KYTC GIS: Enabling A Cabinet

Will HolmesOffice of Information Technology

Engineering & Web BranchGIS Team

Why should you care about KYTC GIS…

or listen to this presentation…?

GIS is about…

• Empowering customers.

• Creating efficiency.

• Building more effective government.

You can’t afford to ignore this technology.

Overview• How GIS Works

• Enterprise GIS

• A Cabinet Perspective– Why GIS is critical for the Cabinet?

• Our Vision & Mission

• How are we helping our customers?

• Where are we headed…?

What is GIS? … The Basics.

• GIS is bringing your data along with anyone else's to the where of your problem.

• It lets you cross-reference your data with other relevant data in a spatial context.

• It’s not just maps….

• It’s information in spatial relationships with other information.

Why do this?

• When you are analyzing a problem…– It has a WHERE component.– You naturally map differing information onto

the location and then analyze it.

• Why not let a tool do that for you so you can focus on the details, rather than the processing?

Integrating Many Data Sources

City Boundaries (Sec. of State)

SYP(KYTC)

Landfill(DoWM)

Farm Soils(USDA)

Industry(Econ. Dev.)

Aerial Photography(COT-DGI)

Schools(Edu.)

Streams(DoW/USGS)

Sewer Lines(KIA)

Hospitals(Private Sector)

Roads(KYTC)

Wetlands(EEC)

Flood Zones(FEMA)

How does Enterprise GIS fit?

• To be successful, GIS MUST be collaborative.– Agencies have to work together.

• There are many possible paths… but Kentucky GIS has a history of successful work.– Great people and willingness to work together

are critical!

COT-DGI is…

• Key coordinating agency.

• Data flows from the agencies to them and back out to other customers…

• Saves us time & resources. We don’t chase down individual resources.

• All agencies benefit… and so does the public and the private sector.

DGI Update Process

Data Redistribution….

KY_VectorKY_Vector KY_RastorKY_Rastor

KYTC DataKYTC Data

Economic Dev. DataEconomic Dev. Data

KIA DataKIA Data

KGS DataKGS Data

Fish & Wildlife DataFish & Wildlife Data

EPPC DataEPPC Data

Local Gov’t DataLocal Gov’t Data

COT-DGI…

• Provides expertise for newly established GIS agencies….

• Help coordinate activities to reduce duplication of effort.

• Standards development

• GIS Liaison between Local and State Government.

• Enterprise licensing…?

KYTC

What Is Our Business?

• The development and maintenance of the KY Transportation Network

• Roads (81,000+ Miles)– ~ 27,500 State, ~54,000 Local

• Air (250+ Airports)

• Rail (3,500 Miles of Private Rail)

• Goods and people move along each of these and also between them.

What do people want?

• People don’t care…– Where our boundaries are…– Who owns it…– Who maintains it…

Safe, Easy Transportation!!!

• They want to …– get to someplace or – get things from someplace – (Using that infrastructure).

We need money to build and maintain that infrastructure.

• Information must become as valued as taxpayer dollars.

• It is the foundation we use to define how we spend their money.

How do you determine where to focus? … Spatial Integration

• It is tying information to it’s WHERE….

• Weaving traditionally separate information systems into a confederated shared understanding.

Huh?

• Making ORACLE, SQL Server, CADD, GIS, HIS, OMS, TRANSPORT, etc. “talk to each other” so you can…– see patterns, – identify problems– create solutions.

Traditional Cabinet Information Flow

GIS Maps CADD Plans

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Why should we spatially integrate?

• Ever increasing pressure on resources … doing more with less

• Proven strategy to increase efficiency

KYTC Pressures…

• High customer expectations

• Reduced workforce… Loss of institutional knowledge– Lost 26% of KYTC staff in last 5 years.– Lost 349 staff this year.– Can lose another 614 over the next 2 months.

• Continued growth of the transportation network… and the data collected.

KYTC Responsibilities Versus Staffing

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1910 1920 1930 1940 1950 1960 1970 1980 1990 2000 2010Year

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% of Full Time Employees % of Max VMT % of Max KYTC Miles

Max. Miles = 27,552 [Current] Max. People = 9,464 [ca. 1975] Vehicle Miles Traveled = 129,823,000 [c.a. 2005]

KYTC GIS Facts…

• More than tripled our customer base since 2000 – Grew 18.75% this year.

• Used as a management tool.

• It is a…– Critical part of our business processes– Key communication tool to our customers

(legislature, other agencies, the public, etc.)

Keys to Cabinet GIS Success?

• Management allowed it to grow.

• Listen to customers.

• Built a Vision… and are working a Plan.

• Build projects that build toward our enterprise vision.

Keys to Success…

• Build projects for owners that will be “doers.”

• Make owners “own” it.

• Share the victories and glory.– Give more than you take.

• Train, train, train… train.

The Vision for GIS Team…

Integrate spatial information and methods into all

KYTC business processes to promote better

understanding and encourage efficiency.

Mission Statement

• To provide the best customer service,

software, training and custom GIS tools for

our customers.

• To promote and advise our customers on current and emerging technologies and methods.

KYTC GIS Implementation

• Centralized coordinating entity (OIT GIS Team)

• Data owners & maintainers in agencies

• Agencies define and drive how and what GIS tools they need… our job is to help.

State Highway Engineer’s Office

KYTC Agencies We Support

Highway Design

Planning Maintenance Traffic

Aviation

StructuralDesign

ProgramManagement

TrafficOperations

Center

Estimating Branch

Development Branch

Location Section

Geotech Branch

Bridge Design Branch

DrainageSection

EnvironmentalAnalysis

ArchaeologySection

EcologySection

TransportationSystems

DataManagement

ModalPrograms

Roadside Environment

Branch

BridgePreservation

Branch

Operations &Pavement

Branch

Permits Branch

Tech Support Branch

Cultural HistoricSection

EnvironmentalCoordinators Districts 1 - 12

Rural and Secondary

Roads

HighwaySafety

Special Programs

An Example of GIS’ Effectiveness

Planning’s Measure of Success… Cartography

• In the old days (early GIS)– Eight people were dedicated to mapping.

– Most General Highway Map “updates” involved changing the date each year.

– Might actually revise 25 or 30 per year.

– Two staff hand colored the SPRS maps.

Planning’s Measure of Success… Cartography

• Today, two staff and a couple of interns will completely remake over 300 maps in one year.

• More importantly, now, they will be…– accurate, – in color, – have data attached.

• The system also supports a whole myriad of other cartographic products. – (e.g., traffic count, truck network, coal haul maps,

etc.).

Planning’s Measure of Success… Information Integration

• Less field work because in ArcGIS they can… – Overlay the CADD design plans to

• calculate alignments, • lengths, • and road characteristic data.

– Calculate milepoint lengths. – Generate more spatially accurate mapping.

• A centralized spatially integrated database– Eliminates the need to make multiple independent

paper maps whenever a new alignment changed.• (i.e. State System map, Functional Class map, etc)

Planning’s Measure of Success… Information Integration

• The spatial database is the living information “map.”

Doing more with less…

• With more accurate and complete information and data driven mapping…– It is a comprehensive analysis tool

• Is a major input to the Six Year Plan.

– Can better serve customers

• Can do all this with less than half of the original staff…– Except 4 staff are dedicated to keep the local

roads on an annual cycle to support statewide 911 initiatives.

How are we helping our customers?

• Lots of Data• GIS Help Desk• GIS Help Web Site• GIS Training• Web Based Tools

– Internet Mapping Sites• Focused on specific jobs in the Cabinet.

• Desktop GIS Tools– Basic GIS Software– Many job-specific GIS Templates

A “Card Catalog” for GIS Data

• Shared folders hold 450+ Layers

• Layer files – Point to source data… stored anywhere.– Pre-symbolize data to speed up the

usefulness. Just “Drop & Go.”

• Constantly growing wealth of data…

Examples of KYTC Data• Analysis

– Accidents -- Critical Rate Factor

– Traffic Volume Changes

• Assets– Access Control– Bike Routes– Lane Widths– Shoulder Types

• Base Transportation Data– Roads– Mile points– Bridges– Airport Footprints– Rail

• Boundaries– Districts– MPO Planning Boundaries

• Projects– SYP– MOAs

• Road Systems– Extended Weight– Functional Class– NHS– Truck Routes

Examples of Other Data(Hosted by DGI)

• Boundaries – County & City Lines– School Districts

• Census themes– Demographics

• Environment– Landfills

• Fish & wildlife– Wildlife Management Areas

• Geodesy– Survey Control

• Geophysical– Sinkholes– Faults

• Imagery– 2’ Aerial Photography– 6” in select cities

• Institutional– Hospitals– Schools

• Land Use• Recreation

– State Parks• Soils• Utilities

– Water, Sewer, Electric• Water Resources

– Flood Zones– Wetlands

A GIS Help Desk

• Staffed every day

• Centralized contact/email information distribution to customers.

A GIS Help Web Site.

• http://DOT/GISHelp/

• Available 24/7

• Holds contact information

• FAQ

• Training announcements

ESRI Basic GIS Training…

• Agreement between KYTC Personnel, OIT and Kentucky State to train 20+ people per year in basic GIS.

• K-State discounts training whenever we train 6 or more people in one class.– Cost is below ESRI list for classes.

A Transportation-focused GIS Training Program

• Every month, we teach one “Basic” & one “Advanced” class.

– Designed help our customers use GIS to do their job better, faster, and more efficiently.

– Allows us to also learn about unique and common problems our customers have.

• Our periodic “Open Labs” offer one on one support for our customers.

Building Web Mapping Sites…

• Provide greater access to information for…– Cabinet Personnel – Consultants– General Public

• Each user defines “Area of Interest” and which layers are important.

• Increases transparency…

Traffic Count IMS…

• Provides current information for all Traffic Count Stations.– “Mapping at the moment of need.”– Scaled to your “Area of Interest”

• Not broken at the county lines.• Can zoom to see location with aerial photography.

– Site is updated weekly• Old Maps…

– Were on a yearly cycle – Took two dedicated staff to maintain.

Getting to Where…

Traffic Count Maps

Traffic Counts on Imagery…

Rural and Secondary Roads (RASR)

• Displays where RASR are allocating funds for road maintenance.

• Provides…– Greater Transparency

• Everyone can see where and how much… just like the SYP.

– Greater Accountability• Can’t pave your babysitter’s “road” without it

showing up.

RASR

RASR

CRA

• Helps Planning show County Judges where they are allowed to spend their funds for local road maintenance.– Increases efficiency in communication

between KYTC and Local Gov’t.

CRA

CRA

CRA Report

Bike Routes IMS

• Promotes biking to the public.– Tourism– Healthy Lifestyle

• Allows bikers to determine safe alternate routes using existing KYTC Data– Shoulder widths– ADT

Bike Routes IMS

Bike Routes IMS

Bike Routes IMS

Maintenance Rating Program IMS

Allows staff to see overall distribution of rating sites.

Plan work routes (not limited to a county).

Closely examine locations

Print Page

• Customized to your needs.

Desktop Applications

• I-65 Cable Barrier Study– Needed to visualize areas and the

relationships to the crossover accident information.

– Multiple locations over many miles– Needed a new method to convey the

information…

I-65 Cable Barrier Study

• Visualize Proposed Areas for Cable Barriers

– Fatalities

– Injuries

– Proposed Barrier Areas

– Terrain/Imagery

NorthboundSouthbound

Other Direction

I-65 Cable Barrier Study

GIS…

• Gives you the tools to analyze all the different information efficiently.

• Allows you to share that knowledge with others.

Project Evaluation Example…

• Why do we need this project?• Have you looked at the details?

– Schools, hospitals, police & fire departments?– Industrial sites and existing industry?– Fatalities– Critical rate factor– Traffic counts– Is it in the city limits?– Is it a special corridor (Scenic Byway, Drive Smart…)?– Whose Legislative District is this in?– What utilities do we have to deal with?

Maysville Example: Using the State Highway Engineer’s Template…

• Use SHE Template to answer the above questions…

• Show how Identify All can drill through everything…

• Links between data and other reports…

Open Template

Maysville

Zoom to 9-200.00

Schools Hospitals Police departmentsFire departmentsIndustrial sites Existing industryCity limits

A Closer Look…

Institutional NamesIndustry NamesFatalitiesADT = 18,000/13,500

Identify All

Critical Rate FactorDrive SmartLegislative Districts

Hyperlink

Link…

What Utilities Do We Have to Contend With?

Water linesSewer Lines

SHE Template Example Results

• Brought ~ 120 layers “out of the box” ready to be used.– 40 are KYTC based.– 80+ delivered from DGI databases.

• 300+ more readily available to be added in.• Can bring your own data into it as well.

– Spreadsheets. GPS Points, CADD, etc…

• Fast• Sharable

– Email (or print) a map– “Hand off” the customized MXD to a colleague.

How has Spatial Integration changed KYTC so far?

Greatly increased productivity.

Allowed for new discoveries.New techniques create new understandings.

Changed how we spend our time.Can answer more complex questions.

Where is the GIS Team headed?

Where are we headed…GIS Support

• Continuing to provide help desk, training, and other support.

• Expanding staff and their training to improve service.

• Updating the GIS Help Website

Where are we headed… New Involvement Options

• Peer to Peer Training– Creating new internal user group to improve

collaboration among peers.

• GIS Day “Mini-Conference” in the KYTC Auditorium– November 19th

– KYTC Staff “Show and Tell” their GIS Success Stories– Open to all KYTC Staff (with management approval).

• Creating an “advisory group” of our customers to provide regular feedback.

Where are we headed… New Data and Models

• Data– Mowing Areas

• Will be tied to contract information

– Airport Footprints (Runways, Taxi-ways, Buildings…)

• Models– Automated scripts to help you do repeated

processes more efficiently.– Like building a “Quick Buffer Report.”

Where are we headed… ArcServer

• New Technology from ESRI…

• Will replace IMS… eventually

• Can build traditional mapping applications like IMS, but…– Can also build thin embedded mapping into

traditional applications (like PERKS, Right-of-Way, etc.).

ArcServer Example… IRI

Where are we headed… New Technology

• New version of ArcGIS Software … 9.3– Better performance– A little more functionality

• Tighter CADD/GIS Integration• Pushing out GIS to more District Personnel

– Starting with Executive Directors

• Embedding “living maps” into applications OIT is building.– Right of Way, Perks, etc.

• Adding a WIKI & SharePoint

Remember Why We Work to Build A Safe Transportation System

Thank You!

Will HolmesOffice of Information Technology

Engineering & Web BranchGIS Team