kce-kdot team summary - acec ks€¦ · david j. nagy-kdot, ... steve cross-kdot roy berndt-kdot...

KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix

Team Name Design-Build Team

Tom Kellerman -- Clarkson Construction CompanyMax Breshears, APAC-Kansas, Reno DivisionBill Klaver, Jr. -- Klaver Construction Company, Inc.Joel Cerwick -- Burns & McDonnellRichard Heisler -- Cook, Flatt & Strobel EngineersDennis Cantrell -- Mid-Kansas Engineering ConsultantsDavid H. Orr -- Federal Highway AdministrationJim Kowach -- KDOT, Construction & MaintenanceGelene Savage -- KDOT, Office of Chief CounselDavid Comstock -- KDOT, Design

Problem Statement Identify the elements of Design-Build; the pros and cons, and thechanges necessary for KDOT to implement Design-Build as a delivery method.

Recommendation Legislation should be passed if Design-Build is desired; team

developed considerable information on issues to be addressed, legalissues, advantages and disadvantages, and selection criteria.

Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented

began project Recommendation Recommendation Recommendation

Aug-98 Nov-98

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Team Name The Compensators

David Comstock-KDOT (Co-Facilitator)George Barbee-Kansas Consulting Engineers (Co-Facilitator)Neil Rusch-KDOT (Leader)Jennifer Blake-Systems Management ConsultantsWilliam Gilliland-KDOT, Local ProjectsWayne Thornton-KDOT Fiscal ServicesJim Scherzberg-HNTB CorporationMike Smith-George Butler & Associates

Problem Statement Review overhead rates and retainage.

Recommendation Remove cap on overhead rates. Overhead rates will be adjusted annually.

Eliminate overhead rate as selection criteria. Eliminate the 5% retainageon progress payments.



9/1/1996 2/13/1997 2/17/1997 2/17/1997

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Team Name Consistency in Design

Jerry May-Wilson and CompanyWarren Sick-KDOT (Co-Chairman)Rick Worrell-Larkin Assoc. Consulting Engrs., Inc. (Co-Chairman)Bruce Filippi-KDOTRich Mesloh-KDOTDick Adams-KDOTCarl Titsworth-KDOTBruce Collins-Kaw Valley Engineering, Inc.Terry Weber-HNTB CorporationKenzil Lynn-Bucher, Willis & Ratliff CorporationJohnny Dahl-Federal Highway Administration

Problem Statement Local Projects Procedures vs. Design Procedures(Differences between project managers)

Recommendation Apparently not a major problem; disbanded



1/20/1998 1/5/1999 2/23/1999 3/2/1999

CTeam disbanded February 23, 1999 due to lack of an apparent and

O clear direction for action; team determined this was apparently not amajor problem.

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Team Name Manual Labor

Co-Leaders: George Sloop-KDOTGary Schock-Professional Engineering Consultants

Dave Comstock-KDOTCheryl Lambrecht-KDOTBruce Haverkamp-KDOTJames Richardson-KDOTGregg Weatherd-Wilson and CompanyBrett Wood-George Butler & AssociatesJohn Fagan-Schwab-Eaton (retired 4/27/98)Ron Pletcher-Professional Engineering ConsultantsKeith Warta-Bartlett & West Engineers (replaced John Fagan)

Problem Statement Update and improve existing Design Manuals and create new ones if needed.

Recommendation Parts A and B of Road Design Manual completed; consultant

retained to complete Part C.



7/31/1995

CActive; working on Part C of Road Design Manual

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Team Name The Expeditors

Ron Chandler-Wilson and Company (Team Leader)Warren Sick-KDOT (Team Leader)Corky Armstrong-KDOTNorman Clark-KDOTTroy Eisenbraun-Wilson and CompanyMark Karolevitz-KDOTMike Thompson-Poe & Associates of Kansas, Inc.

Problem Statement The current process of monitoring the Highway Program does notadequately identify opportunities to advance or accelerate individual project schedules.

Recommendation Developed a flow chart with recommended processes for identifying &

accelerating select projects. This will complement the progress reportdeveloped by the KDOT Office of Engineering Support. ProjectManager can identify projects ahead of schedule.



3/1/1997 8/27/1997 9/15/1997

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Team Name Constructability Committee

Warren Sick-KDOTMike Lackey-KDOTJim Jones-KDOTDean Testa-KDOTDave Comstock-KDOTHoward Sherwood-Sherwood Construction CompanyDale McGregor-HNTB CorporationRodney Barry-Federal Highway AdministrationDon Popejoy-Ritchie CorporationCharles Stevens, Jr.-Stevens Contractors, Inc.Stan Scudder-Bridges, Inc.

Don Clarkson-Clarkson Construction Company

Problem Statement Utilize contractor expertise in the design phase of a project.

Recommendation Contact Kansas Contractors Association and Heavy Constructors

Association of Kansas City when assistance is needed in reviewing the constructability of complex projects.



10/21/1997 1/20/1998

CContractors have been utilized on several complex projects to

O assist in assessing constructability.

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Team Name Plans Deserve Quality (PDQ)

Troy M. Eisenbraun-Wilson and CompanyLarry W. Emig-KDOT, Local ProjectsTimothy D. Ebersoll-Bartlett & WestBtad Fagan-Schwab-EatonDavid J. Nagy-KDOT, Construction & MaintenanceJerry Priem-KDOT, Local ProjectsBrent Remsberg-Professional Engineering ConsultantsRichard J. Riegel-Burns & McDonnellDon Simms-KDOT, Design

Problem Statement Provide guidance for improvement in plan quality.

Recommendation Quality review checklist was developed for office/final check plans.

Follow-up survey should be conducted in 3-5 years.



Spring 1998 11/3/1999 8/17/2000 10/31/2000

CA survey was conducted to rank plan areas for problems and to

O describe the problems encountered. A quality review certification checklist was developed in the form of a stamp to be placed on

M office/final check plans to help insure that the plans were checkedfor accuracy and completeness.

M10/31/00, Jim Kowach and Troy Eisenbraun give a presentation on the team's

E findings at the annual KCE/KDOT Partnering Conference in Topeka.

N By 2/23/01, two field reviews had been conducted, which were very productive

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Team Name The Paving Crew

Co-Leaders: Steve Schmidt-TranSystems CorporationJay Freund-Peterson Freund Associates

Steve Cross-KDOTRoy Berndt-KDOTAnd Gisi-KDOTWarren Sick-KDOTBrian Larson-TranSystems CorporationFrank Weatherford-TranSystems Corporation

Problem Statement Timely surfacing recommendationsOpportunities to improve productivity and quality

Recommendation Establish a project meeting with the overall design team.

Establish concept review stage during design phase/discovery phase.Update the Design flowchart (Bureau Chief of Design will initiate).Revise surfacing request form (Director of E/D will notify Mat/Research).Geotechnical Unit should privatize some of their work.



7/1/1995 10/1/1996 8/27/1997 9/4/1997

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Team Name Missing Link-Quality of Consultant Surveys

Joseph R. Freund-Peterson Freund Associates (Co-Facilitator)G. David Comstock-KDOT, Engineering and Design (Co-Facilitator)Bill Haverkamp-KDOT, DesignDonald Stewart-KDOT, Right of WayWayne Blackbourn-KDOT, District FourRon Drake-Wilson and CompanyDarold Davis-Cook, Flatt & Storbel EngineersKent Moorman-HWS Consulting Group, Inc.Jerry Dill-TranSystems Corporation

Problem Statement Develop recommendations to improve survey collection techniques,plan quality, and/or constructability.

Recommendation



Fall 1999

CTeam has met once for kick-off and discussion.

O By 5/9/01 a questionnaire form had been developed by the team. Form to be posted on the KDOT and KCE websites for about 40 days to solicit input.

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Team Name Project Evaluation Team (PET)

Co-Facilitators: Mike Crow-KDOT, & Dale McGregor-HNTB Corp.Neil Rusch-KDOTArland Hichs-KDOTJim Richardson-KDOTDavid Nagy-KDOTVern Everhart-KDOTDavid Taggart-KDOTJohnny Dahl-Federal Highway AdministrationBill Delich-Delich, Roth & GoodwillieBob Arends-Black & VeatchNeil Dobler-White, Martin & Associates, Inc.

Steve Hileman-Bucher, Willis & Ratliff Corporation

Problem Statement Develop a process to evaluate the quality of a product whileemphasizing partnership, communication & continual improvement.

Recommendation Distribute project evaluation form and video on CD to all prequalified

consultants; form to be utilized at discovery phase, field check, officecheck, and/or during construction phase.



Oct-96 10/29/1997 10/29/1997 5/17/2000

C11/31/00, Mike Crow and Steve Hileman give update on team results and

O quality control stamp at the annual KCE/KDOT Partnering Conference.2/23/01, 9 consultant, 3 BLP & 1 in-house project evaluation had been

M completed.5/9/01, there had been a year-to-date total of 17 projects evaluated

M 2/22/02, Draft of an article for the KCE "Right Angle" to be developed to makeKCE members aware of KDOT consultant evaluation results and how a firm

E can obtain results of their own evaluations.

10/22/02 Jim Kowach gave update on the subject at the annual KCE/KDOTN Partnering Conference in Topeka. Questionnaire on the effectiveness of

the PET process was distributed to all Conference attendees.T


Team Name Progress by Design

Phil Estes-TranSystems Corporation (Co-Leader)Jerry Younger-KDOT (Co-Leader)Ken Hurst-KDOTMike Crow-KDOTJim Brewer-KDOTDick Heisler-Cook, Flatt & Strobel EngineersDale McGregor-HNTB CorporationJim Kring-Bartlett & West Engineers

Problem Statement Examine the project design process and identify opportunities toimprove productivity and quality.

Recommendation Developed a Designer's Coordination Status Sheet. This is similar to a

responsibility assignment matrix, which identifies actions, who shouldperform the actions, and target, schedule, and actual completion dates.



Jul-95 Oct. 96 8/27/1997 9/2/1997

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Team Name Software Training Team

Rick Worrell-The Larkin Group (Chair)Mike Branam-KDOTBrian Armstrong-Bartlett & West EngineersPaul Deitering-KDOTChuck May-Wilson and CompanyKirk Reh-TranSystems CorporationGary Mutschelknaus-KDOT

Problem Statement Investigate the possibility of providing joint training for KDOT andconsultant staffs for the KDOT standard CADD platform.

Recommendation None made.



C5/9/01 No recent action. Jay Freund to reactivate the committee. Ron

O Petering agreed to serve on committee as co-chair if necessary.8/23/01 Reported that there was a desire of the team to continue, but no

M meetings have been scheduled. During discussion at KCE/KDOT Liaison Committee meeting, it was agreed that the broader subject of technology

M involving software and electronic submission of plans should be considered

by the team. E 10/31/01 Decided that the issue of software training should be addressed after

the IDE efforts have progressed further. The efforts of this team wereN concluded. Software training will be addressed at some point in the future

by a newly appointed team that will interact with the KDOT/IDE team. T


Team Name Fine Tuners

Fred Terry-KDOT, Right of Way (Co-Facilitator)Mike Smith-George Butler Associates (Co-Facilitator)Bill Gilliland-KDOT, Local ProjectsNeil Rusch-KDOT, Engineering & DesignSteve Bachenberg-PB Booker & AssociatesCherie A. Land-TranSystems CorporationGail Sloyer-KDOT, Design

Problem Statement Develop a survey to determine what is happening with therecommendations of the Half 'N Half and the Compensators teams.

Recommendation



CCommittee met once when Gail Sloyer was a new employee in the

O section. Committee decided to wait until Gail had some experiencebefore they would meet again. The Committee has never met again.

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Team Name Time Machine

Warren Sick-KDOT (Co-Leader)Larry Emig-KDOT (Co-Leader)Neil Rusch-KDOTRichard Adams-KDOTJim Kowach-KDOTDarrell Hammond-VanDoren-Hazard-StallingsEd O'Connor-Larkin Associates Consulting Engineers

Problem Statement Critical Path method design scheduling

Recommendation See comments below.



Jul-95 Oct-96 8/27/1997 9/2/1997

C Plan Review should address the following:* Consultants should have in-house established design review

O practices and project plans should receive a thorough review prior to submittal to KDOT.

M* Project plan reviews by KDOT should be made timely and comments

M should be focused to address critical design features which need early decisions.

EThe following plan reviews are recommended to enhance the project.

N * Institute a pre-design field review which would involve the assigned KDOT squad leader and one or more key members of his/her staff

T accompanied by the consultant's project manager and lead project designer. The team would confirm the basic project criteria, or concur that significant modifications should be considered and identify the "project special" conditions such as traffic control options, right of way constraints, special side road considerations, apparent special drainage and geology features, etc., which affect plan development.


Team Name Time Machine (PAGE TWO)



Jul-95 Oct-96 8/27/1997 9/2/1997

C* Add a field review after the surveys have been completed, the

O tentative profile grade established, and major related right of way/ bridge/special options have been identified. On most projects, the

M design would be approximately 30% complete at this stage.

M * Continue to encourage key KDOT and consultant team partners to meet, at regular intervals, for informal reviews of project details,

E project status and design concerns.

N The KDOT, through the Bureau of Local Projects, should maintaincontinuous training of local units of government for project procedures,

T scheduling, cost estimating and consultant selection.

Quick Fix Proposal -The KDOT should schedule quarterly meetings between projectmanagers & personnel from the Bureau of Construction &Maintenance. This would include both estimated staff and specificationsstaff. The focus of the meetings would be on plan reviews,bid items, special provisions, and standards sheets.Discussion would also address recurring problems, splitting projects into separate contracts at letting, and other areasidentified as needed. (Prior to completion of the report, itshould be noted that this suggestion has already been implemented on a trialbasis. Construction personnel are asked to attend RoadSquad Leader meetings to share concerns of common interest.)


Team Name Standard of Care Committee

Dave Comstock-KDOTLarry Emig-KDOTDean Testa-KDOTTheodore J. Cambern-TranSystems CorporationJerry L. May-Wilson and CompanyJames M. Kring-Bartlett and West Engineers

Problem Statement Develop a process for use by KDOT in addressing design errors or other forms of non-performance by consultants in their contracts withKDOT.

Recommendation * Revised verbiage in Agreements for Engineering Services, defining

the process on disputed matters.* Developed a Kansas Department of Transportation Consultant Standard of Care Policy.



Dec-96 8/27/1997 8/27/1997 9/2/1997

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Team Name Half 'N Half

Chad Widup-KDOT (Leader)Neil Rusch-KDOTRon Bickford-KDOTSandy Weeks-HNTB CorporationLinda Smith-Professional Engineering ConsultantsBob Thorn-Finney & TurnipseedCraig Mattox-Finney & Turnipseed

Problem Statement Review and improve the vouchering process

Recommendation Implement an electronic vouchering process to pay consulting firms.



CImplemented electronic vouchering but had numerous problems with

O file transfers. Developed a short form for voucher processing.Have been using this form for several years with no problems.

M New form requires less work and is quicker to use than former electronic vouchering process.

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Team Name The Streamliners

Warren Sick-KDOT (Co-Facilitator)Joseph R. Freund-Peterson Freund Associates (Co-Facilitator)Steve Briman-Bartlett & West EngineersJ.P. Campbell-KDOT, Local ProjectsLeslie Fowler-KDOT, Office of Chief CounselRaja Govindaswamy-PB Booker AssociatesRon Petering-Shafer, Kline & WarrenNeil Rusch-KDOT, Engineering and Design

Problem Statement Make the consultant procurement process more expeditious and efficient.

Recommendation This work is understaffed in KDOT; consultants need to submit

proposals more timely, one-year listing of projects to be advertised should be published



03/18/99 09/29/99 09/19/99

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Team Name Stock Options

Larry Emig-KDOT (Leader)Neil Rusch-KDOT, Engineering and DesignJim Brewer-KDOT, Bureau of DesignTerry Heidner-KDOT, Planning & DevelopmentCarol Estes-Estes Consulting, Inc.Ron Petering-Shafer, Kline & WarrenMike Smith-George Butler & AssociatesSteve Carr-Bucher, Willis & Ratliff Corporation

Problem Statement Develop prequalification categories and develop minimumqualifications for each category.

Recommendation Develop book "Listing of Professional Service Categories for

Consultant Qualification"



N/A N/A Nov-95 Jan-9608/22/02 08/22/02

CThis team remains for any revisions required. Final Draft was

O mailed February 11, 1997.

M Team was reactivated in 2002 to review changes that may be necessary dueto new construction inspection requirements. Changes were made to add

M licensed geologists where appropriate and rewriting category 241 or the category for performing construction testing and inspection. Making the 1050

E Forms able to be ordered electronically and normal editing were also areas that were addressed. These changes were approved on 8/22/02.

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Team Name Bridge Foundation Inspection

Larry Emig-KDOT (Co-Chair)Joseph R. Freund-Peterson Freund Associates (Co-Chair)Bruce Filippi, KDOT, Bureau of Local ProjectsNorman Clark-KDOTAt least 14 others involved in at least one meeting regarding this task

Problem Statement Review existing data collection guidelines for bridge foundation inspections. In recent years KDOT has on several occasions experienced geology on construction projects different from what was shown on the plans. On several occasions this has resulted in significant cost overruns.

Recommendation A listing of 10 recommendations were made to serve as a guideline for

foundation investigations on federally funded bridge projects.



01/06/00 10/31/01 10/31/01

CAs part of the implementation, KDOT was to provide information on the use

O of the guidelines to cities, counties, and consultants.

M The committee recommended a follow-up effort be initiated in order to develop model agreements for geotechnical services. It is not known whether

M this effort has began.

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Team Name Integrated Design Environment (IDE)

Jim Kowach-KDOT (Co-Chair)Joseph R. Freund-Peterson Freund Associates (Co-Chair)Mike Crow-KDOTRon Petering-Shafer, Kline & WarrenLarry Emig - KDOT

Problem Statement Develop a plan to identify how the partnering committee can move towards anintegrated design environment (IDE)

Recommendation



08/23/01

C10/31/2002, Jim Kowach gave a short update on the status of this committee

O at the annual KCE/KDOT Partnering Conference in Topeka.

M 10/23/02 Decision was made that with the multitude of issues that could be included in this topic, a Steering Committee should be formed to try to identify

M specific tasks that should be assigned to separate committees. The SteeringCommittee will be chaired by Mike Stock and Mike Olson. Other members will

E be Kathryn Wickam, Jim Kowach, and Gary Schook. KDOT will appoint othersthat should be included as will KCE. The Steering Committee will identify

N topics for further investigation of scope of electronic data use.

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kce-kdot team summary - acec ks€¦ · david j. nagy-kdot, ... steve cross-kdot roy berndt-kdot...

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