Keeping It All Together:The Importance of Using Student Data Binders for Students with Disabilities

Donna Reno |Chief of Innovation

Charlene Comstock-Galagan | Inclusion Support Facilitator

St. Helena School District

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People First Language

Kathie Snow. (n.d.) A few words about People First Language. Disability is Natural. Retrieved August 1, 2012 from http://www.disabilityisnatural.com/images/PDF/pfl-sh09.pdf Kathie Snow. (n.d.) A few words about People First Language. Disability is Natural. Retrieved August 1, 2012 from http://www.disabilityisnatural.com/images/PDF/pfl-sh09.pdf

“People First Language puts the person before the disability and describes what a person has, not who a person is.”

By the end of this session participants will:

know the importance of keeping data in an easily accessible and portable system;

identify the essential student documents to collect and organize;

be able to generate a student data binder to fit the needs of their local school community.

Poll Question

This question is to assess your knowledge of the topic BEFORE the webinar. At the end of the webinar, we will assess if your knowledge increased.

I have knowledge of the essential documentation for student data binders to

collect and organize for Students With Disabilities

The importance of keeping data in an easily accessible and portable system Student Data are needed daily

where teachers and students are working.

Student Data is often stored in different locations and in different formats.

Teacher evaluators and coordinators do not have a strong reference for what special educators are doing when providing service.

Practicing Teachers said having a way to have data at their fingertips would make their jobs easier.

How useful would it be to have information in one place, accessible & portable?

Student Data Binders make it easy to have all this & more at teacher fingertips in real time.

GETTING IT ALL TOGETHER:Essential Student Documents

• Calendars

• District & Parent Contact Info

• Parent Conference Info

• IEP Snapshots

• BIPs

• Lesson Plans

• Co-Planning Documents

• Behavior/Discipline Data Sheets

• Benchmarking Data

• Student Services Verification

• Teacher Schedule

• Student Roster

• Testing accommodations

• IEPs & Progress Reports

• Health Plans

Large Districts may need 2

binders per grade level

Essential Documents Useful to have at hand because (when)

Calendar IEPs and Evaluations Due

Ongoing reminder of upcoming due dates.

District & Parent Contact Info Parent Conference Info

In case of student emergency or other need to contact parent-reference for content of last contact

IEP Snapshots BIPsTesting accommodationsLesson PlansCo-Planning Documents

Addressing current IEP goals in weekly planning; providing accommodations in daily classes; guidance for teaching and co-teaching weekly

Behavior/Discipline/other Data Sheets

Daily/weekly collection of student data and performance documentation

Benchmarking Data Current information on student performance impacts planning

Student Services Verification Daily Documentation of services provided in real time saves remembering

Teacher ScheduleStudent Roster

Teacher evaluators, support providers or substitutes can see where you are and with whom you work.

IEPs, Progress Reports, Health Plans

Review and revision annually or more frequently

Getting It All Together

Materials Needed: 3” Binders, one (or more) per

grade level Sheet protectors, one per

section, per binder Card stock for section dividers Index dividers for IEPs and

other individual student documents

Template from teachers Pay Teachers for cover, section dividers, etc. *

Copy paper Original forms

* https://www.teacherspayteachers.com/Product/EDITABLE-Teacher-Binder-for-Organization-Including-Substitute-Packet-428688

Forms Included in St. Helena Binders

Calendars: Monthly Important Dates IEP & Evaluation Due Dates

Contacts: Parents, District, Passwords

Teacher Schedule & Student Roster

Testing Accommodations

Print from SER

Planning Documents

File as you go…

Student Service Verification

IEPs & IEP Snapshots

Student Info & Parent Contact log

Data Sheets (any kind) filed by student

Student Binders are Monitored Monthly Teacher Support Binder Checklist Monitoring

Teacher: Date: Monitor:

Section & Color

Title Should Include + or -

Section 1 Class Calendar Monthly Calendar & IEP Calendar at a

Glance

Orange Contacts Student Alert, District, Passwords Salmon Schedule Teacher Schedule Dark Blue Student Roster List of Students-print from SER Beige Testing

Accommodations Printed from SER

Grey Lesson Plans File as you go Section 2 Students

Kelly Green Student Service Verification

Weekly Sheet Copies Submitted to Chief of Innovation by 1st of month

Purple IEP Snapshots & IEPs Student info/Parent contacts

Snapshots, copies of IEPs, Health Care Plans & Student Info Sheet/Parent Contact By individual student

Yellow Student Data Data Sheets of any kind: By individual student

Pink Co-Planning Documents

Original in Special Ed Policy & Programming Binder-File as you go

Think about creating a student data binder to fit the needs of your department or school… What

information will you include to make teacher/related services staff’s jobs easier?

What would it take to turn this into an electronic resource?

Thank you for your time and attention!Best of luck with your binders!

Building Capacity

When you leave today, what will you do with this information?

How will you share it with others in your district?

When will you share it? (Timeline)

Poll Question

My knowledge of the essential documentation for student data binders to collect and organize for Students With Disabilities increased after this

webinar

St. Helena Parish School District Contact Information Chief of InnovationChief of Innovation

Donna Reno dreno@sthpk-12.net 225-222-6228

Inclusion Support FacilitatorInclusion Support Facilitator

Charlene Comstock-Galagan ccgalagan@sthpk-12.net 225-222-4349

The contents of this PowerPoint presentation were developed under a grant from the US Department of Education, #H323A110003. However those contents do not necessarily represent the policy of the US Department of Education, and you should not assume endorsement by the Federal Government.

Webinar Wednesday Series

February 4 - Data Based Decision Making | Triangulating of Data to Measure Implementation of SPDG Focus Areas; watch at http://www.laspdg.org/content.cfm?id=306

February 11 – Culturally Responsive Practices| Addressing Discipline Guidebook-Data, Policies, and Practices http://www.laspdg.org/content.cfm?id=314

March 4 – Family Engagement | Connecting the Dots: Linking Family Engagement to Student Learning