Lake Travis FFA Alumni October 6 th, 2015 Agenda Alumni Membership and Communication Teacher and TCYS Update Spring Sponsorship Update Chapter Spring Contribution Treasurers Report and Meeting Minutes Annual Budget Review (2014 2015) Chapter Fall Contribution Volunteer Opportunities SOB/SOP Drawing Kickoff TCYS Buyers Fundraiser Alumni Membership Paid Alumni membership $60 per family (includes sponsor t-shirts) Actively attends monthly Alumni meetings Actively participates in fundraising and volunteer committees Alumni membership form: Lake Travis FFA Alumni will fully support those students whose parents are Alumni members in good standing Alumni CommunicationDistribution via Google Groups Alumni, Swine, Goat/Lamb, Steer, Youth Fair, Junior Published LT FFA Directory Communication Sign Up Form: Just Google Lake Travis FFA or Teacher Update TCYS Entry Deadline Teacher Deadline: 10/17 TCYS Deadline: 11/1 Student Membership Barn Clean up TCYS Update TCYS Hay bale Contest Website Signup Spring Sponsorship Update Thank you to: Sheila and Preston Gregg All LT FFA families that helped sell Spring Sponsorship drive raised $14,400 LT FFA Sponsors ( ) Spring 2015 Chapter Support $3500 spending on chapter At Teachers descretion How were spending it: 1.Swine wash racks - $ Goat/lamb grooming stands (2) - $400 3.New animal clippers - $800 4.Greenhouse improvements - $800 5.Professional barn appraisal - $500 Minutes and Financials Posted Online at:Motion and vote Treasurers Report (ending 9/30/14) Balance: $19,692 (start) and $17,904 (end) Income: $2135 Membership + $2.43 Compass Rewards Spending: $3500 Fall Chapter LT Football Add other fundraising expenses Meeting Minutes (5/6/14) Posted online MinutesFinancials Annual Budget Fundraising/membership goal: ~$36,525 Budgeted spending: ~$42,482 Surplus ( ): ~$15,957 Rollover ( ): ~$10,000 Motion and vote Chapter Support Expense - Fall Alumni Contribution to Student Chapter - $3500 In-lieu of Student Fundraising activities Used towards Student Chapter Annual Expenses Transportation to CDE/LDE events Chapter Show Expenses Workshop clinic expenses FFA State Convention Travel Expenses Motion and vote Volunteer Opportunities Scholarship Chair (5): Beth Cotton Annual Report Review Chair (3): John Janecek TCYS Pen Decoration Chair (5): Michelle Ellisor Animal Scholarship (3): Tanya Olvera-Breazeale Social Committee Chairman (3): Sarah Bynum Strategic Planning Coordinator (1): Trey Angly New Officer Nomination Coordinator (1): Lisa Colley Side O Meat Drawing Coordinator (1): Mitzi ? not Angly Committee Chair Duties: Single point of contact for the Alumni Officers Coordinates communication/schedules within the committee Recruit your team Volunteer Opportunities Steer Coordination: Erin Leon Lamb Coordinator: Casey Cotton Goat Coordinator: Preston Gregg Swine Coordinator: Jennifer Cotton Rabbit Coordinator: Ailene Crompton Youth Fair Coordinator: Mitzi Angly Junior FFA Coordinator: Tanya Olvera-Breazeale Group Coordinator is responsible for proactively posting information to the Google group distribution list on a regular basis SOB/SOP Drawing Kickoff October 7 th December 6 th Drawing held at chapter show December 14 th Goal $14,500 (~$300/family) No Buyouts Selling at home football games (signup) TBD $10 side of beef (w/ freezer) 2 chances to win $5 side of pork 2 chances to win Buyers Group Support 2014: $15K $62K South East Buyers Group September 27 th, 5:00 10:00pm, Creedmore, TX Lone Star Cattlemen (www.lonestarcattlemen.com) Sportsman Soiree Wild Game Dinner October 17 th, 6:00 11:00pm, Travis Co. Expo Ctr $150/ticket (tax deductible) LT FFA Alumni donating basket ($250) Ronnie Smith Memorial Dinner, Auction and Music by Kevin Fowler November 22 nd, 7pm midnight, Painter Horse Pavilion in Buda, TX $100/ticket (tax deductible) LT FFA Alumni donating basket ($250) Important Dates 10/4: Bowie lamb & goat show 10/11: Guadalupe Co. lamb & goat show 10/11: Hendrickson FFA lamb & goat show 10/17: TCYS Entry Deadline (11/1) 10/18: Bobcat Classic show (no swine) 10/21: TCYS lamb & goat Ctr 10/25: Manor lamb & goat show 11/1: LT FFA lamb & goat show 11/4: Next Alumni/Chapter meeting Meeting Adjourned