Keith H. Lundin, Quality Unit-BTS

Team Mission Materials Certification Lean Team Current Status Materials Certification Issues Materials Certification Process Prioritization Matrix Solutions Benefits Next Steps

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Review the materials certification process (preconstruction, during construction, and post-construction) to identify and eliminate non-conformities in process

Primary Focus: Identify ways to reduce the lead time from Substantially Complete through Materials Certification (signed DT1310) to 45 days.

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Keith Lundin, Bureau of Technical Services, Team Leader Greg Brecka, SW Region PDS Steven Krebs, Bureau of Technical Services Richard Marz, Bureau of Structures/coming from SER Jennifer McCartney Grube – NE Region PDS Brenda McCauley – SW Region PDS Jeff Michalski, NC Region TSS Matt Smith, SE Region PDS Matt Grove, WTBA Contractor Dee Miller, UW Madison – Team Facilitator

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Current Status: Statewide 2011 - 2012

Missing materials tests

Improper certification

Incomplete or inaccurate Materials Information Tracking System (MITS) reports

Materials Review conducted two years after project completion

Submission of materials records one or more years after project completion

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Materials Certification Process

45 days

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Materials Certification Tracking Process in MTS entered by Materials Engineer/Specialist

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DT 1310 Signatures

WisDOT Project Materials Coordinator ____________________Date_______Or

Project Leader (Signature) __________________ Date________

Project Manager (Signature) __________________ Date________

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Proposed Solutions

WPMC & CPMC Communication

Weekly Data Review

Identifying & Resolving Issues

Final MRS Review

Create 155/900

Resolving Issues

Create Sign DT 1310 Score

Weekly Meetings 3 0 9 0 0 0 0 33

Interim Review of Materials 0 0 9 9 9 0 0 42

Designate WPMC & CPMC 9 0 3 0 0 9 0 39

Materials Helpline (Central Office) 1 0 0 0 1 3 0 7

WDMP for Multiple Projects 3 3 3 3 3 3 3 40

Weekly Requirement between WPMC and CPMC 3 0 3 9 0 9 0 42

Required On-line CPMC/WPMC Training 0 1 3 3 3 3 1 34

Defining Communication Expectations 9 1 3 3 0 3 0 47

Development of Quick Guide for CMM & Spec 3 1 3 1 0 0 0 12

Interim 30-60-Final Review of Materials During construction at 30% and 60% Pilot Regions: SER and NCR

On-line Training of Materials Certification Process WisDOT Project Materials Coordinator (WPMC) Contractor Project Materials Coordinator (CPMC)

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Resolve Non-conformance/Non-performance Issues upstream in a timely manner

Enhance Quality of Materials’ Record Submittal

Assure Central Office Testing is being Conducted in a Timely Manner

Assure Contractors are Submitting Materials Documentation as Required by Specifications

Oct/Nov 2013 Identify and confirm on-line course modules

Nov 2013 Contract consultant from UW-Platteville for development content

for course module

Dec 2013/Mar 2014 Development of on-line training and pilot testing

April 2014 Implementation of Training

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Nov 2013 Development of documentation for interim review Select/Confirm the person who will conduct interim review

process

Nov/Dec 2013 Review interim process in NCR and SER and make changes

Feb/Mar 2014 Training on Interim Review process

April 2014 Implement Interim Review Process for all regions

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Communication is Key!

Resolving issues at lowest level reduces the risk of issues being handled later in the process

Material Specifications include a large amount ofrequirements making the materials certification process very complicated.

Bar coding and scanning technologies need to be researched to determine what impact there could be on improving the materials certification process.

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Keith H. Lundin Quality Assurance Unit Bureau of Technical Services Division of Transportation System Development Wisconsin Dept. of Transportation Cell: 608-220-8847 FAX: 608-245-8959 keith.lundin@dot.wi.gov

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