KHSM Form T65Revised 4//03

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MEMORANDUM

To: KHSM Member Scbool Superintendents, Principals, and Athletic Directors

From: Brigid L. Devries, CommissionerLarry Soucher, Assistant Commissioner

Date: A xoo %

Re: 2003 Title IX Forms Submission

school je B ôluol gy k Reviewed by J = . kvhuaxv p .

The following is a status report regarding the reqtlired 2002-2003 Title IX submission of fofms whichwere due in to the KHSAA office by April 15, 2003. Appropriate audit personnel have reviewed these formsand the following is a summary of tbis review.

1. Checklist of Forms properly submitted in a satisfactory mannen

GE 19 (Annual Verification) Lee 1--35 (Budget Expenses)> T-1 (Summary Program Chart 1) W T-36 (Btldget Expenses)> T-2 (Summary Program Chart 2) R T-41 (Checklist - Overall Interscholastfc Program)> T-3 (Summary Progl'am Chad 3) T-60 tcorrective Action Plan)cze T-4 (Summary Program Chart 4) T-63 (Interscholastic Survey Results)

II- Status

A. ..,.e' 2002-2203 Forms are satisfactory and no fudher information or action is necessary at this

time.B. Errors have been noted with respect to the following forms and corredyd cojies are being

returned to yOu for placement in four Title IX 5Ie to ensure proker submission In the future.

C. The following forms were omitted and must be submitted by school representatives.

D. Other Recommendation and Comments: * >. . <Z- > .

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KHSM Form T65Revised 4//03

MEMORANDUM

To: KHSM Member School Superintendents, eprincipals, and Athletic Directors

From'. Brigid L Devries, CommissionerLarry Boucher, M sistant Commissioner

Date: I o = x

Re: 2003 Title IX Forms Submissionw

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School à b s auo: ik % Reviewed by G . * . ulwx. p .

The following is a status repoft regarding the required 2Q02-2003 Title IX submiu ion of forms whichwere due in to tlle KHSM office by April 15, 2003. Appropriate audit personnel have reviewed these formsand the following is a summary of this review.

1. Checklist of Forms properly submitted in a satisfactory mannpn

GE 19 (Annuai Verification) t.e 7--35 (Bedget Expenses)> ' T-1 (Summary Program Chart lj oz T-36 (Budget Expenset)> TQ (Summary Program Chart 2) R T-41 (Checklist- Overall lnterscholastic Program)> T-3 (Summa? Prcgram Chart 3) T-6Q (Correctîve Action Plan)> T< (Summary Program Chart 4) 1-63 (Interscholastic Survey Results)

II- status

A. ..ee' 2002-2003 Forms are satisfadory and no further information or adion is necessary at this

tim eB. Efrors have been noted with fespect to the following forms and corrected copies are being

returned to you for placement in your Title IX 5Ie to ensure proper submission in the future.

C. The following fol'ms were omitted and must be submitted by school representatives.

D, Other Recommendation acd CoTments: * >X- e Y /M . * * X

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. Fonn GE1 9

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l - ... - jj .hkxhvtlazitotiul:wn ctltjz'-c()()a jksxcjv cx y HIGH SCHOOL ATHLETIC ASSOCIATIONANNUAL VEW FICATION O F TITLE IX PROCEDURESfro be submitted by April 15, 2003 along lith other required forms)

The .shelby Cou--nty -- - - High School, shelbvvtlle , Kentuck'y

lame of High School) (City)certifies to the Kcnttlclk'y High School Athletic Association that the following is an accurate arld true representation of thefacts surrounding compliance with 20 U.S.C. Scctions 1681-1688, et. Seq. (also kuown as Title IX)

I cértify the following p' rovisions in accordanee with records at the school contained in the perm anentTitle IX file, and to the best of my knowledge have completed tlle following tasks. (AII boxes must be

checked)

Q Established a gender equity oommitteeatlachment if necessary)

Name I Address

at the high school. (list committee personnel and provide

Phonc Title

See Attached.

'

Q Scheduled a minimum of tlu'ee meetings dttring the 2002-2003 school year on the following dates:'

- November 12 . 2002 January 1-4= 2003Marcla 18 , 2003 .

IZ Designated the following personts) as the Title IX coordinator for the school/district:403 Washington St .

Tfna B. Tlpton Deputy Supe-rlntendent Shelbvvïlle, KY 40065 (502) 633-2375Name Title Address Phone

IXI School persomwl are continuing tû make periodic reviews of the boys and girls athleticj programretlected in tlze Cen-ective Action Plan.

IZ In addition to the above iaformation, thç above mferenced school maintains a complete permanentfile relative to Title IX records including copies of the self-assessment aùdit, all corrective action plans, and

other related materials.

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Saperintendent Signature Scbool Board Chairpersons' Signature(Send orfgl'nt7/ ctwy to ,K/./S'-'I.ZI - Maintain duplîcate frl Title .rà' schoolfolder)

TITLE TX COM M ITTEE

2002/03 SCH OO L YEAR

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Cable, Kelly 8 1 1 Brown Avenue 633-0226 Teacher,Shelb ille, KY 40065 Shelby Coun Hi School

Cook, Cathy 184 Sacree Road 633-1211 Assistant Principal,Shelb ille, Y 40065 East iddle School

CottTell, George 27 North Coun Dn've 647-9. 583 Teacher,Shelb ille, Y 40065 Shelby Coun High School

Cresap, Sha 43 lroquois Dn've 633-7631 Student,Shelb ille, KY 40065 Shelby County Hi School

Fl n, Jim 2601 Charleston ay 633-7550 Pn'ncipal,Shelb ille, KY 40065 Shelby County Hi School

Green, Sondra 71 Zelkova Drive 633-7713 ParentShelb ille, KY 40065

idwell, G 107 Plantation Drive 633-1292 thletic Director/Asst. Pn'ncipal,Shelb ille, KY 40065 Shelby County High School

arshall, Charlotte 1015 nion Street 633-7040 Student,Shelb '11e, KY 40065 Shelby County High School

athis, Eddie 390 athl's Lane 633-5056 Board emberShelb 'lle, KY 40065

Rice, K. 5123 Bell Ave. 647-0286 Pn'ncipal,Shelb '11e, KY 40065 est iddle School

Tipton, Tina 717 shland venue 633-3707 Deputy Supen'ntendentShelb 1'l1e, Y 40065

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E0. Box 159 * 405 Washington Street . Shelbyville.kW 40066-0159 . (502) 655-2575 * fêax: (502) 655-1988Leon Mooneyh= , PIA.D., Supee tendent

Board M embers:

Tlle Shelby County Board of Education w ill meet in regular session on Thursday,M arch 27, 2003, at 7:00 p.l'n. at W est M iddle School located at 100 W arrior: W ay,Shelbydlle, Kenm cky 40065.

The following is the sur ested order of business:

1 . Call to order.2. Atmouncemepts.3. Approve axsenda of M arch 27; 2003.4. Recognition of students who scored Distinguished in a11 areas in 2002.5. Presentation to tlle Board by tlzi: evening's host - W est M iddle School.6. Conversation with State Representative Brad M ontell.7. Review reviyions to Comprelzensive Schoel Improvement Plans - a11 schools.8. Approve revisions to Comprehensive District Improvem ent Plan.

& Approve yubmission of Title IX report to KHSM .% O Approve submission of grant applications: Shelby Energy Envircmmental Grant -

Heritage, Enhancing Education Through Technolosy Gyant, Early Readinglncentive Grantj and FRYSC Continuatitm Grants,Approve waiver of Board Policy 09.3 for activities reiated to the Girls' Sw eetSixteen Tournam ent.Authorize superintendent to call for bids on bleacher replacem ent at EM S andemploy architect for this project and the locker replacement project at EMS.Renew mop, uniform and rug service contract w ith Van Dyne Crotty, Inc. -August 1, 2003 througll July 31, 2004.

14. Accept teclm ology offer of assistance for 2003.15. Award contract-s' for yearboolcs for al1 schools for 2003-04..16. Extend contracts for high school class rings and school pictures for 2002-03.1 7. Approve budget am endment.18. Staff reports - discussion.1 9. Adjournment.

Sincerely,

Leon'M ooneyhap, PI4.D.superintendent

Students Are O ur First PriorityEOE/M

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2002-2003ACCOM M ODATIQNW G TERESTS A.Np ABILIH ES

SUMMXRY PROGM M CHART 1

U MF- TIRv'v. 9/02

Partici ation O ortunities Test One

(Column 1) (Column 2) (Column 3) (Column 4)

Program Enrollm ent Percentage of Num ber of Pereentage ofTotal Interscholastic TotalEnrollm ent Participants Participation

(double aRdtriple count)

Row 1 /GIRI'-S 7 15 4 7 . 3 8 % 2 4 1 4 6 . 7 1%

7Row 2 BOYS2

Row 3 Total: 100% 100%

Instructiorls: eNumber of 8* grade students & below used in Column 4calculations if applicable: 6 1 gir ls , 2 0 Boys=8 1

Ddermime the to'tal number of girls enrollc (place in Row 1, Column 1).Determine the total number of boys emolled, (place in Row 2, Column 1).

Add the total number of girls and boys elvolled to ddermine total enrollmcnt, (place in Row 3, Column 1).

Calculate tlle percentage of total enrollment that Ls female. (Divide Row 1, Column l by row 3, Column 1 and placein R0w 1, Column 2.) Calculate the percentage of total enrollment that is male. (Divide Row 2, Colunm 1 by Row 3,Column 1 and place in Row 2, Column 2.) Note: Row 1, Column 2 plus Row 2, Column 2 should toul 100%.

Ask thc head coaches to review the most updated eli/bility or squad listq for th& temms. Ask coachœ to conflnm the1uqmes of those illdividuab who are on the team as of the ftrst date of O mm tition, and cross out the names of thoscwho were cut âom the team or quit the team prior to the flrst compditive A ent. Ddermine the total number ofinterscholastic athletics participants that are #rls, (and place in Row 1, Colunm 3). In order to ddermine the toulnumber of athldics participants, all individual should be countd each thne he or sbe participates on a team. Forcxample, if Jane Doe compdes on thc varsity volleyball tean: the junior varsity volleyball teamo the junior varsitybmskdball teama and the varsity sokball teame she should be counte as fotlr participants (do not ixclude clab orintramuml sm rts pqrtidpantsr cherlodell, alnce t-nw, or m m Nadsl. Calculate the same way for boys and

* ln additiono should 81 grade students aad below play on a Frœhmans Juaior Varsity, or Varsity team, theygirls.

should also be counted for each team and sport on which tlxy participate. lf applicable, please asterisk tlle abovetb d tudents & below are included in the totals

. Using the same procedure, detenminenotation as to how many 8 gra e s

the total number of interscholastic athletic particjants that are boys, (and place in Row 2, Column 3). Add Row 1,Colunm 3 plus Row 2, Colunm 3 to gd totl particlpants and place in Row 3, Column 3.

2)

3)

4)

5) Calculate thc percentage of female participation. (Row 1, Colunm 3 dividi by Row 3, Column 3 and place in Row 1,Colunm 4.)Calculate the percentage of male participation. (Row 2, Column 3 divided by Row 3, Column 3 and place in Row 2,Column 4.) Note: Row 1, Column 4 pltls Row 2, Column 4 should toil 100%.

Notc: W hile being within three pcrccnt is not a formal compliance standard; if thc percent listed in Row 1, Column 4 iswithin 3% of Row 1, Column 2, then it provides a good target within which compliance is likely.

Principal's Sign ure: Date:W ( 5'

Copyright 1999, tlOod Srrts, Inc., Title IX and Gender Equity Spocialistq. A1l rightq rxserved. '

2* 2-2* 3ACCOM M ODATION OF W 'R RESTS Ae ABILITR S

SUM MARY PROGM M CHAXT 2

KHSAAFolxnnRmr. 9/02

Participation Oppprtunliles Test Two

coblmn 1 Coll'mn 2 Collrmn 3 Colllmn 4 Colllmn 5

Number Number of Number of Nlvmber of Pereent ofProgram of Teams Pa 'm-pnnts Tenms Added Pa 'eipnntg Total

in Last Five Added in PartidpatitmCurrentlyYears . Last Five BF Sex AddedO ered

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Row 4 total: :, 6 2 4 1 a

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Row 8 total: 1 6 2 7 5 0 0 0

2)

3)

4)

5)

For Column 1, list the number of interscxolnœic 'pmmq o> 2 for girls and boys at OC.II competitive level tvarsky,jtmior varslty' , and freKhmnn). For girls, tdal eacll of the e n'es in Rows la 2, and 3 into Row 4. For boys. total Rows5, 6, and 7 1nt0 Row :.For Column 1, list th: nmnG r of padcipaA at OC,II level. For girls, tdal 0c11 of the imtn*es in Rows 1

, 2, aad 3 intoRow 4. For boys, tctal Rows 5, 6, and 7 into Row 8. Note: The totals itl Row 4 for girls and in Row 8 for boys must bethe same as the tdals in Form T-l, Coblmn 3, Rows 1 mzd 2 respedively.For Colllmn 3, list the number of interscholastic lp-qmq that have b- addd ill the last fve years at OC,II compditivelevel. Count pmcb team addal dtuing the 5 year periM only one time. e.g. Girl's junior varsity sœcer was added 3years ago, cotmt the team only once, not 3 times. For girlsp * 1 thc M n'es in Rows 1, 2, and 3 ZtO Row 4. For boys,total Rows 5, 6, and 7 into Row :.For Colunm 4, list the number of palticipalds that are currently on 0c11 level of the tzxmmK that were addd ill the last;ve years. lf a team was addM previously but no longer exists, there are no cutv t palticipants to be addd for thatteam. For girls, tctalthe M n'e,s in Rows 1, 2, ard 3 into Row 4. For boys, total Rows 5, 6, and 7 into Row 8.For Colllmn 5, 0 1011- the perrzmfnge of participnnfq that have been addM in the last ive years. For girls, take thentuuber in Colunm 4, Row 4 and divide by the number in Colunm 2, Row 4. For boys, take the number itl Colllmn 4,Row 8 and divide k bythe number in Colllmn 2, Row 8.

Nota Ifthe percentage of current palticipants addtvl in the last fve years is 25% or greater, compliance with test two may bepossible. If less th% 25% tIZL'II compliance wkN.M lhr- should be anal> . CAUTION: 25% is p-l a formal colupëancestandvd

Prineipal's Signa re: pate: Z 1 3h /Q

Copyright 1999, Goœl Swtprta, Jnc., Title f-x-tznd GcnderEquity Specialists. Allrights reserved.

2002-2903ACCOM M ODAH ON OF INTEW STS AND ABHUITR S

SUM M ARY PROGRAM CHART 3

O MForm T3Rw. 9/02

Particioaion Oppo..rhlnm' 'es Test n raFor any question answered GYESM identify the respective sportts).

Gm I.S BOYS

(Yes / No) (Yes / No)

1- >>or a sport not currently played at the interscholastic level(varsits junior varsity, or freshman) in your school, is there an uointramural tenm oFered for that sport?

2. For a sport not currently (eered in your interscholastic xo

athletics program , is there sum clent interest to form a viableinterscholastic tenm based on participation on an intramuralteam or community recreation teams?

3. For a sport not currentl# effered, is there sum cient interest toform a viable interscholastic tenm based on student responses yo l

.

from the interschelastic survey? -

4. Fer a sport currehtly oFered at the varsity level only, is there YFSsumcient 'mterest to form a viable team for a junior varsits or scccer-Frfreshman tenm that is not currently ofered? Cross C'tltlnt.ry/ rack Fre.sl)tfsrt

5. #or a sport currently olered at the jllninr varsity or freshmanlevel is there sum cient hterest to form a varsity team not Nocurrently o/ered?

6. If you answered YES to question (1), (2$ (3), (4), or (5), arethere enôuglt high schools in ynur geographic area te ering tlle yassport (at the appropriate level) to allow for the development nf areasonable schedule of competition?

's signatur . oate: 3/ t nlqrerincipal

Copyright 1999. Goœl v/rt-t Inc, Title & an# GenderEquity s/cclWlgLr. AII right.s rescrved.

KHEAAf'orm 74

Rev. 12/022002-2003

ACCOMODATJON OF INTERESTS AND ABILITIES+SUM M ARY P-ROGIRAM CHART 4

Levels of Competition Test One

Column 1 Column 2 Column 3Team Number of Teams Number of Percentage of

Girls Levels Currently Offered Participants Participants at EachLevel

Rpw 1 varsity : 9 1 6 8 y 9 7 %*

R0w 2 j .v.: 4 a * y 6 g %@=' p

Row 3 frosh:3 3 4 1 4 1 %*

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-,,,:--.- pt.'. ,-'-,-.5-'':7---49. ,-k.-' -.r,r:,---.,);--. ;t-:-:-:--:'---rr-'.'.'.i-'' .-.. . ..'' .- - --'-t t't.. '-V'

. Q-$,eLg-ê.ot>.tp-p--:-.é--%.o' ïot C'ns...ta:-,.=-s -... . . , . .,...-z, . . . ... .è, . - .,-;p!h#.,.,w.x=--.t.k..s.A.,..ç-, 'z..ff-,,tl,,..?rro. .ik'J -,'j:1 :,/5 â!

BoysRow 5 varsi :

9 l 4 2 s y. 6 :*

Row 6 j .v .: 4 6 0 a 1 8 a*

Row 7 frosh: 3 y a a 6 6 :

' ' i'>ttllb?. >'r4y sv a. 74,,$#'. .t .tq - &. ' :.ë . ' ,. %FJ ù , ydj. r %' . lt$ J)7 . ::? t4 . .Ro w 8 t o t a l : .c. ,x . s '

- ... . yxko.. . .s, ky .,y.. ....k . j.- .. 2 7 5 :,: , .. .mxe't'e4y.. .., ; u. . .. tgw,,s t x.6'z, . -. - r: ,. jisa , ., j.

Au.-;véa... r , ' . N'; ;)t, .'. JF 'fï- ' . ' n'- . - .- - 77' ''zeyvxs sw ':-1!41$1;) k. ''jr,ék A14 ' .r wvxin '' - - . - ' =- ::) w .. - ' , ,.. = Mt5. .--. - :

- 'X'- - 'J, v?-. '

-:f+/. ' '-$=, -, 'x.=ps--r. -, . -.t. 'ft '- Ltato.. , 'a. - . k'- ' -.. .. s ':; 'Yz;?- . z'.7z'.7 'C ro.q ''-'L%'b%. '4x1?.. . ' . ,;)J *,..ct4. - k , - o , l.k 'h -. rv'w . , '. (1) Column l , list the number of interscholastl'c tcams offered for girls and boys at each competitive level;varsity jtmior varsity, and freshman. (Rcfcr to Form T-2, Accommodation of lnterests and Abilities

.F . ' .

Summ Program Chart 2, Column 1.)

2) For Column 2, list the numher of pafticipants at each level. For girls, total the entrics in Rows 1, 2, arld 3into Row 4. For boys, total the entries in Rows 5, 6) and 7 into Row 8. (Refer to Fol'm T-2,Accommodation of Interests and Abilities, Sttmmary Program Chart 2, Coltlmn 2.)

3) For Column 3, calculate the gercentage of femalc and male participants at each level.For girls' varsity,junior varslty, and frosh, rcspectively:. Divide Column 2, Row 1 by Column 2, Row 4, and place the percentage in Column 3, Row 1.

Divide Column 2, Row 2 by Column 2, Row 4, and place the percentage in Column 3, Row 2.@ Divide Column 2, Row 3 by Colttmn 2, Row 4, and place the percentage in Column 3, Row 3.*

For boys' varsityjunior varsity, and frosh, respectively:* Divide Column 2, Row 5 by Column 2, Row 8, and place the percentagc in Column 3, Row 5.

Divide Column 2, Row 6 by Column 2, Row 8, and place the percentagc in Column 3, Row 6.Divide Column 2, Row 7 by Coltlmn 2, Row 8, and place the percentage in Column 3, Row 7.

ignAt : -- Date: 2// A/*rl-incipal's sCopyright 1999, Good orts, 1nC., T le 1zY JaJ Gender E CN//.'P SpedallYts. All rights rd-vcrvetf.

'

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