lab 4: microsoft word tutorial 2 - knowledge...

CMPF124 Lab: Microsoft Word Tutorial

Prepared by Nazrita Ibrahim@2005, updated by Rozita Ismail@2009UNITEN

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Lab 4: Microsoft Word Tutorial 2

In this tutorial, you will learn how to:

a. use style b. edit style c. applying header and footer per section d. using caption and cross reference e. create table of content

Lesson 5: Using Style 1. Open Word Practice 5.doc 2. Now, you want to apply heading style for the each of the main title/ subtitles. To do this,

a. Put your cursor at the beginning of the title, OR highlight the sentence where you want to apply the style.

b. To display a list of all available styles in Word 2007:

1. Home > Styles Group Expansion arrow (Figure 1). Word will display the Styles pane.

2. In the Styles pane, click “Options….” (Figure 2). Word opens the Style Pane Options dialog box. (Figure 3)

3. Under “Select styles to show:”, select, “All Styles” (Figure 3)

4. Under “Select how list is sorted:” select, “Alphabetical” (Figure 3)

5. Select whether you want the Styles pane to show all styles on this document only or on new documents based on this template (Figure 3).

6. Select OK

Figure 1



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3. Now, apply the appropriate heading to the practice document. Once you are done, delete the wording inside the bracket.

Apply the heading type, and once

done, delete the words in bracket Your cursor

Figure 2

Figure 3



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4. Now, we want to modify the style of each heading. We want to number each of them, as well as changing the font size and font style (bold/italic/underline).

To modify a style in Word 2007:

1. In the Styles pane, hover over the style you want to modify.

2. Click on the down arrow to the right of the name of the style you want to modify. (Figure 7)

3. Select “Modify….” (Figure 8). Word opens the Modify Style dialog box (Figure 9).

4. Make your changes by modifying the font (Figure 9 and 10), paragraph (Figure 11), borders, etc.

5. Select whether you want the changes to apply to this document only or to new documents based on this template. (Figure 9)

6. Select OK

Figure 7 Figure 8

Figure 6



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Figure 9

Figure 10 Figure 11



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To format bulleted lists in Word: 1. Select the bullet format you wish to use by pressing the drop-down arrow on the

bullets object and selecting the format you like. (Shown) 2. Press Define New Bullet if you wish to add any new bullet graphics. 3. Press OK. 4. Begin typing the bulleted list. 5. Press Enter after each entry; Word will automatically drop to the next bulleted entry. 6. After the last bulleted item, press Enter twice to exit Word‟s bullet formatting.

To format a numbered list in Word:

1. Select the numbering format you wish to use from the numbering object on the Home tab.

2. Begin typing the numbered list. 3. Press Enter after each entry; Word will automatically drop to the next numbered

entry. 4. After the last numbered item, press Enter twice to exit Word‟s numbering format.



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Lesson 6: Header and Footer (section) 1. Place your cursor just before the second chapter. 2. From the menu bar, Page Layout -> Break. Choose Next Page

Place your cursor here



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4. Put your cursor at the beginning of the file i.e. at the top of the first page (or Ctrl + Home). To

insert Headers and Footers, in the Headers and Footers group; Click the Header orFooter button. Click the desired Header or Footer.



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5. Write “Chapter 1: Introduction” for the header section. Change the font to Arial, size 8, and right justified.



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6. For the footer, insert page number by clicking the Insert Page Number icon. Change the font to Arial, size 8 and right justified. Click the Close button.

7. Now place the cursor at the beginning of chapter 2. As you can see, the header for chapter 2

is currently similar to the header of chapter 1. This happen as the same header will be repeated for every page in the document.

8. To modify Headers and Footers, click on the header or footer, or in the Header & Footer

group:

9. Click the Header or Footer button.



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10. At the Nagivation pane click Link to Previous. Now you can modify or edit your header 11. Click the Close Header & Footer button. Lesson 7: Inserting Caption (figure, table etc.) 1. Place your cursor just below the image.



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2. From the menu bar, Reference -> Insert Caption.



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3. A Caption dialog box appears, Select Figure from the Label pull down list. Click OK.

4. Write “City View” next to the Figure number. (Center the text by clicking the center button)



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5. Now, we want to create a cross reference text (i.e. text referring) to the figure that we just inserted. To do this, place your cursor at the text body (as shown in the following)



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6. From the menu bar, Insert -> Reference -> Cross Reference 7. A Cross-referenced dialog box appears.

From the Reference Type list choose Figure

From the Insert reference to list. Choose Entire caption (you can experiment the effect by choosing different option from the list).

Under For which caption list, select the figure we want to cross referent. 8. Click Insert, and then Click OK. 9. You now have a text, which refer to the figure.



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Caption and cross reference functions in Microsoft Words are used for easy update. If you insert a new figure in the middle or at the beginning of the document, the figure number and its corresponding reference for each image will be automatically updated (you need To right click at the cross reference text, and select Update field, OR, the changes will automatically take place when you reopen as saved document).

10. You can view the result of this step in WordPractice5_stage4.pdf



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Lesson 8: Table of content and Table of Figure 1. Place the cursor after the last sentence or at the end of the document.

2. From the menu bar, Insert ->Page Break.

3. Delete the header text (we do not want to have any header in Table of Content page)



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4. Apply the same steps to delete the number in footer (Table of Content usually has no page number)

5. In the References ribbon, click on the Table of Contents button. You will be given

the choice of either adding in an Automatic Table of Contents or a Manual Table

of Contents. If you choose one of the Automatic Table options, Word will

automatically create a table of contents based on your headings. If you make changes

to your document that need to be reflected in your table of contents, click anywhere in

the table of contents and click on the Update Table button that appears above the

table of contents.



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Test your skill: You are required to create a Table of Figure, as shown below:

YOUR TASK this week :- 1. Email your document to me with the subject “CMPF125/124 Lab Assignment 2-„your name‟” 2. Your email should reach me by 4.30pm today, later than that means ZERO mark for you. 3. I would like to remind again, if you are caught cheating (you copy your friends – and you just

take you own sweet time!) you will get ZERO, furthermore you are just wasting your time and you learn nothing!

4. Do not bother to submit this assignment if you are absent today, next time please turn up so that you will get marks.

lab 4: microsoft word tutorial 2 - knowledge...

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