keyboard enterable version of rfp web viewrequest for proposals (rfp) rfp number: r0907517p1. rfp...

REV 3.22.11

Broward County Purchasing Division 115 S. Andrews Avenue, Room 212

Fort Lauderdale, FL 33301(954) 357-6065 FAX (954) 357-8535

Request for Proposals (RFP)RFP Number: R0907517P1

RFP Name: Photographic Documentation of Construction for the Broward County Aviation Department

Procurement AuthorityUnchecked boxes do not apply to this solicitation.

Pursuant to the Broward County Procurement Code, the Broward County Commission invites qualified firms to submit Proposals for consideration to provide services on the following project:

Standard Request for Proposal

Construction General Contractor: Two-Step Process - (Step 1) Issue RFP to Short list firms - (Step 2) Issue Invitation for Bids to Shortlisted firms to obtain bids

Establish Library of Firms for Services

Pursuant to the Broward County Procurement Code, the Broward County Commission invites qualified firms to submit Letters of Proposal for consideration to provide Construction Manager at Risk Services on the following project.

Standard Construction Manager at Risk

Construction Manager at Risk (Modified): Two Step Process - (Step 1) Issue RFP to Short list firms (Step 2) Issue Invitation for Bids to Shortlisted firms to obtain bids

Pursuant to Florida Statutes, Chapter 287.055 (Consultants Competitive Negotiations Act), the Broward County Commission invites qualified firms to submit Letters of Proposal for consideration to provide Professional Consulting Services on the following project.

Non-Continuing Contract: (Check only one box)

Professional services needed for a construction project where the construction costs exceed $ 250,000

Professional services needed for a planning or study activity where the fee for the professional services exceed $ 25,000

Continuing Contract :( Check only one box)

Professional services needed for projects in which construction costs do not to exceed $2 million

Professional services needed for study activities when the fee for such professional service does not exceed $ 200,000

Professional services needed for work of a specified nature

of 52



Design-Build: (Check only one box)

Qualification - Based with a Guaranteed Maximum Price and a Guaranteed Completion Date

Two-Step process - (Step 1) Issue RFP to Short list firms - (Step 2) Issue Request for Proposals to Shortlisted firms to obtain proposals

The scope of services shall include:The Broward County Aviation Department (BCAD) requires a Photographic Documentation firm to provide comprehensive documentation of construction progress, milestones, pre and post inspection, ongoing through completion, for Fort Lauderdale - Hollywood International Airport (FLL); airfield, landside and building projects. The initial contract term is three (3) years with two (2) – one (1) year renewals, for a potential term of five (5) years.

The Photographic Documentation firm must: provide an onsite project representative to attend construction meetings as

necessary provide stationary and mobile cameras for optimal, overlapping digital photographs provide web hosting provide (Autodesk AutoCAD) computer drafted drawing integration. provide manual or automated integration to the BCAD Geographic Information

System (GIS) mapping provide copies of the documentation on CD, DVD ROM or external hard-drive. Work with BCAD to determine document indexing, storage, access, and security

protocol per BCAD requirements.

See Exhibit A for additional specifications.

Submittal InstructionsUnchecked boxes do not apply to this solicitation.

Only interested firms from the Sheltered Market may respond to this solicitation. This solicitation is open to the general marketplace.

Interested firms may supply requested information in the “Evaluation Criteria” section by typing right into the document using Microsoft Word. Firms may also prepare responses and any requested ancillary forms using other means but following the same order as presented herein.

Submit six (6) CDs, (each CD in a separate disc envelope and labeled with company name and RFP number)containing the following files:

of 52



CD or DVD discs included in the submittal must be finalized or closed so that no changes can be made to the contents of the discs.

IT IS IMPORTANT THAT EACH CD BE LABELED WITH THE COMPANY NAME, RFP NUMBER AND TITLE, AND THEN PLACED IN AN INDIVIDUAL DISC ENVELOPE.

1. A single PDF file that contains your entire response with each page of the response in the order as presented in the RFP/RLI document, including any attachments.

2. Responses to the Evaluation Criteria questions are to be provided in the following formats: a. Microsoft Word for any typed responses. b. Microsoft Excel for any spreadsheets

Submit six (6) total printed copies (hard copies) of your response. It is the responsibility of each firm to assure that the information submitted in both its written response and CDs are consistent and accurate. If there is a discrepancy, the information provided in the written response shall govern.

This is of particular importance in the implementation of the County's tiebreaker criteria. As set forth in Section 21.31.d of the Procurement Code, the tiebreaker criteria shall be applied based upon the information provided in the firm's response to the solicitation. Therefore, in order to receive credit for any tiebreaker criterion, complete and accurate information must be contained in the written submittal.

Send all requested materials to:

Broward County Purchasing Division115 South Andrews Avenue, Room 212Fort Lauderdale, FL 33301RE: RFP Number: R0907517P1

The Purchasing Division must receive submittals no later than 5:00 pm on June 13, 2011. Purchasing will not accept electronically transmitted, late, or misdirected submittals. If fewer than three interested firms respond to this solicitation, the Director of Purchasing may extend the deadline for submittal by up to four (4) weeks. Submittals will only be opened following the final submittal due date.

of 52



Pre-Submittal Conference

DATE: May 26, 2011

TIME: 2:00 PM Eastern Time

LOCATION: Broward County Aviation Department, Auditorium, 100 Aviation Blvd., Ft. Lauderdale, FL.33315

If you require any auxiliary aids for communication, please call (954) 357-6065 so that arrangements can be made in advance.

Attendance at the Pre-Submittal Conference is optional. This information session presents an opportunity for bidders to clarify any concerns regarding the solicitation requirements. The proposer is cautioned that, although the Pre-submittal Conference is optional, no modification or any changes will be allowed in the pricing because of the failure of the proposer(s) to have attended the conference.

For Additional Project Information Contact:

Purchasing Agent: Lindell MillerPhone: (954) 357-5859Email: [email protected]

or

Project Manager: Dan BartholomewPhone: (954) 359-2291Email: [email protected]

Evaluation ProcessA Evaluation Committee (EC) will be responsible for recommending the most qualified firms and rating them. The process for this procurement may proceed in the following manner:

Review ResponsesThe Office of Economic and Small Business Development staff evaluates submittals to determine compliance with the Office of Economic and Small Business Development Program requirements, if applicable. Agency staff will prepare an analysis report which includes a matrix of responses submitted by the firms.

of 52



Staff will also identify any incomplete responses. The Director of Purchasing will review the information provided and will make a recommendation to the Evaluation Committee as to each firm’s responsiveness to the requirements of the RFP. The final determination of responsiveness rests solely on the decision of the Evaluation Committee.

At any time prior to award, the awarding authority may find that an offeror is not responsible to receive a particular award. The awarding authority may consider the following factors, without limitation: debarment or removal from the authorized vendors list or a final decree, declaration or order by a court or administrative hearing officer or tribunal of competent jurisdiction that the offeror has breached or failed to perform a contract, claims history of the offeror, performance history on a County contract(s), an unresolved concern, or any other cause under this code and Florida law for evaluating the responsibility of an offeror.

(Remainder of page left blank intentionally)

of 52



Evaluation CriteriaThe following list of Evaluation Criteria total 100 points. Subsequent pages will further detail and define the Evaluation Criteria which are summarized with their numerical point ranges.

Evaluation Criteria

Item

Description Point Assignment

1 Large (over 350,000 square feet) construction project experience with digital photographic construction documentation 25

2 Large (over 350,000 square feet) construction project online web hosting experience

20

3 Large (over 350,000 square feet) construction project experience with AutoCAD interface

20

4 Large (over 350,000 square feet) construction project experience with GIS maps using Environmental Systems Research Institute or similar system

5

5 Construction Documentation Experience at Airport (airside, landside, and building projects)

5

6 Experience with Interfacing Documentation with Auto Desk AutoCAD computer draft drawings

5

7 Price 158 Demonstration of evaluation criteria items 1 thru 6 5

* Total points awarded for price will be determined by applying the following formula: (Lowest Proposed Price/Proposer’s Price) X (15 points) = Price Score

Please note that prices may be negotiated in the best interest of the County after the scoring is completed.

Cone of SilenceAt the time of the Evaluation Committee appointment (which is typically prior to the advertisement of the solicitation document) in this RFP process, a Cone of Silence will be imposed. Section 1-266, Broward County Code of Ordinances as revised, provides that after Evaluation Committee appointment, potential vendors and their representatives are substantially restricted from communicating regarding this RFP with the County Administrator, Deputy and Assistants to the County Administrator and their respective support staff, or any person appointed to evaluate or recommend selection in this RFP process. For communication with County Commissioners and Commission staff, the Cone of Silence allows communication until the Shortlist Meeting of the Evaluation Committee. After the application of the Cone of Silence, inquiries regarding this RFP should be directed to the Director of Purchasing or the contract person named in this solicitation.

The Cone of Silence terminates when the County Commission or other awarding authority takes action which ends the solicitation.

of 52



Demonstrations If this box is checked, then this project may lend itself to an additional step where firms

demonstrate the nature of their offered solution. In those cases, staff, and sometimes members of the EC, may request a representative display or demonstration. If the EC decides that demonstrations are necessary, firms will receive a description of, and arrangements for, the desired demonstration.

PricingUnchecked boxes do not apply to this solicitation.

Price may be considered in the final evaluation and numerical rating of the firms. If the EC will consider price, staff will provide each firm with a pricing submittal instrument and instructions for its preparation and delivery.

Price will not be a factor in evaluating or ranking the interested firms.

County staff and the top ranked firm will negotiate fees for pre-construction services during the Negotiation Phase of this process. Generally, the Parties negotiate a Guaranteed Maximum Price (GMP) for construction services during the course of pre-construction services.

Evaluation and Posting of Recommendation Each of the firms will be evaluated based on the firm’s approach to this project and the firm’s ability to

perform. The EC may provide a list of subject matter for the discussion and answer time may vary. The EC will rank the firms and post its recommendation for three days as a “Proposed Recommendation of Ranking”. Following this three-day period, if no objections to the proposed ranking have been received in writing by the Director of Purchasing, a Final Recommendation of Ranking will be posted and presented to the Board for approval.

of 52



Price SheetsBid the following task items turnkey per specifications for each unit for interior building construction, exterior building construction, runway construction, landside and airside projects on airport property.

The project time period for bidding purposes is 36 months duration.

Please be sure to complete the bid sheet and return this page with your proposal.

Task Item Inclusions Price Per Unit

Project Duration

Total Cost ( Unit Price x Project Duration )

1 Provide turnkey installation for each pan, tilt, zoom (ptz) cellular onsite exterior construction camera, minimum 8 megapixel

All labor, material, hardware, software, equipment, mobilization, configuration and set up of each camera- including but not limited to: remote controllable network camera with pan, tilt, zoom, (ptz), all weather dome enclosure, 3G cellular modem, cellular account activation, wall/pole mounting bracket, power supply, 1 year warranty.

$_________per camera 36 months $_________

2 Provide turnkey onsite hosting

All labor, material, hardware, software, equipment, mobilization, configuration and set up of onsite hosting including but not limited to: customized web page with updated local weather and link to live camera view and control, automatic image capture every 15 minutes from 6:00 am to 6:00 pm, unlimited online access, image archive hosting, monthly image archive cd, monthly time lapse movies, cellular communication service.

$_________per camera

36 months $_________

3 Provide turnkey installationfor each fixed time lapse exterior construction camera , minimum 8 megapixel

All labor, material, hardware, software, equipment, mobilization, configuration and set up of each camera- including but not limited to: weather dome enclosure, 3G cellular modem, cellular account activation, wall/pole mounting bracket, power supply, 1 year warranty.

$_________per camera

36 months

$_________

of 52



Continuation: PRICE SHEET


Project Duration

Total Cost (Unit Price x Project Duration)

4 Provide turnkey time lapsehigh definition web hosting

All labor, material, hardware, software, equipment, mobilization, configuration and set up for web hosting including but not limited to: automatic image capture every 15 minutes from 6:00 am to 6:00 pm, high definition 1920x1080, image archive hosting with unlimited access, cellular communication service, monthly image archive cd, monthly and project end high definition time lapse movies, customized web page with updated local weather including trouble shooting of cameras, camera server and communication interface.

$_________per month

36 months

$_________

5 Provide turnkey Interior progression photos of buildings (manned cameras)

A. All labor, material, camera equipment, mobilization, configuration and set up per 10,000 sq ft of area.

B. All labor, material, camera equipment, mobilization, configuration and set up per 50,000 sq ft of area.

(a) $_____

(b)$______

(a) 36 months

(b) 36 months

$_________

$_________

6 Provide turnkey Aerial Photography (Helicopter)Minimum of forty-eight (48) hour advance notification of the requirements for One-Time Special Shoots, or Date-Specified, One-time Shoots

All labor, material, camera equipment, mobilization, configuration and set up for each aerial photo shoot

$_________ One (1) flight per month

36 months $_________

7 Pass thru allowance for Turnkey electrical scope:wiring in conduit, connections, all materials, labor, trenching and permitting if required utilizing an approved licensed electrician that has airport security clearance.

Lump Sum Owners Allowance

$50,000

Lump Sum

$50,000

Lump Sum

of 52



Continuation:PRICE SHEET


Estimated Hours

Total Cost (Unit Price x Est Hours)

8 Turnkey technical expertise for manual or automated integration of photos to GIS mapping system

All labor, material, equipment, hardware, software, mobilization, configuration and set up for GIS integration of each photograph

$________hourly rate

900 hours O Over a three Year period

$________

9 Turnkey technical expertise for linking each photo and indexing with labeling required to appropriate location on site/floor plans

All labor, material, equipment, hardware, software, mobilization, configuration and set up for CADD integration of each photograph

$________hourly rate

1500 hours O Over a three Year period

$________

(TOTAL OF ITEMS 1 THROUGH 9) TOTAL: $________________

Public Art and Design ProgramUnchecked boxes do not apply to this solicitation.

Section 1-88, as amended, of the Broward County Code (of Ordinances) contains the requirements for the Broward County’s Public Art and Design Program. It is the intent of Broward County to functionally integrate art, when applicable, into capital projects and integrate artists’ design concepts into this improvement project. The bidder may be required to collaborate with the artist(s) on design development within the scope of this request. Artist(s) shall be selected by Broward County through an independent process. (For additional information contact Mary Becht at (954) 357-7456).

State and Local PreferencesIf the solicitation involves a federally funded project where the fund requirements prohibit the use of state and/or local preferences, such preferences contained in the County's Local Preference Ordinance, Domestic Partnership Ordinance and Procurement Code will not be applied in the procurement process.

Posting of Solicitation and Proposed Contract AwardsThe Broward County Purchasing Division's website is the official location for the County's posting of all solicitations and contract award results. It is the obligation of each vendor to monitor the website in order to obtain complete and timely information. The website is located athttp://www.broward.org/Purchasing/Pages/SolicitationResult.aspx

of 52

http://www.broward.org/Purchasing/Pages/SolicitationResult.aspx



Vendor Protest

Sections 21.118 and 21.119 of the Broward County Procurement Code set forth procedural requirements that apply if a vendor intends to protest a solicitation or proposed award of a contract and state in part the following:

(a) Any protest concerning the bid or other solicitation specifications or requirements must be made and received by the County within seven (7) business days from the posting of the solicitation or addendum on the Purchasing Division’s website. Such protest must be made in writing to the Director of Purchasing. Failure to timely protest bid specifications or requirements is a waiver of the ability to protest the specifications or requirements.

(b) Any protest concerning a solicitation or proposed award above the award authority of the Director of Purchasing, after the bid opening, shall be submitted in writing and received by the County within five (5) business days from the posting of the recommendation of award on the Purchasing Division's website.

(c) Any actual or prospective bidder or offeror who has a substantial interest in and is aggrieved in connection with the proposed award of a contract which does not exceed the amount of the award authority of the Director of Purchasing, may protest to the Director of Purchasing. The protest shall be submitted in writing and received within three (3) business days from the posting of the recommendation of award on the Purchasing Division's website.

(d) For purposes of this section, a business day is defined as Monday through Friday between 8:30 a.m. and 5:00 p.m. Failure to timely file a protest within the time prescribed for a solicitation or proposed contract award shall be a waiver of the vendor's right to protest.

(e) Protests arising from the decisions and votes of a Evaluation Committee or Evaluation Committee shall be limited to protests based upon the alleged deviations from established Committee procedures set forth in the Broward County Procurement Code and existing written Guidelines. Any allegations of misconduct or misrepresentation on the part of a competing vendor shall not be considered a protest.

(f) As a condition of initiating any RFP protest, the protestor shall present the Director of Purchasing a nonrefundable filing fee in accordance with the table below.

Estimated Contract Amount Filing Fee$30,000 - $250,000 $ 500$250,001 - $500,000 $1,000$500,001 - $5 million $3,000Over $5 million $5,000

If no contract bid amount was submitted, the estimated contract amount shall be the County’s estimated contract price for the project. The County may accept cash, money order, certified check, or cashier’s check, payable to Broward County Board of Commissioners.

of 52



Employment Verification ProgramUnchecked boxes do not apply to this solicitation.

If this box is checked, this service is funded by the State of Florida; therefore, complete and return Attachment “___”, Employment Eligibility Verification Program Contractor Certification”.

Rejection of ResponsesThe Evaluation Committee may recommend to the Director of Purchasing the rejection of all responses to this solicitation.

Public Records and ExemptionsUpon receipt, all response submittals become "public records" and shall be subject to public disclosure consistent with Chapter 119, Florida Statutes. Any firm that intends to assert any materials to be exempted from public disclosure under Chapter 119, Florida Statutes must submit the document(s) in a separate bound document labeled "Name of Firm, Attachment to Proposal Package, RFP# - Confidential Matter". The firm must identify the specific statute that authorizes the exemption from the Public Records Law.

Failure to provide this information at the time of submittal may result in a recommendation by the Director of Purchasing that the response is non-responsive.

Any claim of confidentiality on materials that the firm asserts to be exempt and placed elsewhere in the submittal will be considered waived by the firm upon submission, effective after opening.Please be aware that submitting confidential material may impact full discussion of your submittal by the Selection/Evaluation Committee because the Selection/Evaluation Committee will be unable to talk about the details of the confidential material(s) at the public Selection/Evaluation Committee meeting. Please note that the financial statement exemption provided for in Section 119.071(1) c, Florida Statutes only applies to submittals in response to a solicitation for a “public works” project.

Copyrighted MaterialsCopyrighted material will be accepted as part of a submittal only if accompanied by a waiver that will allow the County to make paper and electronic copies necessary for the use of County staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

of 52



Domestic Partner This solicitation may include preference for county contractors providing for nondiscrimination of benefits for domestic partners. (Reference Ordinance No. 1999-18, as amended)

In accordance with Broward County Code, Chapter 16 ½ , section 16 ½ -157 and the Broward County Administrative Code, Subsections 21.31.a.,6.,7.,8., the Broward County Board of County Commissioners reserves the right to apply a preference in the award of a contract to those Contractors providing for nondiscrimination of benefits for domestic partners.

This preference may be applied to all awards of $250,000 per annum or more. The determination to apply this preference shall be made by the Board of County Commissioners.

To be eligible for the domestic partnership preference, a contractor’s program eligibility criteria must be substantially equivalent to those established in Section 16 ½ -153 (b), Broward County Code. A contractor will be deemed ineligible for the domestic partnership preference if its benefits program discriminates against employees in violation of the Broward County Human Rights Act.

Local PreferenceIn accordance with Broward County Ordinance No. 2004-29, the Broward County Board of County Commissioners provides a local preference. This preference includes any county with which the Broward County Board of County Commissioners has entered into an inter-local agreement of reciprocity. Except where otherwise provided by federal or state law or other funding source restrictions, a local proposer whose submittal is within 5% of the highest total ranked proposer outside of the preference area will become the firm with whom the County will proceed with negotiations for a final contract.

Local business means the vendor has a valid occupational license issued by the county within which the vendor conducts their business at least one year prior to bid or proposal opening, that authorizes the business to provide the goods, services or construction to be purchased and a physical address located within the limits of said county, in an area zoned for the conduct of such business, from which the vendor operates or performs business on a day-to-day basis that is a substantial component of the goods or services being offered. Post Office Boxes are not verifiable and shall not be used for the purpose of establishing a physical address.


of 52



***NOTICE TO PROPOSERS***

Proposers are invited to pay strict attention to the following requirements of this RFP. The information being requested in this section is going to be used by the Evaluation Committee during the selection/evaluation process and further consideration for contract award. Please be aware that proposers have a continuing obligation to provide the County with any material changes to the information being requested in this RFP.

A. Definition of a Responsive Bidder:

In accordance with Broward County Procurement Code Section 21.8.b.66, a Responsive Bidder means a person who has submitted a bid which conforms in all material respects to a solicitation. A bid or proposal of a Responsive Bidder must be submitted on the required forms, which contain all required information, signatures, notarizations, insurance, bonding, security, or other mandated requirements required by the bid documents to be submitted at the time of bid opening.

Responsiveness CriteriaFailure to provide the information required below, at the time of submittal opening may result in a recommendation of non-responsive by the Director of Purchasing. The Evaluation Committee will determine whether the firm is responsive to the requirements specified herein. The County reserves the right to waive minor technicalities or irregularities as is in the best interest of the County in accordance with Section 21.30.f.1(c) of the Broward County Procurement Code.

1. Office of Economic and Small Business Development Program – (See Office of Economic and Small Business Development Program requirements below).

Office of Economic and Small Business Development Program RequirementsThe Broward County Business Opportunity Act of 2004 and the County Business Enterprise (CBE) Act of 2009 establish the County’s policies for participation by small business enterprises, county business enterprises, and federal disadvantaged business enterprises in all County contracts and in other selected activities.

In accordance with the Acts, participation for this contract is as follows:

The Broward County Business Opportunity Act of 2004 and the County Business Enterprise (CBE) Act of 2009 establish the County’s policies for participation by Small Business Enterprises and County Business Enterprises, in all County contracts and in other selected activities.

Business Enterprise Category % of Participation GoalCounty Business Enterprise (CBE) 15%

Overall Goal 15%

of 52



The County uses the interested firm’s submittal to this section from the RFP to determine the firm’s “responsiveness.” The County only considers “responsive” submittals for ranking. To be considered responsive requires the following actions. Submit the forms and documentation detailed below and attached to this RFP. Copies of each form are available on the Internet at: http://www.broward.org/econdev/SmallBusiness/Pages/compliance.aspx

If the firm does not have access to the Internet, contact the Project Manager to receive copies by mail or fax. To be considered responsive requires the following action.

FormContent

Schedule of Participation

List each of the proposed Broward County-certified sub Design/Build Firms or sub consultants, the type of work each firm will perform, and the projected subcontract dollar amount and/or percentage of professional fees to be awarded, if selected.

Letters of Intent

For each participating firm, indicate the agreed subcontract amount executed with the responding firm’s signature and countersigned by the proposed sub Design/Build Firm or sub consultant listed on the Schedule of Participation form.

Unavailability Report

For any instances where the specific goals were not achieved, list the sub Design/Build Firms or sub consultants formally contacted and the reason unavailable to perform or whose bid was not considered.

If the Responder is unable to engage sufficient firms to achieve the participation goals established for this RFP, the responder can demonstrate through accompanying documentation that it made a good-faith effort to meet the goal. The County will evaluate the weight of the evidence to determine if the Responder’s effort was made in good faith. A pro-forma submittal will be considered non-responsive. Evidence of good-faith effort on the part of the Responder should minimally include successful completion and submission of the following requirements:

Attendance at the RFP pre-proposal/submittal conference; Timely advertisement in minority/women-owned general circulation media, trade

association publications, and minority-focus media, newspapers and articles; Efforts to assist the designated category of business enterprise subDesign/Build Firms

or sub consultants in obtaining bonding or insurance required by the RLI or RFP or the County and the extent of these efforts;

Written solicitation (work specific) to the designated business enterprise firms; and Documentation of all outreach activities relating to solicitation to designated business

enterprise firms.

For additional guidance on what information or documentation is deemed acceptable for satisfying the good faith efforts requirements, please contact Jasmine Jones, Office of Economic and Small Business Development, at 954-359-2340 or main office 954-357-6400.

of 52

http://www.broward.org/econdev/SmallBusiness/Pages/compliance.aspx



2. Financial Information - Although the review of a vendor's financial information is an issue of responsibility, the failure to either provide the financial documentation or correctly assert a confidentiality claim pursuant the Florida Public Records Law and the solicitation requirements as stated in the Evaluation Criteria and Public Record and Exemptions sections may result in a recommendation of non-responsive by the Director of Purchasing.

3. Litigation History - Although the review of a vendor's litigation history is an issue of responsibility, the failure to provide litigation history as required in the Evaluation Criteria may result in a recommendation of non-responsive by the Director of Purchasing.

B. Definition of Responsible Bidder:In accordance with Broward County Procurement Code Section 21.8.b.65, a Responsible Bidder or Offeror means an offeror who has the capability in all respects to perform the contract requirements, and the integrity and reliability which will assure good faith performance.

Responsibility Criteria

The Evaluation Committee will recommend to the awarding authority a determination of a firm’s responsibility. At any time prior to award, the awarding authority may find that an offeror is not responsible to receive a particular award. The following criteria shall be evaluated in making a determination of responsibility:

1. Financial Information

2. Litigation History

Additionally, the awarding authority may consider the following factors, without limitation: debarment or removal from the authorized vendors list or a final decree, declaration or order by a court or administrative hearing officer or tribunal of competent jurisdiction that the offeror has breached or failed to perform a contract, claims history of the offeror, performance history on a County contract(s), an unresolved concern, or any other cause under this code and Florida law for evaluating the responsibility of an offeror.

Security

Airport Security Program and Aviation RegulationsContractor agrees to observe all security requirements and other requirements of the Federal Aviation Regulations applicable to Contractor, including without limitation, all regulations of the United States Department of Transportation, the Federal Aviation Administration and the Transportation Security Administration, and the Contractor agrees to comply with the County’s Airport Security Program and the Air Operations area (AOA) Vehicle Access Program, and amendments thereto, and to comply with such other rules and regulations as may be reasonably prescribed by the County, and to take such steps as may be necessary or directed by the County to insure that subleases, employees, invitees and guests observe these requirements. If required by the Aviation Department, Contractor shall conduct background checks of its employees in

of 52



accordance with applicable Federal Regulations. If as a result of the acts or omissions of Contractor, its subleases, employees, invitees or guests, the County incurs any fines and/or penalties imposed by any governmental agency, including without limitation, the United States Department of Transportation, the Federal Aviation Administration or the Transportation Security Administration, or any expense in enforcing any federal regulations, including without limitation, airport security regulations, or the rules or regulations of the County, and/or any expense in enforcing the County’s Airport Security Program, then Contractor agrees to pay and/or reimburse the County all such costs and expenses, including all costs of administrative proceedings, court costs, and attorneys’ fees and all costs incurred by County in enforcing this provision. Contractor further agrees to rectify any security deficiency or other deficiency as may be determined as such by the County or the United States Department of Transportation, Federal Aviation Administration, the Transportation Security Administration, or any other federal agency. In the event Contractor fails to remedy any such deficiency, the County may do so at the cost and expense of Contractor. The County reserves the right to take whatever action is necessary to rectify any security deficiency or other deficiency.

(a) Operation of Vehicles on the AOA: Before the Contractor shall permit any employee of Contractor or any subcontractor to operate a motor vehicle of any kind or type on the AOA (and unless escorted by an Aviation Department approved escort), the Contractor shall ensure that all such vehicle operators possess current, valid, and appropriate Florida driver’s licenses. In addition, any motor vehicles and equipment of Contractor or of any subcontractor operating on the AOA must have an appropriate vehicle identification permit issued by the Aviation Department, which identification must be displayed as required by the Aviation Department.

(b) Consent to Search/Inspection: The Contractor agrees that its vehicles, cargo, goods and other personal property are subject to being inspected and searched when attempting to enter or leave and while on the AOA. The Contractor further agrees on behalf of itself and its subcontractor that it shall not authorize any employee or other person to enter the AOA unless and until such employee other person has executed a written consent-to-search/inspection form acceptable to the Aviation Department. Contractor acknowledges and understands that the forgoing requirements are for the protection of users of the Airport and are intended to reduce incidents of cargo tampering, aircraft sabotage, thefts and other unlawful activities at the Airport. For this reason, Contractor agrees that persons not executing such consent-to-search/inspection form shall not be employed by the Contractor or by any subcontractor at the Airport in any position requiring access to the AOA or allowed entry to the AOA by the Contractor or by any subcontractors.

(c) The provisions hereof shall survive the expiration or any other termination of thisAgreement. (This Sensitive Security Information Non-Disclosure Agreement of pages 20-22 of this document are required to be completed and returned).

Security Background verification, fingerprinting and identification badging is required for all work conducted in Security Identification Display Areas (SIDA). The prime contractor is responsible for managing, obtaining and complying with all requirements of the above for their own firm as well as all of their subcontractors on their team. The prime contractor and all sub-contractors are responsible for all costs associated with complying with the terms and conditions of this security requirement including but not limited to any fines levied (including against BCAD)due to its non compliance with SIDA or Airport Security rules.

of 52



SENSITIVE SECURITY INFORMATIONNON-DISCLOSURE AGREEMENT

I, _____________ hereby consent to the terms in this Agreement in consideration of my being granted access to certain documents or materials containing Sensitive Security Information (“SSI”) for Fort Lauderdale-Hollywood International Airport in Broward County, Florida (“Airport”).

I understand and agree to the following terms and conditions:

1. SSI is part of the Airport security program, is exempt from Florida Sunshine and Public Records Laws pursuant to Sections 119.071 and 286.0113, Florida Statutes, and unauthorized disclosure of SSI could compromise the security of the Airport.

2. I must therefore handle SSI in accordance with the terms of this Agreement and all applicable federal and state laws, including but not limited to, 49 Code of Federal Regulations Parts 15 and 1520 and Section 119.071, Florida Statutes.

3. By being granted access to SSI, I am a covered person as defined in 49 Code of Federal Regulations Parts 15 and 1520, and therefore have an affirmative duty to protect SSI by: taking reasonable steps to safeguard SSI in my possession or control from unauthorized disclosure; disclosing or otherwise providing access to SSI only to covered persons who have a need to know, unless otherwise authorized in writing by the Transportation Security Administration (“TSA”), the Coast Guard, or the Secretary of the Department of Transportation (“DOT”); referring request by other persons for SSI to TSA or the applicable component or agency within DOT or Department of Homeland Security (“DHS”); properly marking and disposing of SSI as specified in 49 Code of Federal Regulations Parts 15 and 1520; properly marking records containing SSI that are not marked in compliance with 49 Code of Federal Regulations Parts 15 and 1520 and inform the sender of the record that the record contains SSI and should be properly marked; and promptly reporting unauthorized disclosure of SSI to the Airport and TSA or applicable DOT or DHS component or agency.

4. If I violate the terms and conditions of this Agreement, such violation may result in the cancellation of my access to SSI for the Airport. Unauthorized release of SSI may result in civil penalty or other action.

5. Each provision of this Agreement is severable. If a court of competent jurisdiction should find any provision of this Agreement unenforceable, all other provisions shall remain in full force and effect.

of 52



6. I understand that Broward County may seek any remedy available to it to enforce this Agreement, including but not limited to, application for a court order prohibiting disclosure of SSI in breach of this Agreement.

7. By granting me access to SSI, Broward County does not waive any statutory or common law evidentiary privileges or protections that it may assert in any administrative or court proceeding to protect any SSI to which I have been given access under the terms of this Agreement.

8. I shall indemnify and hold harmless County, its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by my negligence, recklessness or intentionally wrongful conduct as well as negligent, reckless or intentionally wrongful conduct of other persons employed or utilized by me in the performance of any and all Projects which require access to SSI as contemplated by this Agreement. In the event that any action or proceeding is brought against County by reason of any such claim or demand, I shall, upon written notice from County, resist and defend such action or proceeding by counsel satisfactory to County. The provisions of this Section shall survive the expiration or earlier termination of this Agreement.

9. I make this Agreement in good faith and acknowledge that I will be bound by each and every term and provision contained herein, including but not limited to civil penalty or other action pursuant to federal and state law.


of 52



SENSITIVE SECURITY INFORMATIONNON-DISCLOSURE AGREEMENT

[NAME OF CORPORATION]

By: ______________________ATTEST: ________________

Title: _____________________

(CORPORATE SEAL) ___ day of __________, 200__

WITNESS:

__________________________

__________________________

BCAD OFFICE USE ONLY

Date Documents Provided:

Description of Documents: BCAD Representative:

Signature Date

of 52



Right of AppealPursuant to Section 21.83 of the Broward County Procurement Code, any vendor that has a substantial interest in the matter and is dissatisfied or aggrieved in connection with the Evaluation Committee's determination of responsiveness may appeal the determination pursuant to Section 21.120 of the Code. The appeal must be in writing and sent to the Director of Purchasing within ten (10) calendar days of the determination by the Evaluation Committee to be deemed timely. As required by Section 21.120, the appeal must be accompanied by an appeal bond by a person having standing to protest and must comply with all other requirements of this section. The institution and filing of an appeal is an administrative remedy to be employed prior to the institution and filing of any civil action against the County concerning the subject matter of the appeal.

Projected Schedule

RFP Advertised Date: May 11, 2011

Pre-Submittal Conference: May 26, 2011

RFP Open Date: June 13, 2011

Initial Evaluation Meeting: July 13, 2011

Final Evaluation Meeting: July 21, 2011


of 52



Evaluation Criteria

With regard to the Evaluation criteria, each firm has a continuing obligation to provide the County with any material changes to the information requested. The County reserves the right to obtain additional information from interested firms.

Evaluation Criteria –

Project-Specific Criteria

Provide answers below. When an entire response cannot be entered, a summary, followed with a page number reference where a complete response can be found is acceptable.

1-List large (over 350,000 square feet) construction project experience where you provided expert and independent third (3rd) party digital photographic construction documentation, utilizing any combination of Multivista, iBeam or EarthCam or other systems that can accomplish advanced indexing and navigation and web hosting.

Project Name:Location:Contact Reference Name and Phone Number:



2-List large (over 350,000 square feet) construction project experience where you provided online web hosting.




of 52



3-List large (over 350,000 square feet) construction project experience where you provided AutoCAD interface.


Project Name:Location:Contact Reference Name and Phone Number:Project Name:Location:Contact Reference Name and Phone Number:

4-List large (over 350,000 square feet) construction project experience with GIS maps using Environmental Systems Research Institute or similar system.




5-List experience in providing construction documentation with a representative portfolio including airport airside, landside and building projects.

6-List experience with interfacing documentation with Autodesk AutoCAD computer drafting drawings.

of 52




Company Profile


1. Supply legal firm name, headquarters address, local office addresses, state of incorporation, and key firm contact names with their phone numbers and e-mail addresses.

2. Supply the interested firm’s federal ID number and Dun and Bradstreet number.

3. Is the interested firm legally authorized, pursuant to the requirements of the Florida Statutes, to do business in the State of Florida?

4. All firms are required to provide Broward County the firm's financial statements at the time of submittal in order to demonstrate the firm's financial capabilities. Failure to provide this information at the time of submittal may result in a recommendation by the Director of Purchasing that the response is non-responsive. Each firm shall submit its most recent two (2) years of financial statements for review. The financial statements are not required to be audited financial statements. With respect to the number of years of financial statements required by this RFP, the firm must fully disclose the information for all years available; provided, however, that if the firm has been in business for less than the required number of years, then the firm must disclose for all years of the required period that the firm has been in business, including any partial year-to-date financial statements. The County may consider the unavailability of the most recent year’s financial statements and whether the firm acted in good faith in disclosing the financial documents in its evaluation. Any claim of confidentiality on financial statements should be asserted at the time of submittal.

of 52



The financial statements should be submitted in a separate bound document labeled "Name of Firm, Attachment to Proposal Package, RFP# - Confidential Matter". The firm must identify the specific statute that authorizes the exemption from the Public Records Law. Failure to provide this information at the time of submittal may result in a recommendation by the Director of Purchasing that the response is non-responsive.

5. List and describe all bankruptcy petitions (voluntary or involuntary) and liens which have been filed by or against the interested firm, its parent or subsidiaries, predecessor organization(s), or any wholly-owned subsidiary during the past three (3) years. Include in the description the disposition of each such bankruptcy petition and lien.

6. List all business related claims, arbitrations, administrative hearings, and lawsuits that are pending or were filed during the last three (3) years brought by or against the firm, its predecessor organization(s), or any wholly-owned subsidiary including but not limited to those claims, arbitrations, administrative hearings and lawsuits that allege negligence, error, or omission, or default, termination, suspension, failure to perform, or improper performance of an obligation of a contract or a legal duty related to a contract. The list should include all case names; case, arbitration, or hearing identification numbers; identification of the project involved in the dispute; a description of the subject matter of the dispute; and the final outcome or current status if the matter has not become final.

7. List and describe all criminal proceedings or hearings concerning business related offenses in which the interested firm, its principals, officers, predecessor organization(s), or wholly owned subsidiaries were defendants.

of 52



8. Has the interested firm, its principals, officers, or predecessor organization(s) been debarred or suspended from bidding by any government during the last three (3) years? If yes, provide details.

9. Has your company ever failed to complete any work awarded to you? If so, where and why?

10. Has your company ever been terminated from a contract? If so, where and why?

11. Insurance Requirements: Attached is a sample Certificate of Insurance. It reflects the insurance requirements deemed necessary for this project. It is not necessary to have this level of insurance in effect at the time of submittal but it is necessary to submit certificates indicating that the firm currently carries the insurance or to submit a letter from the carrier indicating upgrade availability.


of 52




Legal Requirements


1. Standard Agreement Language: Identify any standard terms and conditions with which the interested firm cannot agree. The standard terms and conditions for the resulting contract can be located at: http://www.broward.org/Purchasing/Documents/standardcontractrequirements.pdf If you do not have computer access to the internet, call the Project Manager for this RFP to arrange for mailing, pick up, or facsimile transmission.

2. Cone of Silence: This County’s ordinance prohibits certain communications among vendors, county staff, and Evaluation committee members. Identify any violations of this ordinance by any members of the responding firm or its joint venturers. The firm(s) submitting is expected to sign and notarize the Cone of Silence Certification included in this solicitation.

3. Public Entity Crimes Statement: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit an offer to perform work as a consultant or contract with a public entity, and may not transact business with Broward County for a period of 36 months from the date of being placed on the convicted vendor list. Submit a statement fully describing any violations of this statute by members of the interested firm or its joint venturers.

4. No Contingency Fees: By responding to this solicitation, each firm warrants that it has not and will not pay a contingency fee to any company or person, other than a bona fide employee working solely for the firm, to secure an agreement pursuant to this solicitation. For Breach or violation of this provision, County shall have the right to reject the firm’s response or terminate any agreement

of 52



awarded without liability at its discretion, or to deduct from the agreement price or otherwise recover the full amount of such fee, commission, percentage, gift, or consideration.

Submit an attesting statement warranting that the Responder has not and will not pay a contingency fee to any company or person, other than a bona fide employee working solely for the firm, to secure an agreement pursuant to this solicitation.

If this box is checked, then the provisions of the Broward County Living Wage Ordinance 2008-45, as amended, (“Living Wage Ordinance”) will apply to this agreement. in accordance with the living wage ordinance, certain employers who do business with the county shall pay a living wage to its employees who work on service contracts providing covered services identified under the living wage ordinance.(If living wage applies, check this statement and include the living wage attachment to the RFP solicitation)

DRUG FREE WORKPLACE1. Do you have a drug free workplace policy? 2. If so, please provide a copy of your drug free workplace policy in your proposal. 3. Does your drug free workplace policy comply with Section 287.087 of the Florida Statutes?4. If your drug free workplace policy complies with Section 287.087 of the Florida Statutes, please complete the attached Drug Free Workplace Policy Certification Form (Tiebreaker Criteria Form 3). Failure to provide a notarized Certification Form in your proposal shall prevent your firm from receiving credit for having such a program under Broward County's tiebreaker criteria of Section 21.31.d of the Broward County Procurement Code.5. If your drug free workplace policy does not comply with Section 287.087of the Florida Statutes, does it comply with the drug free workplace requirements pursuant to Section 21.31.a.2 of the Broward County Procurement Code? 6. If so, please complete the attached Drug Free

of 52



Workplace Policy Certification Form. 7. If your drug free workplace policy does not comply with Section 21.31.a.2 of the Broward County Procurement Code, are you willing to comply with the requirements Section 21.31.a.2 of the Broward County Procurement Code? 8. If so, please complete the attached Drug Free Workplace Policy Certification Form. 5. Failure to provide a notarized Certification

Form in your proposal indicating your compliance or willingness to comply with Broward County's Drug Free Workplace requirements as stated in Section 21.31.a.2 of the Broward County Procurement Code may result in your firm being ineligible to be awarded a contract pursuant to Broward County's Drug Free Workplace Ordinance and Procurement Code.

6. Non-Collusion Statement: By responding to this solicitation, the vendor certifies that this offer is made independently and free from collusion. Vendor shall disclose on the attached Non-Collusion Statement Form to their best knowledge, any Broward County officer or employee, or any relative of any such officer or employee as defined in Section 112.3135(1) (c), Florida Statutes (1989), who is an officer or director of, or had a material interest in, the vendor’s business, who is in a position to influence this procurement. Any Broward County officer or employee who has any input into the writing of specifications or requirements, solicitation of offers, decision to award, evaluation of offers, or any other activity pertinent to this procurement is presumed, for purposes hereof, a person has a material interest if they directly or indirectly own more than 5 percent of the total assets or capital stock of any business entity, or if they otherwise stand to personally gain if the contract is awarded to this vendor. Failure of a vendor to disclose any relationship described herein shall be reason for debarment in accordance with the provisions of the Broward County Procurement Code.

of 52



of 52




Tiebreaker Criteria


LOCATION in BROWARD COUNTY1. Is your firm located in Broward County?2. Does your firm have a valid current Broward County Local Business Tax Receipt? 3. Has your firm (a) been in existence for at least six (6) months prior to the proposal opening (b) providing services on a day to day basis (c) at a business address physically located within the limits of Broward County (d) in an area zoned for such business and (e) the services provided from this location are substantial component of the services offered in the firm's proposal?If so, please provide the interested firm's business address in Broward County, telephone number(s), email address, evidence of the Broward County Local Business Tax Receipt and complete the attached Local Vendor Certification Form (Tiebreaker Criteria Form 1).Failure to provide a valid Broward County Local Business Tax Receipt and a notarized Certification Form in your proposal shall prevent your firm from receiving credit under Broward County's tiebreaker criteria of Section 21.31.d of the Broward County Procurement Code and, if applicable, shall prevent your firm from receiving any preference(s) allowed under Broward County's Local Preference Ordinance.

DOMESTIC PARTNER BENEFIT1. Do you have a domestic partnership benefit program?2. If so, please provide a copy of your domestic partnership benefit program in your proposal and complete the attached Domestic Partnership Benefit Certification Form (Tiebreaker Criteria Form 2).

Failure to provide a notarized Certification

of 52



Form indicating in your proposal shall prevent your firm from receiving credit for having such a program under Broward County's tiebreaker criteria of Section 21.31.d of the Broward County Procurement Code.3. Does your domestic partnership benefit program provide benefits which are the same or substantially equivalent to those benefits offered to other employees in compliance with the Broward County Domestic Partnership Act of 1999, Broward County Ordinance # 1999-03, as amended?4. If so, please complete the attached Domestic Partnership Benefit Certification Form.Failure to provide a notarized Certification Form in your proposal indicating that the company provides domestic partnership benefits which are the same or substantially equivalent to the requirements of the Broward County Domestic Partnership Act of 1999, Broward County Ordinance # 1999-03, as amended, shall prevent your firm from receiving any preference(s) allowed under the Act if applicable to this solicitation.

VOLUME OF WORK OVER FIVE YEARSVendor that has the lowest dollar volume of work previously awarded by the County over a five (5) year period from the date of the submittal.(only as the Prime Vendor). Please list all of the projects that were awarded on Tiebreaker Criteria – Form 3, Page 41. (Please provide the following: Project Title, Solicitation Contract Number, Broward County Dept./Divison- Area work performed, Awarded Amount, Year Awarded).

of 52



Vendor’s List (Non-Certified Subcontractors and Suppliers Information)

THIS FORM SHOULD BE SUBMITTED WITH THE RLI/RFP; HOWEVER, IT MUST BE SUBMITTED WITHIN 5 CALENDAR DAYS OF COUNTY’S REQUEST.

Provide this information for any sub vendor(s) who will provide a service to the County for this solicitation. This includes major suppliers as well.

1. Firm’s Name:_____________________________________________________________________

2. Firm’s Address:___________________________________________________________________

3. Firm’s Telephone Number: _________________________Firm’s Email Address:_________________

4. Contact Name and Position:__________________________________________________________

5. Alternate Contact Name and Position:__________________________________________________

6. Alternate Contact Telephone Number: _________________Email Address:___________________

7. Bid/Proposal Number: ______________________________Contracted Amount:_______________

8. Type of Work/Supplies Bid: __________________________Award Date:_____________________

1. Firm’s Name:_____________________________________________________________________

2. Firm’s Address:___________________________________________________________________

3. Firm’s Telephone Number: _________________________Firm’s Email Address:_________________

4. Contact Name and Position:__________________________________________________________

5. Alternate Contact Name and Position:__________________________________________________

6. Alternate Contact Telephone Number: _________________Email Address:___________________

7. Bid/Proposal Number: ______________________________Contracted Amount:_______________

8. Type of Work/Supplies Bid: __________________________Award Date:_____________________

I certify that the information submitted in this report is in fact true and correct to the best of my knowledge

Signature Title Date

Note: the information provided herein is subject to verification by the Purchasing Division.

of 52



Use additional sheets for more subcontractors or suppliers as necessary.

of 52

Tiebreaker Criteria - Form 1: (or Local Preference if applicable)

Local Vendor Certification

THE UNDERSIGNED VENDOR HEREBY CERTIFIES THAT:

1. _____ THE VENDOR IS A LOCAL VENDOR IN BROWARD COUNTY AND HAS A VALID BROWARD COUNTY LOCAL BUSINESS TAX RECEIPT WHICH IS ATTACHED TO THIS CERTIFICATION

AND

2. _____ THE VENDOR IS A LOCAL VENDOR IN BROWARD COUNTY AND:

(a) Has been in existence for at least six (6) months prior to the proposal opening;

(b) Provides services on a day to day basis at a business address physically located within the limits of Broward County and in an area zoned for such business; and

(c) The services provided from this location are a substantial component of the services offered in the vendor's proposal.

AND/OR

3. _____ THE VENDOR IS A LOCAL VENDOR IN BROWARD OR MIAMI-DADE COUNTY AND HAS A VALID CORRESPONDING COUNTY LOCAL BUSINESS TAX RECEIPT WHICH IS ATTACHED TO THIS CERTIFICATION AND:

(a) Has been in existence for at least ONE YEAR prior to the proposal opening;

(b) Provides services on a day to day basis at a business address physically located within the limits of Broward County and in an area zoned for such business; and

(c) The services provided from this location are a substantial component of the services offered in the vendor's proposal.

______________________________________(VENDOR SIGNATURE)

______________________________________(PRINT VENDOR NAME)

STATE OF __________________

COUNTY OF ________________

The foregoing instrument was acknowledged before me this ____day of ________________, 20___, by

_________________________________________________ as _________________________ of (Name of person who's signature is being notarized) (Title)

____________________________________________ known to me to be the person described herein, or who produced(Name of Corporation/Company)

____________________________________________ as identification, and who did/did not take an oath.(Type of Identification)

NOTARY PUBLIC:

________________________________(Signature)

________________________________ My commission expires: _______________________

of 52

(Print Name)

of 52

Tiebreaker Criteria - Form 2: Domestic Partnership Benefit Certification

THE UNDERSIGNED VENDOR HEREBY CERTIFIES THAT:

1. _____ THE VENDOR HAS A DOMESTIC PARTNERSHIP PROGRAM AND THE DOMESTIC PARTNERSHIP BENEFITS ARE AS IDENTIFIED IN THE COMPANY POLICY ATTACHED TO THIS CERTIFICATION.

AND/OR

2. _____THE VENDOR HAS A DOMESTIC PARTNERSHIP PROGRAM THAT IS IN COMPLIANCE WITH THE BROWARD COUNTY DOMESTIC PARTNERSHIP ACT OF 1999, BROWARD COUNTY ORDINANCE # 1999-03, AS AMENDED, AND OUTLINED AS FOLLOWS:

A. VENDOR'S EMPLOYEE BENEFITS PROGRAM INCLUDES THE FOLLOWING MINIMUM STANDARDS:

1. Any vendor's employee who is a party to a domestic partnership relationship is entitled to elect insurance coverage for his or her domestic partner or a dependent of such domestic partner on the same basis in which any other vendor's employee may elect insurance coverage for his or her spouse or dependents. A vendor's employee's right to elect insurance coverage for his or her domestic partner, or the partner's dependent, extends to all forms of insurance provided by the vendor to the spouses and dependents of vendor's employees.

2. Any vendor's employee who is a party to a domestic partnership relationship is entitled to use all forms of leave provided by the vendor including, but not limited to sick leave and annual leave to care for his or her domestic partner or the dependent of the domestic partner as applicable.

3. All other benefits available to the spouses and dependents of vendor's employees are made available on the same basis to the domestic partner, or dependent of such domestic partner, of a vendor's employee who is party to a domestic partnership relationship.

4. It is within the vendor's discretion as to what benefits are provided to its employees and whether vendor's employees who are party to a domestic partnership relationship must be registered in accordance with Broward County Ordinance No. 1999-03, as amended, in order to be eligible for access to employee benefits.

B. VENDOR'S DOMESTIC PARTNERSHIP EILIGIBILITY CRITERIA ARE SUBSTANTIALLY EQUIVALENT TO THE FOLLOWING:

1. Each domestic partner is at least 18 years old and competent to contract.2. Neither domestic partner is married nor a partner to another domestic partnership relationship.3. The domestic partners are not related by blood.4. Consent of either domestic partner to the domestic partnership relationship has not been obtained by force, duress, or fraud.5. Each domestic partner agrees to be jointly responsible for each other's basic food and shelter.

__________________________________(VENDOR SIGNATURE)

__________________________________(PRINT VENDOR NAME)

STATE OF __________________

COUNTY OF ________________




____________________________________________ as identification, and who did/did not take an oath. (Type of Identification)

NOTARY PUBLIC:

________________________________(Signature)

________________________________(Print Name)

My commission expires: _______________________

of 52

Tiebreaker Criteria - Form 3: BROWARD COUNTY PROJECTS AWARDED

(Volume of work awarded to the Prime only over the past five years)

Item No.

Project Title Solicitation Contract Number (RLI, RFP,Bid or Quote)

Broward County Department/Division (Area work performed)

Awarded Amount

Year Awarded

1.

2.

3.

4.

5.6.

7.

8.

9.

10.11.12.

13.

14.

15.

16.

17.

18.

19.

20.

Grand Total: $__________________

of 52

Drug Free Workplace Policy CertificationTHE UNDERSIGNED VENDOR HEREBY CERTIFIES THAT:

1. _____ THE VENDOR HAS A DRUG FREE WORKPLACE POLICY AS IDENTIFIED IN THE COMPANY POLICY ATTACHED TO THIS CERTIFICATION.

AND/OR

2. _____ THE VENDOR HAS A DRUG FREE WORKPLACE POLICY THAT IS IN COMPLIANCE WITH SECTION 287.087 OF THE FLORIDA STATUTES.

AND/OR

3. _____ THE VENDOR HAS A DRUG FREE WORKPLACE POLICY THAT IS IN COMPLIANCE WITH THE BROWARD COUNTY DRUG FREE WORKPLACE ORDINANCE # 1992-08, AS AMENDED, AND OUTLINED AS FOLLOWS:

(a) Publishing a statement notifying its employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the offeror's workplace, and specifying the actions that will be taken against employees for violations of such prohibition;

(b) Establishing a continuing drug-free awareness program to inform its employees about:(i) The dangers of drug abuse in the workplace;(ii) The offeror's policy of maintaining a drug-free workplace;(iii) Any available drug counseling, rehabilitation, and employee assistance programs; and (iv) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;

(c) Giving all employees engaged in performance of the contract a copy of the statement required by subparagraph (a);(d) Notifying all employees, in writing, of the statement required by subparagraph (a), that as a condition of employment on a covered

contract, the employee shall:(i) Abide by the terms of the statement; and (ii) Notify the employer in writing of the employee's conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893, Florida Statutes, or of any controlled substance law of the United States or of any state, for a violation occurring in the workplace NO later than five (5) days after such conviction.

(e) Notifying Broward County government in writing within 10 calendar days after receiving notice under subdivision (d) (ii) above, from an employee or otherwise receiving actual notice of such conviction. The notice shall include the position title of the employee;

(f) Within 30 calendar days after receiving notice under subparagraph (d) of a conviction, taking one of the following actions with respect to an employee who is convicted of a drug abuse violation occurring in the workplace:

(i) Taking appropriate personnel action against such employee, up to and including termination; or (ii) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency;

(g) Making a good faith effort to maintain a drug-free workplace program through implementation of subparagraphs (a) through (f).

OR

4.____ THE VENDOR DOES NOT CURRENTLY HAVE A DRUG FREE WORKPLACE POLICY BUT IS WILLING TO COMPLY WITH THE REQUIREMENTS AS SPECIFIED IN NO. 3

______________________________________(VENDOR SIGNATURE)

______________________________________(PRINT VENDOR NAME)

STATE OF __________________

COUNTY OF ________________





NOTARY PUBLIC:

________________________________(Signature)

________________________________ My commission expires: _______________________ (Print Name)

of 52

Non-Collusion Statement Form

By signing this offer, the vendor certifies that this offer is made independently and free from collusion. Vendor shall disclose below, to their best knowledge, any Broward County officer or employee, or any relative of any such officer or employee as defined in Section 112.3135 (1) (c), Fla. Stat. (1989), who is an officer or director of, or has a material interest in, the vendor’s business, who is in a position to influence this procurement. Any Broward County officer or employee who has any input into the writing of specifications or requirements, solicitation of offers, decision to award, evaluation of offers, or any other activity pertinent to this procurement is presumed, for purposes hereof, to be in a position to influence this procurement. For purposes hereof, a person has a material interest if they directly or indirectly own more than 5 percent of the total assets or capital stock of any business entity, or if they otherwise stand to personally gain if the contract is awarded to this vendor.

Failure of a vendor to disclose any relationship described herein shall be reason for debarment in accordance with the provisions of the Broward County Procurement Code.

NAME RELATIONSHIP

____________________________ _________________________________________________________ _________________________________________________________ _________________________________________________________ _____________________________ ____________________________ _________________________________________________________ _____________________________ ____________________________ _____________________________

_____________________________________(Vendor Signature)

_____________________________________(Print Vendor Name)

In the event the vendor does not indicate any names, the County shall interpret this to mean that the vendor has indicated that no such relationships exist.

of 52

CONE OF SILENCE CERTIFICATION

The undersigned vendor hereby certifies that:

1. _____ the vendor has read Broward County's Cone of Silence Ordinance, Section 1-266, Article xiii, Chapter 1 as revised of the Broward County Code; and

2. _____ the vendor understands that the Cone of Silence for this competitive solicitation shall be in effect beginning upon the appointment of the Evaluation Committee (for Requests for Proposals - RFPs) or Selection Committee (for Request For Proposal - RFPs) for communication regarding this RFP/RLI with the County Administrator, Deputy and Assistants to the County Administrator and their respective support staff or any person, including Evaluation or Selection Committee members, appointed to evaluate or recommend selection in this RFP/RLI process. For Communication with County Commissioners and Commission staff, the Cone of Silence allows communication until the initial Evaluation or Selection Committee Meeting.

3.______the vendor agrees to comply with the requirements of the Cone of Silence Ordinance.

_____________________________________(Vendor Signature)

_____________________________________(Print Vendor Name)

STATE OF __________________

COUNTY OF ________________





NOTARY PUBLIC:

________________________________

(Signature)

_______________________________ My commission expires: _______________________ (Print Name)

of 52

Exhibit A – Specifications

General

1. The Photographic Documentation firm will provide comprehensive photographic documentation of existing conditions, construction progress, and pre and post-inspection milestones on a weekly or as needed basis at critical milestones. All photographic documentation will include electronic indexing, navigation, storage and remote access throughout the construction projects.

2. Prior to commencement of any work activities on any phase of work, the Photographic Documentation firm will provide photographic documentation for the existing conditions of the surrounding work site and staging area. Photographic documentation shall be sectioned or chaptered in time and locations (georeferenced) to the project for future reference. BCAD will supply base map as-built drawings, airfield planimetrics, and ortho aerial photography upon which locations of documentation will be based.

3. The Photographic Documentation firm will combine the indexing and navigation system with digital photography designed to capture actual conditions throughout construction. The indexing and navigation system will be linked to the BCAD: Geographical Information Systems (GIS) database. All documentation, indexing, and navigation must be organized by both time (date-stamped) and location (georeferenced) throughout the Project. Web interfaces will use BCAD supplied base drawings, as-builts, maps, and ortho aerial photography.

4. The Photographic Documentation will be accessible online through use of an internet website connection and will allow for simultaneous, multiple-user access. BCAD access shall be secure and accomplished through individual passwords.

5. The Photographic Documentation will show construction progress for all trades and will be tracked at weekly intervals, at a minimum, unless otherwise specified by BCAD. Weekly documentation will comprehensively track both the exterior and interior construction of a building. Building photographs will track all building improvements beginning with preconstruction site conditions and continuing until completion of the structure.

6. The Photographic Documentation firm will provide airfield site photographs which will track 360 degrees around the site and include ground level, oblique angle and aerial photographs.

7. The Photographic Documentation firm will provide that all exterior photographs include date, time and weather conditions at the time of the photograph.

Web Camera Requirements

1. The Photographic Documentation firm will provide fixed position cameras at specific stationary locations around the exterior and interior construction areas to capture site conditions at 15 minute intervals at a minimum of 12-megapixel resolution. Cameras will have remotely controlled pan, zoom and tilt capabilities for Broward County Aviation Department (BCAD) use.

2. The Photographic Documentation firm will provide web cameras which must be a proven technology that has been successfully implemented in transportation related construction projects. Bidder should submit manufacturer cut sheets of equipment to be used with the bid submittal for approval by BCAD.

of 52

3. BCAD will supply construction and existing condition as-built drawings in an AutoCAD format for notation and management of camera placement and usage. BCAD will also supply an airfield planimetric map in AutoCAD format for notation of camera placement and usage. These will act as the graphic base for interactive web documentation access. Camera mounting locations to be approved by BCAD prior to installation.

4. If there are electrical power requirements to the site, costs will be on a pass thru allowance basis including all wiring in conduit, connections, materials, labor, trenching and permitting, utilizing an approved BCAD licensed electrician that has airport security clearance.These costs are reconciled by the BCAD project manager with proper documentation supplied by the Photographic Documentation firm.

5. All camera installation and monitoring will be done by the Photographic Documentation firm. Website configuration will occur within 24 hours of camera installations. Non operational cameras will be returned to service in 24 hours. Liquidated damages of $150 per day will be assessed per non operational camera.

6. All images, associated documentation and equipment are the property of BCAD and will be provided to BCAD upon request. Photographic Documentation firm will remove the web cameras from installation upon project completion (unless otherwise directed by BCAD) and will clean the installation area and restore to its original condition. Upon removal of the camera equipment and mount, the Photographic Documentation firm will turn over the equipment and mount to BCAD.

7. All images are the copyright of BCAD and will be protected on secure servers owned and operated by the Photographic Documentation firm.

8. The Photographic Documentation firm will provide high resolution construction web cameras as a “turnkey” package which includes: high resolution (minimum 8 mega pixel ) auto focus camera and self cleaning lens, mounting hardware including any required poles, weatherproof equipment enclosures, all cables, all connectors, all interface devices, integrated wireless modem, all software, all back up image storage devices, all power converters and all surge suppression.

9. The Photographic Documentation firm will provide time-lapse construction cameras that will have video compression motion, JPEG at 640x480 minimum resolution and automatic photo archiving.

10.The Photographic Documentation firm will capture 1920 x 1080 pixels, JPEG format, time lapse roject photos on a daily basis at 15 minute intervals with date and time stamp.

11.The Photographic Documentation firm will provide project photos uploaded to, and stored on, a secure redundant server. Project photos will be viewable online, have password protected access, be searchable by date and time, have 500% zoom magnification, be downloadable, and have print and email capability.

12.The Photographic Documentation firm will provide project photos on an image archived CD or DVD on a monthly basis. The Photographic Documentation firm will provide one copy of each 1080p high definition time-lapse movie on a monthly basis and at the end of the project on CD or DVD, in a protective sleeve or case, labeled with the following information: name of project, name of architect, name of contractor, dates of time-lapse sequence, description of vantage point, indicating location and direction, by compass point.

of 52

13.The Photographic Documentation firm will provide system software as a managed service which displays a project log, is capable of viewing live video, has calendar based navigation for selecting specific images, has image browsing capability, has pan, tilt and zoom capability within a high definition image, has a multiview screen to view all cameras on the project at the same time, has graphical mark-up tools for detailing and creating overlays on images, displays local weather data at time of photo, provides photo history report in PDF format, has time-lapse features including play back by day, week, month or year, has user login, password and other protected access features meeting BCAD requirements and has email alert notification is system goes off-line.

Required Documentation Elements

1. Indexing and navigation system will utilize actual Autodesk AutoCAD construction/planimetric drawings, making such drawings interactive on an online interface. For all documentation referenced herein, indexing and navigation must be organized by both time (date-stamped) and location throughout the project.

2. All files provided to the firm will be georeference and must be maintained as follows:

North American Datum (NAD) 83, HARN, FeetState Plane Florida EastNorth American Vertical Datum (NAVD) 88

3. Indexing and navigation system will utilize actual AUTOCAD construction drawings, making such drawings interactive on an online interface. For all documentation referenced herein, indexing and navigation must be organized by both time (date-stamped) and location throughout the project.

4. Documentation will combine indexing and navigation system with inspection-grade digital photography designed to capture actual conditions throughout construction and at critical milestones. Documentation will be accessible online through use of an internet connection. Documentation will allow for multiple-user access, simultaneously, online. Access will be secure and accomplished through individual passwords.

5. Construction progress for all trades will be tracked at weekly interval (“progressions”), or as required by BCAD. Weekly progression documentation will comprehensively track both the exterior and interior construction of the building. Exterior progressions will track 360 degrees around site and each building. Interior progressions will track all interior improvements beginning when stud work commences and continuing until project completion.

6. Pre-slab utilities work and site utilities will be documented post-inspection and prior to pouring slabs and/or backfilling. (Pre-slab“Exact-Built”).This process will include all underground and in-slab utilities within the building(s) envelope(s) and utility runs in the immediate vicinity of the building(s) envelope(s). This may also include utilities enclosed in slab-on-deck in multi-story buildings. Indexing and navigation must be accomplished through interactive site utility plans.

of 52

7. Mechanical, Electrical, Plumbing and all other systems will be documented post-inspection and pre-insulation, sheet rock, or dry wall installation. (Interior MEP “Exact Built”). This process will include all finished systems located in the walls and ceilings of all buildings at the project. Indexing and navigation must be accomplished through interactive architectural plans.

8. Miscellaneous events that occur, but do not fit into the building or site envelope (i.e., materials arriving on site), or events captured by BCAD independently, will be dated, labeled and inserted into a section in the navigation structure entitled “miscellaneous,” allowing this information to be stored in the same “place” as the formal documentation.

9. Leadership in Energy and Environmental Design (LEED) photo sets will document specific credits identified by a BCAD-LEED Accredited Professional (if applicable) to satisfy LEED certification credits.

Project Documentation (Photo Sets) will include:

1. An existing conditions survey of the existing building pad, streets, curbs, sidewalks, landscaping and exteriors of adjacent structures immediately surrounding the proposed building site with overlapping photos of the entire site. The existing conditions survey would occur just prior to the start of construction or as scheduled by BCAD.

2. Weekly exterior progressions (360 degrees around the project) and slideshows (all elevations and building envelope).

3. Regular interior progressions of all walls of the entire project to begin at time of substantial framed or as directed by BCAD through to completion.

4. Detailed exact built overlapping photos of all slabs just prior to placing concrete or as directed by BCAD.

5. Detailed interior exact built overlapping photos of the entire building to include documentation of all mechanical, electrical and plumbing systems in every wall and ceiling, to be conducted after rough-ins are complete, just prior to insulation and or drywall, or as directed by BCAD.

6. Finished detailed Interior exact built overlapping photos of all walls, ceilings, and floors to be scheduled by BCAD prior to occupancy.

Photographic Documentation Firm Support, Coordination and End Product

1. The Photographic Documentation firm will provide coordination of photo shoots accomplished through a designated representative on-site at the Project, typically a Superintendent or Project Manager. The Photographic Documentation firm’s designated representative will also attend BCAD construction team meetings as necessary. The Photographic Documentation firm’s operations team will provide regular updates regarding the status of the documentation, including photo shoots concluded, the availability of new progressions or Exact-Builts viewable online, and anticipated future shoot dates.

of 52

2. The Photographic Documentation firm will provide all online domain/web hosting, security measures, and redundant server back-up of the documentation being furnished.

3. The Photographic Documentation firm will provide technical support related to using the system or service.

4. Upon completion of the Project, the Photographic Documentation firm will provide final copies of the documentation (the “Permanent Record”) with the indexing and navigation system embedded (and active) will be provided in an electronic media format, typically a DVD or external hard-drive.

Aerial Photography

1. The aerial photography work must be performed from a helicopter, at the lowest safe altitude of 500 feet or below.

2. The aerial photography services shall include all costs, including flight/mobilization charges, labor, fuel, and supplies to furnish the Project Manager digital aerial photographs for indexing. The Project Manager will provide a minimum of forty-eight (48) hour advance notification of the requirements.

3. The Photographic Documentation firm will provide digital, oblique aerial photographs of sites specified by the Project Manager, displaying progress of site work prior to, during, and after construction. Schedule for photographic shoots shall be as requested by the Project Manager and shot from a helicopter at a low level (500 ft. altitude or below), weather conditions permitting.

4. The sheduled digital aerial shoots shall be taken from four (4) different aerial views. The four (4) separate views constitute one set. Views will remain consistent for duration of each project, unless otherwise directed by the Project Manager. All production and flight costs shall be included in the unit price per set.

5. The Photographic Documentation firm may be required to provide special, one-time shoots of specified sites. The requirements for these shoots will be the same as for the scheduled shoots, to include four (4) digital separate oblique views per set. All production and flight costs shall be included in the unit price per set.

6. The Photographic Documentation firm may be required to provide date specified, one-time shoots. Requirements are consistent with those above, to include four (4) digital separate oblique views per set. All production and flight costs shall be included in unit price.

7. Digital images shall become the property of the County through the Photographic Documentation firm and shall be indexed, labeled, and copied to a compact disc (CD).

8. Photographs shall provide an actual presentation of the site/areas photographed using correct exposure and focus to produce photographs of high resolution and sharpness, maximum depth of field, and minimum distortion.

9. Photographs must be of a quality level acceptable to the County. Photographic Documentation firm shall make every effort to photograph sites under proper weather conditions, avoiding cloudy and/or hazy conditions. The County reserves the final right to determine suitability of photographs in meeting its needs, and payment for same.

of 52

Online Web Hosting Services must:

1. Use BCAD supplied as-built construction drawings, planimetric maps and ortho aerial photography as backdrops. Google Earth images are not acceptable.

2. Be accessible to an unlimited number of users.3. Provide “calendar” based navigation system for selecting specific images.4. Provide pan, tilt and zoom capability for viewing, and navigation within the high definition

images.5. Provide a “dynamic calendar” screen showing a monthly calendar (typically 31 days) in

which each day displays a thumbnail image for that day. 6. Be able to navigate forward and backward by month within the monthly calendar.7. Be able to email a selected image with comments.8. Be able to browse through images, moving forward and backward in time by individual

image, and by day.9. Provide a full screen view function which maximizes the view of images on the users

monitor. 10.Be customized to the individual construction project, including the project name, phase, day

and time. 11.Be able to support multiple cameras within an individual construction project.12.Provide online help functions.13.Display local weather data.

Payment

1. Payment will begin after the first month services are provided.

2. Delivery Order forms are submitted with each batch of photographic documentation every 15 days. These are validated by the Project Manager for the square footage photographed or any aerial photography completed, or any additional scope performed per the bid line items and approved for payment.

3. Liquidated damages of $150 per day after the first day will be assessed per non operational camera and deducted from payment.

of 51