Local Hazard Mitigation Planning Project 1

Sullivan County Hazard Mitigation Plan

Kickoff Meeting7/14/2020

Local Hazard Mitigation Planning Project 2

FEMA, DHSES, UAlbany’s Albany Visualization and Informatics Laboratory (AVAIL), Behan Planning and Design, and the Counties of Delaware and Sullivan are partnering in this pilot project which will result an update to the Sullivan County Hazard Mitigation Plan.

Pilot Project Partnership

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Meet Your Planning TeamSullivan County

● Jill Weyer- Sullivan County Planning Department● Rick Sauer- Sullivan County Planning Department

AVAIL● Dr. Catherine T. Lawson - Director● Eric Krans - Program Manager ● Erika Corsi - Project Manager● Adam Tobey - Project Manager● SaBrina Jeffcoat - Project Manager

Behan Planning and Design● Michael Allen - Planner, Meeting Organizer

DHSES● Corrina Cavallo - Deputy Chief of Mitigation Programs● Shannon Clarke - Hazard Mitigation Planning Manager

FEMA● Paul Hoole - Mitigation Planning

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What Does Hazard

Mitigation Mean to You?

“Mitigation is the effort to reduce loss of life and property by lessening the impact of disasters. In order for mitigation to be effective we need to take action now—before the next disaster—to reduce human and financial consequences later (analyzing risk, reducing risk, and insuring against risk).” - FEMA

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Mitigation Planning in New York State

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First Hazard Mitigation Plan

Sullivan County implements Multi-Jurisdictional All Hazard Pre-Disaster Mitigation Plan

2005

Hazard Mitigation Plan UpdatedSullivan County Multi-Jurisdictional All Hazard Pre-Disaster Mitigation Plan updated.

2012

NYS Hazard Mitigation Plan

AVAIL and DHSES worked together to integrate the first ever fully online State Hazard Mitigation Plan.

2019

Update Process

In late 2019 AVAIL and DHSES began work with Sullivan County to update the HMP.

2020

Final Product

By January 2021 AVAIL and Sullivan County will produce an updated, fluid, web-based HMP.

2021

First Hazard Mitigation Plan Expires

Sullivan County Multi-Jurisdictional All Hazard Pre-Disaster Mitigation Plan expires - plans are good for 5 years.

2010

Current Hazard Mitigation Plan

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Serve as a representative of your community,

Participate in the interview process and meetings - share your knowledge, locate information, inventory your community capabilities, and

Develop strategies to mitigate against future natural disasters.

Hazard Mitigation Plan Update

Your Role as a Jurisdictional Representative

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Your Hazard Mitigation Plan Resources

Sullivan County 2012 Hazard Mitigation Plan https://sullivanny.us/sites/default/files/departments/DPEM/hazardmitigation/2012/Hazard_Mitigation_Plan_Oct

_30_2012_Rev_ID_298155.pdf

New York State 2019 Hazard Mitigation Plan https://mitigateny.availabs.org/

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Organizing the Plan

Outreach Plan, Committees, Responsibilities, Meeting Dates, and Timeline

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Outreach Strategy

The outreach strategy provides jurisdictional representatives, the community andstakeholders with ample and meaningful opportunity to engage with and effect the development of this plan update.

We have created five (5) groups to help with the planning process:

Core Planning GroupThe Steering Committee

Jurisdictional TeamsStakeholders

The Public

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Outreach Strategy Groups

Core Planning Group - Plan ManagersThe Steering Committee - Jurisdictional Representatives, Local Experts and AdvisorsJurisdictional Teams - Jurisdictional Representatives and local participants responsible for Plan Participation and AdoptionStakeholders - Community Members, Non-Profit Organizations, Schools, Churches, Local Businesses, Public and Private OrganizationsThe Public - Community Members who want to contribute

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Outreach Strategy Meeting Types

1. Jurisdictional Interviews - Facilitated Data Collection: Hazards Identification, Capabilities Inventory, etc.

2. Multi-Jurisdictional Meetings - Jurisdictional Annex Information Review and Mitigation Strategy Discussion

3. Mitigation Strategy Presentation and Q&A - Presentation of guidance and best practices for mitigation action development

4. Presentation of Draft Plan for Comment - A Presentation of the final draft plan. All planning teams, participants, stakeholders and the public are invited to attend

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Outreach Strategy

Meeting Participation is indicated by color to the left of each meeting

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Jurisdictional Interviews

You will be guided through the Jurisdictional Survey and Guidance. The planning team will facilitate this discussion via the web-based MitigateNY Tool-Suite and will familiarize users with its many features and functions.

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Jurisdictional Interviews

Please Schedule your Jurisdictional Interview

Dates: July 22 - August 21These meetings will be held virtually.

Time Slots: 9AM- 11AM1PM- 3PM3PM- 5PM

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● Hazards that affect your community● All vulnerable assets or populations in your community● Recent development areas in your community● Future development areas in your community● Critical infrastructure in your community● Any Government or local organizations or resources

which may be useful in a time of crisis

Jurisdictional Interviews - Preliminary

Before your Jurisdictional Interview, please review the Jurisdictional Survey and consider the following in regards to your jurisdiction:

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Jurisdictional Survey - Preliminary

Items in GREEN should be completed BEFORE your scheduled meeting

Some information must be collected in advance of beginning the survey.

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Jurisdictional Survey- Preliminary

Items in GREEN should be completed BEFORE your scheduled meeting

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Review the entire Jurisdictional Survey Document for context

Complete the GREEN portions of the Jurisdictional Survey

Email the names and contact information for people who should be included in this process to availabs@gmail.com

Jurisdictional Survey

In the Jurisdictional Survey please complete the following:

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Multi-Jurisdictional Meetings

Multi-Jurisdictional Meetings will be held in strategic groupings of local municipalities, virtually and at selected locations within the county, in order to collect input from Jurisdictional Representatives and Teams

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Multi-Jurisdictional Meetings

Jurisdictions Date Time Location

Town of Delaware, Town of Cochecton, Town of Fremont, Town of Callicoon, Village of Jeffersonville

Wednesday, August 19th

1:00PM – 3:00PM

Town of Delaware Town Hall: 104 Main Street, Hortonville, NY 12745 (outdoor pavilion behind)

Town of Highland, Town of Tusten, Town of Lumberland, Town of Forestburgh

Thursday, August 20th 1:00PM –

3:00PM

Town of Lumberland Town Hall: 1054 Proctor Road Glen Spey, NY 12737 (outdoor pavilion beside)

Town of Rockland, Town of Liberty, Village of Liberty, Town of Neversink, Town of Fallsburg, Village of Woodridge

Friday, August 21st

1:00PM – 3:00PM

Town of Liberty Government Center: 120 N Main St. Liberty, NY 12754

Town of Thompson, Town of Bethel, Town of Mamakating, Village of Monticello, Village of Bloomingburg, Village of Wurtsboro

Monday, August, 24th

1:00PM – 3:00PM

Sullivan County Government Center, 100 North Street, Monticello, NY 12701

Meetings will be held both virtually and in select locations.

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Hazard Mitigation Planning Schedule

March-June July-August August September October November-January

Tasks

Project planning, outreach plan, user testing, messaging

data collection, risk assessment, capabilities inventory and review

Review information from jurisdictional interview, discuss potential strategies

Finalize Capabilities, Finalize Goals/Objectives, Finalize Writing, Expand/Develop Actions

Finalize Strategies, Finalize Narrative.

Approvals and Adoptions

Meetings

Bi-weekly Working Group, Steering Committee

Kickoff, Jurisdictional Interviews

Multi- Jurisdictional Meetings

Mitigation Strategy Meeting, drafting portions of the plan

Draft plan Presentation, public comment

FEMA review is at least 45 days.

Jurisdictional Adoptions

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Piloting MitigateNY Web-Based Mitigation

Planning Tools

● Publicly available web-based Hazard Mitigation Plan

● Innovative planning tools● Data at your fingertips● Track your mitigation

strategies● Visualize risk● Easy to use: AVAIL provides

guidance and training

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MitigateNY is a new web-based mitigation planning software and integrated planning process designed for local hazard mitigation planning across New York State.

Web-Tool Overview

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MitigateNY template for the 2020 Plan, has hazard and risk data but no narrative: https://sullivan.mitigateny.org/ (USE THIS SITE)

MitigateNY template populated with narrative from the 2012 Plan: https://sullivan2012.mitigateny.org/

Web-Tool Links

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Web-Tool Overview - Public Facing Plan

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● Flood, hurricane and tornado have the biggest impact in Sullivan County.● Flood hazards include: riverine, ice jams, flash floods, and dam breaks.● Hurricane events are not classified further in the Plan Update. Severe

thunderstorm events and high wind hazards will be profiled under severe storm hazard.

Web-Tool Overview - Hazard History

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Web-Tool Overview - Recent Hazards

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Web-Tool Overview

Hazard Events● Type● Location● Year

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Sullivan County NFIP Claims

Web-Tool Overview

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Easy to use content management system provides you as planners and jurisdictional representatives with the tools to craft your hazard mitigation plan narrative and customize the photographic content for your community for a publicly available web-based interactive Hazard Mitigation Plan

Web-Tool Overview

AVAIL will introduce this software to you in detail during your Jurisdictional Interview and will provide additional training

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Web-Tool Overview - Public Facing Plan

Login

Sign Up

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Web-Tool Overview - Content Management

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Web-Tool Overview

Scenario Mapper

Shows your built assets, zones of interest, past weather events, and a variety of flood risk scenarios.

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Contact AVAIL

Phone: 518.860.0438Email: availabs@gmail.com

Contact Info

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