3

LANDING PAGE

Links to sessions in the agenda

MEETINGS WEBINAR

Breakout Rooms Plenary sessions

Download the last version of Zoom Client

for Meetings to use interpretation

POLLS - Q&A

Connection with #Number, QR code or link

which will be sent for each session

NETWORKING - CHAT CHANNELS

Connect and register here

4

5

Connection to the sessions

Go to the event agenda :

https://waterandbeyond.b2match.io/agenda

Click on Join Online session.

5 minutes before the beginning of the session

the button Join Online session will turn green

and you will be able to connect to the Zoom

webinar.

For any question about the webinars, refer to

the Zoom section.

Networking/matchmaking sessions

On the website of the event you can

program meetings for networking

sessions.

Go to participants list here and see who is available

for a meeting.

(https://waterandbeyond.b2match.io/participants)

Request meetings and establish contact

You can submit meeting requests or/and send

a message in order to establish contact with

the suitable meeting partners.

Click on the participant card in order to see

participant's details and request meetings.

6

Accept the request and schedule the meeting

Once you ask for a meeting or receive a

request you can go to the meetings section:

https://waterandbeyond.b2match.io/meetings

Then you can accept, deny or reschedule it.

We encourage you to test your camera and

microphone by clicking on “Camera and

Microphone test”

Start the meeting

When it’s time for the meeting just

click on start meeting!

(https://waterandbeyond.b2match.io/participants)

Click here for more information about

the functioning of the website.

8

What is a Zoom Webinar?

Zoom Webinar is the online conference version

of Zoom. Attendees can follow the webinar,

choose the interpretation, but cannot turn on

their camera and microphone themselves but

can ask the floor by virtually raise hand.

Attendees can also Chat and using the Q&A.

Only panelists (speakers) are able to speak,

turn on their camera and share their screen.

Zoom Meetings / Breakouts: Every participant

can mute/unmute their microphone, camera

and share their screen.

Before a Zoom Webinar/Meeting

Hardwire your internet connection, it’s faster

and it avoids any Wi-Fi instability.

Use a rj45 (ethernet) cable from the router to

the computer. If you are not sure of the quality

of your connection you can test it here. Please

don’t open too many unnecessary tabs on your

browser.

Video and sound optimization for speakers

Audio

Headsets and USB microphones are best options to

reduce background noise and improve sound

quality. Be sure to be connected on Zoom on only

one device to avoid any audio feedback loops. Click

here to test your audio with zoom.

Video

Be sure to have the light sources in front of you:

windows, lamps.

9

Connection to Zoom Webinar / Meetings

Browser and application:

Zoom can be used on a browser or via the zoom

application. Chrome and Mozilla Firefox are

recommended. Please be sure to update to the last

version of zoom here before the event.

For Commission employees, click on 'start from

your browser', following steps 1 and 2 indicated

in the image on your left.

Connection to sessions and breakouts groups

with Zoom

Click on the link of the session and follow the

instructions. (Links for each of sessions will be

communicated shortly.)

Please insert your name and email address. Use

the same email with which you are registered to

the event.

Click on Join the computer audio (even if you

are not a speaker), please leave you microphone

muted if you are not speaking.

Interpretation

Click on More (…) to select the language of your

choice (French or English) to listen the

interpretation. If you want to follow the session

live without interpretation leave this option on

“Off”.

Please note that interpretation is not available in

browser mode, but you can connect with your

phone aside to listen the interpretation.

10

11

What is Slido?

During the conference you will be called upon

to participate into different polls,

brainstorming and surveys as well as asking

questions to the speakers through Slido.

You can connect to Slido with a smartphone,

tablet or a tab into your computer browser.

We strongly recommend to use it on your

phone or tablet to have the best experience

during this event. Just go to the Sli.do of the

event and follow the instructions, it’s really

easy !

How to connect?

A hashtag and the QR code for polls, Q&A and

surveys will be shared on the screen at the

beginning of each session.

• Use the #number of the event that you

enter into the “Joining as participant” case

on https://www.sli.do/.

• Scan the QR code of the event with your

tablet and smartphone.

• A link that will be shared into the chat of

Zoom and Slack.

12

13

What is Slack?

Slack is a messaging platform that you can use

during the event.

You can participate to group discussions as

well as create private discussions with people

of your choice. There will also be a technical

channel to ask questions about the connection

to the virtual event and the use of the

externals tools.

Join the channel here

How to use Slack

You are able to create the topic of your choice

with the “+” button on the right of channels

(B).

There are two main options into Slack :

• sending messages in a channel (B), this is a

group discussion on a particular topic

(#topic).

• Sending direct messages to the people of

your choice (A).

How to connect to Slack ?

If you decide to use Slack for group

discussions, we will share a link on the website

as well as in the chat of the Webinar to invite

participants to join.

You can connect to Slack on your Browser as

well as download the application on Android

or IOs.