KCLSU Job Pack

About KCLSUWe’re here to make sure that every student at King’s has the best student experience possible. We’re run by students, for students. Our decisions, policies and what we do are decided by our 25,000 student members. They elect the Student Officers, Student Councillors and Student Reps they want representing them. As a democratic charity and membership organisation students lead us at every level. As well as empowering our student members to share and use their voice, there’s loads of other ways they can get involved with their Students’ Union including:

Impartial and confidential support from our Advice Service

Joining one or more of the 300+ student-led activity groups, societies and sports clubs

Visiting a KCLSU Student Centre, available on every campus

Discovering the Capital with our Unlocking London events

Socialising in our two Students’ Union bars Making a difference through volunteering and

fundraising Shaping their experience through Student Reps,

Student Council and Student Officers Working for us as part of our Student Staff Team

Our VisionFor every member to reach their potential, making the most of their time at King’s so that they leave ready and able to shape the future.

Our Mission Together with our members we are a union of students where individuals connect, have fun, build communities, share experiences and make change.

Our ValuesOur Values are the words that we use to describe how we are as people within an organisation. It’s how we go about our work. We’re student-led, people-orientated, innovative, straightforward and sustainable.

We’re... This means...

student-led

We’re run by students, for students. As an organisation we’re led by Student Officers as both our colleagues and Trustees. Every student has a voice. We’re here to listen and act.

people-orientated

We value our people for the skills and passion they bring as individuals and together. We champion equality, celebrate diversity and applaud success.

innovative

We solve problems, use our imagination and get creative. We encourage thinking and welcome new ideas.

straightforward

We’re open, honest and consistent in everything we do. We make getting involved as easy as possible for everyone.

sustainable

We secure our future by taking care of our resources – our people, our money and our surroundings.

Job DescriptionJob Title: Marketing and Communications Assistant

Responsible To: Marketing and Communications Manager

Salary: £9.40 per hour inclusive of holiday pay (Holiday pay is paid termly)

Summary Of Post The Marketing and Communications Assistant will work within the Marketing & Communications team to assist on a range of administrative tasks including; monitoring the marketing inbox and responding to enquiries, updating the website and promoting content on our social media site. They will also assist the marketing and communications team with project work and general office administration.

The post holder will work within the Marketing & Communications team but at times may also work with other KCLSU staff.

Main Tasks Monitor the marketing inbox and respond to enquiries in a polite, timely and professional manner

Update the website and social media platforms with agreed content

Assist the marketing & communications coordinators to deliver the marketing & communications plan

Assist with general administrative tasks to support KCLSU communications to members

Additional Information

The job description is current at October 2015 and should be reviewed annually. It outlines the main duties of the position and is designed for the benefit of both the post holder and KCLSU in understanding the prime functions of the post. It should not be regarded as exclusive or exhaustive. In particular, given the grading and nature of the post, the responsibilities of, the post holder may well change from time to time. The post-holder may, from time to time, be required to be based at and/or work from any King’s College London site.

KCLSU has the right to vary the duties and responsibilities after consultation with you.

EligibilityTo be eligible to apply for this role you must:

Be eligible to work in the UK, and provide proof of this (i.e. a passport/visa) when asked by KCLSU

Have a National Insurance number, or be in the process of applying for one Not be a trustee of King’s College London Students’ Union

Person Specification

Knowledge Essential Ability to use the internet and Microsoft Office; particularly Excel, Word

and Outlook

Good standard of English (both written and verbal)

Desirable• Basic principles of marketing

Experience Essential Experience of working with people via email, telephone and face to face.

Experience working as part of a busy team

Desirable Experience of social media and website content management systems

Skills Organised and methodical with good administration skills

Ability to manage working time effectively, and prioritise appropriately

Confidence to ask for help when necessary

Good verbal and written communication skills

Independent and self-reliant, being able to work without close supervision

Ability to adapt to changing priorities and workload

Contribute to and help promote positive communication to our members

Aptitude Polite, positive & friendly manner

A “can-do” approach

Willing to perform other task as part of the KCLSU team

Reliable, punctual, flexible with a proactive working style

A commitment to the principles and practices of equality and diversity

KCLSU Equal Opportunities Policy

Introduction KCLSU is committed to promoting and developing equality of opportunity for all KCLSU staff, students, members and visitors by prohibiting all forms of discrimination, harassment and incitement to discriminate or harass. KCLSU aims to create an environment whereby students, staff, members and visitors are treated fairly and equally.

ScopeThis policy applies to all employees of KCLSU and should be read in conjunction with the Harassment & Bullying Policy and the Grievance Procedure.

Policy1. Statement of Intent

1.1 It is the policy of KCLSU to promote equal opportunities for our staff and students by prohibiting all forms of discrimination, harassment and incitement to discriminate or harass.

1.2 The aim of this policy is to create an environment whereby students and staff are treated fairly and equally.

1.3 KCLSU is committed to providing a safe and secure environment for all its members, staff and visitors.

1.4 No person will be discriminated against on grounds of any of the following:

a. Ageb. Disabilityc. Gender Reassignmentd. HIV Statuse. Marriage and Civil Partnershipf. Nationalityg. Parental statush. Political opinioni. Pregnancy and Maternityj. Racek. Religion and Beliefl. Sexm. Sexual Orientationn. Socio-economic backgroundo. Any other irrelevant distinction

1.5 It is the responsibility of all KCLSU staff members to adhere to this policy, behave in a non-discriminatory manner and to help change practices and procedures that deny or limit equality of opportunity or treatment.1.6 KCLSU will monitor and reassess its own practice and procedures to ensure that they are in no way discriminatory to or exclusive from any particular group.

2. Procedure for breaches of this policy:

Any staff member who wishes to report a contravention of this policy should do so through KCLSU’s Grievance Procedure. Disciplinary action will be considered in all cases where a claim of discrimination, harassment or bullying is substantiated.