Kansas Partnership for Accessible Technology

April 8, 2014 Meeting

STATE ADA COORDINATOR REPORT

KPAT ANNUAL REPORT /ACCESSIBILITY STATUS OF STATE OF KANSAS WEBSITES

Accomplishments

Governance Review of 10 IT project plans under ITEC Guideline 2400A IT project planning for COTS items and undue burden

exceptions to ITEC Policy 1210 Strategic Plan for Improving Management of Section 508 of

the Rehabilitation Act SSB BART Group Recommendations KEES accessibility

Assistance Support AMP administration Telephone captioning services

Accomplishments

Communication ITAB KanCare training Website

Assessment AMP assessments PDF baseline assessment

Planned Initiatives

Governance Federal updates

Assistance Training PDF accessibility resources

Planned Initiatives

Communication Webmasters outreach / user group

Assessment Continued use of AMP More active response to results

Accessibility Status of State of Kansas Websites

AMP Usage

250 Users 53 agencies

AMP Assessment

Assessment Sample

Matches last year’s for direct comparison 63 agency home page domains, as

represented in the Agency Contact Listing page of the Communication Directory on the Department of Administration website (with corrections and a few additions)

Spidered each site up to 250 pages Automated testing

Pages

12,157 pages scanned 11,031 last year

9,845 pages had one or more violations (81.0%) Up from 8,041 pages (72.9%) last year ~8% increase in pages with violations

Agencies and Violations

Since last year, 32% of agencies have reduced their number of violations.

Overall violations dropped about 2%, and the average number of violations stayed essentially constant.

Numbers of Violations

2012 2013 Δ

High Severity Violations 34,470 (46%) 43,058 (59%) ↑ 25%

Medium Severity Violations 9,994 (13%) 5,116 (7%) ↓ 49%

Low Severity Violations 29,758 (40%) 24,905 (34%) ↓ 16%

Total Violations 74,222 73,079 ↓ 2%

Full Assessment

For the first time, a comprehensive assessment

190 agency home page domains, as represented in the Agencies & Associations Listing page on the Kansas.gov website (with corrections and a few additions)

Spidered each site up to 50,000 pages Automated testing

Pages

385,989 pages scanned 332,475 pages had one or more violations

(86.1%)

Numbers of Violations

High Severity Violations 1,768,937 (55%)

Medium Severity Violations 212,193 (7%)

Low Severity Violations 1,224,632 (38%)

Total Violations 3,205,762

Most Frequent Violations(by Pages Affected)

Best PracticeViolation

s

Percentage of Pages with Violation

Severity

Noticeability

Tractability

1. Ensure the language of a document is set

183,103 46% 1 6 2

2. Provide alternative text for images 401,021 32% 10 10 2

3. Provide valid labels for form fields 183,732 20% 10 6 2

4. Ensure heading elements are properly ordered

177,776 12% 3 6 4

5. Avoid unnecessary use of heading elements

700,781 10% 3 3 2

Most Frequent Violations(by Violation Count)

Best PracticeViolation

s

Percentage of Pages with Violation

Severity

Noticeability

Tractability

1. Ensure links do not directly target images

823,090 8% 7 4 7

2. Avoid unnecessary use of heading elements

700,781 10% 3 3 2

3. Provide alternative text for images 401,021 32% 10 10 2

4. Avoid the sole use of device dependent event handlers

258,248 5% 8 7 2

5. Provide valid labels for form fields 183,732 20% 10 6 2

Most Severe Violations

Best PracticeViolation

s

Percentage of Pages with Violation

Severity

Noticeability

Tractability

1 (T). Provide alternative text for images

401,021 32% 10 10 2

1 (T). Provide valid labels for form fields

183,732 20% 10 6 2

1 (T). Ensure headers and cells are properly associated

160 0% 10 7 4

4 (T). Provide alternatives for server-side image maps

5 0% 9 8 8

4 (T). Avoid utilizing sub-tables in header elements

7,079 1% 9 3 5

Most Tractable Violations

Best PracticeViolation

s

Percentage of Pages with Violation

Severity

Noticeability

Tractability

1 (T). Provide alternative text for images

401,021 32% 10 10 2

1 (T). Provide valid labels for form fields

183,732 20% 10 6 2

1 (T). Avoid the sole use of device dependent event handlers

258,248 5% 8 7 2

1 (T). Provide valid, concise, and meaningful alternative text for image buttons

38,769 10% 6 8 2

1 (T). Ensure frame titles are meaningful

51,230 8% 7 6 2

1 (T). Ensure the language of a document is set

183,103 46% 1 6 2

1 (T). Avoid unnecessary use of heading elements

700,781 10% 3 3 2

1 (T). Ensure hr elements utilize relative sizing

195 0% 4 2 2

Assessment of PDF Documents

CommonLook Clarity Scan

First of its kind 124 agency home page domains, as

represented in the Agencies & Associations Listing page on the Kansas.gov website (with corrections and a few additions)

Spidered each site without limit Automated testing

Results

91,814 PDF files scanned 1,032,326 pages 79,873 files failed one ore more of the

accessibility checks (87.0%) 58,828 files were found to be untagged

(64.1%)

PDF ACCESSIBILITY / COMMONLOOK

CommonLook Office & CommonLook PDF

Recap: PDF accessibility tools

CommonLook Office is for non-technical content creators using Microsoft Office (specifically, Word and PowerPoint)

CommonLook PDF is for more technical users who need to tag existing PDFs using Adobe Acrobat Professional

After trial evaluation, we decided to ask agencies to estimate the number of potential users to determine available pricing.

CommonLook Office & CommonLook PDF

32 agency responses amounted to 945 estimated potential users of CommonLook Office, and 215 of CommonLook PDF.

Based on this, NetCentric offered a proposal of: $157,225.50 for 500 licenses of CommonLook

Office, or $314.45 per license $152,856.00 for 200 licenses of CommonLook

PDF, or $768.28 per license

CommonLook Office & CommonLook PDF

Asking agencies to affirm or revise their interest in light of this pricing, I received 9 agency responses amounting to 10 licenses of CommonLook Office and 8 of CommonLook PDF.

CommonLook Office & CommonLook PDF

Standard pricing from SHI: CommonLook Office:

1 license: $463.00 5-pack: $1,930.00, or $386.00 per user 10-pack: $3,607.00, or $360.70 per user

CommonLook PDF: 1 license: $1,003.00 5-pack: $4,864.00, or $972.80 per user 10-pack: $9,643.00, or $964.30 per user

CommonLook Services

An alternative NetCentric has proposed is their remediation service.

One possibility would be to identify some number of “top” documents for immediate remediation.

As an example, NetCentric looked at one entity and provided a sample quote. 1,383 PDF files; arbitrarily selected “top” 120.

CommonLook Services

Quote for 120 files totaling 826 pages: $11,264

Number of pages Price per page Quote for file

Range 1–39 $6–$125 $8–$510

Mean 7 $21 $94

Median 6 $10 $72

Mode 1 $8 $16

CommonLook

What should we do?

Matterhorn Protocol

PDF/UA

Recap: International standard for accessible PDF

(ISO 14289-1) published August 7, 2012 Technical specifications for developers of

authoring tools, readers, and assistive technology

Must be purchased from ISO

Matterhorn Protocol

PDF/UA conformance testing model Released last summer by the PDF

Association PDF/UA Competence Center Version 1.01 released Friday

Freely available Intended for software developers and

document testers

Matterhorn Protocol

Common set of tests 31 checkpoints comprised of 136 failure conditions Each checkpoint represents a discrete area of

conformance requirements, such as “Declared natural language” or “Metadata”.

Each failure condition defines a specific test. 87 can be determined by software alone 47 usually require human judgment 2 with no specific tests

Some failure conditions pertain to the document, some to the page and most to individual objects such as tags, tables or annotations.

Examples

Checkpoint 13: Graphics

Index Failure Condition Section Type How See

13-004 Figure tag alternative or replacement text missing. UA1:7.3-3 Object Machine -

Checkpoint 13: Headings

Index Failure Condition Section Type How See

14-001 Headings are not tagged. UA1:7.4-1 Doc Human 01-006

Matterhorn Protocol

Matterhorn Protocol 1.01 http://bit.ly/1h8pHYV

Press Release http://bit.ly/1mF9Kd9

STATUS UPDATES

WAI-ARIA 1.0

On March 20 Accessible Rich Internet Applications (WAI-ARIA) 1.0 was published as a W3C Recommendation.

WAI-ARIA is a technical specification for making dynamic, interactive Web content accessible to people with disabilities.

WAI-ARIA 1.0

Press release http://www.w3.org/2014/03/aria.html.en

W3C blog post “WAI-ARIA Expands Web Accessibility” http://bit.ly/1hNAKE9

WAI-ARIA Overview http://www.w3.org/WAI/intro/aria

WAI-ARIA http://www.w3.org/TR/wai-aria/

Section 508 Refresh

Federal ICT Standards and Guidelines On February 23, the U.S. Access Board submitted a

proposed rule to update the standards and guidelines to the Office of Management and Budget (OMB) for review.

OMB has 90 days to review the rule (i.e., until May 24).

Once cleared by OMB, the proposed rule will be published in the Federal Register and will be available for public comment for a specified period of time.

http://go.usa.gov/k3tY

Section 508 Refresh

SSB BART Group speculates: NPRM could be released this summer There may be a 60-day comment period

(instead of 90) Final rule may be issued by the end of the

year http://bit.ly/1mIFIVW

DOJ ANPRM

Accessibility of Web Information and Services of State and Local Governments

Listing in the Fall 2013 Reginfo.gov agenda changed the date for NPRM from unspecified November to unspecified December.

http://go.usa.gov/k3zh

Window-Eyes for Office

In January, Microsoft and GW Micro announced an offer providing the Window-Eyes screen reader free of charge for licensed users of Microsoft Office 2010 or 2013. Offer site

http://www.windoweyesforoffice.com/

Microsoft Accessibility Blog announcement http://bit.ly/1cVkbDk

Microsoft Office Blog announcement http://bit.ly/1jn6nZz

GW Micro announcement http://bit.ly/L1xbj9

AMP Releases

AMP was (belatedly) updated to the Fall 2013 Release last month. Minor maintenance update

Spring 2014 Release announced last week, launches tomorrow Features to include:

Customizable dashboards Navigational improvements Statistics Overall system performance

Will preview on our staging server, instance will be updated when accepted

Announcement and info at http://bit.ly/1jaREyK Recording of preview webinar at http://bit.ly/R13q5O

KPAT Website

March 26, a new version of the KPAT website was launched.

Part of full OITS website refresh New design Now on Sitefinity CMS Checked with AMP Still at http://oits.ks.gov/kpat Please let me know if you notice anything

amiss!

SSB BART GROUP RECOMMENDATIONS

Recap

SSB BART Group process audit recommendations discussed previously: Implement a Best Practices-Driven Approach to

Meeting ITEC 1210 Compliance Implement a Vendor Certification Process Require Vendor Submissions of Due Diligence

While the second is not something we’re prepared to pursue at this time, more information was requested on the other two.

Best Practices-Driven Approach

SSB BART Group response clarifies that recommendation is to include accessibility best practices in the WCAT, exactly as proposed last time.

Vendor Due Diligence

This recommendation is to request or require the vendor to submit any accessibility test results.

“The State should consider periodically requesting the results of internal accessibility testing conducted by the vendor. This allows the State to identify potentially inaccessible areas of the application in advance and prepare for the possibility of providing reasonable accommodations and mitigate any potential undue burden requests. This also allows the vendor to document due diligence towards compliance with ITEC 1210.”

2014 TOPICS AND INITIATIVES

Seeking Suggestions from the Membership

What should be the next areas of focus for the KPAT?

How can we serve the interests of your agency or organization?

What topics would you like to see addressed in future meetings?

OPEN DISCUSSION

Next Meeting

Tuesday, July 8, 2014

Time:

2:30–4:30 PM

Location:

Landon State Office Building

Room 509900 SW Jackson Street