat. Pellentesque nibh magna, consequat ut sagittis at, lobortis sed risus. Class aptent taciti sociosqu ad litora torquent per conubia nostra, per inceptos himenaeos. Integer ipsum ligula, porta non fermentum eu, imperdiet gravida


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ID: 2354Aliquam risus enim, bibendum sed pellentesque

et, ullamcorper quis sem. Sed justo lacus, tempor at blandit sit amet, fermentum eget justo. Suspendisse sed nibh in nibh elementum

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Donec condimentum sagittis lorem ut ullamcorper. Suspendisse potenti. Sed ante

augue, aliquet at accumsan ut, aliquam quis ante. Vestibulum id venenatis augue. Fusce luctus faucibus libero eu faucibus. Nam turpis dolor, ultrices scelerisque viverra eget, bibendum eu

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KANBAN DASHBOARD

SIMPLE WORKFLOW (1 BUG)

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BUG 123

KANBAN Dashboard – SIMPLE WORKFLOW (1 BUG)

EXPEDITE

A Workitem is prioritized in TFS and ready to be processed in order of Priority and Stack Rank

Daily priorization : the bug is prioritized and ready to be fixed in order of Priority, Stack Rank and Available slots

The bug fix is started and assigned to a resource

BackLog

Analysis

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BUG 123


EXPEDITE

The bug is “Resolved”. Pending for QA validation

Daily priorization : the bug is prioritized and validated by QA

The bug is rejected and is high priority. Any bug rejected must be fixed ASAP.

BackLog

Analysis

ReadyIn

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BUG 123


EXPEDITE

Daily priorization : the bug is prioritized and ready to be fixed in order of Priority, Stack Rank and Available slots

The bug fix is started and assigned to a resource

BackLog

Analysis

ReadyIn

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BUG 123


EXPEDITE

The bug is “Resolved”. Pending for QA validation

Daily priorization : the bug is prioritized and validated by QA

Bug is closed!!!

KANBAN DASHBOARD

REQUIREMENT/CHANGE REQUEST WORKFLOW

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KANBAN Dashboard - WORKFLOW

EXPEDITE

A Workitem is prioritized and ready to be processed in order of Priority and Stack Rank

Daily priorization : the workitem is prioritized and ready to be procesed in order of Priority, Stack Rank and Available slots

It results in a task break down(smaller tasks). The Requirement goes to the Acceptance step pending completion of tasks.

High Level Analysis is started

Task11

Task12

Task13

REQ 1

T 1 1

Blue Post-it means “Paused” or pending on other items.

T 1 2T 1 3

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KANBAN Dashboard - WORKFLOW

EXPEDITE

REQ 1

Task13

DEV

QA

DOC

Analysis started

Ready for coding

Analysis started

Pending to perform tests

Coding

Documentation can be started

Task12

Task11

T 1 1

Ready to perform tests

Testing

T 1 1T 1 2T 1 3

CodeTeste

d

Start Documentation

Ready to validate

Validating

Green Post-it means “Done”.

KANBAN DASHBOARD

BUGS ON REQUIREMENT OR CHANGE REQUEST

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KANBAN Dashboard - BUGS on Requirements or Change Requests

EXPEDITE

REQ 1

Task13

Task12

Task11

T 1 2T 1 3

7 2 6 7

Task72

BUG 67

The tests are pending on the bug #72 &67. #67 is a show stopperBefore

Releasing Bug #72 and 67

must be fixed

KANBAN DASHBOARD

PAUSED WORKITEMS & EXPEDITES

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KANBAN Dashboard – PAUSED WORKITEMS & EXPEDITES

EXPEDITE

REQ 1

Task13

Task12

Task11

T 1 2T 1 3

7 2 6 7

Task72

BUG 67

BUG X

A very high priority workitem

appearsA A

A resource is assigned to the expedite and

his/her current task is paused.

When the expedite if done, all comes back to normal.

KANBAN DASHBOARD

RESOURCE MANAGEMENT

KANBAN Dashboard – Post-it Anatomy and ConventionsHow to use resources when in a “In progress” column






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1 resource assigned

2 resources assigned

Not task can be in progress without an assigned resource except if there is a signal (paused, blocked…) that can explain why

KANBAN Dashboard – Post-it Anatomy and ConventionsHow to use resources when in a “Ready” column






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No resource assigned

Task “ready” cannot have an assigned resourceL

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KANBAN DASHBOARD

Issues Detector

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KANBAN Dashboard – Resource Overloaded

EXPEDITE

BUG 123

BUG 234

BUG 345

BUG 789

One resource must be able to focus and

cannot have too much task assigned.

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KANBAN Dashboard – Unbalanced Work / Bottlenecks

EXPEDITE

QA is overloaded

BUG 123

BUG 234

BUG 345BUG 987

BUG 876

BUG 765

BUG 654

BUG 456

BUG 567

BUG 101

BUG 789

BUG 202

DEV is underloaded

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KANBAN Dashboard – Help to identify Quality Issues

EXPEDITE

BUG 123 BUG

456

BUG 567

BUG 789

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X X X X X X X X

X X X X X X X X

X X X X X X X X

X X X X X X X X

X X X X X X X X

X X X X X X X X

X X X X X X X X

X X X X X X X X

Too many bugs. Causes:• Specs unclear• Hardware issues• Legacy Code• Too short delays• Lack of reporting

(issues, impediments…)

• Test Plan not appropriate

• Lack of Good Practices (coding, review, …)

• Lack of Design• No test programs• …

kanban process. definition kanban dashboard – definition kanban is a lean approach to agile...

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