l agenda - central highlands region · 2018-02-13 · late agenda general council meeting notice is...

LATE AGENDA

General Council Meeting

Notice is hereby given pursuant to the provisions of the Local Government Regulation 2012, that the next Meeting of the Central Highlands Regional Council will be held in the Council Chambers, 65 Egerton Street, Emerald on

Tuesday, 13 February 2018At 2.30pm

For the purpose of considering the items included on the Agenda.

Scott MasonChief Executive Officer

CO

UN

CIL

AG

END

A

Agenda - General Council Meeting - 13 February 2018 - Late Agenda

Central Highlands Regional Council 2 of 24

AGENDA CONTENTS

COMMITTEE RECOMMENDATIONS / NOTES.............................................................................................3Minutes - Finance and Infrastructure Standing Committee Meeting - 13 February 2018................................3Minutes - Communities Standing Committee Meeting - 13 February 2018...................................................10Minutes - Leadership and Governance Standing Committee Meeting - 13 February 2018 ..........................17



COMMITTEE RECOMMENDATIONS / NOTES Minutes - Finance and Infrastructure Standing Committee Meeting - 13 February 2018

Finance and Infrastructure Standing Committee Meeting

Meeting of the Central Highlands Regional Council Finance and Infrastructure Standing Committee Meeting held in the Council Chambers, 65 Egerton Street, Emerald on

Tuesday, 13 February 2018 Commenced at 8.30am

CO

UN

CIL

MIN

UTE

SAgenda - General Council Meeting - 13 February 2018 - Late Agenda



CENTRAL HIGHLANDS REGIONAL COUNCIL

FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING

TUESDAY 13 FEBRUARY 2018

MINUTES CONTENTS

PRESENT........................................................................................................................................................2APOLOGIES ...................................................................................................................................................2LEAVE OF ABSENCE....................................................................................................................................2CONFIRMATION OF MINUTES OF PREVIOUS MEETING ..........................................................................2Finance and Infrastructure Standing Committee Meeting: 23 January 2018 ..................................................2Business Arising Out Of Minutes.....................................................................................................................2Outstanding Meeting Actions...........................................................................................................................2Review of Upcoming Agenda Items ................................................................................................................2MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS ....2PETITIONS (IF ANY) ......................................................................................................................................3COMMITTEE RECOMMENDATIONS / NOTES.............................................................................................3Minutes of Meeting – Emerald Saleyards Committee Meeting Minutes – 22 January 2018 ...........................3CORPORATE SERVICES ..............................................................................................................................3Quarterly Variance Report...............................................................................................................................3DEPARTMENTAL UPDATES.........................................................................................................................3GENERAL BUSINESS....................................................................................................................................4CLOSED SESSION.........................................................................................................................................4Feasibility Study for Blue Gums Evacuation Route .........................................................................................4Departmental Update ......................................................................................................................................4CLOSURE OF MEETING................................................................................................................................5



MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING – TUESDAY 13 FEBRUARY 2018 – PAGE 2

MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETINGHELD AT 8.30AM TUESDAY 13 FEBRUARY 2018 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE

PRESENTCouncillors Councillor G. Godwin-Smith (Deputy Mayor / Chair) Councillors (Crs), M. Daniels, C. Brimblecombe and G Nixon

OfficersGeneral Manager Corporate Services J. Bradshaw, General Manager Infrastructure and Utilities G. Joubert, Acting General Manager Communities, S Poulter, Coordinator Communications A. Ferris, Minute Secretary S. Cooper.

Observer(s)Nil

APOLOGIES

Councillors (Crs) K Hayes and C Rolfe.

Resolution:Cr Nixon moved and seconded by Cr Daniels “That leave of absence as previously granted for Councillors (Crs) C Rolfe and K Hayes for today’s meeting be noted.”

FISC 2018 / 02 / 13 / 01 Carried (4-0)

LEAVE OF ABSENCENil

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGFinance and Infrastructure Standing Committee Meeting: 23 January 2018

Resolution:Cr Brimblecombe moved and seconded by Cr Daniels “That the minutes of the previous Finance and Infrastructure Standing Committee Meeting held on 23 January 2018 be confirmed.”

FISC 2018 / 02 / 13 / 02 Carried (4-0)

Business Arising Out Of MinutesNil

Outstanding Meeting ActionsManager Water Utilities, P Manning and General Manager Corporate Services, J Bradshaw provided an update on the progress of Memorandum of Understanding negotiations with the Blackwater Country Club with a further meeting to be held shortly.

General Manager Corporate Services, Jason Bradshaw advised that the sale of land for rate arrears is progressing.

Review of Upcoming Agenda Items

MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITSNil




PETITIONS (IF ANY)Nil

COMMITTEE RECOMMENDATIONS / NOTES

Minutes of Meeting – Emerald Saleyards Committee Meeting Minutes – 22 January 2018Resolution:Cr Nixon moved and seconded by Cr Brimblecombe “That the minutes of the Emerald Saleyards Committee Meeting Minutes held on 22 January 2018 be endorsed.”

FISC 2018 / 02 / 13 / 03 Carried (4-0)

CORPORATE SERVICES

AttendanceAsset Accountant, A Dias attended the meeting at 8.45am.

Quarterly Variance Report

Executive Summary:To effectively manage the budget for the 2017/18 financial year, a commitment was made to provide an analysis of the variances each quarter to ensure any variations can be managed within the budget. The report presents the budget variances for both the Operating and Capital programmes for quarter 2, to 31 December 2017.

Considered by Council.

AttendanceAsset Accountant, A Dias left the meeting at 8.52am.

DEPARTMENTAL UPDATES

AttendanceManager Water Utilities, P Manning and Manager Infrastructure, J Hoolihan attended the meeting at 8.53.am.

Executive SummaryThe following information provides an update on key activities for the Commercial Services and Infrastructure and Utilities Departments.

Commercial Services

1. Airport2. Quarry3. Saleyards4. Land Development5. General Manager Commercial Services




Infrastructure and Utilities1. New Chain of Responsibility Laws2. Award of Tender 2017T024E3. Update on Projects from Coordinator Infrastructure Emerald, Gemfields, Capella and Tieri4. Update on Projects from Coordinator Infrastructure Duaringa, Blackwater, Springsure and Rolleston5. Award of Tender for Stage 2 of SES Facility in Blackwater6. Park Avenue Sewerage Treatment Plant Disinfection Upgrade.


AttendanceManager Water Utilities, P Manning and Manager Infrastructure, J Hoolihan left the meeting at 9.10am.

GENERAL BUSINESSNil

CLOSED SESSION

Into Closed SessionResolution:Cr Brimblecombe moved and seconded by Cr Daniels “That Council close its meeting to the public in accordance with Section 275 (1) (h) of the Local Government Regulation 2012 and that Council staff involved in the closed discussions remain in the room.”

FISC 2018 / 02 / 13 / 04 Carried (4-0)

AttendanceActing General Manager Communities, S Poulter and Coordinator Communications, A Ferris left the meeting at 9.10am.

The meeting was closed at 9.11am.

Feasibility Study for Blue Gums Evacuation Route

Departmental Update

Out of Closed SessionResolution:Cr Nixon moved and seconded by Cr Daniels “That the meeting now be re-opened to the public.”

FISC 2018 / 02 / 13 / 05 Carried (4-0)

The meeting was opened at 9.37 am.

AttendanceActing General Manager Communities, S Poulter attended the meeting at 9.38am.




Feasibility Study for Blue Gums Evacuation Route

Executive SummaryCentral Highlands Regional Council engaged AECOM Australia Pty Ltd to undertake the engineering feasibility assessment of a proposed evacuation route for residents living in Blue Gums Estate, Emerald.

The Blue Gums Estate Evacuation Route – Feasibility Assessment report investigates the feasibility and impacts of the proposed evacuation route. The recommendations from the report are further being considered and included in the current evacuation planning being undertaken for the Emerald township.

Resolution:Cr Brimblecombe moved and seconded Cr Daniels “That Central Highlands Regional Council receive the Blue Gums Estate Evacuation Route – Feasibility Assessment Report and refer the proposed project for budget consideration in the 2018/19 Budget.

And Further,

That Central Highlands Regional Council explore further opportunities for external funding to undertake the proposed work.”

FISC 2018 / 02 / 13 / 06 Carried (4-0)

Departmental Update

Executive SummaryThe following information provides an update on key activities for the Commercial Services Department.1. Financial Performance2. Central Highlands (Qld) Housing Company Limited (CHQHC)3. General Manager Commercial Services


CLOSURE OF MEETING

There being no further business, the Chair closed the meeting at 9.40 am.

CONFIRMED

CHAIR

DATE





Minutes - Communities Standing Committee Meeting - 13 February 2018

Communities Standing Committee Meeting

Meeting of the Central Highlands Regional Council held in the Council Chambers, 65 Egerton Street, Emerald on

Tuesday, 13 February 2018

Commenced at 10.15am

CO

UN

CIL

MIN

UT

ES




COMMUNITIES STANDING COMMITTEE MEETING

TUESDAY 13 February 2018

MINUTES CONTENTS

PRESENT .................................................................................................................................................... 2 APOLOGIES ................................................................................................................................................ 2 LEAVE OF ABSENCE ................................................................................................................................. 2 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ......................................................................... 2 Communities Standing Committee Meeting: 23 January 2018 ...................................................................... 2 Business Arising Out Of Minutes .............................................................................................................. 2 Outstanding Meeting Actions .................................................................................................................... 2 Review of Upcoming Agenda Items .......................................................................................................... 2 PETITIONS (IF ANY) ................................................................................................................................... 2 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS .... 2 COMMUNITIES ............................................................................................................................................ 3 Animal Management Report ......................................................................................................................... 3 Update from Nogoa November and the River Revival Project....................................................................... 3 DEPARTMENTAL UPDATES ...................................................................................................................... 3 Departmental Updates .................................................................................................................................. 3 GENERAL BUSINESS ................................................................................................................................. 4 CLOSURE OF MEETING ............................................................................................................................. 5



MINUTES – COMMUNITIES STANDING COMMITTEE MEETING – TUESDAY 13 FEBRUARY 2018 – PAGE 2

MINUTES – COMMUNITIES STANDING COMMITTEE MEEETING HELD AT 10.15AM TUESDAY 13 FEBRUARY 2018 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE

PRESENT Councillors Councillors (Crs) C. Brimblecombe (Chair), Councillors (Crs) G. Godwin-Smith (Deputy Mayor), M. Daniels, A. McIndoe, G. Sypher Officers General Manager Corporate Services J. Bradshaw, Acting General Manager Communities S. Poulter, General Manager Infrastructure G. Joubert, Minute Secretary B. Pusey Observers Cr G. Nixon APOLOGIES Cr K. Hayes Resolution: Cr McIndoe moved and seconded by Cr Godwin-Smith “That a leave of absence previously granted for K. Hayes for today’s meeting be recorded.” CSC 2018 / 02 / 13 / 001 Carried (5-0)

LEAVE OF ABSENCE Nil CONFIRMATION OF MINUTES OF PREVIOUS MEETING Communities Standing Committee Meeting: 23 January 2018 Resolution: Cr Godwin-Smith moved and seconded by Daniels “That the minutes of the previous Communities Standing Committee Meeting held on 23 January 2018 be confirmed.” CSC 2018 / 02 / 13 / 002 Carried (5-0)

Business Arising Out Of Minutes Nil Outstanding Meeting Actions Nil Review of Upcoming Agenda Items Nil PETITIONS (IF ANY) Nil MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS Nil




Attendance Acting Manager Planning and Environment K. Worsley attended the meeting at 10.20am Coordinator Ranger Services A. Philippzig-Mann attended the meeting at 10.20am

COMMUNITIES Animal Management Report Executive summary: The purpose of this information report is to provide Council with an overview of how Animal Management within the Central Highlands Regional Council Local Government Area (LGA) can be improved throughout 2018, taking into account the requirements of the Animal Management (Cats and Dogs) Act 2008 (the Act) and Local Law No 2 (Animal Management) 2012. The initiatives outlined within this report are intended to improve both service delivery and compliance outcomes across the region. Considered by Council. Attendance Acting Manager Planning and Environment K. Worsley left the meeting at 10.28am Coordinator Ranger Services A. Philippzig-Mann left the meeting at 10.28am Update from Nogoa November and the River Revival Project Executive summary: This Information report has been drafted to provide a close out on the activities from the Nogoa November Day initiative hosted by the Central Highlands Regional Council on 25 November 2017 and identifies future opportunities to continue with the river revival project. Considered by Council. Attendance Executive Assistant Infrastructure S. Cooper attended the meeting at 10.29am Executive Assistant Infrastructure S. Cooper left the meeting at 10.29am

DEPARTMENTAL UPDATES Departmental Updates Executive summary: The following information provides an update on key activities for the Communities Department.

1. Rubyvale facility opening 2. Mobile litter fencing to Lochlees and Blackwater landfills 3. Repair work out at Duaringa Landfill 4. Hydro-mulching completed in across a number of sites 5. Mosquito management 6. Blackwater investigation to unlawful disposal of regulated waste 7. Environmental Authority Compliance Inspections 8. Water testing




9. Decontamination of Emerald Town Hall 10. Emerald Skate Park Update 11. Mobile Skate Park Update 12. Youth Strategy and Action Plan 13. Emerald Community Gardens 14. Library partnerships 15. Library workshops 16. Library renovations 17. Comet tales and walking trails 18. Community nbn™ access network information sessions 19. Community Planning and Advisory Group 20. RADF event marketing and project planning community training 21. 30 Year Anniversary Bauhinia Bicentennial Art Gallery and Art and Photo Competition 22. Council gallery exhibitions 23. Springsure Hospital Museum visit by Dr Melanie Piddoke 24. Springsure Hospital Museum 150 year anniversary 25. Regional Arts Development Fund (RADF) - Round 2, 2017-18 update 26. Community Grants Program - Round 1, 2017-2018 update 27. CHACAC planning meeting and community visit to Gemfields 28. Ranger Attendance at Weed Symposium in Port Douglas 29. Trainee Rangers 30. Capella patrols continuing 31. Fines and compliance notices – Capella and Emerald 32. Draft Queensland Biosecurity Strategy 2017 - 2022 33. Service Level Agreement 34. Misuse of water connections in the Gemfields 35. Non-conforming Building Product (NCBP) Audit Taskforce 36. Central Highlands Sports Forum 2018


GENERAL BUSINESS Cr Daniels raised a vote of thanks to Cr Brimblecombe for Chairing the Communities Standing Committee to date. From March 2018 Cr Daniels will be the Chair of the Communities Standing Committee. Cr Brimblecombe raised concern about the Flying Foxes and the recent media from Rockhampton Regional Council noting that flying foxes have moved closer to the Westwood State School. There are also increasing numbers of little red flying foxes beginning to roost at McKenzie Park in Duaringa. Ranger Services have been asked to investigate and to provide an update to the next Communities Standing Committee.




CLOSURE OF MEETING There being no further business, the Chair closed the meeting at 10.46am CONFIRMED CHAIR DATE





Minutes - Leadership and Governance Standing Committee Meeting - 13 February 2018

Leadership and Governance Standing Committee Meeting

Meeting of the Central Highlands Regional Council held in the Council Chambers, 65 Egerton Street, Emerald on

Tuesday, 13 February 2018

Commenced at 12.01pm

CO

UN

CIL

MIN

UT

ES




GENERAL MEETING OF COUNCIL

TUESDAY 13 FEBRUARY 2018

MINUTES CONTENTS

PRESENT .................................................................................................................................................... 2 APOLOGIES ................................................................................................................................................ 2 LEAVE OF ABSENCE ................................................................................................................................. 2 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ......................................................................... 2 4.1 Minutes - Leadership and Governance Standing Committee Meeting – 23 January 2018 ...................... 2 BUSINESS ARISING OUT OF MINUTES .................................................................................................... 2 REVIEW OF OUTSTANDING MEETING ACTIONS .................................................................................... 2 REVIEW OF UPCOMING AGENDA ITEMS ................................................................................................. 2 PETITIONS (IF ANY) ................................................................................................................................... 2 COMMITTEE RECOMMENDATIONS / NOTES ........................................................................................... 2 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS .... 2 DEPARTMENTAL UPDATES ...................................................................................................................... 3 11.1 Departmental Updates .......................................................................................................................... 3 GENERAL BUSINESS ................................................................................................................................. 3 CLOSED SESSION ...................................................................................................................................... 3 13.1 Workforce Statistics - Bi-Monthly Report ............................................................................................... 4 13.2 Life App Survey Results and Trends - Update ...................................................................................... 4 13.3 Departmental Updates .......................................................................................................................... 5 CLOSURE OF MEETING ............................................................................................................................. 5



MINUTES – LEADERSHIP AND GOVERNANCE STANDING COMMITTEE MEETING – TUESDAY 13 FEBRUARY 2018 – PAGE 2

MINUTES – LEADERSHIP AND GOVERNANCE STANDING COMMITTEE MEETING HELD AT 12.01PM TUESDAY 13 FEBRUARY 2018 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE

PRESENT Councillors Councillor (Crs) C. Rolfe (Chair), Councillors (Crs) P. Bell AM, C. Brimblecombe, G. Nixon and G. Sypher Officers General Manager Corporate Services J. Bradshaw, General Manager Commercial Services M. Webster, Acting General Manager Communities S. Poulter and Minute Secretary S. Chant. Observers G. Godwin-Smith (Acting Mayor) APOLOGIES Nil LEAVE OF ABSENCE Leave of absence has previously been granted for Councillor K. Hayes (Mayor) CONFIRMATION OF MINUTES OF PREVIOUS MEETING 4.1 Minutes - Leadership and Governance Standing Committee Meeting – 23 January 2018 Resolution: Cr Nixon moved and seconded by Cr Brimblecombe “That the minutes of the previous Leadership and Governance Standing Committee Meeting held on Tuesday 23 January 2018 be confirmed.” LGSC 2018 / 02 / 13 / 001 Carried (5-0) BUSINESS ARISING OUT OF MINUTES Nil REVIEW OF OUTSTANDING MEETING ACTIONS Nil REVIEW OF UPCOMING AGENDA ITEMS Nil PETITIONS (IF ANY) Nil COMMITTEE RECOMMENDATIONS / NOTES Nil MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS Nil Attendance Manager Information Services, A. Jurd attended the meeting at 12.03 pm. Cr P. Bell AM, left the meeting at 12.06 pm.




Cr P. Bell AM returned to the meeting at 12.07 pm.

DEPARTMENTAL UPDATES 11.1 Departmental Updates Executive Summary: The following information provides an update on key activities for the Corporate Services Department.

1. LG Sherlock Update

2. Peak Services ICT (Formally Resolute Information Technology)

Considered by Council Attendance Manager Information Services, A. Jurd left the meeting at 12.09 pm.

GENERAL BUSINESS (Verbal matters raised by Councillors either as a question, acknowledgement and or additional follow-up by officers)

Cr P. Bell requested a report on how the values are adopted within Council’s Corporate Plan are being communicated to the workforce and embedded in to the way we do business and the culture of the organisation. Cr P. Bell raised concerns regarding the appropriate process and mechanisms for Councillors to bring forward matters to the committee agendas of Council to address emerging issues at either policy, project or service delivery level, or to address ad-hoc requests. General Manager Corporate Services, Jason Bradshaw undertook to provide a report as part of a broader review of Council’s governance practices. This report will outline a framework and options for Council’s consideration to the Leadership and Governance Standing Committee in March 2018. Cr P. Bell requested that contact be made with Central Queensland University to request a presentation into research and development on Smart City opportunities for the region and what role Council plays in supporting and attracting regional businesses.

CLOSED SESSION Into Closed Session Resolution: Cr Nixon moved and seconded by Cr Brimblecombe “That Council close its meeting to the public in accordance with Section 275 (1) (b) and (h) of the Local Government Regulation 2012 and that only Council staff involved in the closed discussions remain in the room.” LGSC 2018 / 02 / 13 / 002 Carried (5 -0)

The meeting was closed at 12.29 pm. Attendance Acting General Manager Communities S. Poulter and Manager Information Services, A. Jurd left the meeting at 12.29 pm.




Attendance Acting Manager Organisational Development T. Rouse attended the meeting to discuss closed session agenda items number 13.1 and 13.2 at 12.29 pm. 13.1 Workforce Statistics - Bi-Monthly Report 13.2 Life App Survey Results and Trends – Update Attendance Acting Manager Organisational Development T. Rouse left the meeting at 1.01 pm. 13.3 Departmental Updates Out of Closed Session Resolution: Cr Nixon moved and seconded by Cr Sypher “That the meeting now be re-opened to the public.” LGSC 2018 / 02 / 13 / 003 Carried (5-0) The meeting was opened at 1.08 pm Attendance Acting General Manager Communities S. Poulter returned to the meeting at 1.09 pm. 13.1 Workforce Statistics - Bi-Monthly Report Executive summary: This report provides a basic overview of our current workforce around gender, years of service, generational, employment type breakdown and age demographic across Central Highlands Regional Council. Considered by Council 13.2 Life App Survey Results and Trends - Update Executive summary: This report provides Council an update on the results and trends for the “Local Government LIFE App”. This App allows employees to provide continuous feedback on seven key areas that we believe are important to individuals and us as an organisation. We are committed to encouraging an open workplace where we can all share our thoughts and work together to improve our performance and work/life balance. Considered by Council




13.3 Departmental Updates Executive summary: The following information provides an update on key activities for the Commercial Services and Chief Executive Officer Departments. Considered by Council

CLOSURE OF MEETING There being no further business, the Chair closed the meeting at 1.09 pm CONFIRMED CHAIR DATE



l agenda - central highlands region · 2018-02-13 · late agenda general council meeting notice is...

Documents