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KIWANIS de AMIGOS BOARD of DIRECTORS MINUTES

March 16, 2016

ADMINISTRATION - BOARD of DIRECTOR MEETING CALLED to ORDER by President Bob Mola (7:15 A.M.) at the IHOP Rest. ATTENDANCE:

President Bob Mola, Secretary Bill Corr, Past-President Kathy Bayer, Treasurer Ed Verburg, President-elect Larry Ross. Directors: Dave Betts, Doug Meriwether, Alan Tonelson Absent: Gerald Cody, Brian Le, A quorum was present. Guests: None

MINUTES of February 19, 2016: Alan Tonelson moved the minutes be accepted as presented. Doug Meriwether seconded the motion, and the motion carried. TREASURER’S REPORT: Ed Verburg presented the monthly report for the Administration account. A copy is attached as part of the minutes. At the end of February the Administration account had a balance of $1,808.73. Dave Betts moved and Kathy Bayer seconded that the treasurer’s report be accepted, and the motion carried. OLD BUSINESS:

• None NEW BUSINESS:

• Once Ed Verburg becomes Governor-elect we will need to identify a new person to become the Club Treasurer.

ADJOURNMENT: At 7:25 AM, Kathy Bayer moved that the meeting be adjourned. Doug Meriwether seconded and the motion carried. The next Board Meeting will be April 20, 2016 at IHOP.

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SERVICE & FOUNDATION - BOARD of DIRECTORS

CALLED to ORDER by President Bob Mola (7:25 A.M.) at the IHOP Rest. ATTENDANCE:

President Bob Mola, Secretary Bill Corr, Treasurer Ed Verburg, Past-President Kathy Bayer, President-elect Larry Ross Directors: Dave Betts, Doug Meriwether, Alan Tonelson Absent: Gerald Cody, Brian Le, A quorum was present. Guests: None

MINUTES of January 19, 2016: Ed Verburg recommended amending the minutes from the February Service and Foundation meeting to reflect the proper amount contributed to the U of A Circle K club (for their prom proposal). The proper amount of the contribution is $2,800. The February 16 meeting minutes have since been amended. The Tomorrow Fund will reimburse the club $1,100 for this project. The Tomorrow Fund is for CKI projects under Kiwanis International’s Foundation Kathy Bayer moved the minutes be accepted with this change. Doug Meriwether seconded the motion, and the motion carried. TREASURER’S REPORT: Treasurer Ed Verburg presented the Treasurer’s report for the Service and Foundation account. A copy is attached as part of the minutes. As of the end of February the Service account had a balance of $1,808.73 and the Foundation account had a balance of $62,652.33. Dave Betts moved the treasurer’s reports be accepted. Kathy Bayer seconded the motion, and the motion carried. Ed also presented to the board a letter from Scott Meyer and Doug Meriwether (dated December 4, 2015) which described the audit that they did on the Service and Foundation accounts. Overall they found the accounting to be in good order and recommended some adjustments. A copy of the letter and the adjustments are attached to these meeting minutes. OLD BUSINESS:

• Subsequent to the discussion at the February meeting regarding the application form for the club to fund projects it was decided that it should not be put on the web site. Members should discuss the project with prospective fund recipients and then present them with the form.

NEW BUSINESS:

• None

ADJOURNMENT: At 7:35 A.M., Dave Betts moved that the meeting be adjourned, Bill Corr seconded and the motion carried. The next Club Board Meeting will be April 20, 2016 at the IHOP. Minute(s) Submitted by: Bill Corr, Secretary

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KIWANIS DE AMIGOS TREASURER’S REPORT

March 15, 2016 (for end of February)

1. Account Update for Administration

Administrative Balance: $1,808.73 2. Account Update for Service and Foundation

Service Balance: $3,422.37*

Foundation Balance: $62,652.33 $62,721.63 - Previous month

-$69.30 *Grant requests pending with: 1) Safeway Foundation--$1,500, 2) Long Realty Cares Foundation--$1,500 (March 18 Board decision), and 3) Walmart Local Community Program--$1,500. Sponsorships in March to date total $300. It would be helpful for more members to Consider the annual contributions at this time.

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KIWANID DT AMIGOSADJUSTMENTS

SEPTEMBER 30,2015

#1SERVICE IXP-5W DISTRICT FDN $150.CI0

RETAINED TARNINGS $15O.OORtcoRD cHEcK FROM 9/14 NOT ON pRrVroUS YIAR'S ORIGINAL ACCOUNTING

#7MEMBERSHIP DUES $655.00

ACCTS RECilVABI-E 50ss.o0WRITE OFf OLD BALANCES FOR LURV[Y, McLAUGHLIN, TAYLOR AND WILSON

#3TUCsON MARATHON INCCIMT 51,OOO.OO

ACCOUNTS RFC-MARATHON 51,OOO,OOADJUST FOR INVCIICT THAT SHOULD NOT I, IAVE gT[N RECORDTD

#4ACCTS RTCEIVABLE-SCHAFrrR $500.00

DoNATION INCOMT 5s00,00CREATE AN INVOICT FOR MONTY RECEIVID FROM WALTER IN A PRIOR YEAR

#5WTLLIN6TON FUND EQUITY $t,ooo'oo

OPINING BALANCE EQUITY $1,OOO,OODE AMrGCIs FDN ACCT-OTHER 531,446.75

vALUt FUI{D-VANGUARD 58,629.91SMALL CAP ACCTS.VANGUARD 58,976.93TCITAL MARKTT.VANGUARD 513,839.91

RECLASS BALANCES