kc proposal narrative type guide · 2020. 5. 14. · your proposal may consist of a single proposal...

KC Proposal Narrative Type Guide

Research Administrative Support Quick Reference GuideUpdated May 2020

Overview

Uploaded attachments in KC proposals are just options for providing a sponsor with their requested documentation.

Uploads can be anything from a single MS Word document or PDF file, a spreadsheet, scanned letters, bio sketches, subaward budget forms, MS PowerPoint slides…the list is virtually endless.

Anything can be uploaded as an attachment –what really matters is:

• Which format does your sponsor want for the attachments?

• Where in KC do you put the upload?

• Which submission method is being used?

QC #33 May 2020 Narrative Guide for KC Proposals at MIT

Proposal Submission methods

Paper & Email

DLC prepares proposal in sponsor required format

DLC creates development proposal in KC PD Module & submits proposal for MIT

review

OSP reviews & approves in KC; provides cover letter for DLC to send with proposal

to sponsor

Proposal sent to sponsor

Sponsor System

DLC prepares proposal in Sponsor specific system (example NSF Fastlane, NASA NSPIRES, Proposal Central for some

Foundation and other Sponsors). DLC allows “AOR” or “SRO” access when done

DLC creates development proposal in KC PD Module, uploading Sponsor Specific system document(s) & submits proposal

for MIT review

OSP reviews in both KC and Sponsor Specific systems; OSP approves in KC, generating KC Institute Proposal # and most often approves and submits in Sponsor system (like FastLane and

Proposal Central), unless DLC approves in Sponsor system (like NSPIRES)

Workspace

DLC user creates or is invited to a Grants.gov workspace proposal; prepares proposal in Workspace and allows “AOR”

or “SRO” access when done

DLC creates development proposal in KC PD Module, uploading Workspace

document(s) MIT requirements & submits proposal from MIT review

OSP reviews in both KC and Workspace; OSP approves in KC, generates KC Institute Proposal # and submits

Workspace.

DLC creates a KC PD, completes MIT & sponsor requirements

DLC routes KC PD for internal approval

OSP approves KC proposal & submits s2s

KC Non S2S Proposals KC S2S Proposal

Grants.GovSystem to System

(S2S)


As simple as a single upload…

Your proposal may consist of a single Proposal attachment.

If you use a sponsor system that lets you export the complete proposal as a single PDF (such as NSF), or prepare as one PDF to email/upload in their system, then you can upload that file to your KC proposal for internal review and retention.Example of an NSF FastLane export:


Or require multiple, specific types

Example of an NIH Fellowship proposal.

The same number of uploads are required in Workspace or ASSIST.


KC attachments for any proposal

Every proposal has access to use these ‘always’ available attachment types.

Proposal Personnel Internal


List of Attachments for any proposal

Proposal:Non-S2S (System to System) Scope of WorkNon-S2S (System to System) Budget FileNON-S2S Data Management PlanNarrative*Facilities*Equipment*Bibliography*ProjectSummary*BudgetJustification*Other*SupplementaryDocumentationSubawardBudgetTableOfContentsAdditionalKeyPersons (system generated)AdditionalEquipment (system generated)

Personnel*:BiosketchBudgetDetailsCurrentPendingNSF_CollaboratorOtherStatementofCommitment

Internal:MIT Cost-Sharing DistributionMIT F&A Under-recovery Distribution Other Institutional AttachmentInstitutional Narrative 1 1st Institutional Attachment2nd Institutional AttachmentRouting Approval AttachmentMailing InfoSigned_Certification

*Mapped for use with Grants.gov forms


But it’s best to keep it simple -

Proposal:Non-S2S Scope of WorkNon-S2S Budget FileNON-S2S Data Management PlanNarrative*Facilities*Equipment*Bibliography*ProjectSummary*BudgetJustification*Other*SupplementaryDocumentationSubawardBudgetTableOfContentsAdditionalKeyPersons (system generated)

AdditionalEquipment (system generated)

Personnel*:BiosketchBudgetDetailsCurrentPendingNSF_CollaboratorOtherStatementofCommitment

Internal:Other Institutional AttachmentRouting Approval AttachmentMIT Cost-Sharing DistributionMIT F&A Under-recovery Distribution Institutional Narrative 1 1st Institutional Attachment2nd Institutional AttachmentMailing InfoSigned_Certification

Best practices for narrative attachment type selection. If needed, these allow multiples of the same type. Just add a unique description to inform reviewers of the content of that upload.


Attachments specific to S2S

There are many KC attachment types that are specific for system-to-system submission to Grants.gov.

The number and type of uploads are defined by forms selected by the sponsor, and would require the same number attachments in the sponsor’s system.

But in KC, S2S proposals benefits from:

• Prepopulated fields like address details, MIT DUNS number, names of approvers, budget details, and much more

• Institutional approvers have access to view the proposal details

• One approval, One submittal : prepared, reviewed, approved & submitted in one system.


Attachments

Proposal docs are destined for the sponsor;

Personnel for S2S;

Internal for MIT use

User Attached uploads are used

ONLY for s2s submission

Complianceuploads uploads are used for NIH s2s submission

Subaward

form uploads are used primarily for

s2s submission

Not all uploads are in the “Attachments” screen…


S2S Forms supported in KC

• Attachments

• Budget Narrative Attachment Form

• ED Abstract

• ED GEPA

• ED SF424 Supplement

• ED Certification Debarment

• NASA Other Project Information

• NASA Senior Key Person Supplemental Data Sheet

• Other Attachments Form

• Performance Sites

• PHS Cover Page Supplement 5.0

• PHS Fellowship Supplemental Form

• PHS Human Subjects and Clinical Trials Information Form

• PHS 398 Career Development Award Supplement Form

• PHS 398 Modular Budget

• PHS 398 Research Plan

• PHS 398 Training Budget

• PHS 398 Research Training Program Plan

• Project aka Project Narrative Attachment Form

• RR Budget (5 yr); RR Budget 10 (yr)

• RR Fed/Non-Fed Budget (5 yr)

• RR Senior/Key Person Expanded

• RR Other Project Information Form

• RR SF-424

• SF 424

• Subaward Budgets

• User Attached Forms


(click on link to access specific slide)

User Attached S2S

Not all Grants.gov forms have been programmed & mapped to KC data.

The User Attached Forms tool allows system-to-system (s2s) submissions for most unavailable mandatory or optional forms.

Please use our instruction guide located on the KC Quick Card website: https://kc.mit.edu/quick-reference-cards

How to Identify, Find, & Download User Attached Forms at Grants.gov

User Attached forms are provided by Grants.gov. http://www.grants.gov/web/grants/forms.html


https://kc.mit.edu/quick-reference-cardshttps://kc.mit.edu/sites/kc/files/uploads/qc-identify-find-download-user-attached-forms-grants-gov-2017-01-10.pdfhttp://www.grants.gov/web/grants/forms.html

Subaward forms

Subaward forms are uploaded into your detailed KC budget.

Please use our instructions on the KC website:https://kc.mit.edu/training/training-materials/subaward-files-s2s-submission


https://kc.mit.edu/training/training-materials/subaward-files-s2s-submission

Begin section on specific s2s forms

The specific attachment types needed, form by form.

(slide #12 will have hyperlinks for fast navigation to the slide).


Attachments versions 1.1 & 1.2

Use KC Proposal Narrative type: Attachments

This form allows up to 15 uploads of this type.

You must enter a Description in that KC field during upload.

• The file name and Description should be unique to each upload for this type.

• The file name should not contain ANY special characters, as other characters or symbols will cause errors in transmission.

• Use only Numbers 0-9, Uppercase A-Z, or lowercase a-z, Periods (.), dashes (-), and underscores (_)


Budget Narrative Attachment Form

Use KC Proposal Narrative type: Budget_Attachments

This form requires at least 1 upload, and allows for multiple uploads of this type.






ED Abstract

Use KC Proposal Narrative type: ED_Abstract_Attachment

This form requires 1 upload.


ED GEPA (427)

Use KC Proposal Narrative type: ED_GEPA427_Attachment


ED SF424 Supplement

Use KC Proposal Narrative type: ED_SF424_Supplement_Attachment

Form version 1.2 uses: ED_SF424SUPP_v12_ATTACHMENT


ED Certification Debarment

Use KC Proposal Narrative type: ED_CertificationDebarment


NASA Other Project Information

Use KC Proposal Narrative types:

NASA_OPI_Appendices

NASA_OPI_ProgramSpecificData

NASA_OPI_Non-U.S-OrganizationLettersOfEndorsement

NASA_OPI_IRB_ACUC_Letters


NASA Senior Key Person Supplemental Data Sheet

Use KC Personnel Narrative types:

BudgetDetails

StatementOfCommitment

These uploads are added for key personnel, just like the biosketches, if noted in the NASA instructions.


Other Attachment Form 1.2

Use KC Proposal Narrative type:

Other_Attachments_Form


Performance Sites

This is a system-generated attachment that only appears if you have more than 299 sites that can appear in detail on the form.

KC will add Narrative type: Performance_Sites


PHS Cover Page Supplement 5.0

The KC Grants.gov S2S Questionnaire that supports this form includes a question “Does the proposed project involve human fetal tissue obtained from elective abortions?” If the answer is “yes”, then 2 attachments must be uploaded in the KC Proposal Attachments screen:

HFT_ComplianceAssurance

HFT_SampleIRB-ConsentForm


PHS Fellowship Supplemental Form

PHS_Fellow_IntroductionToApplication

PHS_Fellow_BackgroundAndGoalsForTraining

PHS_Fellow_SpecificAims (required)

PHS_Fellow_ResearchStrategy (required)

PHS_Fellow_RespectiveContributions (required)

PHS_Fellow_SelectionSponsorInstitution (required)

PHS_Fellow_ProgressReport_PubList

PHS_Fellow_ResponsibleConductResearch

PHS_Fellow_Sponsor_CoSponsor_Info

PHS_Fellow_Letter_Collab-Contrib-Consult

PHS_Fellow_InstitutionEnviron-Commitment

PHS_Fellow_InstitutionCandidateContribution

PHS_Fellow_VertebrateAnimals

PHS_Fellow_SelectAgentResearch

PHS_Fellow_ResourceSharingPlan

PHS_Fellow_Auth_KeyBio-Chem_Resources

PHS_Fellow_ConcurrentSupport

PHS_Fellow_Appendix

Use KC Proposal Narrative types as appropriate for your submission type:


PHS Human Subjects & Clinical Trials Information Form

This form requires special attention to conform to NIH requirements.

There are two instruction guides located on the KC Quick Card website: https://kc.mit.edu/quick-reference-cardsPopulating the PHS Human Subjects and Clinical Trial Information (HSCT) form in KC Proposals

Populating the Extracted PHS Study Record for the PHS HSCT form

Depending on your proposal and project requirements, you may need to: Add a Human Subjects Compliance detail in your KC proposal and add:

A completed Study Record form with multiple PDF narrative attachments uploaded to the form.

A PDF document explaining the delayed onset

Add a proposal attachment for additional requested information (rare)

PHS_HumanSubjectsAndCT_OtherRequestedInfo

Add a Proposal attachment if no human subject involvement but there will be use of specimens or specimen data

PHS_HumanSubjectsAndCT_InvolveHumanSpecimensExp

Add a proposal attachment for additional requested information (rare)

PHS_HumanSubjectsAndCT_OtherRequestedInfo


https://kc.mit.edu/quick-reference-cards

PHS 398 Career Development Award Supplement (4.0)


• PHS_Career_IntroductionToApplication

• PHSCareer_CandidateInformationAndGoals

• PHS_Career_SpecificAims

• PHS_Career_Res_Strategy

• PHS_Career_ProgressReportPubList

• PHS_Career_Training_Resp_Conduct_Research

• PHS_Career_Mentoring_Plan

• PHS_Career_Mentor_Statements_Letters

• PHS_Career_SupportLtrs

• PHS_Career_Inst_Environment

• PHS_Career_Inst_Commitment

• PHS_Career_Candidate_Contribution

• PHS_Career_VertebrateAnimals

• PHS_Career_SelectAgentResearch

• PHS_Career_Consortium_Contract

• PHS_Career_Resource_Sharing_Plan

• PHSCareer_KeyBioAndOrChemResources

• PHS_Career_Appendix


PHS 398 Modular Budget

Uses KC Proposal Narrative types:

PHS_ModBud_PersonJustif (mandatory)

PHS_ModBud_ConsortJustif (optionally required, use noted in sponsor guidance)

PHS_ModBud_NarrativeJustif (optionally required, use noted in sponsor guidance)

Other form requirements: KC Budget marked as Complete & For Submission Budget Setting checked as Modular Budget > Modular Budget screen synced from detailed budget.


PHS 398 Research Plan 4.0 (current as of 1/25/18)

• PHS_ResPlan_IntroductionToApplication

• PHS_ResearchPlan_SpecificAims

• PHS_ResearchPlan_ResearchStrategy (required)

• PHS_ResearchPlan_ProgressReportPubList

• PHS_ResearchPlan_VertebrateAnimals

• PHS_ResearchPlan_SelectAgentResearch

• PHS_ResearchPlan_MultiplePILeadershipPlan

• PHS_ResearchPlan_ConsortiumContractualArrangements

• PHS_ResearchPlan_LettersOfSupport

• PHS_ResearchPlan_ResourceSharingPlans

• PHS_ResPlan_Auth_Key_Bio-Chem_Resources

• PHS_ResearchPlan_Appendix



PHS 398 Training Budget

Uses KC Proposal Narrative type:

PHS_Train_Budg_Just (mandatory)

Other form requirements: KC PD Questionnaire for PHS Training Budget KC Budget marked as Complete & For Submission Detailed KC Budget Budget has stipend funds to meet calculated amounts entered from Questionnaire entry. Budget has Tuition funds entered to me calculated amounts from Questionnaire entry.

Please use the Training Form user guides posted on the OSP webpage: https://osp.mit.edu/grant-and-contract-administration/sponsor-information/nih/nih-checklists-and-preparation-guides


https://osp.mit.edu/grant-and-contract-administration/sponsor-information/nih/nih-checklists-and-preparation-guides

PHS 398 Research Training Program Plan (4.0)

Uses KC Proposal Narrative type:

PHS_Train_Budg_Just (mandatory)

Other form requirements: KC PD Questionnaire for PHS Training Budget KC Budget marked as Complete & For Submission Detailed KC Budget Budget has stipend funds to meet calculated amounts entered from Questionnaire entry. Budget has Tuition funds entered to me calculated amounts from Questionnaire entry.

Please use the Training Form user guides posted on the OSP webpage: https://osp.mit.edu/grant-and-contract-administration/sponsor-information/nih/nih-checklists-and-preparation-guides


https://osp.mit.edu/grant-and-contract-administration/sponsor-information/nih/nih-checklists-and-preparation-guides

Project aka Project Narrative Attachments (all versions)

Use KC Proposal Narrative type: Project_Attachments

This form requires at least one upload and allows for multiple uploads of this type.






RR Budgets

Check on the S2S Opportunity Search screen > Forms tab to confirm which Budget Form is needed for your proposal – each budget form has its own justification type.

If form is RR Budget: Use Narrative type: BudgetJustification

If form is RR Budget10: Use Narrative type: Budget_Justification_10YR

If form is RR FedNonFedBudget: Use Narrative type: Budget_Justification_Fed_NonFed


RR Senior/Key Person Profile (Expanded)

Use KC Personnel Narrative types:

Biosketch

CurrentPendingProfile – this is a system-generated file that will appear if the number of key personnel exceeds

the form capacity of 100 persons.

These uploads are added for key personnel as defined in the instructions for your funding opportunity.


RR Other Project Information

Use KC Proposal Narrative types (as relevant to the sponsor instructions):

ProjectSummary

Narrative

Bibliography

Facilities

Equipment

Other• The file name and Description should be unique to each upload for this type.




RR SF 424


Pre-Application

RRSF424_SFLLL_OtherExplanatory

RRSF424_Cover_Letter

Other form requirements:

Questionnaire > Grants.gov S2S Questionnaire

Budget marked Complete and For Submission


SF 424 (2.1)


SF424V21_Additional_Project_Title

SF424V21_Areas_Affected

SF424V21_Additional_Congressional_Districts

SF424V21_Debt_Explanation

Other form requirements:

Questionnaire > Grants.gov S2S Questionnaire

Budget marked Complete and For Submission


kc proposal narrative type guide · 2020. 5. 14. · your proposal may consist of a single proposal...

Documents