NHS Eagle Pride

2012 Macy’s Thanksgiving Day Parade

Kick-Off Meeting November 1, 2011

Details…

Where and Why? – New York City, 86th Macy’s Thanksgiving Day Parade

How long? – Monday Nov 19th – Friday Nov 23rd

Who can go? – Band Members, (11th – 8th grade, present year)

– Color Guard Members

– Majorettes

How will we get to NYC and get around? – Two Boeing 737-800 (344 total passengers) Grueninger Music Tours

(GMT) Chartered Aircraft from VPS/ NYC/ VPS, Chartered Buses to and

from Airport, Hotel ,NYC and in/around NYC

Cost to go? – $1850, A/C surcharges could increase cost modestly

When is deposit due to reserve your place? – 1 December 2011

More Details…

Away From Niceville for 5 days

– New Jersey Hotel to keep cost down

– 4 students per room (quad occupancy)

– 2 chaperones per room, chaperone ratio is 1 to 10 students

– All but three lunches provided

– Special Thanksgiving Dinner event

– Kids will be assigned to busses and chaperones as we do for all our

trips

– 2010 Carnegie trip was a good precursor – returned with same

number we left with – the NHS band has a great chaperoning system

– not first big trip

Family and Friends Shadowing Package

– Package almost finalized, Similar to Carnegie Trip Package

– Includes Air fare, City Hotel, Airport/Hotel transfers, major

attractions, shows and dinners with band, subway pass

Macy’s Thanksgiving Day Parade

2012 Participating Bands by Invitation Only

One of Only Seven High School Bands to be invited, Eleven total in parade

Banda Musical Delfines - Fortino Melgoza Gonzalez, Xalapa,

Veracruz, Mexico

Father Ryan High School Marching Band, Nashville, Tennessee

Kenton Ridge High School Marching Band, Springfield, Ohio

Macy's Great American Marching Band, USA

Niceville High School Marching Band, Niceville, Florida

North Carolina A & T State University Marching Band, Greensboro,

North Carolina

NYPD Marching Band, New York

Oak Ridge High School Marching Band, Conroe, Texas

Saratoga High School, Saratoga, California

United States Air Force Band, Washington, DC

University of Louisiana at Lafayette, Lafayette, Louisiana

Wyoming All-State Marching Band, Wyoming

What to Do In NYC

Some things we plan to do while in NYC: – Liberty State Park (Statue of Liberty, Ellis Island)

– Rockefeller Center (Top of the Rock)

– Broadway Show

– Thanksgiving Dinner/DJ

– Christmas show at Radio City Music Hall

– Bus Tour of NY City

– Walking time around Times Square

– Little Italy/Chinatown

– Central Park

– Intrepid Museum

– Natural History Museum

Payment and Cancellation

$200 non-refundable deposit is due by 1 Dec – Deposit may be made by check or student fundraising funds in their CHARMS account 30 Nov – Insufficient CHARMS student account balance must be subsidized with check

Two methods for making payments – Check – Credit Card (5% non-refundable service charge to travel company) – Once a method of payment is chosen, it can not be changed – First recurring payment is $200 dollars, due 1 Feb 12. – A payment is due the first of every month after, Mar, Apr, May, Jun, Jul, and $250 on 19 Sept – CC accounts will not be permitted to use student CHARMS accounts until mid March and after 19 Sep

payment – Overpayments will be credited back to CCs. – Cash customers can use student CHARMS accounts as available but amounts less than $200 must be

made up by check – Refund policy is outlined in handout to be distributed next week

8th Students work through your liaison Join the NHS Eagle Pride Boosters Yahoo Group www.nhseaglepride.com for important announcements Check student account status in CHARMS, www.charmsmusic.com, enter nicevillehsb for school code

Student Fund Raising Opportunities

Remaining Fundraisers for Student Accounts before Macy’s final

payment is due Bagging – continuing throughout until Macy’s

Wal-Mart – continuing throughout until Macy’s

Citrus this fall – Major fundraiser – please consider making this one of your big

ones (Orders Due 4 Nov)

Holiday Gift Wrapping/Playing at Belk’s

Draw Down – Tickets will be $50 with $25 going directly to the student’s account,

Draw Down ticket entitles 2 people to nice evening out with food and

entertainment and chance to win $10,000 Grand Prize, along with $3000-$5000

worth of other prizes – will occur on night of Band on the Run in Feb 2012.

Massive multi-location Car Wash - We may do several of these if successful -

TBD

Cruise Ticket Sales – Each ticket will cost $5.00 and $4 of that will go directly to

the students account. Win a Caribbean cruise!

Next year we will only get in QSP Magazine Sale and hopefully the Pasta Sale

before final payment for trip is due.

General Fund Raising Opportunities

Other General Fund Raisers for the Band This Year

• Other fundraisers which are to help support the band in general and are also

important support to keep things running:

• Concessions

• 50/50, Band on the Run

• Jazz Dinner Silent Auction

• Motorcycle Run

• We can’t make a go of it without these things doing well.

• Sponsorship Program – Individuals, Businesses, and other service organizations

are being solicited to sponsor the band to Macy’s

• Different levels of giving come with various benefits: such as signage on HWY 20

or tickets to the Jazz Dinner. See Sponsorship form for details

Macy’s Committee Members

COMMITTEE MEMBERS ROLE EMAIL ADDRESS/PHONE

Terry & Brenda Byrd Steering Committee Chairs b2b4crafts@msn.com / 729-2783

Craig Ewing Trip Coordinator stagemaster@cox.net / 678-7539

Lorragenia Jackson Treasurer lorragenia@aol.com / 678-3627

Darsi Ewing Transition Treasurer tyjoemom@cox.net / 678-7539

Sandi McClanahan Communications sandi.mcclanahan@gmail.com / 687-1130

Carol Sarnosky Fundraising Vision csarnosky@yahoo.com / 897-0990

Caroline Sekas Uniforms sekas@cox.net / 678-1796

Joline Gugliemino Accessories jolinegug@cox.net / 218-7606

Paul Garvey Equipment Coordinator bethgarvey@cox.net /

Lisa Rackley Ruckel Liaison gregandlisarackley@cox.net / 217-3401

Nancy Gunger Lewis Liaison jnwetj@valp.net / 499-0041

• Chaperone Trip Cost is $1350

• Chaperones to be chosen in mid-January, call will be later

• Anticipate 280 – 290 students, the two aircraft seat 344

• Plan to take 1 chaperone per 10 students

• 1 Chaperone will be assigned to 10 Students

• Number of chaperones approximately 30

• Chaperones to stay double occupancy. Single occupancy available

for an additional charge TBD

• Payments start 1 Mar 12, recur every month through Sep

• Payment via check or credit card schedule (same CC rules as

above for student)

Chaperone Details

• Offered by Grueninger Music Tours

• Shadows the Band’s Activities

• Limited Service Hotel in Manhattan TBD (such as Wyndham Garden Hotel)

• Land Only and Air Included Tours Available

Family and Friends Tour

• Deposits for students due 1 Dec 2011

• Itinerary not finalized till spring 2012

• Information packets to be provided to students next week

• Another presentation planned in the early winter with GMT

• Still opportunities to earn monies with fund raisers

• Once you select a payment method, it can not be changed

• Trip of a lifetime, very select group of bands have been honored to march in a Macy’s Thanksgiving Day Parade

Summary Highlights

Questions

NHS Eagle Pride

2012 Macy’s Thanksgiving Day Parade