kreditweb user manual - .: experian docs/kreditweb manual new.pdf · experian confidential and...

Experian confidential and proprietary 1

KreditWeb User Manual


Table of contents

Table of contents ..................................................................................................... 2

Business Information Service ................................................................................ 3

Kreditweb overview ................................................................................................. 4

Searching for an Existing Report ........................................................................... 5

Downloading an Existing Report ............................................................................ 7

Principal Search ...................................................................................................... 8

Requesting a New Report ....................................................................................... 8

Reporting Services ................................................................................................ 10

Bank Codes............................................................................................................ 11

Property Insight ..................................................................................................... 12

Consumer Search .................................................................................................. 14

Ledger 360 ............................................................................................................. 15

The Registration Number tells a Story ................................................................. 16

Forms of Businesses Definitions ......................................................................... 17

Judgement Codes and Descriptions .................................................................... 19

Consumer Debt Restructure Codes and Descriptions ........................................ 22

Contact our Helpdesk ........................................................................................... 22


Business Information Service

The ability to quickly and accurately evaluate a business entity is critical to acquiring

profitable customers and managing vendor relationships. With competition, maintaining a

successful accounts receivable portfolio is vital to driving

growth and profit for your business. By successfully

managing and acquiring profitable accounts, you can

continue to maintain and grow a superior position in

your industry. Access to Experian’s business information

database will help your business by making informed

decisions when acquiring new customers and managing

your existing portfolio. Our online system can be easily

accessed via our GUI interface or via a webservice call

that can be integrated into your system. Our comprehensive online allows for instant

download of reports, however should the information not meet your criteria you can easily

order a new report that will be investigated by our experienced research team.

Establishing quality accounts, reducing risk and improving your bottom line are keys to developing your business. Experian has information on both businesses and business owners to give you a more complete view of your small and midsize business

customers.


Kreditweb overview

Logging into Kreditweb:

Experian’s business information can be accessed via : https://www.kreditweb.co.za

Each user is issued with unique credentials. These credentials should not be shared. Should

additional access be required you may contact your account manager.

Type in your credentials that have been e-mailed to you to log in to the system, these fields

are case sensitive.

Once logged in the Experian Services will be on the blue menu bar. The services that are

activated will be as per the subscription agreement signed for.

The home page will keep a history of your most recent transactions. These reports will be

available to you for a period of 30 days, these reports can be viewed again at no additional

charge.

https://www.kreditweb.co.za/


Searching for an Existing Report

Our online service allows you to search our database for existing information on a business.

With datasources and hundreds of researched reports updated daily it is very likely you will

find information on the business you are vetting. With multiple search criteria available, it

makes locating a business easy. Our recommended method of searching is to use the

business registration number. If this information is not available, you can toggle the search to

an option that is more suitable.

Once you have entered your criteria click on start search. You will then see the following

screen while the system retrieves information according to your search:


The business search results can return up to 3 different types of reports. Below are the

explanations of the different report types:

KreditReport – this indicates we have done an interview with the business. The report date is

the date the research was conducted. This report will include an assessment and enquiry

amount.

Search Report – This report will return the details from CIPC and do an extended search on

the Principals to show what other business interests they have and the status of those

businesses.

Benchmark Report – If we have previously conducted a research report and have enough

information we will benchmark this business and indicate where they are performing better

than or worse than compared to businesses performing in the same industry.


Downloading an Existing Report

To view the full report click on the blue hyperlink under the report name. The report will open

in the expanded view allowing you to view the information on screen, print or save a PDF

copy of the report or to request an updated report.

Scores are displayed in robot colours. The lowest score is a 1 and indicates a maximum risk

of business failure (red) and a higher score up to 100 indicates very low risk of business

failure (green).


Principal Search

To search for other businesses interests linked to a principal you can search using the

Surname, First initial and ID number.

The results will return as a list of companies which that person is associated to. You may

view each of the businesses individually.

Requesting a New Report

Should the information that is available online not be suitable for your credit requirements a

new report may be requested. Once the existing report has been downloaded you may click

on the button to on the right hand side of the menu. This will

automatically populate the business details on the Request a Report screen. The user can

then select the required report from the drop down menu, the report speed and reason for

the report. All details can be edited should the information differ on what was supplied on the

credit application.

We have the facility for you to send us additional supporting documents that may assist with

the investigation. Click on the upload documents to send us additional documents with your

report request.


User Tip: Use the upload documents button to send us additional information on the business that can assist us with the investigation.

For each report requested you must receive a reference number, this can

be used to track your report.

User Tip: Selecting

“Yes” for divulging has

a higher success rate in

Experian providing a

full report.


Reporting Services

Experian offers a number of reports to suit various requirements of the credit market. The below table

indicates the level of information returned in the business reports.

Bronze Report Silver Report Gold Report

Company Information

Assessment

Contact Detail

History

Subsidiary, Associate and Investment Companies

Active Principles

Operations of business and Company Structure

In depth investigation into the company’s: management, directorships, contracts,

property and bonds

Financial Information

Banking Details

Trade references

Ledger Information

Score and Risk Grade Analysis


Bank Codes

Bank codes can be requested online. Click on the Bank Codes tab and enter the banking

details and required amount. As with the report request a confirmation message will appear

and a reference number allocated. Below are the bank code short code and related

descriptions:

Code Bank Code Description

A Undoubted for all business engagements

B Good for all business engagements

C Good for normal business engagements

D Good for moderate business engagements

E Figure too high

F Financial position unknown

G Occasional extensions and dishonoured papers

H Numerous extensions and dishonoured papers

I Account not on file

J Code not received

3 Good for amount of enquiry, occasional dishonours

4 Figures too high, occasional dishonours

5 Good for amount of enquiry, frequent dishonours

6 Figure too high, financial position unknown

7 Figure too high, frequent dishonours

8 Fair Trade Risk , with occasional RD's

9 Financial position unknown, frequent dishonours

K Financial position unknown, occasional dishonours


Property Insight

Experian’s Property Insight allows searches for Properties registered against Businesses or

Individuals. Multiple search options are available allowing the user to search with the name

or the address. The search will be a national search and returns details such as sale and

property transfers, property address and owner details, bond details, seller and buyer details

and sectional scheme information.

You can search on an entity type as shown below:

Or you can search using the address details:


Below is an example of what the report looks like:


Consumer Search

You are able to search in a Principal’s personal capacity if you have received the required

consent. The information returned for non SACRRA members includes addresses,

telephone numbers, employment details and public domain info such as Judgements,

Sequestrations, Administration orders and Debt Review Flags.

You are able to search a foreign national but only on the condition that they have a credit

history in South Africa.

Click on the blue hyperlink to view the full report.


Ledger 360

Credit risk is a growing challenge for businesses of all sizes, with many organisations citing

bad debt as one of the most serious issues they face today. Business is becoming

increasingly aware that their financial health is only as secure as that of their customers and

that unresolved credit issues within their customer base can leave them dangerously

exposed.

Ledger 360 is a product that allows you to query multiple ledgers, helping you to reprioritise

your collection strategy and successfully target the highest risk customers on your ledger – a

key step to effectively manage and minimise your total risk exposure. Ledger 360 dashboard

allows you to quickly see the distribution of debtors across the 6 different risk bands on the

bureau, ranging from Very Low Risk to Maximum Risk. Experian holds a wealth of payment

performance data from numerous independent sources. With the powerful combination of

business and payment information databases, Ledger 360 allows you to:

See whether you are being paid as quickly as other suppliers;

Get a fresh view on your total risk exposure

Prioritise collection strategies

Expose the real cost of overdue debt.


The Registration Number tells a Story

1997 / 000037 / 07

1997 = Year of Registration

000037 = Number of registered entity in that year (always six characters long)

07 = Entity classification

Different Types of Entities in South Africa

06 = Public Company – Ltd.

07 = Private Company – (Pty) Ltd.

08 = Association (Sec 21) – Not for Gain

10 = External Company

11 = External Company (Sec21) – Not for Gain

21 = Incorporated – Inc.

23 = Close Corporation – CC.

24 = Primary Co-Op Ltd.

25 = Secondary Co-Op Ltd.

26 = Tertiary Co-Op Ltd.

Recognizable Forms of Enterprises in South Africa

Sole Proprietor

Partnership

Association Not For Gain

Incorporated

Co-Operative

Close Corporation

Private Company

Public Company

External Company

External Company Not For Gain

Trust


Forms of Businesses Definitions

Sole Proprietor

This is not a registered concern and has no independent legal entity. There is only one owner

who is personally liable for all debts incurred. The owner may lose all his personal assets to

satisfy business debt. Credit is granted to a sole proprietorship on the strength of the credit

worthiness of the individual as much as that of his business. Sole proprietorships are

terminated on the death or insolvency of the principal or the sale or termination of the business.

Partnership / Joint Venture Partnership

A partnership is not a registered concern. It is a business enterprise in which two or more

individuals, but no more than 20, combine their money, property, skill or labour to make profit.

In this case of a joint venture the partners can include companies or individuals.

The Partners are jointly and severely liable for all debt incurred by the concern, regardless of

which partner is responsible for them.

Public and Private Companies

Public and private companies are companies that have a share capital

Association – Section 21 Company – Not for Gain

Associations registered not for gain (non-profit organisation) are incorporated under Section

21 of the Companies Act. These concerns may be “any association for any lawful purpose

having the main object of promoting religion, arts, sciences, education, charity recreation or

any other cultural or social activity (from the Companies Act). Donations and foreign funding

often fund these ‘Associations Not for Gain’ however just because they operate “not for gain”

does not mean that these concerns are not operated profitably.


External Company

An external company is a company that is incorporated in another country and wishes to

establish a company in South Africa. Those ending with “10” will be companies registered for

profit and those whose registration number ends with 11 will be “Section 21” companies – Not

Profit Organisations.

Incorporated

During 1968 a special type of private company, with unlimited liability of its past and present

directors for debts and liabilities contracted during their periods of office, was introduced to

make it possible for acknowledged professions practising in partnership to become

incorporated under the Companies Act of 1926. The benefit of registering such a company is

that the concern will have perpetual succession i.e. directors can be appointed or can resign

without affecting the company as a whole.

Close Corporation

A corporation is formed when the Registrar of Close Corporations registers a founding

statement, which complies with the requirements of the Close Corporations Act, and a

certificate of incorporation is issued. A close corporation becomes a separate and distinct

legal person when it is registered as above. A close corporation has perpetual succession,

which means that it continues to exist even after the members have changed.

Co-Operatives

With the effect of 2 May 2007 the Registrar of Co-Operatives became part of CIPC and all

previously registered Co-Operatives were given a new CIPC standard format registration

number. Three new entities were accordingly formed at CIPC to facilitate the absorption of

the various types of co-operative that were established as a result of the Co-Operatives Act,

2005 (Act No. 14 of 2005).


Trust

A trust is an arrangement in terms of which a donor transfers assets to trustees who undertake

to protect and administer all the assets of the trust for the benefit of the beneficiaries or for a

purpose determined by the donor (trust Object), free of any interference from the donor. Once

the trust objective has been fulfilled the trust will be dissolved. A trust cannot be made

dormant.

Judgement Codes and Descriptions

Value Long Description

ABD ABANDONMENT

ACC ACCOUNT

ACD ACKNOWLEDGEMENT OF DEBT

ADJ ADJOURNED

ADV ADVERTISEMENT

AGR AGREEMENT

ALP APP LIQ POSTPONED

APA APP ADJOURNED

APC APP OF CURATOR

APE APP EXTENDED

APP Application Postponed

ARR ARREARS

ASE APP SEQ EXTENDED

ASP APP SEQ POSTPONED

ASS ASSESSMENT

ATA ASSESSED TAX

BON BOND

BRT BUSINESS RESCUE TERMINATED

CAN CANCELLED

CBR CREDITORS BUSINESS RESCUE

CHQ CHEQUE

CR CREDIT

CUR CURATORSHIP

DCH DISHONOURED CHEQUE

DEF CASE POSTPONED UNTIL DEFENCE


DIS DISCHARGED

DMG DAMAGES

DRR DEBT REVIEW REHABILITATION

EJE EJECTMENT

ENR ENRICHMENT

EQP EQUIPMENT

ETA EMPLOYEES TAX

FLQ FINAL LIQUIDATION

FSQ FINAL SEQUESTRATION

FWU FINAL WINDING UP

GDS GOODS

GS GOODS SOLD

GSD GOODS SOLD & DELIVERED

GST GENERAL SALES TAX

HIR HIRING

HP HIRE PURCHASE

HPA HIRE PURCHASE

ISA INSTALMENT SALE

ITA INCOME TAX

JMT JUDICAL MANAGEMENT

LES LEASE

LEV LEVIES

LIQ LIQUIDATION

LQP LIQUIDATION POSTPONED

MAT MATERIAL

MBO MORTGAGEBOND

ML MONEY LENT

MNO MONEY OWING

MON MONIES

MTS MATERIAL SUPPLIED

NIS RULE NISI

OD OVERDRAFT

OOC OFFER OF COMPROMISE

OTH OTHER

PDF PAID IN FULL

PJM PROVISIONAL JUDICIAL MANA

PLQ PROVISIONAL LIQUIDATION

PNO PROMISSORY NOTE

PS PROFESSIONAL SERVICES

PSQ PROVISIONAL SEQUESTRATION

PSR PROFESSIONAL SERVICES RENDERED


PST POSTPONED

PWU PROVISIONAL WINDING UP

RCH REFER TO DRAWER CHEQUE

RDS RULE DISCHARGED

REH REHABILITATION

REN ARREAR RENT

RES RESCISSION

REX RULE EXTENDED

RHP REHABILITATION POSTPONED

RNT RENTAL

ROG RETURN OF GOODS

SAG SALE AGREE

SAL SALE & TRANSFER

SAS SET ASIDE

SEQ SEQUESTRATION

SID SINE DIE TO SHOW CAUSE-CASE POSTPONED

SOR SETTLEMENT ORDER

SR SERVICES RENDERED

SSH SURETYSHIP

ST STREET

STA SALES TAX

SUM SUMMARY JUDGEMENT

SVS SERVICES

TAX TAX

UBR UNDER BUSINESS RESCUE

UDR UNDER DEBT REVIEW

VAT VALUE ADDED TAX

VBR VOLUNTARY BUSINESS RESCUE

VLQ VOLUNTARY LIQ

WAG WRITTEN AGREEMENT

WC WORKMANS COMPENSATION

WD WORK DONE

WID WITHDRAWN

WUP WIND-UP


Consumer Debt Restructure Codes and Descriptions

Code Description Meaning of Code

RC Clearance Certificate

Assessment has resulted in a decision that

the consumer is not under debt restructure

RV Application For Voluntary Debt Restructure

Credit consumer applied for voluntary debt

restructure and this application is being

processed

OV

Consent Order For Voluntary Debt

Restructure

Court Order is granted and Consumer

officially under debt restructure

RS Application For Statutory Debt Restructure

The Creditors apply for their credit consumers

debt restructure and this application is being

processed

OS Consent Order For Statutory Debt Restructure

Court Order is granted and Consumer

officially under debt restructure

RR Debt Restructure Recall

Assessment has resulted in an application

rejection

Contact our Helpdesk

Should you have any queries and wish to speak to us, please contact us on:

[email protected]

Call us on 0861 EXPERIAN (0861 3973 7426)

mailto:[email protected]

kreditweb user manual - .: experian docs/kreditweb manual new.pdf · experian confidential and...

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