layout & maximum capacity

VENUE HIRE

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VENUE HIRE

LAYOUT & MAXIMUM CAPACITY

T: 01963 407038

E : [email protected]

MERL IN SUITE MEADOWS SUITE

MILLENNIUM SUITE ROOM 1 ROOM 2 NAPIER SUITE ROOM 1 BOARDROOM COMBINED

LENGTH 35m 23m 8.2m 11m 9m 9m 9m

WIDTH 11m 14.2m 7.7m 6.9m 9.6m 4.7m 14.3m

HEIGHT (MAX) 3.87m 4.9m 2.9m 2.4m 2.2m 2.2m 2.2m

AREA 385(m2) 326(m2) 63(m2) 76(m2) 86(m2) 42(m2) 129(m2)

RECEPT ION

300 300 50 60 60 100

THEATRE

300 50 60 60 100

BANQUET*

200 40 40 60

CABARET**

160 32 32 48

CLASSROOM

120 25 24 48 50

U-SHAPE

20 24 30 36

BOARDROOM

20 20 24 16 30

RESTAURANT

60

IDEAL LOCATION 4

THE TEAM 6

WHAT WE DO 8

MILLENNIUM SUITE 10

MERL IN SUITE 12

NAPIER SUITE 16

MEADOWS SUITE 18

BOARDROOM 20

TERRACE & LAWN 22

AUDIO VISUAL SUPPORT 24

FRESHLY MADE FOOD 25

WITHIN THE MUSEUM 26

CONTENTS

INSPIRE • TRUST • DELIVER* Table of 10 ** Table of 8

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A IRBristol Airport with daily routes to many UK and European cities, is just 45 minutes drive from the Museum. Heathrow Airport is only a two hour drive and Gatwick Airport is two and a half hours drive.

ROADThe Museum is just two minutes off the A303 in South Somerset with direct routes from Bristol, Bath, Yeovil, Dorchester and Taunton. A large, free car parking facility is available on site. SAT NAV: BA22 7LH.

RAILThe main line station at Castle Cary is five miles from the Museum, with its high speed link between Paddington and Penzance. The line also serves a regular daily route between Bristol and Weymouth with regular stops at Yeovil.

IDEAL LOCATIONConveniently located in South Somerset, the Haynes International Motor Museum offers a truly unique venue for conferences, events and private functions.

The Museum is easily reached from all areas and is well connected by public transport.

T: 01963 407038

E: [email protected]

INSPIRE • TRUST • DELIVER

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THE TEAMThe Venue Hire team understands the importance of building strong, trusting relationships with clients. Experienced and knowledgeable event professionals will carefully guide the process from conception to completion, delivering exceptional results every time.

The team has over 35 years’ experience in planning, coordinating and delivering events both large and small. Every event is important to us and your dedicated event organiser will be with you every step of the way.

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98

WHAT WE DOThe Venue Hire team will seamlessly apply their planning expertise to any event, large or small including:

• AGMs

• Anniversaries & Weddings

• Antique fairs

• Award dinners

• Away days

• Board meetings

• Christmas parties

• Conferences

• Film & photography location hire

• Parties & Proms

• Product launches

• Seminars & Workshops

• Trade shows

• Wakes

We have partnerships with a large number and variety of hotels within the local area.

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The evening went very well and we were very impressed by the Museum. We were most impressed by your courteous and

caring event staff.

BMW WESTERLEY YEOVIL EVENT

“


1110

LENGTH 35m | WIDTH 11m | HEIGHT (max) 3.87m | AREA 385(m2)

MILLENNIUM SUITESituated in the heart of the Museum, the Millennium Suite offers significant extra space for larger events. Your guests can either use a private entrance foyer to access the room from the Merlin Suite or enjoy the Museum exhibits as they make their way to the space. This adaptable space is ideal for exhibitions, fairs and drinks receptions.

The Millennium Suite is also used by the Museum for special seasonal exhibitions, so early booking is advised. All rooms within the Museum have excellent disabled access.

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INSPIRE • TRUST • DELIVER10

300R E C E P T I O N

60BANQUET

1312

LENGTH 23m | WIDTH 14.2m | HEIGHT 4.9m | AREA 326(m2)

160C A B A R E T

200B A N Q U E T


120C L A S S R O O M

300T H E AT R E

MERLIN SUITE - ROOM 1The Merlin Suite is spacious and modern, offering all you need in one space. The suite has two rooms, Merlin 1 and Merlin 2, which can be used together or hired independently. Merlin 1 has access to its own reception foyer, exclusive bathroom facilities, audio visual room, lighting rig and large projector screen.

The suite also benefits from direct vehicle access for conferences, exhibitions and product launches. All rooms have excellent disabled access.

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INSPIRE • TRUST • DELIVER 13

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Thank you to you and your team for the superb job you did. The event was a massive success for us, so much so that we

have already decided to re-book for the following year. I have had nothing but positive comments from people, everyone

enjoyed the event and the feeling is we have certainly stepped up a level with this new venue.

HONEYWELL AEROSPACE

“

LENGTH 8.2m | WIDTH 7.7m | HEIGHT (max) 2.9m | AREA 63(m2)

MERLIN SUITE - ROOM 2As part of the Merlin Suite, Merlin 2 offers a smaller room, divided from the main suite with sound proofed dividing doors. It offers an excellent space for smaller meetings, syndicate sessions and intimate dinners for up to 40 guests.

Merlin 2 also hosts a fully stocked bar, which can be opened or hidden when required; an entrance foyer, an excellent space for registration or welcome drinks; designated bathroom facilities and full disabled access throughout.

20U-SHAPE

32CABARET

40BANQUET

20BOARDROOM

25CLASSROOM

50THEATRE

50RECEPTION

INSPIRE • TRUST • DELIVER14

1716

LENGTH 11m | WIDTH 6.9m | HEIGHT (max) 2.4m | AREA 76(m2)

20B OA R D R O O M

24C L A S S R O O M

24U- S H A P E

60T H E AT R ERECEPT ION

60 50R E S TAU R A N T

NAPIER SUITELocated on the ground floor facing the outdoor terrace, The Napier Suite is ideal for smaller meetings or celebratory lunches.

The room benefits from plenty of natural light, is fully air conditioned, excellent access to all Museum facilities and audio visual equipment. All rooms have excellent disabled access.

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1918

LENGTH 14.3m | WIDTH 9m | HEIGHT (max) 2.2m | AREA 129(m2)

30U-SHAPE

32CABARET

40BANQUET

24BOARDROOM

48CLASSROOM

60THEATRE

60RECEPTION

MEADOWS SUITE - ROOM 1 On the first floor, the Meadows Suite is highly adaptable and is comprised of two rooms, which can be used together as one large space or hired independently for smaller meetings, exhibitions or breakouts. The two rooms are separated by a sound proofed, movable wall.

Large windows allow plenty of natural daylight and each are fitted with black out blinds to be used as required. Guests can meet in their own entrance foyer and the suite benefits from dedicated bathroom facilities, air conditioning and direct access to the Museum exhibition space.

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Many thanks for looking after us last week... We really enjoyed the morning and you and your team were brilliant. Everyone thought the venue

was excellent - we will definitely be back!

BUTLER ROSE

“For dimensions of the combined suites (Room 1 and Boardroom) please refer to the contents page


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LENGTH 9m | WIDTH 4.7m | HEIGHT 2.2m | AREA 42(m2)

MEADOWS BOARDROOMAs part of the Meadows Suite, the boardroom is a perfect space for smaller meetings or syndicate sessions for up to 16 delegates. The room has natural daylight, air conditioning, dedicated bathroom facilities and a reception desk in the foyer area.

16B OA R D R O O M


2322

TERRACE & LAWNWith panoramic views of the Camelot Hill and the striking Museum façade as a backdrop, the terrace and lawn is perfect for BBQ’s, weddings, private receptions, product launches and team building events.

The whole area can be hired in conjunction with the reception foyer and café area, offering a stunning setting for a summer’s evening event.


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2524

AUDIO VISUAL SUPPORTWe understand the importance of seamless and fail safe provision of communication technology.

Our comprehensive in-house lighting and AV equipment can be easily supplemented to meet any specific technical requirements. Our in-house events team will be able to advise and guide you through the process.

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IN-HOUSE CATERINGCatering at the Museum is second to none using local produce, freshly cooked, with menus to suit all types of functions. From canapés to wedding breakfasts and gala dinners, our chefs pride themselves on delivering simply stunning and delicious food.


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WITHIN THE MUSEUMThe Museum building is unique, with its modern, award winning design, clean sweeping lines and tasteful colours, making it a truly perfect setting for memorable events.

In addition to the Museum’s Venue Hire areas, clients have the option to hold their events within the Museums exhibition space, from pre-dinner drinks to intimate and exclusive dinners, we can guarantee a once in a lifetime experience for your guests.

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Not just a Museum but a versatile and welcoming location for events of all types. The location and parking ensures that it’s an easy to find and very accessible location. Staff are welcoming

and the place is spotless!

EMILY ESTATES

“


Haynes International Motor Museum Ltd is a charitable company limited by guarantee, registered in England, number 10757195. Registered charity number 1176857. Haynes Motor Museum Ltd is a wholly owned subsidiary.

Company number 2016467. Registered offices: Haynes International Motor Museum, Sparkford, Somerset, BA22 7LH.

CONTACT UST: 01963 407038 E: [email protected] himm.co.uk

Haynes International Motor Museum, Sparkford, Somerset, BA22 7LH


All profits generated are donated to the registered charity

layout & maximum capacity

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