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ACTION MINUTES

COUNCIL MEETING

27 MAY 2021

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CAPE WINELANDS DISTRICT MUNICIPALITY

MINUTES OF A VIRTUAL COUNCIL MEETING OF THE CAPE WINELANDS DISTRICT MUNICIPALITY HELD ON THURSDAY, 27 MAY 2021 AT 11:07 VIA MICROSOFT TEAMS

PRESENT (3/2/1/2)

COUNCILLORS

Ald. C. Meyer (Speaker)Ald. (Dr.) H. von Schlicht (Executive Mayor)Cllr. D. Swart (Deputy Executive Mayor)Cllr. W.M. BlomCllr. N.M. BushwanaCllr. G.J. CarinusAld. A. CrombieCllr. C. DamensCllr. P. DaniëlsAld. J.J. du PlessisCllr. R. du ToitCllr. A. FlorenceCllr. G.J. FredericksCllr. D.D. JoubertCllr. X. KalipaCllr. M.T. KlaasCllr. J. KrielCllr. L. LanduCllr. S.S. MagqazanaCllr. Z.L. MasokaCllr. J.S. MoutonCllr. L.W. NiehausCllr. B.B. NtshingilaCllr. E. QhankqisoCllr. L.N. QobaCllr. P.C. RamokhabiCllr. S.C. RensCllr. L.S. SambokweCllr. N.D. SauermanAld. J.W. SchuurmanCllr. A.J. ShibiliCllr. J. SmitCllr. D.R.A. SnydersCllr. C. SteynCllr. N. TetanaCllr. J.J. van RooyenCllr. J.D.F. van ZylCllr. W. VrolickCllr. T.M. Wehr

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ABSENT

Cllr. R.S. Nalumango

OFFICIALS

Mr. H.F. Prins (Municipal Manager)Ms. F.A. du Raan-GroenewaldMr. F. van EckMr. P.A. WilliamsMs. K. SmitMs. B.T. DariesMr. M.J. LeschMs. G.C.N. GilbertMr. C.J.M. ArangieMs. W.M. NeethlingMs. N. SigwelaMs. N.J. FortuinMs. E.J. OttoMs. R.A. LeoMs. J. SwanepoelMr. R. ZeelieMs. A.C. RoodtMs. C.B. PotgieterMr. D.A. HeathMs. I. Willemse

C.1 OPENING (3/2/1/2)_______________________________________________________________

The Speaker welcomed all present and requested all present to bow their heads for a moment of silence.

Councillor G.J. Carinus opened the meeting with prayer.

COUNCIL MEETING: 27 MAY 2021: ITEM C.1

RESOLVED:

That cognisance be taken of the communication by the Speaker that in terms of Item C.5 (2) of the Rules of Order of the Cape Winelands District Municipality, the order of business appearing on the agenda will be changed in that the items for consideration will be dealt with before the items for notification due to connectivity challenges.

ACTION DUE DATE COMMENTNoted. - -

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C.2 ELECTION OF ACTING SPEAKER, IF NECESSARY (3/2/1/2)_______________________________________________________________

None.

C.3 DISCLOSURE OF ANY DIRECT OR INDIRECT INTERESTS BY COUNCILLORS AND/OR OFFICIALS (3/4/1 & 4/8/4)_______________________________________________________________

COUNCIL MEETING: 27 MAY 2021: ITEM C.3

RESOLVED:

That the matter pertaining to the outstanding Declaration of Interest forms of Councillors be addressed by the Speaker in liaison with the Deputy Executive Mayor, the Single Whip of Council and the Municipal Manager.

ACTION DUE DATE COMMENTOffice of the Speaker to attend to the matter.

11 June 2021

C.4 APPLICATION FOR LEAVE OF ABSENCE (3/2/1/2)_______________________________________________________________

COUNCILLORS

Cllr. C.F. Wilskut

C.5 STATEMENTS AND COMMUNICATIONS BY THE SPEAKER (Verbatim) (3/2/1/3)

_______________________________________________________________

Dear Honourable Executive MayorHonourable Deputy Executive MayorHonourable Mayoral Committee MembersHonourable Chief Whip and Members of CouncilMunicipal ManagerExecutive Directors of the different departmentsOfficials of the different departments

I would like to congratulate the following Councillor who celebrated his birthday:

Month Date Name of Councillor

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May 22 Cllr. B.B. Ntshingila

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I hope you enjoyed the day with your family, friends and colleagues. We wish you all the blessings for the year and the road ahead.We as Councillors need to set an example to the officials, as we are aware how important it is to complete the Declaration of Interest forms.

Councillors, I would really like to reiterate; please be safe. The COVID-19 numbers are increasing currently. However, we have to follow the necessary precautions. Wash your hands, wear your masks and stay safe. We are all at risk and no one is immune against the Coronavirus.

Thank you.

C.6 STATEMENTS AND COMMUNICATIONS BY THE EXECUTIVE MAYOR (Verbatim) (3/2/1/3)_______________________________________________________________

Good morning madam (Ald.) Speaker, I have the following three comments to bring under the Council’s attention:

1. The COVID–19 vaccination programme for our persons over 60 has already commenced within the Cape Winelands. Please make sure that our elderly is registered. Do spend 6 minutes on your cell phone to assist where necessary. The Municipal Manager will further elaborate on this matter when he reports on the status of COVID-19 in our district.

2. It is a sad moment for me to speak about the next matter, but I must bring it under the Council’s attention that this Municipality has a ZERO TOLERANCE POLICY of Gender Based Violence and Femicide. This is an important matter, please Councillors, do make sure that we as public representatives always demonstrate the policies of this Municipality.

3. Lastly, today the last draft budget of the current political term will be tabled. I take the opportunity to thank firstly all Councillors for taking part in spending our budget in an accountable, fair and just manner. Thank you for your critical questions and input. I also convey my sincerest gratitude to all employees who as a team effort, cooperated to support political leadership in an objective, but skilful manner to bring our budgets to Council on an annual basis. This Municipality and its budget is valued for the leading role that we take in not only spending our money wisely, but also for spending our money to the benefit of our core functions and our rural citizens. Once again, thank you.

Thank you, madam Speaker.

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C.7 CONSIDERATION OF NOTICES OF MOTION (3/2/1/4)_______________________________________________________________

None.

C.8 CONSIDERATION OF NOTICES OF QUESTIONS (3/2/1/5)_______________________________________________________________

None.

C.9 CONSIDERATION OF MOTIONS OF EXIGENCY (3/2/1/4)_______________________________________________________________

None.

C.10 MINUTES

C.10.1 CONFIRMATION OF THE MINUTES OF THE COUNCIL MEETING HELD ON THURSDAY, 29 APRIL 2021 (3/2/1/6)_______________________________________________________________

RESOLVED:

That the minutes of the Council meeting held on Thursday, 29 April 2021 be taken as read and duly confirmed.

C.10.2 REPORT BY THE MUNICIPAL MANAGER: ACTION MINUTES OF THE COUNCIL MEETING HELD ON THURSDAY, 29 APRIL 2021 (3/2/1/6)_______________________________________________________________

RESOLVED:

That cognisance be taken of the communication by the Municipal Manager that all matters pertaining to the action minutes of the Council meeting held on Thursday, 29 April 2021 had been attended to.

C.11 INTERVIEWS WITH OR PRESENTATIONS BY DEPUTATIONS_______________________________________________________________

None.

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C.12 URGENT MATTERS SUBMITTED BY THE MUNICIPAL MANAGER_______________________________________________________________

None.

C.13 REPORT BY THE EXECUTIVE MAYOR: MAYORAL COMMITTEE MEETING HELD ON TUESDAY, 13 APRIL 2021 (3/2/2/1)_______________________________________________________________

The following report outlines the issues and decisions taken by the Mayoral Committee.

The relevant minutes of matters that served before the Executive Mayor and Mayoral Committee on the date indicated has been distributed to all Councillors -

1 MEETING HELD ON 13 APRIL 2021

MATTERS OF WHICH COGNISANCE WERE TAKEN:

MC.7.1.1 SOUTH AFRICAN LOCAL GOVERNMENT ASSOCIATION: LEVELS OF UNEMPLOYMENT (1/R & 12/1/1/10)______________________________________________________

RESOLVED:

That cognisance be taken of the item that served before the Mayoral Committee.

MC.7.2 NOTIFICATION TO THE MAYORAL COMMITTEE: RESOLUTION BY THE EXECUTIVE MAYOR TOGETHER WITH THE DEPUTY EXECUTIVE MAYOR IN TERMS OF THE SYSTEM OF DELEGATIONS APPROVED BY COUNCIL AT ITEM C.4.12 OF 15 JUNE 2011 (2/4/2)______________________________________________________

RESOLVED:

That cognisance be taken of the item that served before the Mayoral Committee.

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MATTER OF WHICH A RESOLUTION WAS TAKEN:

MC.8.2.1 MONTHLY PROGRESS REPORT ON MUNICIPAL MINIMUM COMPETENCY LEVELS: MARCH 2021 (4/12/5, 1/1/1 & 3/2/5/13)______________________________________________________

RESOLVED:

That cognisance be taken of the decision taken by the Executive Mayor together with the Mayoral Committee.

C.14 MATTERS FOR NOTIFICATION_______________________________________________________________

C.14.1 MONTHLY PROGRESS REPORT ON MUNICIPAL MINIMUM COMPETENCY LEVELS: APRIL 2021 (4/12/5, 1/1/1 & 3/2/5/13)

R.14.1 MAANDELIKSE VORDERINGSVERSLAG OOR MUNISIPALE MINIMUM BEVOEGDHEIDSVLAKKE: APRIL 2021 (4/12/5, 1/1/1 & 3/2/5/13)

C.14.1 INGXELO KAMASIPALA YENKQUBELA PHAMBILI YAMANQANABA APHANTSI OBUCHULE: UTSHAZIMPU 2021 (4/12/5, 1/1/1 & 3/2/5/13)_______________________________________________________________

PURPOSE OF SUBMISSION

That Council take cognisance of the monthly Municipal Minimum Competency Levels Progress Report for April 2021.

DOEL VAN VOORLEGGING

Dat die Raad kennis neem van die maandelikse Vorderingsverslag oor Munisipale Minimum Bevoegdheidsvlakke vir April 2021.

INJONGO YONGENISO

Yeyokokuba iBhunga lithabathele ingqalelo iNgxelo kaMasipala yarhoqo ngenyanga yeNkqubela Phambili yamaNqanana aPhantsi oBuchule kwinyanga kaTshazimpuzi 2021.

BACKGROUND

The Municipal Regulations on Minimum Competency Levels were first issued on 15 June 2007. This required municipalities and municipal entities to achieve full compliance by 1 January 2013. The Regulations required officials holding key positions and those that are responsible for financial management to comply with the prescribed minimum competencies relevant to their positions.

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In April 2012 the National Treasury issued MFMA Circular 60 aimed at assisting municipalities who were experiencing difficulties in complying with the legislation for officials already in the employ of the municipality. In accordance with the Circular, municipalities could apply to the National Treasury to consider a delay in enforcement of certain provisions of the regulations as a “Special Merit Case”.

On 14 March 2014 the National Treasury issued a MFMA Exemption Notice to delay the enforceability of the Regulations. This Exemption Notice lapsed on 30 September 2015.

After consultation with key stakeholders and correspondence received from municipalities regarding the challenges faced in attracting and retaining key skills as a result of the prescribed minimum competency level requirements, a decision was taken to further exempt municipalities and municipal entities from the application of Regulations 15 and 18 of the Municipal Regulations on Minimum Competency Levels for a period of 18 months from 3 February 2017.

COMMENT

*** On 3 February 2017, MFMA Exemption Notice 40593 was issued in terms of section 177(1) (b) of the MFMA relating to exemption from compliance with Regulations 15 and 18 of the Municipal Regulations on Minimum Competency levels (attached as Annexure “A”).

Paragraphs 2.5 and 2.6 of the MFMA Exemption Notice stipulate as follows:

2.5 A municipality must –

(a) Submit a report to the National Treasury on the implementation of the conditions referred to in paragraph 2.1(a), in respect of the municipality and each of its entities in such format and on such dates as the National Treasury determines; and

(b) On a monthly basis, submit to the National Treasury and the relevant Provincial Treasury a report with details of –

(i) Employment contracts of officials appointed by virtue of this Notice;

(ii) Registration with accredited training providers; and(iii) Progress made in attaining the minimum competency levels.

2.6 The report envisaged in paragraph 2.5(b) must be tabled at each municipal council meeting to enable the council to –

(a) Enforce the Regulations and this Notice; and

(b) Institute corrective action as may be required.

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In terms of compliance with the Municipal Regulations on Minimum Competency Levels of officials at the Cape Winelands District Municipality, they are grouped as follows:

Municipal Manager:

1 x official complies with the prescribed Unit Standards

Chief Financial Officer:


Senior Managers:

2 x officials comply with the prescribed Unit Standards

Supply Chain Management Head:


Supply Chain Management Manager - "supply chain management manager", in relation to a municipality or municipal entity, means an official of the municipality or entity involved in the implementation of the supply chain management policy of the municipality or entity and who is directly accountable to the head of the supply chain management unit of the municipality or entity.


Financial Officials at Middle Management Level - "middle management level" means a management level associated with persons in middle management positions for supervising staff and includes- (a) an official directly accountable to a manager in the senior management level; or (b) a person that occupied a position in a management level, outside the local government sphere.


3 x new appointees complied by April 2019

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Officials involved in Implementation of Supply Chain Management Policy: Officials with Financial Delegations


1 x new appointee to comply by August 2019 - Complied by March 2019

1 x new appointee to comply by November 2020 – extended to April 2021 due to Covid-19 lockdown. The Cape Winelands District Municipality is still awaiting the status report as requested on two occasions from Stellenbosch University (School of Public Leadership).

Officials involved in Implementation of Supply Chain Management Policy: Officials serving on Supply Chain Management Bid Committees


1 x new appointee complied by March 2019

2 x new appointees to comply by August 2020 – extended to April 2021 due to Covid-19 lockdown. The Cape Winelands District Municipality is still awaiting the status report as requested on two occasions from Stellenbosch University (School of Public Leadership).

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1 1

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1 1

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Municipal Minimum Competency Levels Compliance and Progress Report - April 2021

CWDM MMCL Compliance - August 2018 Officials who had to comply with MMCL Regulations by 02 August 2018Num

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Figure 1

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Newly Appointed Officials affected by MMCL

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5

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Newly Appointed Officials affected by the MMCLApril 2021

Newly Appointed Officials that must comply within 18 Months of Appointment DateOfficials comply with Prescribed US within 18 Months of Appointment DateOutstanding Officials - Project 1

Num

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In order to effectively address the above situation, the Cape Winelands District Municipality embarked on a formal tender process to ensure the procurement of an accredited Municipal Finance Management Programme (MFMP) service provider. In March 2016 Kgolo Institute was appointed on a three-year contract as the preferred service provider for the CWDM’s Municipal Finance Management Programme. The Municipal Finance Management Programme were implemented via three intakes over the three-year contract period.

Intake 1 consisted of a combination of CWDM officials, those affected by the MFMA Regulations on Minimum Competency Levels, as well as those middle and junior management officials not affected by the MFMA Regulations on Minimum Competency Levels. Intake 1 concluded in January 2017.

Intake 2 commenced on 19 June 2017 and consisted of officials affected by the MFMA Regulations on Minimum Competency Levels, who have not participated in the previous Municipal Finance Management Programmes (MFMP). Intake 2 concluded in April 2018 and ensured that these officials were in full compliance with the prescribed competency levels on 02 August 2018, as stipulated in the MFMA Exemption Notice 40593.

Intake 3 commenced in July 2018 and consisted of outstanding middle and junior managers within the Cape Winelands District Municipality who are not affected by the Minimum Competency Levels. New appointees (Management Officials appointed after 3 February 2017 in terms of the MFMA Exemption Notice 40593) affected by the MMCL also formed part of Intake 3. Intake 3 concluded in April 2019.

Receipts of Statement of Results are administered by the LGSETA. Currently, the LGSETA has huge backlogs in terms of providing municipalities with these results. A number of affected CWDM officials have completed several Unit Standards and are currently awaiting their Statement of Results. However, until such time that the CWDM receive these Statement of Results issued by the LGSETA, it cannot be reflected in this report.

New Appointees, from January 2019 (Not part of Intake 3) - All new employees appointed after 1 January 2019 affected by the MFMA Exemption Notice 40593 will embark on a Municipal Finance Management Programme in order to ensure full compliance to the MMCL regulations. On 25 October 2019 the CWDM appointed Stellenbosch University (School of Public Leadership) as the new MFMP service provider. Affected officials commenced with the MFMP on 19 March 2020, however, the Covid-19 lockdown negatively influenced the course schedules resulting in the postponement of the course, meaning that the affected learners will only complete their modules by April 2021. The Cape Winelands District Municipality is still awaiting the status report as requested on two occasions from Stellenbosch University (School of Public Leadership).

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IMPLICATIONS

PERSONNEL

The Exemption Notice is applicable to existing officials who are in the employ of municipalities and municipal entities and new appointments. With regard to officials who were already in the employment of municipalities and municipal entities prior to 3 February 2017, these officials were given until 2 August 2018 to complete the outstanding prescribed Unit Standards to ensure full compliance with the Regulation.

To give effect to Exemption Notice 40593, all affected officials already in the employ of the Cape Winelands District Municipality involved in the implementation of the Supply Chain Management policy of the Municipality who must meet the prescribed financial management competency levels, signed Memorandums of Agreement which, inter alia, stipulated the consequences to officials should they refuse to either complete their outstanding Unit Standards and/or refuse to participate in the Municipal Finance Management Programme (MFMP).

Newly appointed officials (those appointed after 3 February 2017) affected by the Municipal Minimum Competency Levels, are also required to sign Memorandums of Agreement stipulating the consequences to officials should they refuse to partake in the MFMP and complete the relevant Unit Standards, within the prescribed 18 months of their appointment dates.

Comment prepared by: Ms. G.C.N. Gilbert

FINANCIAL

Sufficient provision has been made in the 2020/2021 financial year for MMCL training of newly appointed employees.

Comment prepared by: Ms. F.A. du Raan-Groenewald

LEGAL

Section 119(1) of the Local Government: Municipal Finance Management Act, 2003 (Act No. 56 of 2003) (MFMA) stipulates that the accounting officer and all other officials of a municipality or a municipal entity involved in the implementation of the supply chain management policy of the municipality must meet the prescribed financial management competency levels, whilst section 119(2) stipulates that a municipality and a municipal entity must for the purposes of subsection 119(1) provide resources or opportunities for the training of officials referred to in that subsection to meet the prescribed competency levels.

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In terms of regulation 13 of the Municipal Regulations on Minimum Competency Levels, 2007 the municipal manager of a municipality and the chief executive officer of a municipal entity must ensure that competencies of all financial officials and supply chain management officials are assessed in order to identify and address gaps in competency levels of those officials.

In terms of regulation 14(1) of the Municipal Regulations on Minimum Competency Levels, 2007 the municipal manager of a municipality and the chief executive officer of a municipal entity must monitor and take any necessary steps to ensure compliance with the prescribed minimum competency levels for Financial officials and supply chain management officials within the time frames set out in regulation 15.

Comment prepared by: Ms. W.M. Neethling

RECOMMENDATION BY MUNICIPAL MANAGER: That –

(a) The Executive Mayor and Mayoral Committee take cognisance of the monthly Municipal Minimum Competency Levels Progress Report for April 2021;

(b) The Executive Mayor together with the Mayoral Committee consider to recommend to Council to take cognisance of the monthly Municipal Minimum Competency Levels Progress Report for April 2021.

AANBEVELING DEUR MUNISIPALE BESTUURDER: Dat –

(a) Die Uitvoerende Burgemeester en Burgemeesterskomitee kennis neem van die maandelikse Vorderingsverslag oor Munisipale Minimum Bevoegdheidsvlakke vir April 2021;

(b) Die Uitvoerende Burgemeester saam met die Burgemeesterskomitee oorweging daaraan skenk om by die Raad aan te beveel om kennis te neem van die maandelikse Vorderingsverslag oor Munisipale Minimum Bevoegdheidsvlakke vir April 2021.

INGCEBISO EVELA KUMLAWULI KAMASIPALA: Yeyokokuba –

(a) USodolophu wesiGqeba kunye neKomiti kaSodolophu bathabathele ingqalelo iNgxelo kaMasipala yarhoqo ngenyanga yeNkqubela Phambili yamaNqanaba aPhantsi oBuchule alungiselelwe inyanga kaTshazimpuzi 2021;

(b) USodolophu wesiGqeba kunye neKomiti kaSodolophu bacamngce ngokundulula kwiBhunga okokuba lithabathele ingqalelo iNgxelo kaMasipala yarhoqo ngenyanga yeNkqubela Phambili yamaNqanaba aPhantsi oBuchule alungiselelwe inyanga kaTshazimpuzi 2021.

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MAYORAL COMMITTEE: 11 MAY 2021: ITEM MC.8.2.1

RESOLVED: That –

(a) Cognisance be taken of the monthly Municipal Minimum Competency Levels Progress Report for April 2021;

(b) It be recommended to Council to take cognisance of the monthly Municipal Minimum Competency Levels Progress Report for April 2021.

BURGEMEESTERSKOMITEE: 11 MEI 2021: ITEM BK.8.2.1

BESLUIT: Dat –

(a) Kennis geneem word van die maandelikse Vorderingsverslag oor Munisipale Minimum Bevoegdheidsvlakke vir April 2021;

(b) Dit by die Raad aanbeveel word om kennis te neem van die maandelikse Vorderingsverslag oor Munisipale Minimum Bevoegdheidsvlakke vir April 2021.

IKOMITI KASODOLOPHU: UMHLA WESI-11 KUMEYI 2012: UMBA MC.8.2.1

KUGQITYWE: Okokuba –

(a) Ingqalelo kufuneka ithatyathelwe iNgxelo kaMasipala yarhoqo ngenyanga yeNkqubela Phambili yamaNqanaba aPhantsi oBuchule kwinyanga kaTshazimpuzi 2021;

(b) Kundululwe kwiBhunga okokuba lithabathele ingqalelo iNgxelo kaMasipala yarhoqo ngenyanga yeNkqubela Phambili yamaNqanaba aPhantsi oBuchule kwinyanga kaTshazimpuzi 2021.

RECOMMENDATION BY MAYORAL COMMITTEE:

That Council take cognisance of the monthly Municipal Minimum Competency Levels Progress Report for April 2021.

AANBEVELING DEUR BURGEMEESTERSKOMITEE:

Dat die Raad kennis neem van die maandelikse Vorderingsverslag oor Munisipale Minimum Bevoegdheidsvlakke vir April 2021.

INGCEBISO EYENZIWA YIKOMITI KASODOLOPHU:

Yeyokokuba iBhunga lithabathele ingqalelo iNgxelo kaMasipala yarhoqo ngenyanga yeNkqubela Phambili yamaNqanana aPhantsi oBuchule kwinyanga kaTshazimpuzi 2021.

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COUNCIL MEETING: 27 MAY 2021: ITEM C.14.1

RESOLVED:

That cognisance be taken of the monthly Municipal Minimum Competency Levels Progress Report for April 2021.


C.14.2 STATUS OF THE DROUGHT (17/4/5)

R.14.2 STATUS VAN DIE DROOGTE (17/4/5)

C.14.2 INQANABA ELIKUYO IMBALELA (17/4/5)_______________________________________________________________


That Council take cognisance of the status of the drought in the jurisdiction area of the Cape Winelands District Municipality.


Dat die Raad kennis neem van die status van die droogte in die regsgebied van die Kaapse Wynland Distriksmunisipaliteit.

INJONGO YONGENISO

Yeyokokuba iBhunga kufuneka lithabathele ingqalelo inqanaba elikuyo imbalela kummandla ophantsi kolawulo loMasipala wesiThili saseCape Winelands.

BACKGROUND

*** Attached as Annexure “A” is a copy of the Status of the Drought Report.

RECOMMENDATION BY MUNICIPAL MANAGER:

That Council take cognisance of the status of the drought in the jurisdiction area of the Cape Winelands District Municipality.

AANBEVELING DEUR MUNISIPALE BESTUURDER:

Dat Raad kennis neem van die status van die droogte in die regsgebied van die Kaapse Wynland Distriksmunisipaliteit.

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INGCEBISO EVELA KUMLAWULI KAMASIPALA OBAMBELEYO:

Yeyokokuba iBhunga kufuneka lithabathele ingqalelo inqanaba elikuyo imbalela kummandla ophantsi kolawulo loMasipala wesiThili saseCape Winelands.


RESOLVED:

That cognisance be taken of the status of the drought in the jurisdiction area of the Cape Winelands District Municipality, attached as Annexure “A” to the agenda item.


C.14.3 COVID-19 (17/2/1)

R.14.3 COVID-19 (17/2/1)

C.14.3 ICOVID-19 (17/2/1)_______________________________________________________________


RESOLVED:

*** That cognisance be taken of the presentation by the Municipal Manager regarding the rollout of the COVID-19 vaccination process in the area of the Cape Winelands District, attached as Annexure “A” to the minutes.


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C.15 MATTERS FOR CONSIDERATION_______________________________________________________________

C.15.1 BESTOWING OF ALDERMANSHIP ON COUNCILLORS OF THE CAPE WINELANDS DISTRICT MUNICIPALITY (C.P. C/5, C.P. D/1 & 3/4/1)

R.15.1 TOEKENNING VAN RAADSHEERSKAP AAN RAADSLEDE VAN DIE KAAPSE WYNLAND DISTRIKSMUNISIPALITEIT (C.P. C/5, C.P. D/1 & 3/4/1)

C.15.1 UKUBEKWA NJENGOCEBA OMKHULU KOOCEBA BOMASIPALA WESITHILI SE-CAPE WINELANDS (CP. C/5, C.P. D/1 & 3/4/1_______________________________________________________________


That Council consider to bestow aldermanship upon qualifying Councillors of the Cape Winelands District Municipality.


Dat die Raad oorweging daaraan skenk om Raadsheerskap aan kwalifiserende Raadslede van die Kaapse Wynland Distriksmunisipaliteit toe te ken.

INJONGO YONGENISO

Okokuba iBhunga licinge ngokunika ububonda bedolophu kooCeba abafanelekileyo boMasipala wesiThili saseCape Winelands.

BACKGROUND

At Item C.15.4 of 28 February 2019 Council resolved that –

(b) The following criteria with regard to the bestowing of aldermanship on Councillors of the Cape Winelands District Municipality be approved –

(i) All existing aldermanship awards to Councillors serving on the Council of the Cape Winelands District Municipality bestowed by the District Municipality itself or by Local Municipalities within the area of the Cape Winelands District Municipality, shall be automatically recognized by the Cape Winelands District Municipality;

(ii) A Councillor, upon election as Executive Mayor of the Cape Winelands District Municipality, shall automatically obtain aldermanship, provided that this provision does not apply to the position of Acting Executive Mayor;

(iii) A total of 20 (twenty) points be attained by Councillors of the Cape Winelands District Municipality in order to qualify for aldermanship,

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awarded as follows:(aa) 1 (one) point for every 1 (one) year served as Councillor of

the Cape Winelands District Municipality, including having served as a Councillor of the predecessors of the Cape Winelands District Municipality, namely, the former Breede River District Council, Winelands District Council and Boland District Municipality and 1 (one) point for every 1 (one) year served as Councillor of local municipalities within the area of jurisdiction of the Cape Winelands District Municipality;

(bb) A further 1 (one) point per year served by the following Councillors –

Speaker;Deputy Executive Mayor;Other members of the Mayoral Committee;Single Whip of Council;

(iv) Council may make a posthumus bestowing of aldermanship in accordance with the criteria set out in paragraph (b) above;

(v) The title of alderman shall be removed by the Council from a Councillor or an ex-Councillor when:

(aa) such person is convicted of a criminal offence and sentenced imprisonment without the option of a fine;

(bb) the actions of such Councillor brings the Council into disrepute; and

(cc) the Councillor has been found guilty by Council for contravening the Code of Conduct for Councillors, provided that the special committee, established in terms of Item 14(1)(b) of Schedule 1 of the Local Government: Municipal Systems Act, 2000 (Act No. 32 of 2000) of the said Code of Conduct for Councillors, shall first investigate the facts and circumstance which could give rise to the removal of the title of aldermanship from any person and report their findings and recommendations to Council;

(vi) A register be kept that indicate the following:

(aa) full details on whom aldermanship was bestowed;

(bb) date and details of Council resolution;

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(vi) A register be kept that indicate the following:

(aa) full details on whom aldermanship was bestowed;

(bb) date and details of Council resolution;

(c) It is the responsibility of each individual Councillor to submit proof of the terms served at local municipalities within the area of jurisdiction of the Cape Winelands District Municipality, which proof must be officially stamped by the applicable municipalities.

COMMENT

According to proof submitted, Councillors J.J. du Plessis and A. Crombie qualifies for Aldermanship in accordance with the resolution taken by Council at Item C.15.4 on 28 February 2019 regarding the bestowing of Aldermanship on Councillors of the Cape Winelands District Municipality.

IMPLICATIONS

PERSONNEL

None.

Comment prepared by : Ms. G.C.N. Gilbert

FINANCIAL

Councillors are not entitled to any remuneration or benefits of a financial nature which are not allowed for in the Remuneration of Public Office Bearers Act, 1998 (Act No. 20 of 1998).

Comment prepared by : Ms. F.A. du Raan-Groenewald

LEGAL

The bestowing of aldermanship does not automatically entitle the recipient to any rights, benefits or privileges and any such rights, benefits or privileges must be bestowed by the municipal council.

Comment prepared by : Ms. W.M. Neethling

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That Aldermanship be bestowed on the following Councillors who qualify for Aldermanship in accordance with the resolution taken by Council at Item C.15.4 on 28 February 2019, regarding the Bestowing of Aldermanship on Councillors of the Cape Winelands District Municipality:

(a) Councillor J.J. du Plessis, for having attained a total of 24.67 points for the terms served as Councillor and member of the Mayoral Committee of the Cape Winelands District Municipality, as well as for the term served as Councillor of Witzenberg Municipality;

(b) Councillor A. Crombie, for having attained a total of 22.33 points for the terms served as Councillor of the Cape Winelands District Municipality, as well as for the terms served as Councillor of Stellenbosch Municipality.


Dat Raadsheerskap toegeken word aan die volgende Raadslede wat kwalifiseer vir Raadsheerskap ingevolge die besluit wat op 28 Februarie 2019 by Item R.15.4 deur die Raad geneem is ten opsigte van die Toekenning van Raadsheerskap aan Raadslede van die Kaapse Wynland Distriksmunisipaliteit:

(a) Raadslid J.J. du Plessis wat ’n totaal van 24.67 punte verwerf het vir die termyne as Raadslid en lid van die Burgemeesterskomitee van die Kaapse Wynland Distriksmunisipaliteit, asook die termyn as Raadslid van Witzenberg Munisipaliteit;

(b) Raadslid A. Crombie wat ’n totaal van 22.33 punte verwerf het vir die termyne as Raadslid van die Kaapse Wynland Distriksmunisipaliteit, asook die termyne as Raadslid van Stellenbosch Munisipaliteit.

INGCEBISO EYENZIWA NGUMLAWULI KAMASIPALA:

Yeyokokuba u ubuCebakhulu mabunikezelwe kwabaCeba bafanelekileyo kulungiselelwa ubuCebakhulu ngokuhambelana nesigqibo esithatyathwe liBhunga kuMba C.15.4 ngomhla wama-28 kuFebruwari 2019, ngokuphathelele kukuNikezelwa kobuCebakhulu kooCeba boMasipala weSithili saseCape Winelands:

(a) UCeba J.J. du Plessis, ngokufumana isambuku samanqaku angama-24.67 kumaxesha awasebenze njengoCeba njengelungu leKomiti kaSodolophu woMasipala weSithili saseCape Winelands, ngokunjalo nexesha elisetyenzwe njengoCeba kuMasipala waseWitzenberg;

(b) UCeba A. Crombie, ngokufumana isambuku samanqaku angama-22.33 kumaxesha awasebenze njengoCeba woMasipala weSithili saseCape Winelands, ngokunjalo nexesha elisetyenzwe njengoCeba kuMasipala waseStellenbosch.

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RESOLVED (Unanimously 36 Councillors) :

That Aldermanship be bestowed on the following Councillors who qualify for Aldermanship in accordance with the resolution taken by Council at Item C.15.4 on 28 February 2019, regarding the Bestowing of Aldermanship on Councillors of the Cape Winelands District Municipality:

(a) Councillor J.J. du Plessis, for having attained a total of 24.67 points for the terms served as Councillor and member of the Mayoral Committee of the Cape Winelands District Municipality, as well as for the term served as Councillor of Witzenberg Municipality;

(b) Councillor A. Crombie, for having attained a total of 22.33 points for the terms served as Councillor of the Cape Winelands District Municipality, as well as for the terms served as Councillor of Stellenbosch Municipality.

Alderman J.J. du Plessis and Alderman A. Crombie were congratulated.


C.15.2 CAPE WINELANDS DISTRICT MUNICIPALITY’S PROTECTION OF PERSONAL INFORMATION POLICY (6/2/B & 1/1/44)

R.15.2 KAAPSE WYNLAND DISTRIKSMUNISIPALITEIT SE BELEID VIR DIE BESKERMING VAN PERSOONLIKE INLIGTING (6/2/B & 1/1/44)

C.15.2 UMGAQO-NKQUBO WOKUKHUSELWA KWENGCACISO YOMNTU WOMASIPALA WESITHILI SASECAPE WINELANDS (6/2/B & 1/1/44)_______________________________________________________________


That Council consider to approve the Cape Winelands District Municipality’s Protection of Personal Information Policy.


Dat die Raad oorweging daaraan skenk om die Kaapse Wynland Distriksmunisipaliteit se Beleid vir die Beskerming van Persoonlike Inligting goed te keur.

INJONGO YONGENISO

Yeyokokuba iBhunga licamngce ngokwamkela uMgaqo-nkqubo wokuKhuselwa kweNgcaciso yoMntu woMasipala weSithili saseCape Winelands.

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BACKGROUND

The Constitution of the Republic of South Africa, 1996 provides that everyone has the right to privacy and the Protection of Personal Information Act, 2013 (Act No 4 of 2013) (“PoPIA”) enforces the right to protection against unlawful collection, retention, dissemination and use of personal information and also regulates all organisations who process personal information.

The Protection of Personal Information Act, 2013 (Act No 4 of 2013) establishes a framework of rights and duties which are designed to safeguard personal data. This framework balances the legitimate needs of organisations to collect and use personal data for business and other purposes against the right of individuals to respect the privacy of their personal details.

Certain sections of the act were partially enacted on the 11 th of April 2014. Most of the sections came into operation on 1 July 2020, whilst sections 110 and 114(4) will commence on 1 July 2021.

COMMENT

Although the District Municipality collects personal information for various reasons in order to fulfil its mandate as government institution in terms of the Constitution of the Republic of South Africa, 1996, the Cape Winelands District Municipality regards the protection of personal information as very important and wishes to ensure that all personal information kept by the District Municipality is effective safeguarded in accordance with the Protection of Personal Information Act, 2013 (Act No 4 of 2013).

The purpose of the Protection of Personal Information Policy is to demonstrate the District Municipality’s commitment to safeguarding personal information of all persons, including juristic persons, with who it interacts and to ensure that the District Municipality and its employees comply with the requirements imposed by the Protection of Personal Information Act, 2013 (Act No 4 of 2013).

Without limiting the generality of the aforementioned purpose, the further purposes of the Policy are, inter alia to:

(a) Establish a policy that will provide direction with respect to the manner of compliance with the Protection of Personal Information Act, 2013 (Act No 4 of 2013).

(b) Give effect to the right to privacy and at the same time balance the right to privacy against other rights such as the right to access to information, and to protect the rights of “data subjects” and important interests such as the free flow of information.

(c) Regulate the manner in which personal information may be processed.

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(d) Establish measures to ensure respect for and to promote, enforce and fulfil the rights protected.

(e) Protects itself from the risks of security breaches in any form.

*** Attached as Annexure “A” is a copy of the Cape Winelands District Municipality’s Protection of Personal Information Policy.

PERSONNEL

The Protection of Personal Information Policy applies to all employees working for or on behalf of the Cape Winelands District Municipality and will govern all business activities that involve the collection and processing of personal information, including special personal information, for or on behalf of the Cape Winelands District Municipality, in connection with the services it offers.

This includes information collected offline through Helplines and call centres, and online through the website, branded pages on third party platforms and applications accessed or used through the websites or third-party platforms which are operated by or on behalf of the District Municipality.

This policy does not apply to:

(a) Information collected by third party websites, platforms and/or applications (“Third Party Sites”) which are not controlled by the District Municipality.

(b) Information collected by Third Party Sites accessed via links on District Municipality sites.

(c) Banners, sweepstakes and other advertisements or promotions on Third Party Sites that the Cape Winelands District Municipality may sponsor or participate in.

A Coordinating Committee must be established to ensure the coordination of the PoPIA compliance tasks and Personal Information requests.

(a) The Committee members will be formally appointed by the Municipal Manager.

(b) The Committee shall be multi-disciplinary and meet on a quarterly basis.


FINANCIAL

The Cape Winelands District Municipality is currently investigating the possibility of both virtual and classroom-led training to be provided by the Department of the Premier: Western Cape Government.

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An appropriation of R100,000 was made in the 2020/2021 Annual Budget to accommodate expenses related to the implementation of the Protection of Personal Information Act, 2013 (Act No 4 of 2013) on U-key 202210312003424.


LEGAL

The Protection of Personal Information Act, 2013 (Act No 4 of 2013), applies to any public or private body or any other person which, alone or in conjunction with others, determines the purpose of and means for processing personal information (responsible party) and any person who processes personal information for a responsible party in terms of a contract or mandate without coming under the direct authority of the responsible party.

The said Act defines the person or organization that decides what personal information is processed and why as the “responsible party”, whilst the person (or other legal entity) that the personal information is about as the “data subject”.

Personal information is extremely wide and includes any information that can identify a person. Almost all information collected from an employee will constitute “personal information” as the term includes the race, age, gender, sex, pregnancy status, marital status, nationality, ethnic or social origin, sexual orientation, physical or mental health, disability, religion, culture and language of the employee. The term also includes information relating to the educational, medical, financial, criminal or employment history of the employee. Location information also falls under this term and would include email and physical addresses, or telephone and cellular phone numbers of the employee. As the use of fingerprint and retina scanners becomes more common in the workplace, employers should take note that biometric information of employees such as fingerprints and retinal data will also constitute personal information. Personal information would also include correspondence sent by the employee that is implicitly or explicitly of a private or confidential nature such as a personal email.

In terms of the Protection of Personal Information Act, 2013 (Act No 4 of 2013), a person (Responsible Party) has a legal duty to collect, use, transfer and destroys (process) another’s (Data Subject) personal information (Personal Information) in a lawful, legitimate and responsible manner and in accordance with the provisions and the eight (8) information processing conditions set out under PoPIA.

The eight (8) information processing conditions are the following, namely:

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Condition 1: Accountability

The first condition for lawful processing is an imperative that the responsible party must ensure compliance with the eight conditions set out in PoPIA. In simple terms, this condition says that you must make sure to comply with all eight conditions, not only when processing personal information but when deciding what data to process and why.

Condition 2: Limitations on processing

This condition sets out a principle of minimality, meaning only processing personal information that is relevant and only to the point needed for the stated purpose. It also requires prior consent to process personal information unless doing so is a legal requirement. The burden of proof is on the responsible party to demonstrate the consent. The data subject can withdraw consent at any time.

Condition 3: Purpose specification

When the responsible party collects personal information, it may only do so for specific, explicitly defined and lawful purposes related to the function of the responsible party. A responsible party may not retain records of personal information for longer than is necessary for achieving the purpose for which the information was collected. An exception to this limitation would be where the employment contract requires longer retention. This exception allows for the responsible party to regulate the obligations bestowed upon it through the utilisation of its contracts.

Condition 4: Further processing limitation

After collecting the personal information, the responsible party can only process it in a way that is necessary for, and relevant to, the original stated purpose. If a responsible party wishes to process information more than once, the subsequent processing must also comply with the conditions set out in PoPIA and be compatible with the original purposes for which it was collected.

Condition 5: Information quality

The responsible party must ensure the personal information is “complete, accurate, not misleading and updated where necessary” and must take reasonably practicable steps to ensure that the personal information is complete, accurate, not misleading and updated where necessary. The responsible party must have regard to the purpose for which personal information is collected or further processed.

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Condition 6: Openness

The responsible party must keep adequate records of a data subject’s personal information processing. The responsible party must maintain documentation of all processing. A particularly onerous duty placed on the responsible party is that before processing, it must take reasonably practicable steps to ensure that the data subject is aware of an array of facts. Such details would have to include what information is being collected, the purpose of such collection and who will have access to the information.

Condition 7: Security safeguards

An employer must make sure data is not lost, damaged, destroyed or accessed without authorization. Complying with this rule will involve auditing security, putting safeguards in place and then maintaining and updating those safeguards. If a third party is used to process personal information, it must be ensured that the third party follows this rule.

Condition 8: Employee (Data Subject) participation

Data subjects have the right to ask whether the responsible party store data about them. If so, the data subject has the right to either the details or a description of the personal information along with details of any third party who has had access to it. These details must be provided in a reasonable time. The data subject then has the right to ask for any errors in the data to be corrected or, if relevant, destroyed. Data subjects can also object to the responsible party processing data for a specific purpose or for direct marketing.

A data subject has the right to request access to the record of his or her personal information held by the responsible party. The record must be provided within a reasonable time, manner and form and may be at a prescribed fee. The data subject has a right to request that the record be corrected or deleted if this is warranted. If a responsible party receives such a request but refuses to comply, then it must provide the data subject with a notification to that effect. It must also attach an indication to the record that a particular request was made but was not executed.

DELEGATION

In terms of Part 2, Pol.1.01 the Cape Winelands District Municipality’s Systems of Delegations adopted by Council at Item C.4.12 van 15 June 2011, Council has delegated the power to submit policies to Council for adoption to the Executive Mayor.


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That Council consider to approve the Cape Winelands District Municipality’s Protection of Personal Information Policy.


Dat die Raad oorweging daaraan skenk om die Kaapse Wynland Distriksmunisipaliteit se Beleid vir die Beskerming van Persoonlike Inligting goed te keur.


Yeyokokuba iBhunga licamngce ngokwamkela uMgaqo-nkqubo wokuKhuselwa kweNgcaciso yoMntu woMasipala weSithili saseCape Winelands.


RESOLVED (Unanimously 35 Councillors) :

That the Cape Winelands District Municipality’s Protection of Personal Information Policy, attached as Annexure “A” to the agenda item be approved.


C.15.3 DRAFT ANNUAL REPORT FOR 2019/2020 OF THE CAPE WINELANDS DISTRICT MUNICIPALITY AND DRAFT OVERSIGHT REPORT FOR THE 2019/2020 FINANCIAL YEAR (3/2/5/5, 5/1/1/13 & 9/1/1)

R.15.3 KONSEP-JAARVERSLAG VIR 2019/2020 VAN DIE KAAPSE WYNLAND DISTRIKSMUNISIPALITEIT EN KONSEP-OORSIGVERSLAG VIR DIE 2019/2020 FINANSIËLE JAAR (3/2/5/5, 5/1/1/13 & 9/1/1)

C.15.3 INGXELO YONYAKA EYILWAYO YOWAMA-2019/2020 YOMASIPALA WESITHILI SASECAPE WINELANDS KUNYE NENGXELO YOKONGAMELA EYILWAYO ELUNGISELELWE UNYAKA-MALI WAMA-2019/2020

(3/2/5/5, 5/1/1/13 & 9/1/1)_______________________________________________________________


That Council consider to approve the draft Annual Report for 2019/2020 of the Cape Winelands District Municipality and the draft Oversight Report for the 2019/2020 financial year.

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Dat die Raad oorweging daaraan skenk om die konsep-Jaarverslag vir 2019/2020 van die Kaapse Wynland Distriksmunisipaliteit en die konsep-Oorsigverslag vir die 2019/2020 finansiële jaar goed te keur.

INJONGO YONGENISO

Yeyokokuba iBhunga licamngce ngokwamkela iNgxelo yoNyaka eyilwayo yowama-2019/2020 yoMasipala wesiThili saseCape Winelands kunye neNgxelo yokoNgamela eyilwayo yonyaka-mali wama-2019/2020.

BACKGROUND

The draft Annual Report 2019/2020 is tabled in terms of sections 121 and 127 of the Local Government: Municipal Finance Management Act, 2003 (Act No. 56 of 2003).

The Local Government: Municipal Finance Management Act, 2003 (Act No. 56 of 2003), section 121(2), states that the purpose of the draft Annual Report is to provide a record of activities of Council during the financial year, and to provide a report on the performance against the budget for the financial year and to promote accountability to the local community for the decisions made throughout the year.

At Item C.14.1 of 25 March 2021 Council resolved that cognisance be taken of the draft Annual Report 2019/2020.

COMMENT

National Treasury’s MFMA Circular No 104 dated 7 August 2020 was provided to all municipalities to provide information pertaining to the Ministerial Exemption issued in terms of section 171(1)(b) of the MFMA.

The Minister of Finance exempted municipalities and municipal entities from submitting key reports. The notice allows for a two-months’ delay in the submission of Annual Financial Statements, Annual Reports, Audit Opinions, Oversight Reports and associated processes.

This exemption flows from the Minister of Cooperative Governance and Traditional Affairs’ announcement of the National State of Disaster in order to enable government to manage the spread of the COVID-19 virus. Following the initial announcements of the National State of Disaster, subsequent extensions and different levels were communicated.

The reason for this Ministerial exemption is to mitigate anticipated widespread non-compliance with sections 126, 127, 129 and 133 of the MFMA due to the National State of Disaster and lockdown restrictions.

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The extension enables municipalities and municipal entities to undertake all the necessary actions, checks and reviews, to ensure that the annual financial statements fairly present the state of affairs of the municipality or entity, its performance against its budget, its management of revenue, expenditure, assets and liabilities, its business activities, its financial results, and its financial position as at the end of the financial year.

In accordance with section 21A of the Local Government: Municipal Systems Act, 2000 (Act No. 32 of 2000) read together with section 127(5)(a) of the Local Government: Municipal Finance Management Act, 2003 (Act No. 56 of 2003) –

(a) The draft Annual Report for the 2019/2020 financial year was made public in the media for comments and representations;

(b) The draft Annual Report for the 2019/2020 financial year was also made public on the website of the Cape Winelands District Municipality;

(c) Hard copies of the draft Annual Report for the 2019/2020 financial year were also made available at the various offices of the Cape Winelands District Municipality for viewing and comment.

Comments received from the Auditor-General South Africa and the Western Cape Provincial Treasury were considered and amendments were made. No inputs from the public were received by the due date.

*** Attached as Annexure “A” is a copy of National Treasury’s MFMA Circular No 104 dated 7 August 2020.

*** Included under separate cover in the agenda as Annexure “B” is a copy of the draft Annual Report 2019/2020.

IMPLICATIONS

PERSONNEL

None.


FINANCIAL

None.


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LEGAL

In terms of section 121(2) of the Local Government: Municipal Finance Management Act, 2003 (Act No. 56 of 2003) the purpose of the annual report is-

(a) to provide a record of the activities of the municipality or municipal entity during the financial year to which the report relates;

(b) to provide a report on performance against the budget of the municipality or municipal entity for that financial year; and

(c) to promote accountability to the local community for the decisions made throughout the year by the municipality or municipal entity.

Annual reports must be aligned with the planning documents and municipal budget for the year reported on. This means that the IDP, Budget, SDBIP, In-year reports, annual performance report and annual report should have similar and consistent information to facilitate understanding and to enable the linkage between plans and actual performance.

Annual reports are the key reporting instruments for municipalities to report against the performance targets and budgets outlined in their strategic plans. Annual reports are therefore required to contain information on service delivery and outcomes, in addition to financial statements. It is a backward-looking document, focusing on performance in the financial year that has just ended, and it must demonstrate how the budget was implemented and the results of service delivery operations for that financial year.

The annual report of municipalities is governed by Chapter 12 of the Local Government: Municipal Finance Management Act, 2003 (Act No. 56 of 2003). In terms of section 127(2) of the said Act, the mayor of a municipality must, within seven (7) months after the end of the financial year, table the annual report of the municipality in the municipal council.

Section 127(3)(a) and (b) of the Local Government: Municipal Finance Management Act, 2003 (Act No. 56 of 2003) stipulates that if the mayor, for whatever reason is unable to table in the council the annual report of the municipality, the mayor must promptly submit to the council a written explanation setting out the reasons for the delay, together with any components of the report that are ready and submit to council the outstanding report or the outstanding components of the annual report as soon as possible.

In terms of the Ministerial Exemption as contained in MFMA Circular No 104 dated 7 August 2020, municipalities are exempted from complying with the deadlines provided in sections 126(1) and (2), 129(1) and 133(2) of the Local Government: Municipal Finance Management Act, 2003 (Act No. 56 of 2003) for a period of two (2) months as reflected in the table below:

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ACTION SECTION NEW OUTER DEADLINE

The accounting officer of a municipality must prepare the annual financial statements of the municipality, and within two months after the end of the financial year to which those statements relate, submit the statements to the Auditor-General for auditing.

Section 126(1)(a) of the MFMA

31 October 2020

The accounting officer of a municipality must in the case of a municipality referred to in section 122(2), prepare consolidated annual financial statements in terms of that section and, within three months after the end of the financial year to which those statements relate, submit the statements to the Auditor-General for auditing.

Section 126(1)(b) of the MFMA

30 November 2020

The mayor of a municipality must, within seven months after the end of a financial year, table in the municipal council the annual report of the municipality.

Section 127(2) of the MFMA

31 March 2021

The council of a municipality must consider the annual report of the municipality, and by no later than two months from the date on which the annual report was tabled in the council in terms of section 127, adopt an oversight report containing the council’s comments on the annual report, which must include a statement whether the council-

(a) has approved the annual report with or without reservations;

(b) has rejected the annual report; or

(c) has referred the annual report back for revision of those components that can be revised.

Section 129(1) of the MFMA

31 May 2021

In terms of section 121(3) of the Local Government: Municipal Finance Management Act, 2003 (Act No. 56 of 2003) the Annual Report must include-

(a) the annual financial statements of the municipality, and in addition, if section 122(2) applies, consolidated annual financial statements, as submitted to the Auditor-General for audit in terms of section 126(1);

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(b) the Auditor-General’s audit report in terms of section 126(3) on those financial statements;

(c) the annual performance report of the Municipality prepared in terms of section 46 of the Municipal Systems Act;

(d) the Auditor-General’s audit report in terms of section 45(b) of the Municipal Systems Act;

(e) an assessment by the municipality’s accounting officer of any arrears on municipal taxes and service charges;

(f) an assessment by the municipality’s accounting officer of the municipality’s performance against the measurable performance objectives referred to in section 17(3)(b) for revenue collection from each revenue source and for each vote in the approved budget for the year;

(g) particulars of any corrective action taken or to be taken in response to issues raised in the audit reports referred to in paragraphs (b) and (d);

(h) any explanations that may be necessary to clarify issues in connection with the financial statements;

(i) any information as determined by the municipality;

(j) any recommendations of the municipality’s Audit Committee; and

(k) any other information as may be prescribed.

In terms of section 130(1) of the Local Government: Municipal Finance Management Act, 2003 (Act No. 56 of 2003) the meetings of a municipal council at which an annual report is to be discussed or at which decisions concerning an annual report are to be taken, must be open to the public and any organs of state.

The Oversight Report on the Annual Report is the final major step in the annual reporting process of a municipality. In terms of section 129(1) of the Local Government: Municipal Finance Management Act, 2003 (Act No. 56 of 2003) the council of a municipality must consider the annual report of the municipality and by no later than two months from the date on which the annual report was tabled in the council in terms of section 127, adopt an oversight report containing the council’s comments on the annual report, which must include a statement whether council:

(a) has approved the annual report, with or without reservations;(b) has rejected the annual report; or(c) has referred the annual report back for revision of those components that

can be revised.

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According to MMFA Circular 32 dated 15 March 2006, the Oversight Report is thus clearly distinguished from the Annual Report. The Annual Report is submitted to Council by the Accounting Officer and the Mayor and is part of the process for discharging accountability by the executive and administration for their performance in achieving the goals set by Council.

It furthermore states that the Oversight Report is a report of Council and follows consideration and consultation on the Annual Report by Council itself. Thus, the full accountability cycle is completed and the separation of powers is preserved to promote effective governance and accountability.

In terms of section 130(1) of the Local Government: Municipal Finance Management Act, 2003 (Act No. 56 of 2003) the meetings of a municipal council at which an annual report is to be discussed or at which decisions concerning an annual report are to be taken, must be open to the public and any organs of state.


ADDITIONAL COMMENT

The meeting of the Municipal Public Accounts Committee (MPAC) scheduled for 18 May 2021 could not continue, as the meeting was not quorated.


That Council –

(a) Takes cognisance of –

(i) The report on the draft Annual Report for 2019/2020 by the Chairperson of the Audit Committee as contained in the draft Annual Report;

(ii) The report of the Auditor-General on the financial statements of the Cape Winelands District Municipality for the year ended 30 June 2020 as contained in the draft Annual Report;

(b) Consider to approve –

(i) The draft Annual Report for 2019/2020 of the Cape Winelands District Municipality, attached as Annexure “A” to the agenda item;

(ii) The draft Oversight Report for the 2019/2020 financial year without reservations.

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Dat die Raad –

(a) Kennis te neem van –

(i) Die verslag oor die konsep-Jaarverslag vir 2019/2020 deur die Voorsitter van die Ouditkomitee soos vervat in die konsep-Jaarverslag;

(ii) Die verslag van die Ouditeur-Generaal oor die finansiële state van die Kaapse Wynland Distriksmunisipaliteit vir die jaar geëindig 30 Junie 2020 soos vervat in die konsep-Jaarverslag;

(b) Oorweeg om die volgende goed te keur –

(i) Die konsep-Jaarverslag vir 2019/2020 van die Kaapse Wynland Distriksmunisipaliteit, ingesluit onder aparte omslag as Bylae “A” by die agenda-item;

(ii) Die konsep-Oorsigverslag vir die 2019/2020 finansiële jaar, sonder voorbehoud.

INGCEBISO EVELA KUMLAWULI KAMASIPALA:

Okokuba iBhunga –

(a) Lithabathele ingqalelo –

(i) Yokokuba iNgxelo yoNyaka eyilwayo yowama-2019/2020 eyenziwe nguSihlalo weKomiti yoPhicotho-zincwadi njengoko kuqulathwe kwiNgxelo yoNyaka eyilwayo;

(ii) Ingxelo yoMphicothi-zincwadi Jikelele ngeengxelo zemali zoMasipala wesiThili saseCape Winelands ezilungiselelwe unyaka ophela ngomhla wama-30 kuJuni 2020 njengoko kuqulathiwe kwiNgxelo yoNyaka eyilwayo;

(b) Lamkele –

(i) INgxelo yoNyaka eyilwayo yowama-2019/2020 yoMasipala wesiThili saseCape Winelands, njengoko incanyatheliswe njengeSihlomelo “A” kumba we-ajenda;

(ii) INgxelo yokoNgamela eyilwayo yonyaka-mali wama-2019/2020 ngaphandle kwamathandabuzo.

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RESOLVED (Unanimously 36 Councillors) : That –

(a) Cognisance be taken of –

(i) The report on the draft Annual Report for 2019/2020 by the Chairperson of the Audit Committee as contained in the draft Annual Report;

(ii) The report of the Auditor-General on the financial statements of the Cape Winelands District Municipality for the year ended 30 June 2020 as contained in the draft Annual Report;

(b) The following be approved –

(i) The draft Annual Report for 2019/2020 of the Cape Winelands District Municipality, attached as Annexure “A” to the agenda item;

(ii) The draft Oversight Report for the 2019/2020 financial year without reservations.

ACTION DUE DATE COMMENTOffice of the Municipal Manager (Director: IDP, Performance and Risk) to attend to compliance matters pertaining to the Annual Report.

Ms. F.A. du Raan-Groenewald (Admin Support) to attend to the publication of an official notice pertaining to the Annual Report

4 June 2021

4 June 2021 Official Notice will be published in the newspapers as from 28 May 2021.

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C.15.4 DRAFT 2021/2022, 2022/2023 AND 2023/2024 MEDIUM-TERM REVENUE AND EXPENDITURE FRAMEWORK (MTREF) FOR THE CAPE WINELANDS DISTRICT MUNICIPALITY (5/1/1/10)

R.15.4 KONSEP 2021/2022, 2022/2023 EN 2023/2024 MEDIUMTERMYNINKOMSTE-EN-UITGAWERAAMWERK (MTIUR) VIR DIE KAAPSE WYNLAND DISTRIKSMUNISIPALITEIT (5/1/1/10)

C.15.4 ISICWANGCISO-NKQUBO ESIYILWAYO SESITHUBA ESIPHAKATHI SENGENISO NENKCITHO SOWAMA-2021/2022, 2022/2023 KUNYE NOWAMA-2023/2024 (MTREF) SOMASIPALA WESITHILI SASECAPE WINELANDS (5/1/1/10)_______________________________________________________________


That Council consider to approve the draft 2021/2022, 2022/2023 and 2023/2024 Medium-Term Revenue and Expenditure Framework (MTREF) for the Cape Winelands District Municipality.


Dat die Raad oorweging daaraan skenk om die konsep 2021/2022, 2022/2023 en 2023/2024 Mediumtermyninkomste-en-Uitgawe-raamwerk (MTIUR) vir die Kaapse Wynland Distriksmunisipaliteit goed te keur.

INJONGO YONGENISO

Okokuba iBhunga licamngce ngokwamkela uyilo lwesiCwangciso-nkqubo seNgeniso neNkcitho yesiThuba esiPhakathi sowama-2021/2022, 20222023 kunye nowama-20232024 (MTREF) woMasipala wesiThili saseCape Winelands.

BACKGROUND

In terms of section 16 of the Local Government: Municipal Finance Management Act, 2003 (Act No. 56 of 2003) (MFMA) a council of a municipality must for each financial year approve an annual budget for the municipality before the start of the financial year.

In order for a municipality to comply with section 16(1) of the said Act, the mayor must table the annual budget at a council meeting at least 90 days before the start of the budget year.

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Section 15 of the MFMA prescribes that a municipality may incur expenditure only:

15 (a) In terms of an approved budget; and

(b) Within the limits of the amounts appropriated for the different votes in an approved budget.

The contents of the annual budget must consist of the following documents as prescribed in terms of section 17 of the MFMA:

1. Realistically anticipated income and expenditure per vote for the budget year and the two financial years following the budget year;

2. Budget related policies of the Council (Tariff, Rates & Credit Control Policies);

3. Details of Council’s investments for the budget year;

4. Details of all proposed service delivery agreements, including material amendments to existing service delivery agreements;

5. Particulars of any proposed allocations or grants by the municipality in terms of sections 67 and 17(3)(j) of the MFMA;

6. The proposed cost to the municipality for the budget year of the salary, allowances and benefits of political office bearers and senior managers;

7. Capital expenditure and projects envisioned within the budget year.

COMMENT

*** Attached as Annexures “A” to “T” is a copy of the draft 2021/2022, 2022/2023 and 2023/2024 Medium-Term Revenue and Expenditure Framework (MTREF) for the Cape Winelands District Municipality as well as related documents as prescribed by the Local Government: Municipal Finance Management Act, 2003 (Act No. 56 of 2003) (MFMA).

The IDP/Budget process for the 2021/2022 financial year was a consultative process – including the Budget Steering Committee, Executive Directors, Senior Managers, Councillors and other stakeholders.

The MTREF (2021 – 2024) has been compiled in accordance with the budget growth guidelines determined by National Treasury. Personnel expenditure (Salaries, Wages and Allowances) increased by 2% for 2021/2022, 2022/2023 and 2023/2024. The Budget Steering Committee, established in terms of the Budget and Reporting Regulations, 2008, comprehensively scrutinised the proposed MTREF.

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Due to strict budgetary control, management succeeded to compile a balanced budget.

DECLARATION BY MANAGEMENT

Management declare that they followed all guidelines prescribed by the relevant legislation during the budget process.


(a) That the Executive Mayor together with the Mayoral Committee consider to recommend to Council to adopt the draft 2021/2022, 2022/2023 and 2023/2024 Medium-Term Revenue and Expenditure Framework (MTREF) for the Cape Winelands District Municipality as outlined in the attached Annexures for public participation for inspection, public representations, inputs and comment:

(i) The draft Medium-Term Revenue and Expenditure Framework for the 2021/2022, 2022/2023 and 2023/2024 financial years as set out in Annexure “A”;

(ii) Adjustments to the budget related policies submitted as Annexure “B”;

(iii) Details of Council’s investments as set out in Annexure “C”;

(iv) Details of all proposed service delivery agreements, including material amendments to existing service delivery agreements as set out in Annexure “D”;

(v) Adjustments to the current Integrated Development Plan (IDP) as set out in Annexure “E”;

(vi) Details of employment costs – salaries, allowances and benefits – of all political office-bearers, councillors and senior managers of the Cape Winelands District Municipality as set out in Annexure “F”;

(vii) Capital expenditure within the budget year as set out in Annexure “G”;

(viii) Projects to be undertaken within the budget year as set out in Annexure “H”;

(ix) Particulars of all proposed allocations and grants by the District Municipality in terms of section 67 of the MFMA, as set out in Annexure “I”;

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(x) Proposed Tariffs for the 2021/2022 financial year as set out in Annexure “J”;

(xi) Service Delivery Standard as set out in Annexure “K”; and

(xii) Measurable performance objectives for revenue from each source and for each vote in the budget, taking into account the District Municipality’s Integrated Development Plan (IDP) as part of Annexure “L”;

(b) That cognisance be taken of –

(i) (a) The Addendum to MFMA Circular No. 88: (Performance Indicators) for the 2021/2022 MTREF, attached as Annexure “M”;

(b) MFMA Circular No. 107: Municipal Budget Circular for the 2021/2022 MTREF, attached as Annexure “N”;

(ii) The Cape Winelands District Municipality’s:

(a) Air Quality Management Plan, attached as Annexure “O”;

(b) Spatial Development Framework, attached as Annexure “P”;

(c) Integrated Waste Management Plan, attached as Annexure “Q”;

(d) Corporate Disaster Management Planning Framework, attached as Annexure “R”;

(e) Procurement Plan, attached as Annexure “S”.


(a) Dat die Uitvoerende Burgemeester saam met die Burgemeesterskomitee oorweging daaraan skenk om by die Raad aan te beveel dat die konsep 2021/2022, 2022/2023 en 2023/2024 Mediumtermyninkomste-en-Uitgaweraamwerk (MTIUR) vir die Kaapse Wynland Distriksmunisipaliteit soos uiteengesit in die volgende aangehegte Bylaes aanvaar word vir publieke deelname, insae, openbare vertoë, insette en kommentaar:

(i) Die konsep Mediumtermyninkomste-en-Uitgaweraamwerk vir die 2021/2022, 2022/2023 en 2023/2024 finansiële jare soos uiteengesit in Bylae “A”;

(ii) Wysigings aan die begrotingsverwante beleide soos uiteengesit in Bylae “B”;

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(iii) Besonderhede van die Raad se beleggings soos uiteengesit in Bylae “C”;

(iv) Besonderhede van alle voorgestelde dienslewerings-ooreenkomste, insluitend wesentlike wysigings aan bestaande diensleweringsooreenkomste soos uiteengesit in Bylae “D”;

(v) Wysigings tot die Geïntegreerde Ontwikkelingsplan (GOP) soos uiteengesit as Bylae “E”;

(vi) Besonderhede van indiensnemingskoste – salarisse, toelaes en voordele – van alle politieke ampsdraers, Raadslede en senior bestuurders van die Kaapse Wynland Distriksmunisipaliteit soos uiteengesit in Bylae “F”;

(vii) Kapitaaluitgawe in die begrotingsjaar soos uiteengesit in Bylae “G”;

(viii) Projekte wat in die begrotingsjaar onderneem gaan word soos uiteengesit in Bylae “H”;

(ix) Besonderhede van enige voorgestelde toewysings of toelaes deur die Distriksmunisipaliteit ingevolge artikel 67 van die MFMA, soos uiteengesit in Bylae “I”;

(x) Tariewe soos voorgestel vir die 2021/2022 finansiële jaar soos uiteengesit in Bylae “J”;

(xi) Diensleweringstandaarde soos uiteengesit in Bylae “K”; en

(xii) Vasstelbare prestasiedoelwitte vir inkomste uit elke bron en vir elke begrotingspos in die begroting, met inagneming van die Distriksmunisipaliteit se Geïntegreerde Ontwikkelingsplan (GOP) vorm deel van Bylae “L”;

(b) Dat kennis geneem word van –

(i) (a) Die Aanhangsel by MFMA Omsendbrief No. 88: (Prestasie-aanwysers) vir die 2021/2022 MTIUR, aangeheg as Bylae “M”;

(b) MFMA Omsendbrief No. 107: Munisipale Begroting-omsendbrief vir die 2021/2022 MTIUR, aangeheg as Bylae “N”;

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(ii) Die Kaapse Wynland Distriksmunisipaliteit se:

(a) Luggehaltebestuursplan, aangeheg as Bylae “O”;

(b) Ruimtelike Ontwikkelingsraamwerk, aangeheg as Bylae “P”;

(c) Geïntegreerde Afvalbestuursplan, aangeheg as Bylae “Q”;

(d) Korporatiewe Beplanningsraamwerk vir Rampbestuur, aangeheg as Bylae “R”;

(e) Verkrygingsplan, aangeheg as Bylae “S”.


(a) Okokuba uSodolophu wesiGqeba kunye neKomiti kaSodolophu bacamngce ngokucebisa kwiBhunga ukuba lamkele uyilo lwesiCwangciso-nkqubo seNgeniso neNkcitho yesiThuba esiPhakathi sowama-2021/2022, 2022/2023 kunye nowama-2023/2024 (MTREF) woMasipala wesiThili saseCape Winelands njengoko kuchaziwe kwiZihlomelo ukulungiselela ukuthatyathwa kwenxaxheba luluntu, ukuthatyathwa kwenkxaxheba luluntu, iingcebiso namagqabantshintshi:

(i) Uyilo lwesiCwangciso-nkqubo seNgeniso neNkcitho yesiThuba esiPhakathi seminyaka – mali yowama-2021/2022, 2022/2023 kunye nowama-2023/2024 njengoko kuthiwe thaca kwiSihlomelo “A”;

(ii) Ulungelelwaniso kwimigaqo-nkqubo enxulumene nohlahlo lwabiwo-mali olungeniswe njengeSihlomelo “B”;

(iii) Iinkcukacha zotyalo-mali lweBhunga njengoko luthiwe thaca kwiSihlomelo “C”;

(iv) Iinkcukacha zazo zonke izivumelwano ezicetywayo zokunikezelwa kwenkonzo, kubandakanywa nezilungiso zemathiriyeli kwizivumelwano ezikhoyo zokunikezelwa kwenkonzo njengoko zithiwe thaca kwiSihlomelo “D”;

(v) Uhlengahlengiso kwiSicwangciso soPhuhliso oluHlangeneyo (IDP) njengoko kubonisiwe kwisiHlomelo “E”;

(vi) Iinkcukacha zendleko zengqesho – imivuzo, imali evunyelweyo nezibonelelo – bonke ababamba izikhundla zopolitiko, ooCeba kunye nabalawuli abaphezulu boMasipala wesiThili saseCape Winelands njengoko zithiwe thaca kwiSihlomelo “F”;

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(vii) Inkcitho yezakhiwo kuhlahlo lwabiwo-mali lonyaka njengoko luthiwe thaca kwiSihlomelo “G”;

(viii) IiProjekti eziza kuqaliswa kuhlahlo lwabiwo – mali lonyaka njengoko luthiwe thaca kwiSihlomelo “H”;

(ix) Iinkcukacha zazo zonke izabelo neminikelo ecetywayo nguMasipala wesiThili ngokuhambelana necandelo lama-67 eMFMA, njengoko ithiwe thaca kwiSihlomelo “I”;

(x) IMirhumo ecetywayo elungiselelwe unyaka-mali wama-2021/2022 njengoko ithiwe thaca kwiSihlomelo “J”;

(xi) Ukunikezelwa kwenkonzo njengoko kuchazwe kwisiHlomelo “K”;

(xii) Iinjongo zokusebenza ezilinganiselwe kwingeniso evela kumthombo ngamnye kunye nevoti nganye kuhlahlo lwabiwo-mali, kuthathelwa ingqalelo iSicwangciso soPhuhliso oluHlangeneyo noMasipala weSithili (IDP) njengenxalenye yesiHlomelo “L”;

(b) Okokuba ingqalelo ithatyathelwe –

(i) (a) ISongezo kwiSetyhula yeMFMA enguNombolo 88 (IMigqalisela yoMsebenzi) esilungiselelwe iMTREF yowama-2021/2022, esincanyathiselwe njengeSihlomelo “M”;

(b) ISetyhula yeMFMA enguNombolo 107: iSetyhula yoHlahlo Lwabiwo-mali lukaMasipala elungiselelwe iMTREF yowama-2021/2022, encanyathiselwe njengeSihlomelo “N”;

(ii) UMasipala wesiThili saseCape Winelands:

(a) IsiCwangciso soLawulo sokuLunga koMoya, esincanyatheliswe njengeSihlomelo “O”;

(b) IsiCwangciso-nkqubo soPhuhliso lweSithuba, esincanyatheliswe njengeSihlomelo “P”;

(c) IsiCwangciso esiHlangeneyo soLawulo lweNkunkuma, esincanyatheliswe njengeSihlomelo “Q”;

(d) IsiCwangciso-nkqubo soCwangciso loLawulo lweNtlekele yeQumrhu, esincanyatheliswe njengeSihlomelo “R”;

(e) IsiCwangciso sokuThengwa kweMpahla, esincanyatheliswe njengeSihlomelo “S”.

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MAYORAL COMMITTEE: 9 MARCH 2021: ITEM MC.8.2.2

RESOLVED:

(a) That it be recommended to Council to adopt the draft 2021/2022, 2022/2023 and 2023/2024 Medium-Term Revenue and Expenditure Framework (MTREF) for the Cape Winelands District Municipality as outlined in the attached Annexures for public participation for inspection, public representations, inputs and comment:












(xii) Measurable performance objectives for revenue from each source and for each vote in the budget, taking into account the District Municipality’s Integrated Development Plan (IDP) as part of

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Annexure “L”;

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(b) MFMA Circular No. 107: Municipal Budget Circular for the 2021/2022 MTREF, attached as Annexure “N”;







BURGEMEESTERSKOMITEE: 9 MAART 2021: ITEM BK.8.2.2

BESLUIT:

(a) Dat dit by die Raad aanbeveel word om die konsep 2021/2022, 2022/2023 en 2023/2024 Mediumtermyninkomste-en-Uitgaweraamwerk (MTIUR) vir die Kaapse Wynland Distriksmunisipaliteit, soos uiteengesit in die volgende aangehegte Bylaes, te aanvaar vir openbare deelname vir insae, openbare vertoë, insette en kommentaar:




(iv) Besonderhede van alle voorgestelde dienslewerings-ooreenkomste, insluitend wesentlike wysigings aan bestaande dienslewerings-ooreenkomste soos uiteengesit in Bylae “D”;

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(v) Wysigings aan die huidige Geïntegreerde Ontwikkelingsplan (GOP) soos uiteengesit as Bylae “E”;







(xii) Vasstelbare prestasiedoelwitte vir inkomste uit elke bron en vir elke begrotingspos in die begroting, met inagneming van die Distriksmunisipaliteit se Geïntegreerde Ontwikkelingsplan (GOP) as deel van Bylae “L”;



(b) MFMA Omsendbrief No. 107: Munisipale Begroting-omsendbrief vir die 2021/2022 MTIUR, aangeheg as Bylae “N”;






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IKOMITI KASODOLOPHU: UMHLA WESI-9 KUMATSHI 2021: UMBA MC.8.2.2

KUGQITYWE:

(a) Okokuba kundululwe kwiBhunga okokuba lamkele uyilo lwesiCwangciso-nkqubo seNgeniso neNkcitho yesiThuba esiPhakathi sowama-2021/2022, 2022/2023 kunye nowama-2023/2024 (MTREF) woMasipala wesiThili saseCape Winelands njengoko kuchaziwe kwiZihlomelo ukulungiselela ukuthatyathwa kwenxaxheba luluntu, ukuthatyathwa kwenkxaxheba luluntu, iingcebiso namagqabantshintshi:





(v) Uhlengahlengiso kwisiCwangciso soPhuhliso oluHlangeneyo (IDP) njengoko kubonisiwe kwisiHlomelo “E”;






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(xi) Ukunikezelwa kwenkonzo njengoko kuchazwe kwisiHlomelo “K”; kunye;




(b) ISetyhula yeMFMA enguNombolo 107: iSetyhula yoHlahlo Lwabiwo-mali lukaMasipala elungiselelwe iMTREF yowama-2021/2022, encanyathiselwe njengeSihlomelo “N”;







RECOMMENDATION BY MAYORAL COMMITTEE: That –

(a) Council considers to adopt the draft 2021/2022, 2022/2023 and 2023/2024 Medium-Term Revenue and Expenditure Framework (MTREF) for the Cape Winelands District Municipality as outlined in the attached Annexures for public participation for inspection, public representations, inputs and comment:


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(b) MFMA Circulars Numbers 107 and 108: Municipal Budget Circulars for the 2021/2022 MTREF, attached as Annexure “N”;

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AANBEVELING DEUR DIE BURGEMEESTERSKOMITEE: Dat –

(a) Dat die Raad oorweging daaraan skenk om die konsep 2021/2022, 2022/2023 en 2023/2024 Mediumtermyninkomste-en-Uitgaweraamwerk (MTIUR) vir die Kaapse Wynland Distriksmunisipaliteit, soos uiteengesit in die volgende aangehegte Bylaes, te aanvaar vir openbare deelname vir insae, openbare vertoë, insette en kommentaar:









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(b) MFMA Omsendbriewe Nommers 107 en 108: Munisipale Begrotingomsendbriewe vir die 2021/2022 MTIUR, aangeheg as Bylae “N”;







INGCEBISO EYENZIWE YIKOMITI KAODOLOPHU: Okokuba –

(a) IBhunga licamngce ngokwamkela uyilo lwesiCwangciso-nkqubo seNgeniso neNkcitho yesiThuba esiPhakathi sowama-2021/2022, 2022/2023 kunye nowama-2023/2024 (MTREF) woMasipala wesiThili saseCape Winelands njengoko kuchaziwe kwiZihlomelo ukulungiselela ukuthatyathwa kwenxaxheba luluntu, ukuthatyathwa kwenkxaxheba luluntu, iingcebiso namagqabantshintshi:

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(xi) Ukunikezelwa kwenkonzo njengoko kuchazwe kwisiHlomelo “K”;


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(b) liSetyhula zeMFMA exingoNombolo 107 kunye ne-108 liSetyhula zikaMasipala zoHlahlo Lwabiwo-mali exilungiselelwe iMTREF yowama-2021/2022, ezincanyatheliswe njengeSihlomelo “N”;







COUNCIL MEETING: 25 MARCH 2021: ITEM C.15.1

*** The Executive Mayor presented her Budget Speech on the draft 2021/2022, 2022/2023 and 2023/2024 Medium-Term Revenue and Expenditure Framework (MTREF) for the Cape Winelands District Municipality to Council, a copy of which is attached as Annexure “B“ to the minutes.

The Executive Mayor, Alderman (Dr.) H. von Schlicht from the Democratic Alliance (DA) proposed that the draft 2021/2022, 2022/2023 and 2023/2024 Medium-Term Revenue and Expenditure Framework (MTREF) for the Cape Winelands District Municipality be adopted for public representations, inputs and comments.

The matter was put to the vote and thirty (30) Councillors voted in favour of the proposal by the Executive Mayor, Alderman (Dr) H. von Schlicht from the Democratic Alliance (DA).

Councillor C.F. Wilskut from Breërivier Onafhanklik (BO) abstained from voting.

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RESOLVED with a majority of thirty (30) votes that –

(a) The draft 2021/2022, 2022/2023 and 2023/2024 Medium-Term Revenue and Expenditure Framework (MTREF) for the Cape Winelands District Municipality as outlined in the attached Annexures for public participation for inspection, public representations, inputs and comment be adopted:













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(e) Procurement Plan, attached as Annexure “S”;

(iii) The request by the Executive Director: Technical Services that Council consider to approve an additional amount of R4 million on the draft 2021/2022, 2022/2023 and 2023/2024 Medium-Term Revenue and Expenditure Framework (MTREF) capital budget for the development of a Regional Landfill Site.

RAADSVERGADERING: 25 MAART 2021: ITEM R.15.1

*** Die Uitvoerende Burgemeester lewer haar begrotingsrede aan die Raad oor die konsep 2021/2022, 2022/2023 en 2023/2024 Mediumtermyninkomste-en-Uitgaweraamwerk (MTIUR) vir die Kaapse Wynland Distriksmunisipaliteit, waarvan ’n afskrif as Bylae “B” by die notule aangeheg is.

Die Uitvoerende Burgemeester, Raadsheer (Dr.) H. von Schlicht van die Demokratiese Alliansie (DA) stel voor dat die konsep 2021/2022, 2022/2023 en 2023/2024 Mediumtermyninkomste-en-Uitgaweraamwerk (MTIUR) vir die Kaapse Wynland Distriksmunisipaliteit aanvaar word vir openbare vertoë, insette en kommentaar.

Die aangeleentheid gaan oor tot stemming en dertig (30) Raadslede stem ten gunste van die voorstel wat deur die Uitvoerende Burgemeester, Raadsheer (Dr.) H. von Schlicht van die Demokratiese Alliansie (DA) gemaak is.

Raadslid C.F. Wilskut van Breërivier Onafhanklik (BO) bly buite stemming.

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BESLUIT met ’n meerderheid van dertig (30) stemme dat –

(a) Die konsep 2021/2022, 2022/2023 en 2023/2024 Mediumtermyninkomste-en-Uitgaweraamwerk (MTIUR) vir die Kaapse Wynland Distriksmunisipaliteit, soos uiteengesit in die aangehegte Bylaes, vir openbare deelname vir insae, openbare vertoë, insette en kommentaar aanvaar word:













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(b) MFMA Omsendbriewe Nommers 107 en 108: Munisipale Begroting-omsendbriewe vir die 2021/2022 MTIUR, aangeheg as Bylae “N”;

(ii) Die Kaapse Wynland Distriksmunisipaliteit se –





(e) Verkrygingsplan, aangeheg as Bylae “S”;

(iii) Die versoek van die Uitvoerende Direkteur: Tegniese Dienste dat die Raad oorweging daaraan skenk om ’n bykomende bedrag van R4 miljoen in die kapitaalbegroting van die konsep 2021/2022, 2022/2023 en 2023/2024 Mediumtermyninkomste-en-Uitgawe-raamwerk (MTIUR) vir die ontwikkeling van ’n Streekstortingsterrein goed te keur.

INTLANGANISO YEBHUNGA: UMHLA WAMA-25 KUMATSHI 2021: UMBA C.15.1

*** USodolophu wesiGqeba uthe thaca iNtetho yakhe yoHlahlo Lwabiwo-mali yoyilo lwesiCwangciso-nkqubo seNgeniso neNkcitho yesiThuba esiPhakathi sowama-2021/2022, 2022/2023 kunye nowama-2023/2024 (MTREF) soMasipala wesiThili saseCape Winelands kwiBhunga, ikopi encanyatheliswe njengeSihlomelo “B” kwimizuzu.

USodolophu wesiGqeba, uSibonda wedolophu (uGq.) H. von Schlicht ophuma kwiDemocratic Alliance (DA) undulule okokuba uyilo olucetywayo lwesiCwangciso-nkqubo seNgeniso neNkcitho yesiThuba esiPhakathi sowama-2021/2022, 2022/2023 kunye nowama-2023/2024 (MTREF) soMasipala wesiThili saseCape Winelands masamkelwe kulungiselelwa ukuthatyathwa kwenxaxheba luluntu, iingcebiso kunye namagqabantshintshi.

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Umba wavotelwa baze ooCeba abangamashumi amathathu (30) basixhasa isindululo esenziwe nguSodolophu wesiGqeba, uSibonda wedolophu (uGq.) H. von Schlicht ophuma kwiDemocratic Alliance (DA).

UCeba C.F. Wilskut ophuma kwiBreërivier Onafhanklik (BO) akazange avote.

KUGQITYWE ngesininzi seevoti ezingamashumi amathathu (30) okokuba –

(a) Uyilo lwesiCwangciso-nkqubo seNgeniso neNkcitho yesiThuba esiPhakathi (MTREF) seminyaka – mali yowama-2021/2022, 2022/2023 kunye nowama-2023/2024 njengoko kuthiwe thaca kwiZihlomelo kulungiselelwa ukuthatyathwa kwenxaxheba luluntu, iingcebiso kunye namagqabantshintshi, kufuneka samkelwe:










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(xi) Ukunikezelwa kwenkonzo njengoko kuchazwe kwisiHlomelo “K”; kunye

(xii) Iinjongo zokusebenza ezilinganiselwe kwingeniso evela kumthombo ngamnye kunye nevoti nganye kuhlahlo lwabiwo-mali, kuthathelwa ingqalelo isiCwangciso soPhuhliso oluHlangeneyo noMasipala wesiThili (IDP) njengenxalenye yesiHlomelo “L”;









(e) IsiCwangciso sokuThengwa kweMpahla, esincanyatheliswe njengeSihlomelo “S”;

(iii) Isicelo esenziwe nguMlawuli wesiGqeba: iiNkonzo zoBuchule elithe iBhunga lacamngca ngokuvumela isixa-mali esangezelelweyo sezigidi ezi-R4 kuyilo lwesiCwangciso-nkqubo seNgeniso neNkcitho yesiThuba esiPhakathi (MTREF) seminyaka – mali yowama-2021/2022, 2022/2023 kunye nowama-2023/2024 sohlahlo lwabiwo-mali lwezakhiwo kulungiselelwa uphuhliso lweNdawo yeNgingqi yokuLahlwa kweNkunkuma.

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ADDITIONAL COMMENTS

The Provincial Treasury reviewed the Cape Winelands District Municipality’s 2021/2022 MTREF and provided feedback submitted as Annexure “T”. Relevant adjustments were made to the appropriate budget documentation. No other written public comments were received.


That the Executive Mayor together with the Mayoral Committee consider to recommend to Council to approve the following:

(a) The draft 2021/2022, 2022/2023 and 2023/2024 Medium-Term Revenue and Expenditure Framework (MTREF) for the Cape Winelands District Municipality as outlined in the attached Annexures:











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(f) 2021/2022 MTREF Assessment by the Western Cape Government: Provincial Treasury, attached as Annexure “T”;



Dat die Uitvoerende Burgemeester saam met die Burgemeesterskomitee oorweging daaraan skenk om by die Raad aan te bevel om die volgende goed te keur:

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(a) Die konsep 2021/2022, 2022/2023 en 2023/2024 Mediumtermyninkomste en-Uitgaweraamwerk (MTIUR) vir die Kaapse Wynland Distriksmunisipaliteit, soos uiteengesit in die aangehegte Bylaes:













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(f) 2021/2022 MTREF – Assessering deur die Wes Kaapse Regering: Provinsiale Tesourie, aangeheg as Bylae “T”.”

(iii) Die versoek van die Uitvoerende Direkteur: Tegniese Dienste dat die Raad oorweging daaraan skenk om ’n bykomende bedrag van R4 miljoen in die kapitaalbegroting van die konsep 2021/2022, 2022/2023 en 2023/2024 Mediumtermyninkomste-en-Uitgawe-raamwerk (MTIUR) vir die ontwikkeling van ’n Streekstortingsterrein goed te keur.


Yeyokokuba uSodolophu wesiGqeba kunye neKomiti kaSodolophu bacamngce ngokundulula kwiBhunga okokuba lamkele:

(a) IsiCwangciso-nkqubo esiyiliweyo seNgeniso neNkcitho sesiThuba esiPhakathi sowama-2021/2022, 2022/2023 kunye nowama-2023/2024 (MTREF) esilungiselelwe uMasipala wesiThili saseCape Winelands njengoko sichazwe kwiZihlomelo ezincanyathelisiweyo:


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(xi) Ukunikezelwa kwenkonzo njengoko kuchazwe kwisiHlomelo “K”; kunye;




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(f) 2021/2022 Uvavanyo lwe-MTREF nguRhulumente weNtshona Koloni: iCandelo loLawulo-mali, luxonyezelelwe apha njengo -Annexure “T”;


MAYORAL COMMITTEE: 11 MAY 2021: ITEM MC.8.2.2

RESOLVED:

That it be recommended to Council to approve the following:

(a) The draft 2021/2022, 2022/2023 and 2023/2024 Medium-Term Revenue and Expenditure Framework (MTREF) for the Cape Winelands District Municipality as outlined in the attached Annexures:


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(a) That cognisance be taken of –



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BURGEMEESTERSKOMITEE: 11 MEI 2021: ITEM BK.8.2.2

BESLUIT:

Dat dit by die Raad aanbeveel word om die volgende goed te keur:

(a) Die konsep 2021/2022, 2022/2023 en 2023/2024 Mediumtermyn-inkomsteen-Uitgaweraamwerk (MTIUR) vir die Kaapse Wynland Distriksmunisipaliteit, soos uiteengesit in die aangehegte Bylaes:





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(v) Wysigings aan die huidige Geïntegreerde Ontwikkelingsplan (GOP) soos uiteengesit in Bylae “E”;
















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(f) 2021/2022 MTIUR – Assessering deur die Wes-Kaapse Regering: Provinsiale Tesourie, aangeheg as Bylae “T”;

(iii) Die versoek van die Uitvoerende Direkteur: Tegniese Dienste dat die Raad oorweging daaraan skenk om ’n bykomende bedrag van R4 miljoen in die kapitaalbegroting van die konsep 2021/2022, 2022/2023 en 2023/2024 Mediumtermyninkomste-en-Uitgawe-raamwerk (MTIUR) vir die ontwikkeling van ’n Streek-stortingsterrein goed te keur.

IKOMITI KASODOLOPHU: UMHLA WE-11 KUMEYI 2021: UMBA MC.8.2.2

KUGQITYWE:

Okokuba kufuneka kundululwe kwiBhunga okokuba lamkele okulandelayo:

(a) Uyilo lwesiCwangciso-nkqubo seNgeniso neNkcitho yesiThuba esiPhakathi (MTREF) seminyaka – mali yowama-2021/2022, 2022/2023 kunye nowama-2023/2024 njengoko luthiwe thaca kwiZihlomelo:








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(i) (a) The Addendum to MFMA Circular No. 88: (Performance Indicators) for the 2021/2022 MTREF, attached as Annexure ISongezo kwiSetyhula yeMFMA enguNombolo 88 (IMigqalisela yoMsebenzi) esilungiselelwe iMTREF yowama-2021/22, esincanyathiselwe njengeSihlomelo “M”;








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(f) UVavanyo lweMTREF lowama-2021/2022 olwenziwa nguRhulumente weNtshona Koloni: iCandelo loLawulo-mali lePhondo, olucancatheliswe njengeSihlomelo “T”;


RECOMMENDATION BY MAYORAL COMMITTEE:

That Council consider to –

(a) Approve the draft 2021/2022, 2022/2023 and 2023/2024 Medium-Term Revenue and Expenditure Framework (MTREF) for the Cape Winelands District Municipality as outlined in the attached Annexures:









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(c) Take cognisance of –











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AANBEVELING DEUR BURGEMEESTERSKOMITEE:

Dat die Raad oorweging daaraan skenk om –

(a) Die konsep 2021/2022, 2022/2023 en 2023/2024 Mediumtermyn-inkomsteen-Uitgaweraamwerk (MTIUR) vir die Kaapse Wynland Distriksmunisipaliteit, soos uiteengesit in die aangehegte Bylaes, goed te keur:





(v) Wysigings aan die huidige Geïntegreerde Ontwikkelingsplan (GOP) soos uiteengesit in Bylae “E”;







(xii) Vasstelbare prestasiedoelwitte vir inkomste uit elke bron en vir elke begrotingspos in die begroting, met inagneming van die Distriksmunisipaliteit se Geïntegreerde Ontwikkelingsplan (GOP)

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as deel van Bylae “L”;

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(b) Kennis te neem van –









(f) 2021/2022 MTIUR – Assessering deur die Wes-Kaapse Regering: Provinsiale Tesourie, aangeheg as Bylae “T”;

(iii) Die versoek van die Uitvoerende Direkteur: Tegniese Dienste dat die Raad oorweging daaraan skenk om ’n bykomende bedrag van R4 miljoen in die kapitaalbegroting van die konsep 2021/2022, 2022/2023 en 2023/2024 Mediumtermyninkomste-en-Uitgawe-raamwerk (MTIUR) vir die ontwikkeling van ’n Streek-stortingsterrein goed te keur.

INGCEBISO EYENZIWA YIKOMITI KASODOLOPHU:

Ukuba iBhunga liqwalasele:

(a) Ukwamkelwa kwesiXokelelwano esiYilwayo sika 2021/2022, 2022/2023 no2023/2024 seNgeniso yeThutyana eliPhakathi neseNkcitho (iMTREF) sikaMasipala wesiThili saseCape Winelands njengoko sichaziwe kwiziHlomelelo eziqhotyoshelweyo:


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(xii) Iinjongo zokusebenza ezilinganiselwe kwingeniso evela kumthombo ngamnye kunye nevoti nganye kuhlahlo lwabiwo-mali, kuthathelwa ingqalelo isiCwangciso soPhuhliso oluHlangeneyo (IDP) soMasipala weSithili njengenxalenye yesiHlomelo “L”;

(b) Kuthathelwe ingqalelo yokuba -


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(ii) UMasipala weSithili saseCape Winelands:






(f) UVavanyo lweMTREF lowama-2021/2022 olwenziwa nguRhulumente weNtshona Koloni: iCandelo loLawulo-mali lePhondo, olucancatheliswe njengeSihlomelo “T”;



*** The Executive Mayor presented her Budget Speech on the draft 2021/2022, 2022/2023 and 2023/2024 Medium-Term Revenue and Expenditure Framework (MTREF) for the Cape Winelands District Municipality to Council, a copy of which is attached as Annexure “B“ to the minutes.

The Executive Mayor, Aldermand (Dr.) H. von Schlicht from the Democratic Alliance (DA) seconded by Councillor A. Florence from the Democratic Alliance (DA) proposed that the draft 2021/2022, 2022/2023 and 2023/2024 Medium Term Revenue and Expenditure Framework (MTREF) for the Cape Winelands District Municipality be approved.

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The matter was put to the vote and twenty five (25) Councillors voted in favour of the draft 2021/2022, 2022/2023 and 2023/2024 Medium Term Revenue and Expenditure Framework (MTREF) for the Cape Winelands District Municipality as presented by the Executive Mayor, Alderman (Dr.) H. von Schlicht.

The following Councillors abstained from voting:

Cllr. M.N. BushwanaCllr. M.T. KlaasCllr. J.S. MoutonCllr. B.B. NtshingilaCllr. L.N. QobaCllr. S.C. RensCllr. L.S. SambokweAld. J.W. SchuurmanCllr. D.R.A. Snyders

RESOLVED with a majority of 25 votes that –

(a) The draft 2021/2022, 2022/2023 and 2023/2024 Medium-Term Revenue and Expenditure Framework (MTREF) for the Cape Winelands District Municipality be approved, as outlined in the attached Annexures:









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(b) Cognisance be taken of –











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ACTION DUE DATE COMMENTOffice of the Municipal Manager (Director: IDP, Performance and Risk) to attend to IDP matters.

Ms. F.A. du Raan-Groenewald (Admin Support) to attend to the publication of the Annual Budget

4 June 2021

4 June 2021 Official Notice will be published in the newspapers as from 28 May 2021.

C.15.5 APPROVAL OF A CONTRACT WITH FUTURE BUDGETARY IMPLICATIONS: T2020/011 – ALL INCLUSIVE MAINTENANCE OF FIVE (5) x DIGITAL COLOUR COPIER/MULTIFUNCTIONAL DEVICES FOR THE PERIOD ENDING 30 JUNE 2026 (6/1/3/2/1)

R.15.5 GOEDKEURING VAN ’N KONTRAK MET TOEKOMSTIGE BEGROTINGS-IMPLIKASIES: T2020/011 – ALLESINSLUITENDE INSTANDHOUDING VAN VYF (5) x DIGITALE KLEURKOPIEERDER-/MULTIFUNKSIONELE TOESTELLE VIR DIE TYDPERK EINDIGENDE 30 JUNIE 2026 (6/1/3/2/1)

C.15.5 UKUVUNYWA KWESIVUMELWANO ESINEMIBA ERHESHAYO YEXA ELIZAYO YOHLAHLO LWABIWO-MALI: T2020/011 – ULOLONGO LWEZIXHOBO OLUBANDAKANYA KONKE ZEDIGITAL COLOUR COPIER/ MULTIFUNCTIONAL EZINTLANU (5) EZILUNGISELELWE EKUPHELENI KOMHLA WAMA-30 KUJUNI 2026 (6/13/2/1)_______________________________________________________________


That Council consider to grant approval that the Cape Winelands District Municipality may enter into a contract for the all-inclusive maintenance of five (5) digital colour copier/multifunctional devices under T2020/011 for the period ending 30 June 2026 and that the Municipal Manager be authorized to sign the contract on behalf of the Cape Winelands District Municipality.


Dat die Raad oorweging daaraan skenk om goedkeuring te verleen dat die Kaapse Wynland Distriksmunisipaliteit ’n kontrak aangaan vir die allesinsluitende instandhouding van vyf (5) digitale kleurkopieerder-/multifunksionele toestelle onder T2020/011 vir die tydperk eindigende 30 Junie 2026 en dat die Munisipale Bestuurder gemagtig word om die kontrak namens die Kaapse Wynland Distriksmunisipaliteit te onderteken.

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INJONGO YONGENISO

Yeyokokuba iBhunga licamngce ngokunikezela ngemvume yokokuba uMasipala wesiThili saseCape Winelands abe nakho ukungena kwisivumelwano sololongo olubandakanya lonke lwezixhobo ezihlanu (5) zedigital colour copier/multifunctional phantsi kwe-T2020/011 esilungiselelwe isithuba esiphela ngomhla wama-30 kuJuni 2026 nento yokokuba uMalwuli kaMasipala kufuneka agunyaziswe okokuba asayine isivumelwano egameni loMasipala wesiThili saseCape Winelands.District.

BACKGROUND

Tenders were invited for the Supply, Delivery, Installation and Commissioning of five (5) Digital Colour Copier/Multifunctional Devices, inclusive of an all-inclusive 6-year maintenance Agreement. The Bid Adjudication Committee has awarded the contract to Velaphanda Trading and Projects CC on 23 November 2020. The award is subject to Council’s approval of the contract for the period ending 30 June 2026 in terms of section 33 of the Local Government: Municipal Finance Management Act, 2003 (Act No 56 of 2003).

The section 33 process in terms of the Local Government: Municipal Finance Management Act, 2003 (Act No 56 of 2003) was followed by advertising as from 22 January 2021. Council’s intention is to enter into a contract for the period ending 30 June 2026 with Velaphanda Trading and Projects CC. The closing date for comments from the local public and other stakeholders was 12 February 2021 and no comments were received.

In terms of section 33(a) of the Local Government: Municipal Finance Management Act, 2003 (Act No 56 of 2003) the advertisement had to be placed at least 60 days before the meeting of Council, to approve the contract for the period ending 30 June 2026. The 60 days have lapsed on 23 March 2021 and Council may approve the contract for the period ending on 30 June 2026 on 27 May 2021.

COMMENT

In order for Council to consider approving the contract, Council is required to take into account the content of section 33(1)(b) of the Local Government: Municipal Finance Management Act, 2003 (Act No 56 of 2003).

*** A notice of invitation for public comments was placed on the Cape Winelands District Municipality’s website and advertised in the Cape Times, Die Burger, Eikestadnuus, Paarl Post, Breederiver Gazette, Worcester Standard, Witzenberg Herald and Winelands Echo (attached as Annexure “A”). The notice for comments was also forwarded to the National Treasury, Provincial Treasury and Department: Cooperative Governance and Traditional Affairs. The due date for comments to be submitted was 12 February 2021 and no comments were received.

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The District Municipality will derive financial benefits from approving this contract with an all-inclusive maintenance agreement for the period ending 30 June 2026, in view thereof that no increase in the rate of copy charges will be incurred over the last two years of the contract, as illustrated under financial implications. Once Council is satisfied with the aforementioned, Council may proceed to take a resolution in terms of section 33(1)(c).

A competitive bidding process was followed for the Supply, Delivery, Installation and Commissioning of five (5) Digital Colour Copier/Multifunctional Devices, inclusive of an all-inclusive 6-year maintenance Agreement, and the following dates pertaining to the tender are of importance:

Date of tender advertisement 29 May 2020

Date of tender closing 01 July 2020

Date of Bid Evaluation Committee meeting 04 November 2020

Date of Bid Adjudication Committee meeting 23 November 2020

Dates of publication of notices in terms of section 33(1)(a)(ii) for the solicitation of comments and representations

CWDM website 22 January 2021

Die Burger 22 January 2021

The Argus 22 January 2021

Breederivier Gazette 26 January 2021

Eikestadnuus 28 January 2021

Paarl Post 28 January 2021

Winelands Echo 28 January 2021

Worcester Standard 28 January 2021

Witzenberg Herald 29 January 2021

Closing date for the submission of comments and representations

12 February 2021

*** The following Annexures are hereby attached for ease of reference:

Annexure “B” Copy of the newspaper and website notices of invitation to the tender

Annexure “C” Copy of list of tenders received

Annexure “D” Agenda item that served before the Bid Adjudication Committee on 23 November 2020

Annexure “E” Minutes of the Bid Adjudication Committee held on 23 November 2020

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Annexure “F” Copy of notice and draft contract placed on the website to invite comments and representations from the local community

Annexure “G” Copy of correspondence forwarded to the National Treasury, the Western Cape Provincial Treasury and the Department of Cooperative Government and Traditional Affairs, dated 22 January 2021

Annexure “H” Copy of feedback received from the Western Cape Provincial Treasury dated 26 January 2021

Annexure “I”: Copy of feedback received from the National Treasury, dated 17 March 2021

Annexure “J” Copy of follow-up correspondence forwarded to the National Treasury, dated 13 April 2021

Annexure “K” Copy of draft Service Level Agreement to be entered into between the Cape Winelands District Municipality and Velaphanda Trading and Projects CC that was forwarded to the National Treasury on 13 April 2021

Annexure “L” Copy of final feedback received from the National Treasury dated 04 May 2021

Annexure “M” Copy of feedback received from CoGTA dated 04 May 2021

Annexure “N” Copy of approval letter of Director-General of CoGTA dated 04 May 2021

IMPLICATIONS

PERSONNEL

None.

Comment prepared by : Ms G.C.N. Gilbert

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FINANCIAL

The estimated financial implications and projections for the supply, delivery, installation, commissioning and all-inclusive maintenance of five (5) digital colour copier/multifunctional devices are illustrated below:

2020/2021 2021/2022 2022/2023 2023/2024 2024/2025 2025/2026

Once-off purchase price of devices

R1,265,000 - - - - -

Copy Charges - R816,480 R816,480 R1,438,560 R1,438,560 R1,438,560

Copy charges have been calculated based on the capacity required from each device and with the assumption of 60% colour copies and 40% black and white copies, multiplied by the price per page tendered by the service provider.

The all-inclusive maintenance agreement will take effect on 01 July 2021, subject thereto that all the requirements of section 33 of the Local Government: Municipal Finance Management Act, 2003 (Act No 56 of 2003) have been met.

Comment prepared by : Ms. F.A. du Raan-Groenewald

LEGAL

Section 33 of the Local Government: Municipal Finance Management Act, 2003 (Act No 56 of 2003) determines the following:

“(1) A municipality may enter into a contract which will impose financial obligations on the municipality beyond the three years covered in the annual budget for that financial year, it may do so only if-

(a) The municipal manager, at least 60 days before the meeting of the municipal council at which the contract is to be approved-

(i) has, in accordance with section 21A of the Municipal Systems Act-

(aa) made public the draft contract and an information statement summarizing the municipality’s obligations in terms of the proposed contract; and

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(bb) invited the local community and other interested persons to submit to the municipality comments or representations in respect of the proposed contract and

(ii) has solicited the views and recommendations of-

(aa) the national treasury and the relevant provincial treasury;

(bb) the national department responsible for local government; and

(cc) if the contract involves the provision of water, sanitation, electricity, or any other service as may be prescribed, the responsible national department;

(b) The municipal council has taken into account-

(i) the municipality’s projected financial obligations in terms of the proposed contract for each financial year covered by the contract;

(ii) the impact of those financial obligations on the municipality’s future municipal tariffs and revenue;

(iii) any comments or representations on the proposed contract received from the local community and other interested persons; and

(iv) any written views and recommendations on the proposed contract by the National Treasury, the relevant provincial treasury, the national department referred to in paragraph (a)(ii)(cc); and

(c) the municipal council has adopted a resolution in which-

(i) it determines that the municipality will secure a significant capital investment or will derive a significant financial economic or financial benefit from the contract;

(ii) it authorises the municipal manager to sign the contract on behalf of the municipality.

(2) The process set out in subsection (1) does not apply to-

(a) contracts for long-term debt regulated in terms of section 46(3);

(b) employment contracts; or

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(c) contracts-

(i) for categories of goods as may be prescribed; or

(ii) in terms of which the financial obligation on the municipality is below-

(aa) a prescribed value; or

(bb) a prescribed percentage of the municipality’s approved budget for the year in which the contract is concluded.

(3) (a) All contracts referred to in subsection (1) and all other contracts that impose a financial obligation on a municipality-

(i) must be made available in their entirely to the municipal council; and

(ii) may not be withheld from public scrutiny except as provided for in terms of the Promotion of Access to information Act, 2000 (Act No. 2 of 2000).

(b) Paragraph (a)(i) does not apply to contracts in respect of which the financial obligation on the municipality is below a prescribed value.

(4) This section may not be read as exempting the municipality from the provisions of Chapter 11 to the extent that those provisions are applicable in a particular case.”

In terms of the Western Cape Government Provincial Treasury Circular Mun No 13/2014 dated 31 March 2014 the timeframe in which contracts that impose a financial obligation on the municipality beyond 3 years must be published on the Municipal Website 60 days prior to relevant council meetings and 5 days after it has been tabled in council, or on the date on which it must be made public.

Comment prepared by : Ms. W.M. Neethling

RECOMMENDATION BY MUNICIPAL MANAGER: That –

(a) Cognisance be taken –

(i) That all the requirements of section 33(1)(a) of the Local Government: Municipal Finance Management Act, 2003 (Act No 56 of 2003) have been fully complied with;

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(ii) Of the Cape Winelands District Municipality’s projected financial obligations in terms of the proposed contract for each financial year covered by the contract, as contained under FINANCIAL IMPLICATIONS;

(iii) That the projected financial obligations will not have a negative impact on the Cape Winelands District Municipality’s future municipal tariffs and revenue;

(iv) That no comments or representations on the proposed contract have been received from the local community and other interested persons;

(v) Of the written views and recommendations on the proposed contract by the National Treasury, provincial treasury and the Department of Cooperative Government, as attached to the agenda item;

(b) Council considers to adopt a resolution –

(i) That the Cape Winelands District Municipality will derive a financial benefit from the contract;

(ii) To approve the entire contract exactly as it is to be executed for the all-inclusive maintenance of five (5) digital colour/multifunctional devices under T2020/011 for the period ending 30 June 2026;

(iii) To authorise the Municipal Manager to sign the contract on behalf of the Cape Winelands District Municipality.


(a) Dat kennis geneem word –

(i) Dat al die vereistes van artikel 33(1)(a) van die Wet op Plaaslike Regering: Munisipale Finansiële Bestuur, 2003 (Wet No 56 van 2003) ten volle nagekom is;

(ii) Van die Kaapse Wynland Distriksmunisipaliteit se geskatte finansiële verpligtinge onder die voorgestelde kontrak vir elke finansiële jaar wat deur die kontrak gedek word, soos uiteengesit onder FINANSIËLE IMPLIKASIES;

(iii) Dat die geskatte finansiële verpligtinge nie ’n nadelige uitwerking op die Kaapse Wynland Distriksmunisipaliteit se toekomstige munisipale tariewe en inkomste sal hê nie;

(iv) Dat geen kommentaar op of vertoë oor die voorgestelde kontrak van die plaaslike gemeenskap en ander belangstellendes ontvang is nie;

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(v) Van die skriftelike menings en aanbevelings oor die voorgestelde kontrak deur die Nasionale Tesourie, Provinsiale Tesourie en die Departement van Samewerkende Regering, soos aangeheg by die agenda-item;

(b) Dat die Raad oorweging daaraan skenk om ’n besluit te aanvaar –

(i) Dat die Kaapse Wynland Distriksmunisipaliteit ’n finansiële voordeel uit die kontrak sal ontvang;

(ii) Om die volle kontrak soos dit staan goed te keur vir die uitvoering van die allesinsluitende instandhouding van vyf (5) digitale kleur-kopieerder-/multifunksionele toestelle onder T2020/011 vir die tydperk eindigende 30 Junie 2026;

(iii) Dat die Munisipale Bestuurder gemagtig word om die kontrak namens die Kaapse Wynland Distriksmunisipaliteit te onderteken.


(a) Ingqalelo kufuneka ithatyathelwe –

(i) Okokuba zonke iimfuno zecandelo 33(1)(a) zoMthetho kaMasipala: uMthetho woLawulo lweMali, 2003 (uMthetho onguNombolo 56 wama-2003) kuhanjelwene nazo ngokupheleleyo;

(ii) Yezigunyaziso zemali eziqikelelweyo ngokwemiqathango yesivumelwano esicetywayo sonyaka-mali ngamnye obandakanywe kwisivumelwano, njengoko iqulathwe KWIMIBA ERHESHAYO YEMALI;

(iii) Okokuba izigunyaziso zemali eziqikelelweyo azisayi kuba nempembelelo embi kwimirhumo nengeniso kamasipala yexa elizayo kaMasipala weSithili saseCape Winelands;

(iv) Okokuba akukho zimvo okanye umelo kwisivumelwano esicetywayo zifunyenweyo ezivela kuluntu lwengingqi kunye nabanye abantu abanomdla;

(v) Izimvo ezibhaliweyo kunye nezindululo kwisivumelwano esicetywayo ezenziwe liCandelo loLawulo-mali leSizwe, licandelo lolawulo-mali lephondo kunye neSeba loRhulumente weNtsebenziswano, njengoko zincznyatheliswe kumba we-ajenda;

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(b) IBhunga licamngce ngokwamkela isigqibo –

(i) Sokokuba uMasipala weSithili saseCape Winelands uya kufumana isibonelelo semali esivela kwisivumelwano;

(ii) Sokwamkela isivumelwano esipheleleyo njengoko sinjalo ukwenzela umiliselo kulungiselelwa ulolongo olubandakanye konke lwezixhobo zedijithalo ezenza imisebenzi emininzi/ezinombala eziphantsi kwe-T2020/011 isithuba esiphela ngomhla wama-30 kuJuni 2026;

(iii) Ukulungiselela uMlawuli kaMasipala okokuba asayine isivumelwano egameni loMasipala weSithili saseCape Winelands.


RESOLVED (Unanimously 37 Councillors) : That –

(a) Cognisance be taken –

(i) That all the requirements of section 33(1)(a) of the Local Government: Municipal Finance Management Act, 2003 (Act No 56 of 2003) have been fully complied with;

(ii) Of the Cape Winelands District Municipality’s projected financial obligations in terms of the proposed contract for each financial year covered by the contract, as contained under FINANCIAL IMPLICATIONS;

(iii) That the projected financial obligations will not have a negative impact on the Cape Winelands District Municipality’s future municipal tariffs and revenue;

(iv) That no comments or representations on the proposed contract have been received from the local community and other interested persons;

(v) Of the written views and recommendations on the proposed contract by the National Treasury, provincial treasury and the Department of Cooperative Government, as attached to the agenda item;

(b) The Cape Winelands District Municipality will derive a financial benefit from the contract;

(c) The entire contract exactly as it is to be executed for the all-inclusive maintenance of five (5) digital colour/multifunctional devices under T2020/011 for the period ending 30 June 2026, be approved;

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(d) The Municipal Manager be authorized to sign the contract on behalf of the Cape Winelands District Municipality.

ACTION DUE DATE COMMENTMs. F.A. du Raan-Groenewald (Admin Support) to attend to the matter in collaboration with the Municipal Manager

4 June 2021

C.16 CONCLUSION_______________________________________________________________

The agenda was concluded at 13:36.

CONFIRMED ON THIS DAY OF 2021.

SPEAKER

DAH/iw

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CAPE WINELANDS DISTRICT MUNICIPALITY

COUNCIL MEETING

THURSDAY, 27 MAY 2021 AT 11:00

M I N U T E S

ITEM

C.1 OPENING

C.2 ELECTION OF ACTING SPEAKER, IF NECESSARY

C.3 DISCLOSURE OF ANY DIRECT OR INDIRECT INTERESTS BY COUNCILLORS AND/OR OFFICIALS

C.4 APPLICATIONS FOR LEAVE OF ABSENCE

C.5 STATEMENTS AND COMMUNICATIONS BY THE SPEAKER

C.6 STATEMENTS AND COMMUNICATIONS BY THE EXECUTIVE MAYOR

C.7 CONSIDERATION OF NOTICES OF MOTION

C.8 CONSIDERATION OF NOTICES OF QUESTIONS

C.9 CONSIDERATION OF MOTIONS OF EXIGENCY

C.10 MINUTES

C.10.1 CONFIRMATION OF THE MINUTES OF THE COUNCIL MEETING HELD ON THURSDAY, 29 APRIL 2021(ATTACHED)

C.10.2 REPORT BY THE MUNICIPAL MANAGER: ACTION MINUTES OF THE COUNCIL MEETING HELD ON THURSDAY, 29 APRIL 2021

C.11 INTERVIEWS WITH OR PRESENTATIONS BY DEPUTATIONS

C.12 URGENT MATTERS SUBMITTED BY THE MUNICIPAL MANAGER

C.13 REPORT BY THE EXECUTIVE MAYOR: MAYORAL COMMITTEE MEETING HELD ON TUESDAY, 13 APRIL 2021

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ITEM

C.14 MATTERS FOR NOTIFICATION

C.14.1 MONTHLY PROGRESS REPORT ON MUNICIPAL MINIMUM COMPETENCY LEVELS: APRIL 2021 (4/12/5, 1/1/1 & 3/2/5/13)

C.14.2 STATUS OF THE DROUGHT (17/4/5)

C.15 MATTERS FOR CONSIDERATION

C.15.1 BESTOWING OF ALDERMANSHIP ON COUNCILLORS OF THE CAPE WINELANDS DISTRICT MUNICIPALITY (C.P. C/5, C.P. D/1 & 3/4/1)

C.15.2 CAPE WINELANDS DISTRICT MUNICIPALITY’S PROTECTION OF PERSONAL INFORMATION POLICY (6/2/B & 1/1/44)

C.15.3 DRAFT ANNUAL REPORT FOR 2019/2020 OF THE CAPE WINELANDS DISTRICT MUNICIPALITY AND DRAFT OVERSIGHT REPORT FOR THE 2019/2020 FINANCIAL YEAR (3/2/5/5, 5/1/1/13 & 9/1/1)

C.15.4 DRAFT 2021/2022, 2022/2023 AND 2023/2024 MEDIUM-TERM REVENUE AND EXPENDITURE FRAMEWORK (MTREF) FOR THE CAPE WINELANDS DISTRICT MUNICIPALITY (5/1/1/10)

C.15.5 APPROVAL OF A CONTRACT WITH FUTURE BUDGETARY IMPLICATIONS: T2020/011 – ALL INCLUSIVE MAINTENANCE OF FIVE (5) x DIGITAL COLOUR COPIER/MULTIFUNCTIONAL DEVICES FOR THE PERIOD ENDING 30 JUNE 2026 (6/1/3/2/1)

C.16 CONCLUSION

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KAAPSE WYNLAND DISTRIKSMUNISIPALITEIT

RAADSVERGADERING

DONDERDAG, 27 MEI 2021 OM 11:00

N O T U L E

ITEM

R.1 OPENING

R.2 VERKIESING VAN WAARNEMENDE SPEAKER, INDIEN NODIG

R.3 BEKENDMAKING VAN ENIGE DIREKTE OF INDIREKTE BELANGE DEUR RAADSLEDE EN/OF AMPTENARE

R.4 AANSOEKE OM VERLOF TOT AFWESIGHEID

R.5 VERKLARINGS EN MEDEDELINGS DEUR DIE SPEAKER

R.6 VERKLARINGS EN MEDEDELINGS DEUR DIE UITVOERENDE BURGEMEESTER

R.7 OORWEGING VAN KENNISGEWINGS VAN MOSIES

R.8 OORWEGING VAN KENNISGEWINGS VAN VRAE

R.9 OORWEGING VAN MOSIES VAN DRINGENDHEID

R.10 NOTULE

R.10.1 BEKRAGTIGING VAN DIE NOTULE VAN DIE RAADSVERGADERING GEHOU OP DONDERDAG, 29 APRIL 2021(AANGEHEG)

R.10.2 VERSLAG DEUR DIE MUNISIPALE BESTUURDER: AKSIE NOTULE VAN DIE RAADSVERGADERING GEHOU OP DONDERDAG, 29 APRIL 2021

R.11 ONDERHOUDE MET OF VOORLEGGINGS DEUR AFVAARDIGINGS

R.12 DRINGENDE SAKE VOORGELê DEUR DIE MUNISIPALE BESTUURDER

R.13 VERSLAG DEUR DIE UITVOERENDE BURGEMEESTER: BURGEMEESTERS-KOMITEEVERGADERING GEHOU OP DINSDAG, 13 APRIL 2021

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ITEM

R.14 SAKE VIR KENNISNAME

R.14.1 MAANDELIKSE VORDERINGSVERSLAG OOR MUNISIPALE MINIMUM BEVOEGDHEIDSVLAKKE: APRIL 2021 (4/12/5, 1/1/1 & 3/2/5/13)

R.14.2 STATUS VAN DIE DROOGTE (17/4/5)

R.15 SAKE VIR OORWEGING

R.15.1 TOEKENNING VAN RAADSHEERSKAP AAN RAADSLEDE VAN DIE KAAPSE WYNLAND DISTRIKSMUNISIPALITEIT (C.P. C/5, C.P. D/1 & 3/4/1)

R.15.2 KAAPSE WYNLAND DISTRIKSMUNISIPALITEIT SE BELEID VIR DIE BESKERMING VAN PERSOONLIKE INLIGTING (6/2/B & 1/1/44)

R.15.3 KONSEP-JAARVERSLAG VIR 2019/2020 VAN DIE KAAPSE WYNLAND DISTRIKSMUNISIPALITEIT EN KONSEP-OORSIGVERSLAG VIR DIE 2019/2020 FINANSIËLE JAAR (3/2/5/5, 5/1/1/13 & 9/1/1)

R.15.4 KONSEP 2021/2022, 2022/2023 EN 2023/2024 MEDIUMTERMYNINKOMSTE-EN-UITGAWERAAMWERK (MTIUR) VIR DIE KAAPSE WYNLAND DISTRIKSMUNISIPALITEIT (5/1/1/10)

R.15.5 GOEDKEURING VAN ’N KONTRAK MET TOEKOMSTIGE BEGROTINGS-IMPLIKASIES: T2020/011 – ALLESINSLUITENDE INSTANDHOUDING VAN VYF (5) x DIGITALE KLEURKOPIEERDER-/MULTIFUNKSIONELE TOESTELLE VIR DIE TYDPERK EINDIGENDE 30 JUNIE 2026 (6/1/3/2/1)

R.16 AFSLUITING

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UMASIPALA WESITHILI SASECAPE WINELANDS

INTLANGANISO YEBHUNGA

NGOLWESINE, UMHLA WAMA-27 KUMEYI 2021 YE-11:00

I I M I Z U Z U

ITEM

C.1 UKUVULA

C.2 UKUNYULWA KUKASOMLOMO OBAMBELEYO, UKUBA UNYE/OKANYE KUYIMFUNEKO

C.3 UKUBHENGEZWA KWAWO NAWUPHI NA UMDLA WENZUZO ONGATHANGA NGQO OKWENZIWA NGOOCEBA NAMAGOSA

C.4 IZICELO ZOKUNGAYIZIMASI INTLANGANISO

C.5 IINGXELO NONXIBELELWANO LUKASOMLOMO

C.6 IINGXELO NONXIBELELWANO LUKASODOLOPHU

C.7 UKUQWALASELWA KWEZAZISO ZESINDULULO

C.8 UKUQWALASELWA KWEZAZISO ZEMIBUZO

C.9 UKUQWALASELWA KWEZINDULULO EZINGXAMISEKILEYO

C.10 IMIZUZU

C.10.1 ULWAMKELO LWEMIZUZU YENTLANGANISO YEBHUNGA EBIBANJWE NGOLWESINE, UMHLA WAMA-29 KU-EPRLI 2021(INCANYATHELISIWE)

C.10.2 INGXELO EYENZIWA NGUMLAWULI KAMASIPALA: IMIZUZU YOKUSEBENZA YENTLANGANISO YEBHUNGA EBIBANJWE NGOLWESINE, UMHLA WAMA-29 KU-EPRLI 2021

C.11 UDLIWANO-NDLEBE OKANYE INTETHO-NGXOXO NGOGUNYAZISO

C.12 IMICIMBI ENGXAMILEYO ENGENISWE NGUMLAWULI KAMASIPALA

C.13 INGXELO EYENZIWA NGUSODOLOPHU WESIGQEBA: INTLANGANISO YEKOMITI KASODOLOPHU EBIBANJWE NGOLWESIBINI, UMHLA WAMA-13 KU-EPRLI 2021

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ITEM

C.14 IMIBA YOKWAZISWA

C.14.1 INGXELO KAMASIPALA YENKQUBELA PHAMBILI YAMANQANABA APHANTSI OBUCHULE: UTSHAZIMPU 2021 (4/12/5, 1/1/1 & 3/2/5/13)

C.14.2 INQANABA ELIKUYO IMBALELA (17/4/5)

C.15 IMIBA EKUFUNEKA IQWALASELWE

C.15.1 UKUBEKWA NJENGOCEBA OMKHULU KOOCEBA BOMASIPALA WESITHILI SE-CAPE WINELANDS (CP. C/5, C.P. D/1 AND 3/4/1

C.15.2 UMGAQO-NKQUBO WOKUKHUSELWA KWENGCACISO YOMNTU WOMASIPALA WESITHILI SASECAPE WINELANDS (6/2/B & 1/1/44)

C.15.3 INGXELO YONYAKA EYILWAYO YOWAMA-2019/2020 YOMASIPALA WESITHILI SASECAPE WINELANDS KUNYE NENGXELO YOKONGAMELA EYILWAYO ELUNGISELELWE UNYAKA-MALI WAMA-2019/2020 (3/2/5/5, 5/1/1/13 & 9/1/1)

C.15.4 ISICWANGCISO-NKQUBO ESIYILWAYO SESITHUBA ESIPHAKATHI SENGENISO NENKCITHO SOWAMA-2021/2022, 2022/2023 KUNYE NOWAMA-2023/2024 (MTREF) SOMASIPALA WESITHILI SASECAPE WINELANDS(5/1/1/10)

C.15.5 UKUVUNYWA KWESIVUMELWANO ESINEMIBA ERHESHAYO YEXA ELIZAYO YOHLAHLO LWABIWO-MALI: T2020/011 – ULOLONGO LWEZIXHOBO OLUBANDAKANYA KONKE ZEDIGITAL COLOUR COPIER/ MULTIFUNCTIONAL EZINTLANU (5) EZILUNGISELELWE EKUPHELENI KOMHLA WAMA-30 KUJUNI 2026 (6/13/2/1)

C.16 ISIPHELO

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