kansas judicial branch - kscourts.org · 2015-07-16 · updated july 16, 2015 11/9/2015 1 ......
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Welcome to eFlex - The Kansas Courts Web-Based electronic Filing system
Kansas District Courts Electronic Filing
Updated July 16, 2015
111/9/2015
Only lawyers in good standing who are licensed in Kansasmay use Kansas Courts e-Filing
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E-filing System Log In Screenhttps://filer.kscourts.org/
Request an Account
Home Page for e-Filing
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Requesting a User AccountUser Agreement
1. Read the Terms of Use2. Accept User Agreement Terms3. Select User Role4. Select New or Existing Firm5. Complete Request and Submit
Note: Primary e-mail address must match the e-mail address on file with Kansas Attorney Registration
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User Agreement Acceptance
Please Read Thoroughly
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Terms of Use
Please Read Thoroughly
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Select User Role (Attorney or Attorney/Financial Administrator)
Select a role
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Select New or Existing Company
Search the drop down list for your company. If you do not see your company listed in the drop down list, select New to create the new company.
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Complete Request and Submit
Recommended for your Office Staff or a generic email address for your company
The attorney email MUST be the same email on file with Kansas Attorney Registration
All attorney information entered MUST match the information on file with Kansas Attorney Registration
Company address MUST match the information on file with Kansas Attorney Registration.
Enter your Kansas Attorney Bar Number. If your bar number is 4 digits, please add a leading zero to the number.
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Request Confirmation
You will receive e-mail confirmation once your request has been approved or denied. You will also receive an additional email with instructional attachments regarding functionality of the e-Filing system.
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Notifications
Kansas Attorney Bar Number
These notifications inform you of the eFlex filing
progress. If you make the decision to check any of
these boxes, we recommend you always
receive the “received filings” and “rejected filings” notifications.
Recommended for your Office Staff or a generic email address for your company
Courtesy Notifications
These notifications do NOT contain copies of filed documents.
The attorney email MUST be the same email on file with Kansas Attorney Registration
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User Request ApprovedThe filer has the ability to modify their profile once their request has been approved. To do this, log in to eFlex and select “My Profile”.
Select the “Modify User Profile” button at the bottom of the screen.
Modify user information as desired. If you need to have information changed that does not contain a change option within this screen, notify [email protected] for those changes to be made.
You must select “Submit” for the changes to be saved.
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Notification Options in User Profile
These notifications are courtesy only, they do NOT contain copies of the filed documents.
The Batch Enabled Status checkbox is only for attorneys who have programmed for batch filings within Shawnee county.
These courtesy notifications inform you of the eFlex filing progress.
ALL notifications will be sent to the email addresses listed within the user
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E-filing System Features
• New Case• Existing Case• My Filings• My Cases• Notifications to a
registered Filing User
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E-Filing Home Page
Select appropriate court to e-File to.
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E-filing Home PageNew Case Initiation
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Case Categories
Filing through eFlexprovides the
information needed on the Cover Sheet that
was previously required to be filed with each
new case.
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Detailed Case Types
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Submitting Documents
•Documents may be submitted at time of case initiation or by selecting a case from either “My Cases” or “Existing Cases”
•Documents to be filed with the court are submitted in .pdf format
•Proposed Orders are submitted as editable text documents (.doc, .docx, .rtf)
•When filing a Motion and a Proposed Order, they MUST be two separate documents.
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Service of Process• All Service will be sent back to the attorney for forwarding to
the desired serving entity, including payments if necessary.
• All process will need a Return of Service document attached to the process.
• Courts may have local court rules regarding certain documents for process, such as bench warrants, etc.
• In the Kansas Courts e-Filing system, a registered Filing User consents to electronic service when entering an appearance in a case. Administrative Order No. 268, K, and K.S.A. 60-206(b)(2)(E).
• In Johnson County e-Filing system, an attorney must continue to serve documents to meet service requirements of K.S.A. 60-205.
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Case Search Using My Cases
You MUST have the Case # and one of the Participant’s Last Names to
enable the search feature.
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My CasesSelect case to upload documents
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Sort and Expansion Features(valid throughout system)
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Document Upload Interface
Document Title is 80 characters in length
Notice all documents MUST be in .pdfformat UNLESS it is a Proposed Order
which MUST be in .docx, .doc, .rtf format
Document size max is 10 MB. The
submission size is 30 MB.
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Signatures
• Signature block must provide required information. K.S.A. 60-211; Supreme Court Rule 111.
• For electronic signature, type “/s/[Name of Filing User].” Administrative Order 268, E.2.(a).
• Clerk can use electronic signature. K.S.A. 20-365; Administrative Order No. 268, E.2.(c).
• Multiple signatures – Electronic signatures by all parties or one attorney attests for the other counsel on the case.
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Notarized Documents
• Document may be notarized and then scanned, and filed electronically. K.S.A. 53-501, et seq.
• Document may use electronic notarization if requirements are met. K.S.A. 16-1611 and K.A.R. 7-43-1, et seq.
• Document may be e-filed using unsworn declaration under K.S.A. 53-601, et seq.
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Search Using Existing Cases
You MUST have the case number (in proper format)
and one of the Participants Last Name to
file on an existing case
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Retrieve an Existing Case
You MUST have the case number (in proper format) and one of the Participants Last Name to file on
an existing case
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Notice of Appearance
The filing of an Answer or Entry of Appearance will give the filer the rights to
view the documents within the entire case.
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Document Submission Window
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Submission Response Window
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My Filings Report
If the title of a column is bold, a sort function can
be performed
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Filing Status Definitions
• Package Pending –The submission is being prepared for clerk review but not yet sent
• Packaged – The submission is prepared and sent for clerk review• Received – The submission has received a time stamp and will be
processed further• Awaiting Approval – The submission is awaiting further processing• Filed – The submission has been approved and is being processed.
No further action is required. The filer should look at their case history or receipt of the submission to download signed documents
• Receipt Pending – There is an error with the submission• Filed-Presented to Judge – The submission has been sent to the
judge for review and further action• Resubmitted – The original submission has been resubmitted• Rejected – The submission has been denied
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Notice of Electronic Filing (NEF)
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Need to Know
• E-filed document is deemed received in clerk’s office when the electronic transmission ends. Administrative Order 268, H.3.
• Filing User is required to retain a record of the transmission and is required to produce the document if requested by the court or a party. K.S.A. 60-234; Administrative Order 268, J.
• Certified copies cannot be obtained thru the E-filing system
• Civil Summons and Alias Summons will be generated by the E-filing system.
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Attorney Training Options
• Attorney training options-Web-based training sessions via GoToMeeting visit https://attendee.gotowebinar.com/rt/421586105713212418
- Online training videos found here http://efilingtraining.kscourts.org/Training.html
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Kansas Judicial BranchElectronic Filing
Questions? – send emails to [email protected] or Toll Free
Phone Number: 1-844-892-3721
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