l cf photon14 fc 0614 handbook - eventsforce...a drinks reception will take place alongside the...
TRANSCRIPT
1–4 September 2014 Imperial College London, UK
PHOTON14
Handbook
Photon14 1
Contents
Contact details 2
Sponsors 3
Venue 3
Accommodation 3
WiFi 3
Registration 4
Catering 4
Social programme 5
Programme 5
Instructions for presenters 5
Travel 6
Facilities …………………………………………………………………………………………..7
Health and safety 8
General information 8
IOP membership 8
List of exhibitors 9
Floor plans 10
Campus map……………………………………………………………………………………....12
2 Photon14
Contact details If you do have any queries before the event, please contact the conference office using the details below.
General enquiries
Lisa Cornwell
Institute of Physics
Tel: +44 (0)20 7470 4916
Mobile: +44 (0) 7850 311 912
E-mail: [email protected]
Programme enquiries
Dawn Stewart
Institute of Physics
Tel: +44 (0)20 7470 4910
Mobile: +44 (0) 7917 181 183
E-mail: [email protected]
Exhibition enquiries
Edward Jost
Institute of Physics Publishing
Tel: +44 (0)117 930 1026
Mobile: +44 (0) 7545 301 900
E-mail: [email protected]
Registration enquiries
Tel: +44(0) 20 470 4800
E-mail: [email protected]
Conference chairs
Conference Chair
Professor Gordon Love, Durham University, UK
Local Chairs
Professor Mark Neil, Imperial College London, UK
Professor Martin McCall, Imperial College London, UK
Programme Chairs
Dr David Binks, University of Manchester, UK
Dr Roger Groves, Delft University of Technology, Netherlands
Organising Committee
Professor Gerald Buller, Heriot Watt University, UK
Dr Sillas Hadjiloucas, University of Reading, UK
Professor Krikor Ozanyan, University of Manchester, UK
Dr Kevin Weatherill, Durham University, UK
Photon14 3
Sponsors
Disclaimer The Institute of Physics, Imperial College London and their approved representatives cannot take responsibility for
any accident, loss or damage to participants or their property during the conference.
Location The conference will be held at Imperial College London, London, UK from 1-4 September 2014.
Imperial College London
South Kensington Campus
London
SW7 2AZ
The talks will be held in the Sherfield Building and the Huxley building (locations 20 and 13 on the campus map).
The exhibition, posters, refreshments and lunches will be held in the Queens Tower Rooms within the Sherfield
Building. Some of the exhibitors will also be positioned within the Sherfield Building foyer.
Accommodation Accommodation is not included in your registration fee and delegates are expected to organise their own
accommodation. Accommodation is available at the halls of residence at Imperial College London. If you do not
wish to stay in the halls of residence then special discounted rates in other local hotels have been organised
through Imperial College London. Below are the links to both options:
Halls of residence:
http://www3.imperial.ac.uk/summeraccommodation
Local hotels:
http://www3.imperial.ac.uk/conferenceandevents/accommodation/hotelaccommodation
DISCOUNT CODE: PHOTON2014
Internet access Eduroam is available at Imperial College London for students and staff from participating universities. If you cannot
access eduroam, a password to access the internet can be obtained from the registration desk. Passwords are
allocated on a first-come first served basis with a maximum of 1 account per person.
Photon14 Conference App The new IOP Conferences App will be available to download via the Apple App Store or Google Play shortly. The
multi-app will include a Photon14 App which will allow delegates to create a personalised agenda and search and
download abstracts for this conference. The Photon14 programme will also feature along with exhibitor and sponsor
profiles, speaker biographies and venue plans. The app will be updated in the lead up to and during the conference,
so once you have downloaded the app please check it regularly for the latest information.
4 Photon14
Further information on how to download the app will be sent to delegates in due course, if you have any questions
however, please e-mail [email protected].
Registration Registration will take place on the second floor of the Sherfield Building. The registration desk will be open at the
following times:-
Date Time
Sunday 31 August 18:00-20:00
Monday 1 September 08:00-18:00
Tuesday 2 September 08:00-18:00
Wednesday 3 September 08:30-18:30
Thursday 4 September 08:45-13:00
On arrival, each participant will receive a delegate pack containing a pen, pad, participant list, programme, copy of
the exhibitor guide and a badge.
Participants are asked to wear their badge at all times because this will help with security and enable you to identify
your fellow participants. Replacement badges can be issued at the registration desk. On departure, please return
your badge to the conference desk as it can be recycled.
The abstract book with details of all talks will be available to download from the website and via a conference multi
app.
Messages A message board will be placed near the registration desk. Participants should check the board for messages as an
attempt to locate participants will only be made in the case of an emergency. During registration times, messages
can be left by telephoning +44 (0) 7850 311 912.
Catering Refreshments and lunch will be served at the following set times within the programme:-
Monday 1
September
Tuesday 2
September
Wednesday 3
September
Thursday 4
September
Morning
refreshments
10:15–10:45 09:45-10:15
09:45-10:15
10:30-11:00
Lunch 12:15-13:45 12:00-13:45
12:00-13:30
13:30-14:30
Afternoon
refreshments
16:00-16:30
15:45-16:15
15:45-16:15
-
On Thursday, lunch is available to take-away from 11:00 in the Queen’s Tower Room
Photon14 5
Social programme
Sunday 31 August
A drinks reception will take place in the Blackett Laboratory between 18:00 – 20:00.
Monday 1 September
A drinks reception will take place alongside the poster session in the Queen’s Tower Room from 18:00 – 19:30.
Tuesday 2 September
A drinks reception will take place alongside the poster session in the Queen’s Tower Room from 18:00 – 19:00.
Wednesday 3 September
The conference dinner will take place at 20:00 in the Queen’s Tower Room.
Dietary requirements Participants with special dietary requirements are asked to notify the conference office by e-mail prior to their arrival
if they have not already done so when registering. Those with special dietary requirements other than vegetarian are
asked to make themselves known to the catering team. It will not be possible to provide an alternative menu unless
prior notification has been received. Please e-mail [email protected] if you have any queries.
Programme
The final programme will be provided to all delegates on arrival at the event. In the meantime, please refer to the
website at http://www.photon.org.uk for the latest time table.
Instructions for presenters For oral presenters
Speakers are asked to send their presentation as a PDF or PowerPoint file prior to the conference by email to
[email protected]. Please note in the email, the day and time of your talk, and only send if your
presentation requires no further amendments. We also recommend you bring a back-up copy on a USB stick. If you
are unable to send your presentation in advance of the conference, please bring a copy on a USB memory stick.
You will need to upload your talk into the speaker preview room (SAL3 in the Sherfield Building) in advance of your
session. It will not be possible to load your talk within the lecture theatres..
To optimise compatibility, particularly for the inclusion of multimedia components, PowerPoint presentations should
have been saved using PowerPoint's "Package for CD" facility. Direct connection of personal laptops (with set-up
in the break prior to the corresponding session) is an acceptable but not preferred alternative. Please note the in-
house systems have a VGA connection. If your laptop has any other connections, you will need to bring an adaptor.
If presenting from a MAC, you will also need an adaptor. You are reminded that the UK has 3-pin sockets so, if you
require a plug adaptor, you should also bring this with you. If you do intend on presenting on your own laptop,
please let us know by emailing [email protected] so that we can be prepared for this.
The meeting space is reasonably large so speakers should use a minimum 15-point font size in PowerPoint slides to
ensure legibility. Presenters are asked to prepare their talks to match the allocated times which will be rigidly
enforced by session chairs.
6 Photon14
For poster presenters
Posters will be on display in the Queens Tower Rooms.
For those presenting on Monday, you can display your presentation from 10:15 on Monday morning. All
posters must be removed by 09:00 on Tuesday.
For those presenting on Tuesday, you can display your poster from 09:45 on Tuesday morning. All posters
must be removed by 09:00 on Wednesday.
Any posters left up will be removed and saved at the registration desk until the end of the conference. Posters which
are not claimed will be recycled.
Poster boards measure 2m high x 1m wide, are portrait and are Velcro compatible. Velcro will be supplied. Please
ensure your poster fits within these dimensions, no larger than A0 otherwise we cannot guarantee it will be
displayed.
Please bring your poster with you to the conference. It will not be possible to print it on-site.
Travel Participants are advised to travel to the conference using public transport as driving in Central London can be
difficult and expensive. If you are unable to use public transport, you can plan your travel route online for free at
www.theaa.com or http://www.rac.co.uk. For those with satellite navigation the postal code is 'SW7 2AZ'.
Car parking at South Kensington Campus is severely restricted. Parking in the streets surrounding the College is at
pay and display or parking meters but for limited periods only. Below is a list of local car parks, please contact them
directly for rates.
Q-Park Kingston House 020 7581 3371
396 Kingston House North, Princes Gate, SW7 1LS
Kingston House Garage South 020 7589 9825
Ennismore Gardens, London, SW7 1NF
Union Car Parks 020 7584 7718
Harrington Road, SW7 1AA
National Car Parks Ltd 0870 242 7144
By Underground / Rail
Imperial College London is less than 5 minutes’ walk from South Kensington tube station. The Underground Station
connects 3 major lines, Piccadilly, Circle and District providing good transport links to the rest of London. Please
note that if you are thinking of using Gloucester Road station, the Piccadilly Line is currently not stopping here.
Further information about London Underground including a journey planner can be found online at www.tfl.gov.uk/.
You can also find information regarding planning your journey using the rail network at www.nationalrail.co.uk
including information on times and fares. Please book rail tickets early to take advantage of discounts.
On foot from South Kensington Station
From South Kensington Station, the campus is only a five minute walk. Either follow the subway signposted to the
museums or walk north up Exhibition Road. The College is next to the Science Museum.
Photon14 7
By bus
South Kensington Campus is easily accessible by bus. A number of routes pass within easy walking distance of the
campus. Please see the selection below for more information:
• 9 Aldwych - Hammersmith Broadway, alight at the Royal Albert Hall
• 10 Kings Cross Station - Hammersmith Broadway, alight at the Royal Albert Hall
• 52 Victoria Bus Station - Willesden Bus Garage, alight at the Royal Albert Hall
• 360 Elephant and Castle Station - Prince Consort Rd, alight at Prince Consort Rd
• 14 Tottenham Court Road - Putney Heath, alight at South Kensington Station
• 49 Battersea Rise - Shepherd's Bush Grn, alight at South Kensington Station
• 70 Acton - South Kensington Station, alight at South Kensington Station
• 74 Baker Street Station - Putney, alight at South Kensington Station
• 345 Peckham Bus Station - South Kensington Station, alight at South Kensington Station
• 414 Maida Vale - Putney Bridge, alight at South Kensington Station
• 430 South Kensington Station - Minstead Gardens SW15
By Air
London is one of Europe's central routing points for international air travel and has five major airports that are
served by nearly every major international airline. Participants are recommended to book flights early to take
advantage of discounted fares.
London's five airports (Gatwick, Heathrow, Stansted, Luton and City) all have easy connections into central London
by train, tube, coach or taxi. To plan your onward journey by tube or rail, go to www.tfl.gov.uk or
www.nationalrail.co.uk, and by coach www.nationalexpress.com. The cost of taxi's from each airport will vary
significantly and as traffic can be busy in central London you are advised to use where possible the rail and
underground network.
By Taxi
The following are local taxi companies recommended by Imperial College London.
1) Global Car Services Ltd – +44 (0)20 7835 1111 (Cromwel Road)
2) 1st Airport Express Cars – +44 (0)20 7370 2552/020 7244 6556 (Gloucester Road)
3) Kensington & Chelsea Carriage Services – +44 (0)20 7341 0099 (Cromwell Road)
4) Royal Chelsea Cars – +44 (0)20 7244 7744 (Cromwell Road)
5) City Chauffeur Services – +44 (0)845 094 3568
Visas Citizens of the EU do not need a visa to enter Britain. If you are from any other country, find out about visa
requirements before you travel - http://www.ukba.homeoffice.gov.uk
Facilities
The nearest toilets in the Sherfield Building are on level 1, through the steps down to the lower area.
The nearest toilets in the Huxley Building are on level 3.
8 Photon14
Health and Safety
Safety and emergency evacuation procedures
In the unlikely event of a fire, a voice activated alarm will sound. On hearing the alarm, please make your way to the
nearest emergency exit. These are well signposted. Please leave the building immediately and in an orderly manner,
and make your way to Assembly Point F which is the area around the East Side of the Queens Tower. Do not re-enter
the building until instructed to do so by security.
First aid
If you fall ill or injure yourself during the conference, please report the incident to a staff member who will call a
trained first-aider. In case of serious injury, paramedics will be called. All three emergency services, fire, ambulance
and police, can be contacted by dialling 999 from any telephone.
Emergency services
As in all major cities, visitors should be aware of their personal safety. In an emergency, the police, fire or
ambulance services can be reached from any phone by dialling 999.
Smoking
In accordance with government legislation smoking is not permitted in any building, temporary enclosed structure or
substantially enclosed space outside of buildings.
Behaviour and conduct
The Institute of Physics reserves the right to charge in full for loss or damage to buildings and property.
Payment
The organiser reserves the right to refuse admission to any participants who has failed to pay their registration fee in
full prior to the start of the event.
Local amenities
A cash machine is located on level 1 of the Sherfield Building. On level 2, you will find a bank with cash machines
and some shops. There are also a number of vending machines within the Sherfield Building.
General information Money
Britain's currency is the pound sterling (£). The closest ATM is in the Sherfield Building.
Electricity
British electrical standards are 50Hz 230 volts, so some North American and European electrical devices may
require converters; all will require plug adapters. Please bring your own adaptor.
IOP membership
Non-member registrants attending this conference will automatically become affiliate members of the Institute of
Physics for 12 months and will receive copies of Physics World. As an affiliate member you will be entitled to attend
all conferences at the members’ rate for the period of your membership and to use MyIOP – the member-only
network.
Full details will be sent to you after the conference. In order to take advantage of this affiliate membership, payment
for the conference registration fee must be received in accordance with our payment terms.
Photon14 9
Membership of the Institute of Physics is open to all those with an interest in Physics. For further information, please
visit http://members.iop.org or email [email protected].
Complaints
We hope that your time at the conference is enjoyable. However, should you encounter any problems during your
stay, please report them to the conference registration desk as soon as possible. The conference team will make
every effort to rectify the issue as soon as possible.
Exhibitor list Acal BFi UK Ltd (stand 35)
Bentham Instruments Ltd (stand 4)
Clear View Imaging Ltd (stand 21)
Coherent (UK) Ltd (stand 12)
Delta Optical Thin Film (stand 23)
Diamond SA (stand 1)
Elforlight Ltd (stand 31)
Elliot Scientific Ltd (stand 10)
ELUXI Ltd (stand 27)
ET Enterprises Ltd (stand 9)
Fianium Ltd (stand 28)
Fraunhofer UK Research Ltd Ltd (stand 36)
Hamamatsu Photonics UK Ltd (stand 26)
Institute of Physics
JD Photo-Tools (stand 33)
Lambda Photometrics (stand 24)
Laser 2000 UK (stand 17)
Laser Components (UK) Ltd (stand 19)
Laser Lines Ltd (stand 15)
Laser Quantum (stand 29)
Laser SOS Ltd (stand 8)
Litron Lasers Ltd (stand 38)
LOT QuantumDesign Ltd (stand 22)
Newport Spectra-Physics Ltd. (stand 13)
Oxford Instruments (stand 18)
Pacer International (stand 5)
Phoenix Photonics Ltd (stand 32)
Photon Lines Ltd (stand 14)
Photonic Solutions (stand 25)
PHOTONIS (stand 20)
RedWave Labs Ltd (stand 37)
Scitec Instruments Ltd (stand 7)
Stemmer Imaging Ltd (stand 2)
tec5 UK Ltd (stand 3)
Thermal Vision Research Ltd (stand 30)
Thorlabs (stand 11)
Toptica Photonics (stand 6)
Zemax Europe Ltd (stand 16)
Zurich Instruments AG (stand 34)
10 Photon14
Floor plan – Queen’s Tower room – exhibition, posters and catering
Photon14 11
Floor plan – Sherfield Concourse level 1 & 2 – exhibition
12 Photon14
Handbook
Institute of Physics76 Portland Place, London W1B 1NT, UK
Telephone: +44 (0)20 7470 4800www.iop.org/conferences
Registered Charity Number: 293851