KPME eDossier: voiláKuali Community Workshop - 2013

Maria Whitaker – Indiana University

mcwhitak@indiana.edu

1. Project History

2. Project Goals and Objectives

3. Desired System Features

4. Project Status

5. Demo

6. Questions and Answers

Overview

Project History

• Volumes of paper

• Labor-intensive preparation

• Reproduction and transportation

considerations

• Confidentiality requirements

Project HistoryIn early 2011, OVPFAA (Academic Affairs) approached UITS

University-wide application

Available systems

Decision: write a new system

Align it with UITS strategic projects

• Kuali Rice

• Kuali Workflow

• Kuali Identity Management

Project Goals and Objectives

Candidate Perspective

•Facilitate the building of a Dossier

•Allow for inclusion of elements of

scholarship not previously possible

Project Goals and Objectives

Reviewer Perspective

•Provide consistency in the dossier structure

•Provide secure access anytime from anywhere

Desired System Features

User-friendly, intuitive interface• Use of drag-and-drop where possible• Allow upload of any file type

Embedded workflow• Timely notifications based on change of status

Reviewer Tool• Merge PDFs for download or printing

Desired System Features

Secure

• CAS Authentication required

• Role-based permissions

• Examples of Roles:

Candidate ReviewerCommittee Chair Candidate DelegateSuper User Guest

Desired System Features

Configurability

• Workflow and checklists can be set at the

Department level, School level, Campus level,

and Institution level.

• Candidate’s affiliation determines choice

Desired System Features

Choose checklist B because it is specific to theSchool Joe is affiliated with.

Project Status

Pilot Phase

•Candidate View – April 17th, 2013

•Reviewer View – end of July, 2013

Project Status

Phase 2 improvements•Enable “External Reviewer” role

•Enable drag-and-drop between item

categories

•Automatic conversion to PDF format

when merging documents

•Virus scanning upon upload

Demo

Q&A