knowledge transfer programme

KNOWLEDGE TRANSFER PROGRAMME

to INDUSTRY & COMMUNITY

CRITICAL AGENDA PROJECTKNOWLEDGE TRANSFER PROGRAMME – KTPMINISTRY OF HIGHER EDUCATION MALAYSIA

Prepared By:Knowledge Transfer Programme Committee

Ministry of Higher Education Malaysia

KTP GRANT SCHEME THIRD ROLLING PLAN (2013-2014)

CONTENT 1. Overview 2. Policy3. Key Result Area (KRA) 4. Model of Implementation 5. Implementation Plan6. Impact Measurement7. Examples Impact of KTP8. Roll-Out Plan (2013 – 2014)9. KTP ADMINISTRATION @ IPTA

Knowledge Transfer Programme - KTPKTP Grant Scheme Third Rolling Plan (2013)

• In a high income economy the demand for knowledge workers will increase. • Educational reforms will be a vital need for inclusive

growth. • Human capital policies must be given top priority, as they

will be crucial in making more rapid inroads towards reducing income inequality.

• Labour market imperfections, including wage and employment discrimination, will have to be rectified.

• Fragmented and segmented labour markets must be made more integrated. (NEM 92)

• While innovative ideas and knowledge may be converted into lucrative commercial undertakings, there would also be many incidences of failure which need to be managed. Above all, intellectual property rights (IPR) and other rights should be protected. (NEM 99)

OVERVIEW


• MoHE planned to formulate a new policy of KTP by establishing a New CAP for PSPTN

• The new CAP would outline the importance of KTP to be adopted by HEIs in particular the Public Universities.

Requirements • How Malaysian HEIs can assist in delivering and transferring

knowledge created in their institutions to the industry and or community.

• Differentiation need to be made as not to overlap with other CAPs which can also contain elements of KT such as commercialisation, entrepreneurship and employability CAPs.

• The knowledge to be transferred need to be based on certain fundamentals which need to be determined.

OVERVIEW (CONT’D)


• The initial meeting on KTP with the Minister of Higher Education was held on 11 November 2010 and the Minister has decided that the needs of the workshops on KTP to be held in order to outlined the goals, scopes, directions and the guidelines for the implementation programme of KTP.

• 1st Workshop 29-30 November 2010 (Concorde Inn, KLIA)

• 2nd Workshop 26-27 January 2011 (Marriott Hotel Putrajaya)

THE WORKSHOP


OVERVIEW (CONT’D)

• The Knowledge Transfer Programme - KTP was officially launched by the Minister of Higher Education, Dato’ Seri Mohamed Khaled Nordin on 26 June 2012 at KLIA Pan Pacific Hotel. In the same ceremony, Mohamed Khaled also launched the book and logo of KTP, and presented a mock cheque to 15 IPTAs for the Second Rolling Plan Grant and Flagship Project – Industry Grant to 20 IPTAs involved.

KTP LAUNCHING CEREMONY


OVERVIEW (CONT’D)

• KTP Policy Outline• Background of KTP• Objective of KTP• Current status of KTP of IPTA in Malaysia• Issues and Challenges• Rationale of the Policy• SWOT Analysis• Strategic Thrusts of the Policy• Strategic Objective 1: Enhance and Enrich Current

Knowledge Transfer in IPTA• Strategic Objective 2: KTP as Catalyst for Community or

Industry Growth• Framework of the Policy• Roll-out, Milestone and Achievements

POLICY


• KTP recognises a broad range of activities to support mutually beneficial collaborations between universities, industries and communities (government agencies / non-government organisations (NGOs) / public sector).

• It provides the platform for the exchange of tangible and intangible intellectual property, expertise, learning and skills between academia, industry and the community.

• The forms of interactions may include, consultancy, education, training, graduate development, conferences, sharing of physical facilities and student placements.

BACKGROUND OF KTP

POLICY


• Public Higher Education Institutions (IPTAs) should effectively engage with industry and community towards mutually beneficial initiatives through role played by:

• Academia: able to incorporate relevant and up to date knowledge from industry and the community into their teaching, learning and consultancy activities.

• Industry : can utilize the resources of IPTAs to enhance their business capability and economic activities

• Community: can benefit from the knowledge generated in IPTAs to improve quality of life within the community.

• Graduate/Postgraduate Intern : enhance their personal and professional development

BACKGROUND OF KTP (CONT’D)

POLICY


• To recognize and promote the transfer of knowledge via the exchange of creative and innovative ideas, research findings, experiences and skills between IPTA, industries, government agencies and the wider community.

OBJECTIVE OF KTP

POLICY


• To enable the development and improvement of the quality of products, services and policies to be shared for mutual benefits between the stakeholders i.e. academia, industry, community and the graduate/postgraduate intern.

GOAL OF KTP

POLICY


• IPTA do implement KTP, however they are not comprehensive.

• The practices and approach vary amongst the IPTAs.

• Poor correlation between investment in time and resources versus the impact currently produced.

• Thus there is a need for a structured and systematic national KTP framework.

CURRENT STATUS OF KTP OF IPTA IN MALAYSIA

POLICY


• Issues• Mismatch between the needs of the industry and the available

resources in IPTAs.• Communication problems among stake holders.• Lack of access to information among parties involved.

• Challenges• Insufficient expertise in IPTAs in some sectors.• Convincing the industry that grades is not the only factor for

internship eligibility. • Industry perception of “subsidised rate” for consultancy work

by IPTAs.• Lack of laboratory certification of IPTAs.• Lack of readiness and willingness of industry/IPTA to share their

expertise and facilities.

ISSUES AND CHALLENGES

POLICY


• To encourage and recognise engagement between industry/community and academia in order to support the implementation of the New Economic Model (NEM) in creating a knowledgeable and high income nation.

• To provide a meaningful platform of exchange that facilitates the identification and matching of appropriate expertise in IPTA to address industry and community needs.

• To optimize the potential of IPTA expertise through coordinated interactions with stakeholders.

• To nurture the interactions between the stakeholders for sustainable and productive partnerships.

RATIONALE OF THE POLICY

POLICY


SWOT ANALYSISSTRENGTHS Expertise and Capacity of academicians and non-

academicians in the University University as a pool of innovative ideas Abundance of volunteerism among university

students and staff The autonomy to engage the community Long and proven track records in community

engagement and services

WEAKNESSES Lack of formalisation of partnership and

commitment from the experts in the University Measurement of impact of social innovation

projects especially the intangibles Documentation of all KTP projects Wide and varying definitions of the scope of the

knowledge transfer No clear connection with the target groups Level of rewards and recognition varies between

universities Lack of governance and leadership at University

level in support of KTP in community engagement Varying ecosystems within individual universities

OPPORTUNITIES Potential to enhance & enrich current knowledge

through KTP initiatives exist The need to preserve good and noble values and

passion in existing initiatives Enhancing meaningful community services in

community engagement Paradigm shift from current service-oriented to

scholarly-oriented community project. Empowerment and capacity building of the

recipient groups Possible partnership with more focused NGOs Reciprocity of knowledge transfer and exchange

THREATS No clear policy in existence to support KTP in

community Reluctance of the academic staff to engage in the

knowledge transfer Lack of commitment and support by certain

industryies on community engagement

POLICY


• Enriching the quality of human capital in IPTA, industries and communities via knowledge transfer including teaching, learning and services.

• Strengthening the accessibility of knowledge transfer from IPTAs to spur industry growth, community development and quality of life.

STRATEGIC THRUSTS OF THE POLICY

POLICY


• Through• Identifying and implementing potential project,• Strengthening both curriculum and co-curriculum in IPTA

based on industry and community,

• Building capacity of academic and student in IPTA,

• Integrating KTP initiatives of IPTA into academic programmes of other related institution of learning,

• Shifting the current service-oriented to scholarly-oriented community projects with outcomes to the target group.

STRATEGIC OBJECTIVE 1: ENHANCE & ENRICH CURRENT KNOWLEDGE TRANSFER IN IPTA

POLICY


Through :• Implementing meaningful projects with industry or

community which are sustainable and have measurable outcome,

• Empowerment and capacity building of the recipient industry or groups.

• Strategic partnership with stakeholders, and• Reciprocity of knowledge transfer initiatives between

stakeholders.

STRATEGIC OBJECTIVE 2: KTP AS CATALYST FOR COMMUNITY OR INDUSTRY GROWTH

POLICY


• Establish partnership framework• Criteria for selection of projects

• The organization must have a specific business need which will be enhanced through the KTP

• IPTA must have competency to meet the organization's business need

• Establish KTP programme committee• Establish permanent secretariat for KTP at USM• Briefing and buy-in by stake holders• National roll-out for KTP projects

FRAMEWORK OF THE POLICY

POLICY


ROLL-OUT, MILESTONE AND ACHIEVEMENTSAction Timeline Responsibility

Establish partnership framework Jan 2011 USM & MoHE

Criteria for selection of projects Jan 2011 USM & MoHE

Establish KTP programme committee Mac 2011 USM & MoHE

Establish permanent secretariat for KTP at USM

Mac 2011 USM & MoHE

Briefing and buy-in by stake holders Mac 2011 USM & IPTA

National First Rolling Plan KTP projects Mei 2011 IPTA

POLICY


ROLL-OUT, MILESTONE AND ACHIEVEMENTS (CONT’D)Action Timeline Responsibility

Periodic Report of KTP Projects by Project Leader Dec 2011

IPTA,USM& MoHE

Roadshow for Second Rolling PlanDec 2011

Roadshow Committee & IPTA

Periodic Report of KTP Projects by Project Leader and Partner Mac 2012

IPTA,USM& MoHE

National Second Rolling Plan KTP Projects

Mac 2012 IPTA,USM& MoHE

KTP Launching June 2012 IPTA,USM& MoHE

POLICY


The 5 KRAs identified are in the fields of:

• Education – raising level of education in certain areas

• Economic gains for sector/s of industry in identified sector

• Sustainability and Green Technology Initiatives

• The Disadvantaged groups

• Developing Industry Relevant curriculum (For High Impact sector)

KEY RESULT AREA (KRA)

EDU

ECO

GT

DG

IRC


KPI MEASUREMENT

o KTP Programme shall include the involvement of the following :

o The project = the identified KTP Programme per location/firm/ community/target group.

o Project may be replicated to other identified KTP Project of similar nature but different location/firm/community/target group.

o The KTP project committee is allowed to vary the provisions of the financial limit after considerations of nature of projects.

MODELS OF IMPLEMENTATION

Lecturer or university's staff identified in the KTP Programme

Identified by KTP-IPTA

Graduated Interns and Post Graduate Interns

KTP ACADEMI

AKTP

INTERNKTP

INDUSTRY / COMMUNITY


MODEL OF IMPLEMENTATION (CONT’D)

STRATEGIC INNOVATION

Graduate / Postgraduate

Intern

Community/ Industry

Academia


• The projects for the third phase of the 10th Malaysian Plan would be roll-out based on the following details with the cost breakdown for the implementation plans is as follows:

IMPLEMENTATION PLAN

DURATIONIPTAs INVOLVED

COST PER PROJECT (RM)

2 years(2013-2014)

20

Salary or subsistence of the KTP Intern

The overhead and administrative of project

Costs of the Intern’s training and development

Administrative support


• KRA will be determined by MoHE• Impact measurement to be approved by KTP Project Committee• Impact measurement – every three months through Periodic Progress Report of Project Leader

– every six months through Periodic

Progress Report of partner (industry / community)

IMPACT MEASUREMENT


EXAMPLE: IMPACT of KTP KRA Impact Measurement Proxy Indicator

(Intermediate Measurement)

Education – raising level of education in certain areas

% improvement in public examination identified

Progress in school based assessment

Economic gains for sector/s of industry in identified sector

% of increase of profit or income generated

3 month cash flow average - or Financial ratios

Sustainability and Green Technology Initiatives

% of increase of profit or income generated

Measurement related to the technology infused - e.g. reduction in energy bill

The Disadvantaged groups % of increase in annual income for target groups

Periodical reports attest by social department

Developing Industry Relevant curriculum (For High Impact sector)

Acceptance of curriculum by industry and applied by Education institutions

Progress reporting


• Request for proposal from IPTA (Bottom Up)• Differentiation between industry and

community • Criteria for application (Definition of the grant)• Criteria for evaluation (Review) • Procedure for application and evaluation• Monitoring and disbursement of KTP

ROLL-OUT PLAN (2013-2014)


• Individual or a group of academicians• Supporting collaborative industry documentation

(current agreement, MoA, Letter of Intent, Letter of Agreement, Letter of Award)

• Supporting collaborative community documentation (current letter of request from community)

• Proof of graduate intern involvement

Request for Proposal from IPTA (Bottom Up)


• Definition of community and industry• Timelines• Tangible versus intangible output• Commercialisation and non-commercialisation

project• Profit and non-profit• Contribution from industry and or community in

monetary and non-monetary forms

Differentiation between Industry and Community


• Grant will not be disbursed if applicant have other similar grant(s) including research

• Basic criteria's for application for FRGS would be used. (Graduate Intern replace Human Capital)

• Timeline will not more than 2 years. Minimum 1 year.

Criteria for Application (Definition of the Grant)


• Based on 5 KRAs mentioned earlier• Output• Impact• Viability and sustainability• Capacity building• Improved products, services and policies• Level of commitment from industry/community• Minimum of 30% project cost from industry• For community, commitment from community leader, relevant

government agencies and other institutions (including non-monetary contribution)

• Potential for advancement

Criteria for Evaluation (Review)


GENERAL COMMENTS of EVALUATION PANELS (2012 proposals)• Project is more on research-based and consultancies-

driven.• The Knowledge Transfer-driven is low and not justified• The objective is not in line with the KTP requirement • The output/impact is not quantified• Incomplete information of intern(s) (No academic

qualification & year of graduation and no signature)• There is no evidence of industry commitment. No supporting document from the commitment partner (outdated document)

• Financial commitment of industry partner is not stated.


• Concept of KTP• Definition of KTP grant• Purpose of KTP grant• KRA of KTP• Condition for application• Procedure of application• Evaluation criteria • Financial and budgetary

consideration• Output of project (No.

involved)• Outcome/impact of project

(benefit)• Announcement date of

opening and closing

Procedures Related to Application and Evaluation • Roadshow

• Evaluation• Result and disbursement of

grant• Monitoring• Other mattersKTP INDUSTRY GUIDELINES 2.0 VERSION

KTP INDUSTRY APPLICATION FORM 2.0 VERSION

KTP COMMUNITY GUIDELINES 2.0 VERSION

KTP COMMUNITY APPLICATION FORM 2.0 VERSION


KTP FLAGSHIP INDUSTRY APPLICATION FORM 2.0 VERSION

KTP FLAGSHIP COMMUNITY APPLICATION FORM 2.0 VERSION

• Monitoring based on:• Project performance• Financial performance• Quarterly progress report

• Disbursement based on:• Letter of Acceptance and agreement signed and disbursed

fully (depending financially)

Monitoring and Disbursement of KTP


TOTAL NUMBER OF APPLICATIONS in 2011 (First Rolling Plan)

Total of Application = 325

COMMUNITY - 230

INDUSTRY- 95


SUMMARY By KRAs (First Rolling Plan)NO. KRA INDUSTRY COMMUNITY

1. Education – Raising level of education in certain areas.

14 118

2. Economic gains for sectors of industry/ community in identified sectors

52 54

3. Sustainability and Green Technology Initiatives

23 34

4. The Disadvantages Groups 2 205. Developing Industry Relevant

Curriculum (for High Impact Sector)4 4

TOTAL 95 230


PROJECTS SELECTED (First Rolling Plan)

Total of Project = 44

COMMUNITY - 16

INDUSTRY- 28


2011 SUCCESSFUL KTP INDUSTRY PROJECTS BASED on KRAs

NO. KRA TOTAL

1. Education-Raising level of education in certain areas

5

2. Economic gains for sectors of industry in identified sector

12

3. Sustainability and Green technology Initiatives

11

4. The Disadvantaged Groups 05. Developing Industry Relevant

Curriculum (for High Impact sector)0

TOTAL 28


2011 SUCCESSFUL KTP COMMUNITY PROJECTS BASED on KRAs

NO. KRA TOTAL


6

2. Economic gains for sectors of community in identified sector

4

3. Sustainability and Green technology Initiatives

2

4. The Disadvantaged Groups 25. Developing Community Relevant

Curriculum (for High Impact sector)2

TOTAL 16


TOTAL NUMBER OF APPLICATIONS in 2012 (Second Rolling Plan)

Total of Application = 390

COMMUNITY - 238

INDUSTRY- 152


SUMMARY By KRAs (Second Rolling Plan)NO. KRA INDUSTRY COMMUNITY

1. Education – Raising level of education in certain areas.

1 33

2. Economic gains for sectors of industry/ community in identified sectors

95 42

3. Sustainability and Green Technology Initiatives

6 126

4. The Disadvantages Groups 40 36

5. Developing Industry Relevant Curriculum (for High Impact Sector)

10 1

TOTAL 152 238


PROJECTS SELECTED (Second Rolling Plan)

Total of Project = 92

COMMUNITY - 28

INDUSTRY- 44

FLAGSHIP - 20


2012 SUCCESSFUL KTP INDUSTRY PROJECTS BASED on KRAs

NO. KRA PROJECT FLAGSHIP1. Education

-Raising level of education in certain areas

1 1

2. Economic gains for sectors of industry in identified sector

24 11

3. Sustainability and Green technology Initiatives 15 7

4. The Disadvantaged Groups

0 0

5. Developing Industry Relevant Curriculum (for High Impact sector)

4 1

TOTAL 44 20


2012 SUCCESSFUL KTP COMMUNITY PROJECTS BASED on KRAs

NO. KRA PROJECT


16

2. Economic gains for sectors of community in identified sector 5

3. Sustainability and Green technology Initiatives 3

4. The Disadvantaged Groups 35. Developing Community Relevant

Curriculum (for High Impact sector) 1TOTAL 28


THIRD ROLLING PLAN FOR YEAR 2013 Application Opening Date 1 NOVEMBER 2012 Application MUST reach PTJ depends

on PTJ

Application MUST reach KTP Sect 7 DECEMBER 2012

Application Evaluation 26-28 DECEMBER 2012 & Selection Period

Interview and Presentation 14 JANUARY 2013 Session

Announcement of successful applications: 21 JANUARY 2013


• Grants of up to RM200k per project in 2013• MoHE has allocated : RM11 million ~ 55 projects

(bottom up)

: RM6 million ~ 30 projects

(top down)• Ratio of industry: community projects ~ 70:30• No research component, only established

knowledge transferred to the industry/community

• Need at least one Graduate Intern as the transferor

SOME GENERAL INFORMATION FOR THIRD ROLLING PLAN

POLICY


Bottom Up

38 projects for Industry – RM7.6 million17 projects for Community – RM3.4 million

Top Down

21 Flagship projects for Industry – RM4.2 million9 Flagship projects for Community – RM1.8 million

Participation/Involvement of Academia from other HEIs

1. Polytechnics/College Communities2. IPTS

• Chairperson: • Contact person:

KTP ADMINISTRATION @ IPTA


KNOWLEDGE TRANSFER PROGRAMMEKNOWLEDGE FOR ALL


Thank You

knowledge transfer programme

Documents

ktp briefingin

ktp administration

ktp briefingmohe

importance of ktp

logo of ktp

rolling plan grant

new policy of ktp

ktpcurrent status of