Kristin EberleMonica Hampton

Carmen Velasquez

KnowledgeManagement

Knowledge ManagementKnowledge Management

A way to manage all of the knowledge that an organization possesses.

Accomplished through Digital Asset Management (DAM). The art of archiving

A way to manage all of the knowledge that an organization possesses.

Accomplished through Digital Asset Management (DAM). The art of archiving

Benefits of (DAM)Benefits of (DAM)

ROI on DAM is between 8-14:1.

Labor reduction - no redundancy.

Reuse of existing assets from previous projects.

Faster turnaround time.

Workflow efficiency.

ROI on DAM is between 8-14:1.

Labor reduction - no redundancy.

Reuse of existing assets from previous projects.

Faster turnaround time.

Workflow efficiency.

Digital LibraryDigital Library

A way to store and retrieve knowledge via online networks.

Electronic repository for:

Textual and numeric data Scanned images and graphics Audio & video recordings

A way to store and retrieve knowledge via online networks.

Electronic repository for:

Textual and numeric data Scanned images and graphics Audio & video recordings

Digital LibraryDigital Library

Who uses a digital library?

Companies; e.g., HP, Nike

Governmental & nongovernmental organizations. You have access to digital libraries for academic, research, and cultural resources.http://nsdl.org/

Who uses a digital library?

Companies; e.g., HP, Nike

Governmental & nongovernmental organizations. You have access to digital libraries for academic, research, and cultural resources.http://nsdl.org/

MetadataMetadata

Information about a set of data “Data about data” Structured, encoded information that describes, explains, or locates an information resource

Aids in identification, discovery, assessment and management of the described entities

Leads to discovery of relevant information

Information about a set of data “Data about data” Structured, encoded information that describes, explains, or locates an information resource

Aids in identification, discovery, assessment and management of the described entities

Leads to discovery of relevant information

Traditional Library Catalog

Traditional Library Catalog

Catalog contains data about location and content of a book:

•Author•Title•Year published•Genre •ISBN number•Dewey call number•Brief synopsis•Keywords

Catalog contains data about location and content of a book:

•Author•Title•Year published•Genre •ISBN number•Dewey call number•Brief synopsis•Keywords

To locate a book usingthe catalog:

To locate a book usingthe catalog:

Search through the cards using any of the criteria

Location for book will be listed on card

May be multiple results

Search through the cards using any of the criteria

Location for book will be listed on card

May be multiple results

Three Categories of Metadata

Three Categories of Metadata

1. Descriptive- Describes a resource for purposes such as search and retrieval.

2. Structural- Indicates the connection between objects to create a logical tie.

3. Administrative- Helps manage the information or control access to the information.

1. Descriptive- Describes a resource for purposes such as search and retrieval.

2. Structural- Indicates the connection between objects to create a logical tie.

3. Administrative- Helps manage the information or control access to the information.

Dublin Core Metadata Initiative (DCMI)

Dublin Core Metadata Initiative (DCMI)

Defines a set of elements to be used by authors to describe their resources

Created for simple resource discovery Continually refined by an

international, cross-disciplinary group of professionals

Easy for web authors to adopt No specific order necessary Encourages the use of encoding and

vocabulary schemes

Defines a set of elements to be used by authors to describe their resources

Created for simple resource discovery Continually refined by an

international, cross-disciplinary group of professionals

Easy for web authors to adopt No specific order necessary Encourages the use of encoding and

vocabulary schemes

Two Types of Dublin CoreTwo Types of Dublin Core

1. Simple Dublin Core- title, creator, subject, description, publisher contributor, date,type, format, identifier, source, language, relation, coverage, rights

2. Qualified Dublin Core- Includes all of the above fifteen plus: audience, provenance and rights holder

1. Simple Dublin Core- title, creator, subject, description, publisher contributor, date,type, format, identifier, source, language, relation, coverage, rights

2. Qualified Dublin Core- Includes all of the above fifteen plus: audience, provenance and rights holder

Periodic HarvestingPeriodic Harvesting

Scheduled harvesting/uploading of data (e.g. one a day)

Documents are stored on the harvesting server

Searching is done on the server.

Scheduled harvesting/uploading of data (e.g. one a day)

Documents are stored on the harvesting server

Searching is done on the server.

Federated HarvestingFederated Harvesting

Searches as a request is made

(on the fly)

No data are stored on the

server.

Data are transferred from a

remote source

Effective with smaller

amounts of data, large

quantities can bog down the

system

Searches as a request is made

(on the fly)

No data are stored on the

server.

Data are transferred from a

remote source

Effective with smaller

amounts of data, large

quantities can bog down the

system

KM/DAM SoftwareKM/DAM Software

KM: Knowledge Management DAM: Digital Asset

Management Open Source

• DSpace• Fedora

Licensed• Digital Librarian • Documentum

KM: Knowledge Management DAM: Digital Asset

Management Open Source

• DSpace• Fedora

Licensed• Digital Librarian • Documentum

DSpaceDSpace

Created in MIT Libraries and Hewlett-Packard Labs

Operating System - UNIX or LINUX

Archiving, browsing and retrieval are the primary functions

Accepts all forms of digital materials: text, images, video, and audio files

Created in MIT Libraries and Hewlett-Packard Labs

Operating System - UNIX or LINUX

Archiving, browsing and retrieval are the primary functions

Accepts all forms of digital materials: text, images, video, and audio files

FedoraFedora

Created by UVA and Cornell

Commonly used

Operating System

Does not have a user friendly interface for uploading

Not something that just anyone can install

Created by UVA and Cornell

Commonly used

Operating System

Does not have a user friendly interface for uploading

Not something that just anyone can install

Remember!Remember!

Digital Libraries are also for Companies:

Hewlett-Packard uses one

NIKE is implementing one

Digital Libraries are also for Companies:

Hewlett-Packard uses one

NIKE is implementing one

SourcesSources• http://www.usatoday.com/tech/webguide/internetlife/

2002-11-04-digital-library_x.htm

• http://www.tata.com/IMAGES/knowledge_mainimg06.jpg

• http://content.nsdl.org/wbr/Issue.php?issue=90

• http://www.techexchange.com/thelibrary/DAM.html

• http://dspace.org/index.html

• http://www.nla.gov.au/nla/staffpaper/2005/campbell3.html

• https://ask.nsdl.org/default.aspx?id=11838&cat=832

• http://www.cmswatch.com/images/CMSWatchIMChart.pdf

• http://www.usatoday.com/tech/webguide/internetlife/2002-11-04-digital-library_x.htm

• http://www.tata.com/IMAGES/knowledge_mainimg06.jpg

• http://content.nsdl.org/wbr/Issue.php?issue=90

• http://www.techexchange.com/thelibrary/DAM.html

• http://dspace.org/index.html

• http://www.nla.gov.au/nla/staffpaper/2005/campbell3.html

• https://ask.nsdl.org/default.aspx?id=11838&cat=832

• http://www.cmswatch.com/images/CMSWatchIMChart.pdf