key dates: june 1, 2012 –friday family feast june 2, 2012 ... server/kermesse/kermesse... ·...
TRANSCRIPT
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Pope John XXIII Parish
KEY DATES:
June 1, 2012 – Friday Family Feast
June 2, 2012 – Kermesse Day
Core Working Team
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What is Kermesse?
• Kermesse or kermis, is a Dutch language term
derived from ‘kerk” (=church) and ‘mis” (=mass)
that became borrowed in English and French.
• Originally denotes the mass said on the anniversary
of the foundation of a church (or parish) in honour of
the patron.
• Such celebrations were regularly held in the Low
Countries and also in northern France, and
accompanied by feasting, dancing and sports of all
kinds.
)
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What is Kermesse?
For Pope John XXIII Parish:
• A Major Annual Fund-Raising Event
– to support the Pope John XXIII community and its many
charitable projects and outreach programmes both in Geneva
and abroad.
• A Major Parish Community Event :
– Everyone works together towards a common cause.
– Highly Memorable Event:
• Meet new friends
• Win fabulous prizes
• Enjoy fun activities
• Buy great bargains
• Savor delicious food from around the world
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Friday Family
Feast (FFF)
Coordinators
Logistics
Coordinators
Pope John XXIII
Kermesse 2012
Overall CoordinatorsJohn & Heather Stemple
Games/Kids Corner
Coordinators
Lottery
Coordinator
Mary Bernasconi
Auction
Coordinators
(for Silent & Open
Auctions)
Secretariat /
Coupon Sales
Parish Admin.
([email protected]) Oscar & Christina
Connolly-Fornoza
(christinafornoza@
hotmail.com)
Bill Bell
Alex Taylor
Danny Maning
+
hopefully 2 more to come!
Frances Gauthier
Dannette Haley
(dannettehaley@
hotmail.com )
Caroline Hennessy
(calhennesssy@
gmail.com)
Marlisa Delfin
(mvdelfin@
hotmail.com)
Joana Landicho
Eileen Wiley
(eileenwiley@
hotmail.com )
Enabler: Fr. Richard de Lord
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Core Working Team
Key Responsibilities
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Kermess Overall CoordinatorKey Responsibilities� Provides overall leadership in the Kermesse Planning &
formulation of Kermesse goals, strategies, norms &
standards.
� Ensures Kermesse goals & objectives are met.
� Establishes and mobilizes the Core Working Team, &
provide guidance where needed.
� Owns and oversees the Kermesse Overall Planning
Process & Contingency Plans.
� Monitors Core Team progress & delivery against key
milestones
� Builds a healthy climate of team work & collaboration in a
multicultural environment
� Owns Kermesse publicity: creates excitement and regular
updates on Kermesse progress/needs to the rest of the
Core Team Members and parish community.
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Dry Goods Stalls Coordinator
Key Responsibilities� Overall in-charge of mobilizing & coordinating all the participating dry goods
stalls (approx. 7-10 stalls –e.g., Books, Bric-a-Brac, Boutique, Clothing, Jewelry,
Religious Articles, Footware).
� Recruits & confirms all participating Dry Good Stall Owners, and enroll them in
as member of the Dry Gods Stalls Committee.
� “Owns” the Storage Cabin, and ensures the security of all dry good donations.
� Provides briefing to all Dry Good Stalls Owners on Kermesse goals &
expectations, and key Planning Process Timelines.
� Follow-up Dry Goods Stalls Owners on any key deliverables expected from
them as indicated with the Planning Process Timelines.
� Build rapport and regular contact/meetings with all Dry Goods Stalls owners to
energize them, identify any needs/ opportunities & stall requirements, and
resolve issues.
� Represents all Dry Goods Stalls owners during Kermesse Core Team Meetings,
and provide timely regular updates to the Overall Kermesse coordinator on
progress.
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Food & Drink Stalls Coordinator
Key Responsibilities� Overall in-charge of mobilizing & coordinating all the participating Food
& Drink Stalls (approx. 15-18 stalls –e.g., Bar, BBQ, Irish Coffee,
Coffee & Tea, Cakes, Hamburger/Hot-Dog, Chinese, Eritrian, Filipino
Cuisine, Ghanaian, Kenyan, Nigerian, Sri Lankan, Ugandan, etc)
� Recruits & confirms all participating Food & Drink Stall Owners, and
enroll them in as member of the Food & Drink Stalls Committee.
� Provides briefing to all Food & Drink Stall Owners on Kermesse goals &
expectations, and key Planning Process Timelines.
� Owns the shopping list, purchase & dissemination of Food & Drink
supplies for use by all the Food & Drink Stalls.
� Follow-up Food & Drink Stall Owners on any key deliverables expected
from them as indicated with the Planning Process Timelines.
� Build rapport and regular contact/meetings with Food & Drink Stall
owners to energize them, identify any needs/ opportunities & stall
requirements, and resolve issues.
� Represents all Food & Drink Stalls owners during Kermesse Core
Team Meetings, and provide timely regular updates to the Overall
Kermesse coordinator on progress.
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Games / Kids’ Corner
Key Responsibilities� Overall in-charge of mobilizing & coordinating all the participating
Games/Kids’ Corner Stalls (approx. 18 games/stalls).
� Recruits & confirms participants and volunteers, and enroll them in
as member of the Games/ Kids’ Corner Committee.
� Provides briefing to the Games/Kids/ Corner Committee on
Kermesse goals & expectations, and key Planning Process
Timelines.
� Owns the purchase of kids prizes for use by the games.
� Follow-up participants & volunteers on any key deliverables
expected from them as indicated with the Planning Process
Timelines.
� Build rapport and regular contact/meetings with participants to
energize them, identify any needs/ opportunities & stall
requirements, and resolve issues.
� Represents all Games/Kids Corner owners during Kermesse Core
Team Meetings, and provide timely regular updates to the Overall
Kermesse coordinator on progress.
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Overall Auction Coordinators
Key Responsibilities� Overall in-charge of mobilizing & coordinating with the parishioners
& parish groups for their Ministry Baskets & auctionable donations
to the Kermesse Silent & Open Auctions.
� Oversees sorting & starting bids of all ministry baskets &
auctionable donations, and identify any needs/ opportunities & stall
requirements for the auction day(s).
� Oversees the auction set-up & process during Kermesse days.
This includes the set-up and monitoring of the biddings (for both
silent and open auctions) and the awarding to auction winners, and
payment handling.
� Recruits & confirms volunteers who will help with the donation
solicitation, wrapping, and set-up and monitoring during Kermesse
dates. These volunteers will be enrolled as members of the
Auction Team.
� Follow-up parish groups & potential donors on their ministry basket
& auctionable donations, and build rapport and regular
contact/meetings with volunteers to energize them.
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Lottery Coordinator
Key Responsibilities� Overall in-charge in organizing the Lottery event for the Kermesse.
� Mobilizes the solicitation of Lottery prizes, and oversees Lottery Ticket Sales.
� Recruits & confirms team members who will help with the Lottery Prize
solicitations, Ticket Sales and other Lottery admin requirements (e.g.,
registration, ticket printing, etc).
� Provides briefing to the Lottery Team Members on Kermesse goals &
expectations, and key Planning Process Timelines.
� Owns the Lottery Activity Calendar and the accounting of Lottery Sales
proceeds.
� Follow-up benefactors and potential donors to accumulate exciting lottery
prizes.
� Builds rapport and regular contact/meetings with Lottery Team Members.
� Energizes parishioners on the Lottery Activity.
� Represents Lottery during Kermesse Core Team Meetings, and provide
timely regular updates to the Overall Kermesse coordinator on progress.
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Logistics Coordinator
Key Responsibilities� Overall in-charge of mobilizing strong volunteers (preferrably all
male) for all the tents/chairs/benches set-up, and preparations of
the parish grounds for the FFF Event and Kermesse layouts
(including Rain Contingency set-up).
� Recruits & confirms volunteers (who will help in the different phases
of logistic preparations), and enroll them in as member of the
Logistics Committee.
� Provides briefing to volunteers on Kermesse goals & expectations,
and key Planning Process Timelines. Make the necessary follow-
up in line with Process timeline
� Oversees all stall requirements (e.g. benches/tables/tents) and all
equipments needed on the parish grounds during FFF Event and
Kermesse.
� Build rapport and regular contact/meetings with volunteers to
energize them
� Represents Logistics during Kermesse Core Team Meetings, and
provide timely regular updates to the Overall Kermesse coordinator
on progress.
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Youth Corner Coordinators
Key Responsibilities� Overall in-charge of mobilizing & coordinating all the participating
youth parish groups in the Youth Corner (approx. 3-5 stalls – e.g.,
Toys Sale, DVD/CD Music Stand, and Souvenir/Memorabilia
Stand).
� Recruits & confirms all participants, and enroll them in as member
of the Youths’ Corner Committee.
� Provides briefing to all participants on Kermesse goals &
expectations, and key Planning Process Timelines.
� Follow-up participants on any key deliverables expected from them
as indicated with the Planning Process Timelines.
� Build rapport and regular contact/meetings with participants to
energize them, identify any needs/ opportunities & stall
requirements, and resolve issues.
� Represents all Youth Corner owners during Kermesse Core Team
Meetings, and provide timely regular updates to the Overall
Kermesse coordinator on progress.
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Friday Family Feast Coordinators (formerly called “BBQ Friday Night”)
� Overall in-charge of the planning and organization of the Friday
Family Feast (FFF) Event which happens on the eve of Kermesse,
ie. June 1 evening.
� Recruits & confirms participants to the FFF Planned Activities,
including the entertainment programme.
� Collaborates closely with the Kermesse Core Team on the logistical
set-up and participation of the various committees based on the
FFF planned activities.
� Provides briefing to FFF Team members & volunteers on Kermesse
goals & expectations, and key Planning Process Timelines around
the FFF Event.
� Communicates and ensures the participation of the different parish
groups (incl. extended groups) to the FFF Planned Activities.
� Creates excitement around the FFF Event among parishioners.
� Represents the FFF Team during Kermesse Core Team Meetings,
and provide timely regular updates to the Overall Kermesse
coordinator on progress.
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Secretariat / Coupon Sales � Works closely with the Kermesse Core Working Team, and
provide parish administrative/office support on Kermesse
preparations (e.g., Kermesse permits, bookings of Storage
Cabin/Skip/etc, parish room reservations for Kermesse
meetings/requirements, etc).
� Ensures the publication of all Kermesse announcements in the
Parish Bulletin.
� In-charge of the Kermesse money voucher/coupon sales,
promotions and disbursements.
� Supervises and monitors the collections of funds raised by the
different stalls during FFF Event and Kermesse Days.
� Collaborates with the Treasurer in the financial accounting and
auditing of Kermesse proceeds.
� Ensures all materials and documents used during the Kermesse
Events are put on file and stored properly for future
use/reference.
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Week 11
Kick-off
Kermesse
Working
Team &
Sub Teams
Week 8-7Week 10-9 Week 6-5
Week 4 Week 3 Week 1 Week 0
KERMESSE
(June 2)
Week 2
FRIDAY
FAMILY
FEAST
(June 1)
Enrolling
Participants
+
Briefings
+
Permit
applications
Start of
Kermesse
Donation
Collection
Start
publicity blitz