laikipia university is iso 9001:2015 and iso/iec 27001

Vision: A University for Valued Transformation of Society Mission: To serve students and society through research, education, scholarship, training, innovation, outreach and

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Laikipia University is ISO 9001:2015 and ISO/IEC 27001:2013 Certified

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TABLE OF CONTENTS

1.0 EFFECTIVE DATE OF IMPLEMENTATION ................................................................................. 1

2.0 FOREWORD BY THE CHAIRMAN, LAIKIPIA UNIVERSITY COUNCIL ..... Error! Bookmark

not defined.

3.0 PREFACE BY THE VICE CHANCELLOR, LAIKIPIA UNIVERSITY ...... Error! Bookmark not

defined.

4.0 PRELIMINARY ................................................................................................................................. 4

5.0 DEFINITION OF TERMS ................................................................................................................. 4

6.0 RULES AND REGULATIONS GOVERNING THE CONDUCT / DISCIPLINE OF STUDENTS 8

7.0 ACCESSING UNIVERSITY SERVICES ......................................................................................... 8

8.0 GENERAL CONDUCT OF STUDENTS .......................................................................................... 8

9.0 CONDUCT WITH THE PUBLIC ..................................................................................................... 9

10.0 STUDENT WELFARE SERVICES ............................................................................................ 10

11.0 STUDENTS DISCIPLINARY..................................................................................................... 15

12.0 University Examination Regulations ........................................................................................... 22

13.0 LIBRARY CONDUCT ................................................................................................................ 40

ANNEX 1: STUDENT’S BOND OF GOOD CONDUCT................................................................. 46

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1.0 EFFECTIVE DATE OF IMPLEMENTATION

1.1 This Student Handbook shall come into effect on 1st of March 2020.

1.2 All the previous handbooks are rendered irrelevant by the approval of this version

of the handbook.

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4.0 PRELIMINARY

These rules shall be cited as the Laikipia University Student Handbook, 2020.

These Rules and Regulations are subject to the provisions of the Laikipia

University Charter (2013), the Laikipia University Statutes (2019), and all other

relevant laws. The provisions of this Students’ Handbook (revised, 2020)

supersedes the earlier versions which are hereby voided. Any amendments to

these rules shall be subject to the provisions all relevant laws.

5.0 DEFINITION OF TERMS

“A programme of study” refers to a Semester-by-Semester sequence of courses a

student is to undertake.

“Abscondment” is the failure to do a scheduled course(s) or part of it without

reasons acceptable to Senate.

“Academic Calendar” is the schedule of events that take place within an

academic year “Academic leave” means to postpone a course for one academic

year. This exemption is renewable only once.

“Academic year” means a period of study consisting of two consecutive

semesters of 15 to 17 weeks and any other additional period of study or research as

may be prescribed in the regulations for a particular programme of study. The

academic year shall normally begin in September of every year. However, some

programmes may be allowed to start at any other time with the approval of the

Senate.

“Act” means the University act No 42, 2012 (2016)

“Admission” is the accepting of a student to join the University for a particular

programme “Appeals Committee” is the committee which deliberates on

disciplinary matter(s) after a formal appeal by a student, with regard to a ruling

delivered by the Student Disciplinary Committee, to the Chairperson of Senate.

“Appropriate Attire” should be such that no private body parts are revealed.

Should neither use bathroom slippers nor wear miniskirts (skirts whose lowest

point is less than 6 inches below the knee), trousers worn showing underwear, and

caps while attending lectures, practicals, attachments or teaching practice, and

examination.

“Award” means the decision to give respective Certificates/Diplomas on

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successful completion of a course

“Bonafide Student” means any person who has enrolled and registered after

fulfilling the requisite admission requirements.

“Campus” means a campus running the programmes of the University.

“Certificate” means an award given to an individual upon completion of a

programme.

“Chairperson of Department (CoD)” means a person heading a teaching

department in a School or Institute in the University.

“Common units” are units offered across different courses in departments or

Faculties/Schools/Institutes.

“Conferment” means the awarding of Degrees or a particular honour or right to

somebody by the University.

“Core units” are key units offered in a programme for the conferment of a

particular degree. “Course Units” are units offered to students for registered

programmes in the University. Dean is an academic head of a School comprising

several departments.

“Deferment” means to postpone a course for one academic year. This exemption

is renewable only once.

“Degree” means designation of Bachelor, Master or Doctor granted after

successful completion of a programme of study.

“Department” means an academic and administrative unit within a

Faculty/School of the University.

“Diploma” means an award or title conferred upon an individual for the

completion of a programme or course of study.

“Director” means the person appointed by the Vice Chancellor to be a Director of

the Institute/Centre/School/Directorate of the University.

“Disciplinary Committee” means a committee instituted by the University to hear

charges of misconduct brought against any student(s). This may be in the form of

minor, major or gross misconduct.

“Discontinue” means being terminated from the programme.

“Electives” are units that add value to areas of specialization in a programme.

“Examination Malpractice” is a gross misconduct prior to or during an

examination punishable by either discontinuation or expulsion or any other

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punishment that the Senate may deem fit.

“Examination” means an evaluation aimed at verifying whether, in view of

his/her studies, the student has acquired the sub skills related to a course unit.

“Faculty” is a group of academic departments which specialize in particular

disciplines of the University as established under the Statutes.

“Incomplete” means an examinable component(s) of the course that was not

done.

“Institute” means an institution of the University established by the Statutes.

“Lecturer” means a member of staff in the University who, in terms of

appointment, holds a teaching or a research position as recognised by the Council

“Options” are units that define a programme specialization.

“Prerequisite” means an essential unit to be covered before the current one.

“Programme” is an integrated course of academic studies. It also means a course

of study, or curriculum.

“School” means an academic unit of the University constituted by departments,

whose fundamental function is to teach and do research.

“Semester” is a period of study consisting of a stipulated period of 15 to 17 weeks

of teaching and examination or its equivalent in credit factor(s) as may be

determined by the Senate from time to time.

“Senate” is the academic governing body of the University.

“Staff Member” means any employee of the University.

“Statute” means the Laikipia University Statutes made by the Council pursuant to

the Charter and the Act.

“Student Association” means an association of students recognized by the

Council as being an organization representative of the students of the University

and as provided for by the Statutes.

“Student” means a person registered by the University for the purposes of

obtaining a qualification of the University. It also refers to any student, on

exchange programme from another University who is registered for study in

Laikipia University.

“Suspension” means temporary stoppage from continuing with studies for a

specified time as punishment for misconduct within the University.

“Trespass” means entering the University without due authorization.

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“University Premises” means any land, location, building or premises belonging

to the University or used for purposes of university activities.

“University” is the term shall be used to refer to Laikipia University.

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6.0 RULES AND REGULATIONS GOVERNING THE CONDUCT /

DISCIPLINE OF STUDENTS

6.1 These Rules and Regulations are made by the Council and whose objective and

purpose inter alia, is to provide for the control, governance and administration of

students’ affairs at of Laikipia University.

6.2 These Rules and Regulations shall apply to all students of Laikipia University.

The students shall be required to observe and abide by these rules and regulations

which shall be interpreted and read together with the Laikipia University Charter

of 2013, and the University Statutes, 2019.

6.3 The Rules and Regulations shall take effect and be binding upon every student of

the University on registration, and so long as such a student remains registered.

6.4 Every student shall be required to read these Rules and Regulations and to sign

the declaration in Annex 1 that the contents and meaning hereof have been

understood and shall be adhered to.

6.5 Nothing in these Rules and Regulations shall prohibit the University from

requiring any student to execute any bond, assurance or undertake to be of good

conduct throughout his or her stay at the University.

6.6 Such bond, assurance and undertaking required and executed as such shall have

the same effect as if it were part of these Rules and Regulations.

7.0 ACCESSING UNIVERSITY SERVICES

7.1 The University shall from time to time provide means to access University

services which must be strictly adhered to by all students. Such means of

access shall be made known to students from time to time and shall not be

transferable except with prior written consent from the University.

7.2 The University, from time to time, offers bursaries, Work Study Programme

and other financial assistance to needy students. This shall be administered

through a competitive process and needy students are encouraged to apply

when advertised.

8.0 GENERAL CONDUCT OF STUDENTS

The University aims at providing a conducive environment for teaching, learning and

research so as to achieve academic excellence. In order to realize these objectives, the

students and the rest of the University community have a responsibility to create and

safeguard an orderly atmosphere. Consequently, all students shall within and outside

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the University conduct themselves in accordance with the highest standards of

integrity, personal discipline and morality.

ALL STUDENTS ARE EXPECTED TO ADHERE TO ALL DEPARTMENTAL

RULES AS ADDRESSED DURING ORIENTATION AND in particular, shall:

8.1 Respect and adhere to the established administrative and academic procedures and

structures of the University which may be amended from time to time for better

control, administration and operation of Laikipia University. Respect the rights and

privileges of other members of the University and the public at all times;

8.2 Refrain from any conduct that might bring the University or any section or

program thereof into disrepute or public odium. All students shall refrain from

posting on the internet forums and media, any offensive, abusive and hate

messages;

8.3 Conduct themselves in all public places with such demeanour and dignity as befits

their status as scholars and educated citizens;

8.4 Wear appropriate attire and be modest during study, at mealtimes in the dining

halls, and in all university functions;

8.5 Avoid drunkenness or other anti-social behaviour that would lead to the

disturbance of other students, staff, members of the university community, or of

the general public.

9.0 CONDUCT WITH THE PUBLIC

In addition to any other liability that may be attached hereto, students shall remain

accountable to the University in respect of their relationship with members of the

general public, and specifically their conduct and utterance in matters that shall lie in

the public domain wherefore;

9.1 All correspondence to the press or other mass media by students or LUSA officials

shall bear their names and private addresses unless sanctioned by the University.

9.2 All correspondence to outsiders including Government Ministries, Foreign

Governments, Members of Parliament, County Governments and other sponsoring

bodies shall be done by the Vice Chancellor or his/her representative. Such

requirement for correspondence shall be notified within adequate time to the Vice

Chancellor through the Dean of Students.

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10.0 STUDENT WELFARE SERVICES

10.1 Organization of Students Government

The University Council recognizes the Laikipia University Students Association

(LUSA) as being the representative of students of the University. This Association

shall operate under the LUSA Constitution, Laikipia University Statutes and any other

relevant laws. The objectives of LUSA shall be:

10.1.1 To promote the academic and social welfare of students of the University;

10.1.2 To act as a link between students, the university academic staff and other

university administration;

10.1.3 To represent students’ opinion in matters affecting their welfare in the

University Senate;

10.1.4 To establish and enhance co-operation with such other student organizations

within the University and other institutions of higher learning as maybe

recognized by the University Council and the Senate;

10.1.5 To have membership of LUSA open to all registered students upon payment to

the University of such fees as may be prescribed by the Association;

10.1.6 Not to dissolve as established in accordance with these regulations save by the

Council upon recommendation by the Senate and/or by the requirements

provided for in their constitution.

Note: In the event of all the LUSA seats falling vacant before the expiry of the

prescribed term, an Interim office shall be put in place as prescribed in the

LUSA Constitution. The interim office shall constitute a minimum of five

students who shall hold office until the next General Election is held.

10.2 Requirements for Prospective Officials of LUSA

10.2.1 To contest for any position, a prospective candidate shall demonstrate that class

work shall not suffer by obtaining an average of at least a cumulative B grade

(60%) in the University Examination. The fulfilment of the above requirements

shall be confirmed by the Dean of the respective Faculty/School.

10.2.2 No student shall contest for any position if he/she has been suspended from the

University at any one time.

10.2.3 Eligibility for all elective posts shall be limited to bona fide students who have

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cleared payments of ALL university fees that are due at that time as shall be

confirmed by the Finance Officer.

10.2.4 In addition to any other permits required by law, all meetings and other activities

of the LUSA (whether professional, academic or otherwise) shall be held within

the University precincts and shall not take place until permission is obtained

from the relevant university authorities.

10.3 Health Matters and Health Facilities in the University

10.3.1 Apart from complying with the general law of Health, all students shall be

required to comply with health requirements as may be laid down by the

University from time to time.

10.3.2 Students shall seek medical attention on all cases requiring such services at the

University Medical Centre.

10.3.3 All cases of emergency or serious illnesses in the Halls of Residence requiring

medical attention must be reported at once to the Halls Administrator

(Custodian), who shall then report the case to the Medical Officer.

10.3.4 Students are encouraged to utilize the University Medical Centre during

working hours; only emergency cases are handled outside the normal working

hours.

10.3.5 In all cases of absence from classes, the student shall present a medical report

to the Medical Officer who shall corroborate and notify the Registrar

Academic Affairs, Dean of Students and the relevant Dean of School.

10.3.6 In all cases, where a student seeks medical services outside the University

he/she shall within 48 hours notify the University Medical Officer and their

parents/guardian shall cater for the medical bill(s) incurred.

10.3.7 Students shall avail themselves for medical examination as and when required

by the University Administration.

10.3.8 Students are informed of the availability of a Voluntary Counselling and

Testing Unit (VCT) service at the Medical Centre in case one would wish to

have information or know his/her HIV/AIDS status.

10.3.9 Optical and Dental Services are not offered within the University Medical

Centre.

10.4 Leave of Absence

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10.4.1 The University shall upon production of relevant evidence grant leave of absence

from the University on the following grounds only:

a. Sick leave/maternity leave from the University Medical Officer.

b. Compassionate leave from the Dean of Students.

c. Academic leave from Registrar (Academic Affairs).

10.4.2 In all cases of absence from classes on account of illness and maternity issues, a

medical report to that effect shall be submitted by the University Medical Officer

to the Office of the Dean of Students. Where a private practitioner has treated a

student, the medical report shall be submitted to the University Medical Officer

for verification and recording.

10.4.3 Leave application forms are available at the Dean of Students’ office and must be

filled in by the applicant at least one (1) day before the leave begins. The

University shall not entertain any claims where a student leaves without prior

official permission. All documents must be availed before any approval is given.

In case of a breach, the rules of abscondment shall apply.

10.5 Student Counselling

The Student Counselling Office provides services aimed at improving the well-being

of students. Students with individual issues or concerns are advised to seek for these

services. All cases shall be handled with utmost confidentiality.

10.6 Sports and Recreation

The University encourages students to participate in as many sporting and recreational

activities as they are able to. Observance of such rules as may be enacted by the Games

Section must be observed.

10.7 Clubs and Societies

10.7.1 All activities of Clubs and Societies shall be approved by the Office of the Dean

of Students.

10.7.2 Clubs and Societies may be formed for the advancement of the functions and

objectives of the University.

10.7.3 Clubs and Societies shall be self-supporting in all financial matters and must

have a patron who is a full-time member of staff of the University.

10.7.4 No Club or Society shall operate in the University unless it has a constitution

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and is registered by the University through the Dean of Students’ Office.

10.8 Accommodation

The University provides internal accommodation within the University and also liaises

with external hostel providers to accommodate students.

10.8.1 Internal Hostels

While the University is not obliged to provide accommodation to any student, it may at

its own discretion decide to accommodate a student on application subject to availability

of space in the halls of residence. Students who are so provided with accommodation in

the university halls of residence shall generally conduct themselves with responsibility

and with maturity and, in particular, shall:

10.8.1 Adhere to the laid-down guidelines for obtaining such accommodation and pay

all charges as maybe stipulated from time to time by the University.

10.8.2 Report any absence from the room to the Halls Officers responsible for that

hall.

10.8.3 Share rooms as may be stipulated as well as other facilities of common use.

10.8.4 Host visitors in their rooms’ only between10.00am and10.00pm.

10.8.5 Not move furniture or equipment from or into the halls of residence.

10.8.6 Not destroy, damage or vandalize any university property in the halls of

residence.

10.8.7 Immediately report any loss, missing items, or breakages in the rooms to the

Halls Officer.

10.8.8 Surrender all room keys and any other university property to the Halls Officer

and remove all personal belongings at the end of every semester or academic

period, or at any official closure of the University.

10.8.9 Ensure that the rooms are clean, tidy and devoid of defacement at all times.

10.8.10 Use audio-visual instrument(s) in the halls of residence only between 6.00am

and 11.00pm, provided that all sounds emanating from them do not cause

disturbance, inconvenience or nuisance to others.

10.8.11 Not cook or sell food in the rooms or boil water using any appliances in the

rooms of residence.

10.8.12 Not hawk or conduct any trading within the halls of residence.

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10.8.13 Only use such electricity as is provided and authorized and not cause or expose

any person or property to risk by connecting extraneous electrical gadgets.

10.8.14 Sign at the reception for the appliances and furniture in the rooms.

10.8.15 Ensure all provided appliances and furniture are returned in good condition, or

else the student(s) shall make good the damage(s).

10.8.2 External Hostels

There are standard hostels surrounding the University. The students are advised to

liaise with the Halls Officer for a list of accredited hostels.

10.8.2.1 Conduct in External Hostels

a. All non-resident students must register with the Halls Department.

b. The choice of residence is the responsibility of the student and the student

must abide by the rules and regulation of the respective hostel.

c. The students are expected to sign and retain a copy of the rental contract.

The Dean of Students’ office shall not handle any case concerning external

hostels without the said contract.

d. Students are expected to pay their rent on time and retain a receipt to avoid

unnecessary conflicts. They are also encouraged to live with respect and

dignity with the surrounding community.

e. Any breach of contract and security shall be the responsibility of the student;

the University shall neither be liable nor be drawn to it.

10.9 Residence during Vacations

10.9.1 Students are prohibited from residing in the University during the period of

closure for vacation except with the written permission of the Halls Officer

upon advice of the Senate or University Management Board through the Dean

of Students.

10.9.2 The University shall not be liable for any loss or damage of personal effects left

in the halls of residence during vacation.

10.9.3 Students on such authorized vacation residence shall be housed in a specified

hall of residence for which they shall pay in advance.

10.10 Dining Hall Conduct

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To facilitate satisfactory and efficient services in the dining hall, students shall conduct

themselves in an orderly manner and shall be courteous to the catering staff, other

support staff and fellow students. In particular, students who utilize the dining hall

shall:

10.10.1 Not remove utensils or crockery from the dining halls.

10.10.2 Desist from entering the kitchen, service area, store or any restricted part of the

dining hall except as may be authorized by the Catering Officer.

10.10.3 Address any complaints or grievances whatsoever, arising from the

administration of the catering services through the correct channels of

communication and in this case, to the office of the Dean of Students through

the Catering Officer.

11.0 STUDENTS DISCIPLINARY

11.1 Disciplinary Authority

For the purposes of these regulations, the Deputy Vice Chancellor (ARSA) acting on

behalf of the University Management Board and the Senate, has the overall authority

on students’ discipline at the University and may in that capacity do the following:

a. Vary or add to the list of disciplinary offences specified herein.

b. Suspend from the University, pending further disciplinary action any students

suspected of committing an offence under these rules and regulations.

c. On behalf of the University Management Board and the Senate, take any

other measures necessary for proper operation of and maintenance of order in

the University.

d. Delegate any of these powers to his/her representative.

11.2 Enforcement of Rules and Regulations

The responsibility of maintaining discipline at the University is vested in the Vice

Chancellor who may from time to time delegate such authority and powers to other

university officers for purposes of investigation and enforcement.

11.3 Disciplinary and Criminal Offences

a. The following provisions shall apply to all disciplinary actions taken against

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students in respect of the offences specified herein and their respective attempts.

However, the University has no EXCLUSIVE jurisdiction over its students in

criminal matters and other offences covered by the PENAL CODE CAP 63 of the

laws of Kenya.

NOTE:

A student who is charged with a criminal offence in the court of law shall not

resume studies until such cases have been dispensed with. Notwithstanding the

outcome of the court, the University has the right to institute its own

disciplinary process against such a student.

b. Students who are charged and convicted of an offence under the Penal Code shall

suffer the prescribed penalty in law.

c. Following the conviction of a student for an offence under the Penal Code, the

University Students’ Disciplinary Committee shall suspend or expel the student

depending on the severity of the offence.

d. Misconduct that warrant disciplinary action leading to either warning, surcharging,

suspension, expulsion or any other sanction determined by the committee shall

include but not limited to:

i. Drunken and disorderly conduct.

ii. Drug trafficking and use.

iii. Possession of illicit intoxicants and drugs.

iv. Possession of unlicensed weapons, e.g., guns, simis, daggers or swords.

v. Unlicensed and/or unlawful trade or hawking.

vi. Fighting and causing public disturbance.

vii. Physical assault and any assault causing bodily harm.

viii. Arson or attempts to commit arson.

ix. Robbery, theft and other related offences, e.g., extortion.

x. Impersonation of a student or authority figure.

xi. Forgery, fraud and counterfeiting of university documents.

xii. Rape or attempted rape.

xiii. Sexual harassment, indecent assault and defilement.

xiv. Indecent exposure.

xv. Unnatural acts, e.g., sexual acts with animals.

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xvi. Inciting to violence of fellow students, staff or other members of the university

community.

xvii. Obstructing the road, placing illegal blockages on the road or harassing

passers-by and motorists.

xviii. Violent protests, demonstration or picketing.

xix. Intimidation or issuance of threats; written or verbal, to students and staff with

intention to cause anxiety, chaos or disrupt an on-going activity or any other

processes.

xx. Vandalism, malicious or wilful damage to university property, that of other

students or members of the public.

xxi. Any attempt to convene or organize or any participation or involvement in

demonstrations, gatherings, processions, or public ceremonies for which

permission has not been obtained from the university administration or

government authorities.

xxii. Authorship, publication and/or distribution of anonymous letters or any other

literature or publication of a malicious or libellous nature, meant to cause

chaos and spread anxiety or hate.

xxiii. Raising false alarm: falsely raising a fire alarm or emergency alarm or falsely

calling for an ambulance will attract a fine of Kes. 5,000.00 (five thousand

only) or any other fines decided from time to time.

xxiv. Attempting suicide: This offence calls for a suspension from the University for

one (1) academic year and thereafter, one would be expected to bring a

certificate for counselling and other evidence of psychological treatment

prior to re-admission.

xxv. Committing a cybercrime which is strictly prohibited such as circulating

offensive texts and photographs on social media.

xxvi. Obstructing security officers or the university administration’s operations

which is prohibited.

xxvii. Boycott of scheduled lectures, practicals, other courses of instruction or

examinations.

xxviii. Obtaining money or services by false pretence.

xxix. Providing false/malicious information to the university authority.

xxx. Uttering false documents or making false declarations.

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xxxi. Failure to report a crime.

xxxii. Trespass.

xxxiii. Not keep any offensive weapon(s) including unlicensed guns, simis,

daggers or swords within the university premises.

xxxiv. Tampering with official documents that may come into their possession by

any means whatsoever.

xxxv. Making slanderous and/or irresponsible statements about matters affecting

the University or Students Association.

xxxvi. Publishing, writing and/or distributing anonymous literature of a malicious

nature including placards which shall be subject to disciplinary action.

xxxvii. Conspiring, aiding and abetting the commission of a crime.

xxxviii. All election offences as indicated in the LUSA constitution which shall be

subjected to disciplinary action.

xxxix. Committing any other obnoxious acts or repugnant conduct that may be

prejudicial to good order or the proper functioning of the University.

NOTE: Crime reporting

Students are encouraged to report any matter deemed to be criminal in nature to the

Security Department or the Dean of Students Office, who will investigate and take

necessary action.

11.4 The Dean of Students Disciplinary Committee

This Committee shall:

a. Be responsible for handling petty disputes and offences involving students

including and not limited to;

i. Relationship issues

ii. Disputes among students

iii. Petty theft

iv. Drug and substance addiction

v. Any other petty offences as may be determined from time to time

b. Have the power to issue a warning or recommend any other disciplinary

action to the Disciplinary Committee chaired by the Deputy Vice-Chancellor in

charge of Academic, Research and Student Affairs; and

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c. Comprise the following members;

i. The Dean of Students - Chairperson,

ii. The University Security Officer,

iii. One Representative from the Registrar Academic Affairs, Secretary

iv. The Students Counsellor, and

v. One Student Council Representative.

11.5 Deputy Vice Chancellor, Academic, Research and Student Affairs

Disciplinary Committee

This Committee shall:

a. Hear and determine all other student disciplinary matters except for

examination malpractices and/or offences;

b. Receive recommendations on disciplinary actions from the Dean of

Students’ Disciplinary Committee; and

c. Have power to caution or recommend to the Senate, a student for

suspension or expulsion;

The Disciplinary Committee shall comprise the following members:

i. The Deputy Vice-Chancellor in charge of Academic, Research and Student

Affairs – Chairing;

ii. Registrar Academic Affairs-Secretary;

iii. Two Senate Representatives;

iv. Security Officer;

v. Dean of Students;

vi. Students Counsellor; and

vii. Two Students Association Representatives;

viii. Legal Officer-in attendance.

11.6 Disciplinary Procedure

i. The Chair of the Students Disciplinary Committee shall call a meeting

within one month of receipt of a report or complaint.

ii. The secretary of the Committee shall notify the student and complainant

of the date, time and venue of meeting and of the right to be present and

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to call a witness or witnesses.

iii. If upon notification, the accused fails to appear before the Committee

without any reasonable explanation, the Committee shall proceed with

the case nonetheless.

iv. The Committee shall hold due enquiry and shall not be required to adhere

to the rules of evidence or procedures as applied in a court of law.

In particular, the committee shall ensure that both sides are heard and

the witnesses required in the case do not act as members of the

Committee.

v. At all meetings of the Committee before which a student is summoned,

the procedure adopted shall be determined by the Committee and the

student alone shall be entitled to appear in person. For avoidance of

doubt, the Committee shall not entertain the audience of an advocate or

legal agents on behalf of the student.

vi. The Committee’s decision shall be arrived at either by consensus or by

simple majority vote through secret ballot. The Chairperson shall have a

casting vote in addition to his/her ordinary vote.

vii. The Committee shall have powers to impose anyone or more of the

following sanctions subject to ratification by the Senate:

a. To dismiss the case against the Student;

b. To warn or caution the Student either verbally or in writing;

c. To prescribe community service for the offender;

d. To require the student to fully pay for any loss or damage as shall be

commensurate with the nature and gravity of the offence committed;

e. To recommend for the suspension of the student from the University

for a specified period;

f. To exclude the student from the hall of residence for such period as

the Committee may deem fit;

g. To exclude the student from attendance of lectures or other courses of

instruction or from taking examinations as it may deem fit;

h. To expel the student from the University;

i. To impose any other penalty or penalties as it may in its sole

discretion deem appropriate.

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viii. The Committee’s decision shall be communicated to the students by Registrar

(Academic Affairs) within fourteen (14) days from the date of Senate decision.

a. Any student aggrieved by a decision of the Dean of Students’

disciplinary committee may appeal the decision to the Deputy Vice

Chancellor, in charge of Academic, Research and Student Affairs.

i. The Deputy Vice Chancellor in charge of Academic, Research and

Student Affairs shall constitute and Chair an ad-hoc committee

consisting of at least three (3) members of staff to hear the appeal.

ii. All appeals shall be lodged in writing within fifteen (15) days from

the date the decision was communicated to the student.

iii. All appeals shall be dispensed with, within thirty (30) days from

the date of receipt of the letter of appeal.

iv. The decision of the Deputy Vice Chancellor in charge of

Academic, Research and Student Affairs appeals committee shall

be final.

b. Any student aggrieved by a decision of the Disciplinary Committee

chaired by Deputy Vice Chancellor in charge of Academic, Research

and Student Affairs may appeal against the decision to the University

Council through the Vice Chancellor.

i. The Council shall constitute an ad-hoc committee consisting of at

least three (3) members of the Council, one being a member of the

Academic, Research and Sealing Committee.

ii. All appeals shall be lodged in writing within fifteen (15) days from

the date the decision was communicated to the student.

iii. All appeals shall be dispensed with, within thirty (30) days from

the date of receipt of the letter of appeal.

11.7 Saving Clause

The provision of these rules and regulations and any decisions made by the Students

Disciplinary Committee thereof shall not derogate from or prejudice the right of the

police or any member of public so entitled to bring any action or institute legal action

against any student in a court of law, nor shall anything herein preclude the state from

taking any action which it may deem necessary against any student.

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12.0 University Examination Regulations

These Regulations shall be applicable to all students undertaking various Academic

programmes leading to the conferment of Postgraduate and Bachelor’s degrees or

award of Diploma and Certificates of the University.

12.1 Examination Processing

12.1.1 All university examinations shall be conducted under the authority of the

Senate as specified under various rules and regulations.

12.1.2 Every candidate for a university examination shall pay to the University in

respect of such examinations, such fees as the Council shall prescribe from

time to time.

12.1.3 No student shall be permitted to proceed to the next year of study without

having satisfied all examination requirements of the preceding year.

12.1.4 A student MUST attend at least seventy five (75%) percent of all the

scheduled classes for the semester for him/her to be eligible to sit for the end

of semester examination.

12.2 Academic Assessment

12.2.1 Ordinary Examinations

i. The assessment of students’ academic achievement shall be on the basis of

percentage marks and each assessment shall consist of thirty percent (30%)

Continuous Assessment Tests (CATs) and seventy percent (70%) final examination at

the end of each semester unless otherwise specified. Continuous assessment shall be

compulsory for the award of the semester score.

ii. For postgraduate levels Continuous Assessments Tests (CATs) shall

constitutes forty percent (40 %) and sixty percent (60%) final examination at

the end of each semester.

12.2.2 Continuous Assessment Tests (CATs)

A student shall sit for a minimum of two (2) Continuous Assessment Tests

(CATs) before the end of every semester. CATs are a core component of an

examination. Failure to participate in Continuous Assessment Tests (CATs)

means one is not qualified to sit for the final Examinations.

12.3 Field Attachments and Teaching Practice

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a. Field Attachment and Teaching Practice are graded just like any other course.

b. Students on Field Attachment or Teaching Practice shall be subject to the

supervision and disciplinary authority of the mandated university staff and of

the officers of the host organization under whom they have been placed by the

University.

c. For avoidance of doubt, the University Staff in case of teaching practice shall

mean a Zone Co-coordinator or Supervisor, and the officer of the host school

shall mean Head Teacher or CEO.

12.3.1 Guidelines for Students on Field Attachment

a. The conduct of students on industrial attachment shall be in line with the

provisions of Laikipia University Statutes, Field/Industrial Attachment Policy,

Student Handbook, Teaching practice Policy and Examination Policy.

b. The student should familiarize and comply with the Field/Industrial Attachment

Policy requirements in conjunction with University regulations.

c. The student shall be attached for at least eight continuous weeks in the same

institution/organization.

d. A student can seek leave from the host supervisor and inform the CoD on the

same in case of an emergency. In such a case, the student’s attachment shall be

extended for the same number of days.

e. The student shall familiarise himself or herself and adhere to the host

organisation’s rules and regulations.

f.The student shall report to the University challenges that may hinder them from

having proper exposure during Field/Industrial Attachment.

g. The student shall conduct him/herself in a professional manner while on

Field/Industrial Attachment.

h. The student shall compile and submit a daily logbook report endorsed by the

host organisation supervisor.

i. The student shall compile an attachment report and submit to the department

within two weeks after completion of the attachment period.

j. In the event of a breach of these Rules and Regulations on Field Attachment or

Teaching Practice, and depending on the nature and severity of the offence,

the staff and officers responsible shall take the following actions:

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i. Warn, or caution the student either verbally or in writing;

ii. Report the student in writing to the Dean of School through the

Chairperson of Department enclosing all documentary evidence;

iii. Take any other action that may be deemed appropriate;

iv. In all cases, invite the student to make a written statement on his/her

behalf in response to the charges raised. The officer of the host

organization should also make a written statement; and

v. After receiving documentary evidence, the Dean of the School shall

proceed as per procedures indicated under Examination Irregularities

and Disciplinary Procedures and Penalties.

12.2.2 Timing of Teaching Practice

a. The determination of timing shall be guided by the prerequisite

courses and the type of programme (Post Graduate Diploma,

BEd./Diploma) as well as the national school calendar as provided by

the Ministry of Education.

b. Teaching Practice (TP) shall be a full semester engagement which

shall be carried out either in the First or Second term of the school

calendar as determined by the Ministry of Education.

c. A student teacher should have done and passed the relevant

prerequisite units offered in the final year for both BEd. and the

Diploma programme.

d. TP will be conducted when students have completed their course

work or as stipulated in their respective curricula.

12.2.3 Posting Student Teachers

a. The establishment of placement will be guided by the needs of

educational institutions and the posting traditions of the School of

Education.

b. The School of Education will provide to the University Management

Board, a posting schedule at the beginning of the academic year.

c. The University shall ensure the placement of the students in their TP

schools at least three months before the commencement of the actual

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Teaching Practice.

d. The Zonal Coordinators shall be facilitated for the placement on time.

e. The Zonal Coordinators will post student teachers with consideration

of their preferred choices of schools unless otherwise. These schools

shall be in clusters as far as possible in their zones.

f. Zonal Coordinators shall post at least 15 students per day considering

the following factors:

i. Vastness of the zone;

ii. Number of students per zone;

iii. Vacancies according to the needs of the schools; and

iv. Availability of the Heads of Schools during posting.

g. Students shall not be allowed to post themselves to any institution for

Teaching Practice.

12.2.4 Teaching Practice Funding

a. The funding of Teaching Practice shall be determined by the current

practice where students pay a fee for supervision.

b. Every student teacher shall pay a supervision fee recommended by

Senate and approved by the University Council from time to time.

This shall cater for posting and Assessment of TP and

teaching/learning resource projects.

c. Students unable to pay supervision fee shall not be assessed. Such

students shall be advised to defer their TP.

12.2.5 Teaching Practice Zones

a. The zoning shall be determined by the relevant School based on the

number of students undertaking Teaching Practice during a particular

session, marketing of the University, cost effectiveness and

satisfaction of client needs.

b. Senate shall approve the recommend zones by the School of

Education from time to time.

12.2.6 Misconduct by Student Teachers

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Students’ conduct during Teaching Practice will be guided by rules and

regulations governing conduct/discipline of students as outlined in this Laikipia

University Students Handbook and Teaching Practice Policy.

12.2.7 Pregnancy

a. A student who is pregnant for less than six months at the

commencement of TP shall be allowed to undertake the Teaching

Practice. However, a student who is pregnant for six months and

above at the commencement of TP shall defer TP.

b. All pregnant students shall produce a medical report from the

Laikipia University health facility before TP posting.

12.2.8 Dress Code

a. All Student-Teachers on Teaching Practice shall dress decently in the

respective institutions where they are carrying out their Teaching

Practice exercise.

b. Dressing is also part of the assessment in the new assessment tool.

12.2.9 Confidential Report

a. The Dean shall open a confidential report file for all students that

undertake the TP every session.

b. The reports may be used to institute a disciplinary action against the

student teachers and also to issue recommendation letters.

12.4 Grading System and Other Requirements

12.4.1 The performance of undergraduate candidates in the University Examinations

shall normally be determined by grades based on both Continuous Assessments

(30%) and end of Semester examinations (70%) unless otherwise approved by

Senate. However, for postgraduate levels, (40 %) for CATs and (60%) for end

of semester examinations shall apply.

12.4.2 Unless otherwise approved by Senate, each course shall be graded out of a

maximum of 100 marks.

12.4.3 A student who fails to sit for the end of semester examinations without any valid

reason shall be required to repeat the course.

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12.4.4 The final mark for each course shall be rounded off to the nearest whole number.

12.4.5 Unless otherwise approved by Senate, the pass mark for all undergraduate,

diploma and certificate courses shall be 40 percent, while for postgraduate

shall be 50 percent.

12.4.6 A candidate shall not be allowed to proceed to the next level of study unless he/she

scores an average of 40 percent in all undergraduate courses registered for in

an academic year of study and 50 percent in all postgraduate courses.

12.5 Grading

Table 1: Postgraduate Diploma, Masters and PhD Examinations Grading System

Percentage Grade Remarks

70 and above A Excellent

60-69 B Good

50-59 C Average

49 and below F Fail

Table 2: Undergraduate and Diploma Examinations Grading System



60-69 B Good

50-59 C Average

40-49 D Pass

39 and below F Fail

Table 3: Certificate Examination Grading System



55-69 B Good

40-54 C Average

39 and below F Fail

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12.6 Special Examinations

12.6.1 Special Examinations shall be offered to a candidate who having sat for CATs,

and due to circumstances acceptable to Senate (e.g. hospitalization, ill health,

bereavement or engagement in exchange programme) was unable to sit for

ordinary Examinations subject to prior notification.

12.6.2 Special Examinations shall be graded like ordinary Examinations.

12.6.3 No student shall be permitted to proceed to the next year of study without

having satisfied all the examination requirements.

12.6.4 Examination results shall be processed and approved by the School Board of

Examiners before being presented to Senate by the relevant Dean of School.

12.7 Supplementary Examinations

12.7.1 A student who fails less than 50% of his/her courses at the end of an academic

year shall sit and pass supplementary examination for the course(s) failed before

proceeding to the next year of study.

12.7.2 The Continuous Assessment/ practical marks earlier earned in a failed course

shall not count when grading the results of a supplementary examination.

12.7.3 A supplementary examination result shall be graded out of a maximum of 100

marks (with no Continuous Assessment component). A student can only earn a

maximum grade (D) equivalent to 40 marks which should be denoted by one

asterisk (*).

12.7.4 A student who fails a supplementary examination shall retake the course when

next offered or repeat the year if they may be allowed on request. NB: such a

student cannot proceed to the next academic year with a failed course.

12.7.5 A retake course will be graded as a normal examination with all components of

CAT and Final Examination. However, the grade will be denoted with a double

asterisk (**).

12.7.6 Supplementary examinations shall be held once in an academic year before the

commencement of the following academic year.

12.7.7 Application for supplementary examinations, retake and repeat shall draw a

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service charge and fees as determined from time to time by the University

Council.

12.7.8 All supplementary examinations shall be held at the Main Campus.

12.8 Repeating the Year

12.8.1 A student who fails 50% or more of the courses in an academic year shall repeat

the failed year. All courses sat for in a repeat year shall be denoted by triple

asterisk (***).

12.8.2 A student who fails fifty (50%) percent or more of the courses in a repeat year

will be discontinued on academic grounds

12.8.3 No student shall be allowed to repeat any academic year more than once.

12.9 Deregistration and Discontinuation

12.9.1 Deregistration

A Student shall be deregistered on academic grounds if he/she fails to:

i Register for courses or attend classes within Senate stipulated timelines; and

ii Complete their studies within Senate stipulated timelines.

12.9.2 Discontinuation

A Student shall be discontinued on academic grounds if he/she:

i Fails more than 50% of repeated courses;

ii Fails to register for and/ or attend scheduled classes for two (2) weeks or

longer without the consent of Senate;

iii Commits an Academic/ Examination malpractice as stipulated in the

Examination Policy; and

iv Fails to meet any other condition stipulated by the School, Institute or Campus

for the award of the Degree or Diploma.

NOTE: A deregistered or discontinued student can ONLY apply to become a bonafide

student as per the conditions stipulated in the University Admissions Policy

12.10 Graduation, Award of Degrees and Issuance of Certificates and Transcripts

12.10.1 Laikipia University student shall qualify for the award of a degree only after

passing all courses as per their syllabus.

12.10.2 Candidates who fulfil all the requirements for graduation shall be conferred with

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their degrees and awarded Diplomas at an official graduation ceremony.

12.10.3 A candidate shall be deemed eligible for the award of a graduation certificate if

there is evidence that (s) he:

i. Met Admission requirements to the programme;

ii. Met enrolment and attendance in the program as scheduled;

iii. Attained the required satisfactory performance in the required

Examinations;

iv. Discharged all obligations owed to the University including payment of

fees, and return of library books, and surrender of Students Identification

Cards.

12.10.4 Names of candidates who qualify for graduation and meeting the requirement

stated in (12.10.3) above shall be published in the official University Graduation

Booklet released on the graduation day.

12.10.5 Only candidates whose names appear in the Graduation Booklet shall be

awarded certificates. To collect a certificate, a graduate will be required to

present to the Registrar, Academic Affairs a duly filled and signed Clearance

Form.

12.10.6 The Degree or Diploma Certificate and Official Academic Transcripts and their

certified copies shall be issued to the graduate in person by the Registrar,

Academic Affairs, after graduation and on presentation of official identification

documents. In cases of post humus graduation, the documents (certificate and

official transcripts) shall be given to the next of kin.

12.11 Rescinding of a Degree

12.11.1 The University Senate shall rescind any Degree or Diploma awarded to a

graduate:

i. Who, while registered in a particular programme, committed an academic

offence which if it had been detected before graduation, would have

resulted in expulsion or discontinuation.

ii. Fraudulently or erroneously

12.11.2 Notification of a rescinded Degree or Diploma shall be communicated to the

public through the University website.

12.12 Graduation Ceremony

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12.12.1 Preparation of Graduation List

The Senate approved list of graduands shall be used to prepare the Graduation

Booklet.

12.12.2 Hire of Academic Dress

All the graduands must pay for hire of academic dress from Laikipia University.

12.12.3 The Convocation

i. Graduation ceremonies shall be held at Laikipia University Main Campus

Grounds.

ii. Each graduand must clear all liabilities due to the University and present

themselves to the University Registrars for final clearance. All graduands are

required to pay a compulsory graduation/convocation fee to be determined by the

Council from time to time.

12.12.4 Rehearsal

a. Rehearsals for all graduands shall be conducted at Laikipia University at least one

day prior to the graduation ceremony.

b. During the rehearsal, all graduands must be formally dressed and in full academic

attire. Seats for all the graduands are arranged, labelled and reserved by respective

Schools/Institute.

12.12.5 Graduation Day

a. All graduands shall be seated by the specified time on the graduation day. No

person shall be allowed into or out of the graduation square when the ceremony is

in progress.

b. Only authorised photographers shall be allowed near the dais.

c. Each graduand must stand when the respective Dean reads his/her name.

d. The Chancellor shall confer degrees and award diplomas.

12.12.6 Academic Examination Misconduct/Malpractice

Any act that violates the LU Examinations Policy, LU Standard operating Procedures,

and any other Rules and Regulations governing the conduct of examinations shall

constitute examination misconduct/malpractice. These violations shall include but not

limited to:

i. Bringing into the Examination Room any unauthorized material relevant to the

Examination, e.g., books, notes, electronic devices with pre-set formulae, mobile

phones, pre-written answers, and such other similar material;

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ii. Disturbing or distracting any other candidate during an examination;

iii. Being engaged in any other misconduct relating to Examinations such as taking

an Examination Script out of the Examination Room instead of handing it over to

the Examiner at the end of examination time;

iv. Abetting, aiding or covering up an examination malpractice;

v. Electronic hacking into the any of the examinations processing systems

vi. Attempting to copy, copying or making reference to unauthorized material in

the examination room.

vii. Bribery so as to compromise examination credibility.

viii. Carrying examination scripts/answer sheets belonging to one or another

candidate out of the examination room.

ix. Causing actual bodily harm to the invigilator(s), those assisting in the

invigilation or fellow candidates sitting for the examination.

x. Copying, reading or writing from written walls, toilets, tables, desks, parts of the

body, or any other material.

xi. Destroying evidence which may be used as proof of an examination irregularity.

xii. Failing to submit the examination booklet at the end of the examination session.

xiii. Forging of examination documents.

xiv. Having unauthorized material in an examination venue (even when not using it).

xv. Impersonating or attempting to impersonate another candidate or being

impersonated knowingly.

xvi. Leaving the examination room before the examination scheduled time without

the authority of the invigilator(s).

xvii. Obtaining assistance from another candidate/non-candidate, and/or giving

assistance to another candidate, directly or indirectly in answering an examination

paper.

xviii. Permitting another candidate to copy from or make use of one’s answers/papers.

xix. Plagiarism and copying of other people’s academic work.

xx. Presenting for examination the works of another person (s) without

acknowledgement and with intent to deceive.

xxi. Reading answer scripts belonging to another candidate with intent to copy.

xxii. Refusing to write a statement after being asked to do so by the invigilator.

xxiii. Seeking or obtaining a deferment of examination on false pretences.

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xxiv. Sitting for examination with a forged examination card.

xxv. Sitting for examinations with fees balances without written authority.

xxvi. Threatening/intimidating invigilator(s), and obstructing the invigilator from

carrying out his/her duties or behaving in a manner likely to disrupt the

examination process or cause a breach of the peace.

xxvii. Unauthorized absence from the examination venue in which one is scheduled to

sit for.

xxviii. Committing any other examination misconduct/malpractice that may be

deemed so by the invigilating team.

xxix. Committing a breach of any other examination rule or regulation which may be

communicated to the candidates from time to time.

12.2.7 Penalties for Examination Misconduct/Malpractice

12.2.7.1 Laikipia University Senate takes a serious stand on any breach of the

Examinations Rules and Regulations and Examinations Procedures and

Guidelines as they apply both to in-course and final assessment and shall

impose such a penalty as it deems fit.

12.2.7.2 Having considered the evidence presented at the Disciplinary meeting, the

Committee shall recommend to the Senate an appropriate penalty from the list

below guided by the table of ‘Examination Irregularities and Respective

Penalties’. The recommendations shall include:

a. Warning letter to the candidate;

b. Cancellation of either in-course or end course examination results

or both;

c. Cancellation of results for the whole semester;

d. Cancellation of the results for the whole academic year;

e. Suspension from the University for one (1) year;

f. Suspension from the University for two (2) years;

g. Suspension from the University for three (3) years;

h. Expulsion from the University;

i. Reduction of the mark originally awarded;

j. Institution of criminal charges;

k. Any combination of the penalties defined above.

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Table 4: Examination Irregularities and Respective Penalties

S/NO IRREGULARITY PENALTY

1. Bringing into the Examination

Room any unauthorized material

relevant to the Examination, e.g.,

books, notes, electronic devices

with pre-set formulae, mobile

phones, pre-written answers, and

such other similar material;

Cancellation of examination

results for that course

Suspension of the candidate

from the University for Three

(3) Academic Years.

2. Being engaged in any other

misconduct relating to

Examinations such as taking an

Examination Script out of the

Examination Room instead of

handing it over to the Examiner at

the end of examination time;


results in the course



(3) Academic Years.

3. Abetting, aiding or covering up

any examination malpractices, in

the examination room





(3) Academic Years.

4. Attempting to copy. copying or

making reference to unauthorized

material in the examination room





(3) Academic Years.

5. Bribery so as to compromise

examination credibility Cancellation of examination




(3) Academic Years.

6. Carrying examination

scripts/answer sheets belonging to

one or another candidate out of the

examination.





(3) Academic Years.

7. Causing actual bodily harm to the

invigilators, those assisting in the

invigilation or fellow candidates

sitting for the examination.





(3) Academic Years.

8. Copying, reading or writing from

written walls, toilets, tables, desks,

parts of the body, or any other

material.





(3) Academic Years.

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9. Destroying evidence which may

be used as proof of an examination

irregularity.




from the University for Two

(2) Academic Years.

10. Disturbing or distracting any other

candidate during an examination

session.




from the University for One

(1) Academic Year.

11. Failing to write the registration

numbers on the examination

booklet





(1) Academic Year.

12. Failing to submit the examination

booklet at the end of the

examination session





(1) Academic Year.

13. Forging examination documents Cancellation of examination




(3) Academic Years.

14. . Having unauthorized material in

an examination venue (even if not

using it).





(2) Academic Years.

15. Impersonating or attempting to

impersonate another candidate or

being impersonated knowingly





(2) Academic Years

16. Leaving the examination room

before the examination scheduled

time without the authority of the

invigilators

Not allowed back into the

exam room

17. Obtaining assistance from another

candidate/non-candidate, and/ or

giving assistance to another

candidate, directly or indirectly in

answering an examination paper.





(2) Academic Years

18. Permitting another candidate to

copy from or make use of one’s Cancellation of examination


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papers. Suspension of the candidate


(2) Academic Years.

19. Plagiarism and copying of other

people’s academic work and

presenting for examination the

works of another person (s)

without acknowledgement them

and with intent to deceive.



Undergraduate students -



(2) Academic Years.

Postgraduate students -

Discontinuation

20. Possessing, while in the

examination venue, any device

that permits communication with

others or receive communication

from others


results for that course.



(3) Academic Years

21. Reading answer scripts belonging

to another candidate Cancellation of examination




(3) Academic Years

22. Refusing to write a statement after

being asked to do so by the

invigilator.





(3) Academic Years.

23. Seeking or obtaining a deferment

of examination on false pretence.





(1) Academic Year.

24. Sitting for examination with a

forged examination card



Payment of the fee balance

three times the value



(2) Academic Years

25. Sitting for examinations with

tuition fees balances without

written authority



Payment of the fees balances

three times the value



(2) Academic Years

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26. Threatening invigilators, and

obstructing the invigilator from

carrying out his/her duties or

behaving in a manner likely to

disrupt the examination process or

cause a breach of the peace.





(2) Academic Years.

27. Unauthorized and undeclared

acquisition of examination papers

prior to an examination, whether

or not that examination is to be sat

by the student concerned (leakage)





(3) Academic Years

28. Committing a breach of any other

examination rule or regulation

which may be communicated to

the candidates from time to time.

Warning letter

Cancellation of results

Suspension for between One

(1) and Three (3) Academic

Years.

29. Committing a subsequent

examination irregularity Expulsion or Discontinuation

from the University

12.3 School Disciplinary Committee

The school disciplinary committee shall handle all matters related to examination

malpractices

12.3.1 The membership of the School Disciplinary Committee shall be as follows:

a. The Dean of the School where the student is registered – Chairperson;

b. Director, Graduate School (only if the exam irregularity involves a

postgraduate student);

c. Two (2) CoDs; one from where the course is taught and the other from

where the student is registered.

d. Two Examination Officers; one of whom must be from the department

where the student is registered, and the other from any other department;

e. The School Senate Representative; and

f. The School Administrative Assistant who will take the minutes.

NOTE: In the event that any of the panel members is an invigilator or

witness, an equivalent representative shall be appointed.

12.3.2 The School Disciplinary Committee shall conduct its proceedings, unless

otherwise stated, in accordance with procedures stipulated in the examinations

policy and the statutes.

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12.4 Examination Malpractice Handling Procedures

a. Any examination malpractice shall be reported immediately in writing, by

the invigilators through the Chief Internal Examiner (COD) of the

department or director of Campus where the course was offered to the Dean

of School where the student belongs within twenty-four (24) hours. The

report shall include statements by the student involved, invigilators and

examiners.

b. The CoD shall forward the student’s, the invigilator’s and the witness (es)’

report to the Dean of school where that course is taught within two (2)

working days. In the event that the student belongs to another school, the

Dean where the course is taught shall then forward the malpractice to the

Dean where the student is registered.

c. On receiving the report of the examination malpractice, the Dean shall

convene, not later than two (2) weeks after the end-of- semester

examinations, a School Disciplinary Committee to deliberate on the case.

d. The Dean shall present the report of the students’ disciplinary committee

during the next Senate meeting.

e. The decision of the Senate shall be communicated to the student by the

Registrar (AA) within seven (7) working days from the date of Senate

meeting.

f. Discontinued or suspended students may appeal in writing to the

Chairperson, Grievances Handling and Appeals Committee of Council

through the Vice Chancellor within fifteen (15) calendar days from the date

the decision was communicated to the student. No appeal shall be admitted

after the expiry of the time limit.

12.5 Re-Marking of Examinations

12.5.1 Applications for remarking shall be done within one month after issuance of the

provisional transcript to the Registrar (AA) through the CoD or Director of

Campus.

12.5.2 The student shall pay a non-refundable fee to be determined from time to time by

the Council.

12.5.3 The CoD shall appoint an Internal Examiner other than the one who marked to

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remark the script/scripts.

12.5.4 Remarking of the appealed cases must be done within one week (1) after the

student submits the request on Official School Appeal forms.

12.6 Classification of Degrees and Diplomas

12.6.1 Bachelor’s Degree and Diploma shall be classified on weighted average

percentage (%) marks of all courses, except audited courses, undertaken in all

the years of study at the University.

12.6.2 For the purpose of the Degree, a certificate in subject enhancement and Diploma

classification, the final percentage mark shall be arrived at by first multiplying

each mark scored in a unit by the respective CF for that unit and summing up all

these for all the courses undertaken in all years of study divided by the total

number of CFs units undertaken in all years of study. The final weighted mark

shall be rounded to the nearest whole number.

12.6.3 Subject to exemptions by Senate, undergraduate degrees shall be classified into

First Class Honours, Second Class Honours (Upper Division), Second Class

Honours (Lower Division) and Pass and graded as in Table 5.

12.6.4 A student who has repeated a year or retaken a course shall not graduate with

“Honours” degree title. Their grading shall be: First Class; Second Class (Upper

Division), Second Class (Lower Division) and Pass.

12.6.5 Masters and PhD degrees shall not be classified.

12.6.6 Certificate, Diploma and Postgraduate Diploma courses shall be classified into

Distinction, Credit, pass and graded as shown in Tables 6-8.

Table 5: Undergraduate Degree Classification

Diploma and Certificate courses to be classified into Distinction, Credit, and Pass.

Grading shall be done as shown in Tables 6-8

Percentage % CWA Classification

70-100 First Class Honours

60-69 Second Class Honours (Upper division)

50-59 Second Class Honours (Lower division)

40-49 Pass

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Table 6: Postgraduate Diploma Classification


70-100 Distinction

55-69 Credit

50-54 Pass

Table 7: Diploma Classification


70-100 Distinction

55-69 Credit

40-54 Pass

Table 8: Certificate Classification

Percentage Remarks Classification

70-100 Distinction

55-69 Credit

40-54 Pass

13.0 LIBRARY CONDUCT

These rules and regulations have been put in place for efficient delivery of services and

enforcing disciplinary procedures in the Library. All users are advised to adhere to them.

13.1 Operating Hours

a) During the Semester

Monday to Friday

Issue Desk 9am – 6.00pm

Reserve/short loan 9am – 8.45pm

Africana 9am – 8.45pm

Reference 9am – 4.45pm

Archives 9am – 4.45pm

Resource centre 9am – 4.45pm

Saturday

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Issue Desk 9am – 4.00pm

Reserve/short loan 9am – 4.45pm

Africana 9am – 4.45pm

NOTE: The Library is closed on Sundays and during Public

Holidays

b) During Vacation

Monday to Friday 8am – 5.00pm

Saturday Closed

13.2 Membership

i. Membership of the Library is open to registered students and staff.

ii. Members of staff to be recommended by their Heads/Chairpersons of

Departments.

iii. Registration of students will be done within the first month after admission in

the first year subject to undergoing orientation.

13.3 Admissions

i. University Librarian reserves the right to demand identification from

registered members and may withhold admission into the library.

ii. University Identification and Service Access Cards must be shown at the

Library entrance. External Users shall produce National Identification Cards.

13.4 Borrowing Books and other Reading Materials from the Library

i. The term ‘book’ is deemed to cover all types of library materials containing

information.

ii. All registered members are allowed to borrow books and will be expected to

identify themselves at the time of borrowing.

iii. Readers are advised not to bring into the library;

a. Borrowed books under any circumstances unless they are meant for

cancellation.

b. Personal books are strictly not allowed in the library unless with

permission from the Security Officer stationed at the Library.

iv. Books with labels marked ‘Ref’, ‘Afr’, ‘Spe’, ‘Theses’/’Dissertations’ and

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‘Archival Materials’ are meant for use in the library.

v. Users shall present their University ID cards which entitles them to borrow

books as follows:

a. Undergraduate students, 4 books for two weeks and a reserve/short

loan/Africana book for one hour.

b. Post graduate students, 4 books for two weeks and a reserve/short

loan/Africana book for one hour

c. Teaching staff, 5 books for one month.

d. Non-teaching staff, 2 books for one month.

vi. The librarian may recall, withhold or restrict the circulation of any

information material in the library should it be required for special purposes.

vii. Reserved/Short loan/Africana resources are available for overnight loan after

8.00pm for return the following day by 9.00am. Books for weekend loan may

be signed out after 4pm on Saturday for return by 9.00am on Monday.

viii. All materials on loan must be returned before, or on the time/date due.

Borrowers must ensure that they get their borrowers’ cards back.

ix. Library materials returned by post must be registered and receipt for the same

kept for verification.

x. Borrower’s accounts for materials returned by a third party are subject to

verification by the owner on production of University ID and service access

cards.

xi. Members who repeatedly fail to return books on due dates will lose their

membership privileges.

xii. Library loans are not interchangeable but borrowers are encouraged to share

borrowed materials outside the library.

xiii. Library borrower’s tickets are not interchangeable.

xiv. Borrowers are responsible for any damage or loss of information

materials in their custody. They should inspect the information material

before borrowing.

xv. A member who loses a borrower’s ticket shall make a written report to the

Librarian immediately and a copy given to the Security officer not later than

(2) days after the loss. Documentary evidence in support of such cases will

be required where upon a duplicate ticket may be issued on payment of a fee

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of Kes. 100/=. However, this is not a guarantee.

xvi. All borrowers’ tickets must be surrendered to the library at the time of

clearing. In their absence, the current stipulated fee shall be paid. This does

not absolve the client’s concern of any liability from the library in the event

of the original tickets being wrongly used.

13.5 Library Fines

i. Overdue books accumulate fines at the rate of Kes. 5/= per day; Kes. 5/= for

the first hour on reserve; and Africana Kes. 10/= for every subsequent hour.

Defaulters will be taken to the University Disciplinary Committee.

ii. Recalled materials charges accumulate Kshs. 10/= per day from one week

from the recall. Fines must be paid promptly. Reader’s ticket shall be

withheld until payment is made.

iii. A user attempting to remove a book from the library in an unauthorized

manner shall be fined Kes. 1000/=, have his/her membership cancelled and

taken to the University Disciplinary Committee.

iv. The librarian reserves the right to suspend one’s membership until

accumulated fines are cleared.

13.6 Conduct in the Library

i. Silence shall be strictly observed in the Library.

ii. Mobile phones should be in silent mode and no receiving or making calls in

the Library.

iii. Wearing of caps, overcoats, heavy jackets and similar wear is not allowed in

the Library.

iv. The security staff shall reserve the right to inspect books and check all bags

leaving the Library.

v. Marking or defacing of books is forbidden. Razors and pocket knives are not

allowed in the Library.

vi. Readers are requested not to return books to shelves but to leave them in the

carrels, desks or tables.

vii. Reservation of desks, carrels, tables and seats is not allowed.

viii. Readers are requested not to interfere with the light switches, windows

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and library arrangements.

ix. Materials not properly borrowed from other libraries will be confiscated and

returned to the institutions of origin with particulars of the user found with

them for necessary action by the offended institutions.

x. Cases of misbehaviour or dishonesty by the library staff or unwillingness to

provide services shall be reported to the Librarian or Deputies during his/her

absence. The same applies to rude clientele.

xi. Smoking, spitting, eating, hawking, sleeping and drinking are strictly

prohibited in the library. Defaulters will be charged a minimum fine of Kes.

200/=. The same fine will apply for dishonesty, improper conduct or any

breach of library rules and regulations.

xii. The Librarian may require any person who is guilty of disorder, improper

conduct or any breach of the rules and regulations to withdraw from the

library and surrender his/her membership for a specified period.

xiii. Library users are free to report any complaints/compliments concerning

library services to the Librarian or fill in complaints/complements register.

13.7 Photocopying Services in the Library

i. All photocopying is subject to Copyright Act.

ii. Users are not allowed to photocopy any library material without the

Librarian’s authority.

iii. Photocopying of theses and dissertations will only be done with the written

permission of the Authors.

13.8 Library Charges

i. In case of loss, the borrowers will be charged as follows:

a. Three times the current cost of books in print.

b. Five times the cost of replacement for books out of print.

ii. In case of damages, the borrowers will be charged twice the current cost of

replacement or repair. Damaged copies will remain in the library until the

library receives payment due.

iii. A 25 percent of the current cost will be charged on a book returned after

being declared lost.

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13.9 Black Outs

In case of power blackout, the Library will remain open for 10 minutes to allow users to

clear from the library.

13.10 Library Clearance

Library clearance to registered members will be done upon payment of:

i. Overdue fine/lost library materials in full.

ii. Return of library cards or Kes. 100/= for each missing one.

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ANNEX 1: STUDENT’S BOND OF GOOD CONDUCT

STUDENT’S BOND OF GOOD CONDUCT

(All students should sign two copies of this document. One copy should be returned to the Dean

of Students)

I, …………………........................ ID number………...…… of ……………. County,

Understand that,

1. Laikipia University’s Student Disciplinary Process is not negotiable and will therefore,

not be sympathetic to students who may be called upon for disciplinary action or

interfere with the due process of disciplining students.

2. Rules and regulations governing the association, conduct and discipline are not

designed to prohibit interaction and other activities by students but instead to regulate

and guide so that the interaction and activities are carried out in a manner that is socially

and morally acceptable and facilitative of an environment in which the University’s

academic endeavors can thrive.

3. If disciplinary action is taken against me, the University shall communicate the same to

my parents AND or guardians INCLUDING CALLING THEM DURING A

DISCIPLINARY HEARING. Sponsors including HELB shall be informed. HELB

will be at liberty to consequently withdraw my support.

4. I undertake to be of good behavior as stipulated in the said rules and regulations. Failure

on my part to fulfill any of this requirement will result in the University taking any

disciplinary action it deems necessary against me.

Name………………………… ………………………… …………………………………….

Reg. No………………………………………National ID. No………………………………

Permanent address:…………………………… ……………………………………………….

Cell phone

Number……………………………………………………………………………………

Email address………………………………………………………………………………….

Signature…………………………...Date…………………………………………………….

P.O. Box 1100-20300,

NYAHURURU,

KENYA

TEL: +254-(0) 20 2696596;

Cell: +254 726-292115/ (0)733-292115

[email protected]; www.laikipia.ac.ke

http://www.laikipia.ac.ke/

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Witnessed (Parent/Guardian) …………………………………Tel:

......................................................

Signature…………………………

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