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Stake PFR, Ward PFRTraining

April 16, 2009

Church Member Involvement Program

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Greatest Calling

One of the greatest callings in the church, is in keeping one of the Lord’s houses of worship inviting to the spirit so individuals can be brought closer to our Heavenly Father and our Savior, Jesus Christ.

Responsible to help members to appreciate, respect and deepen their reverence for these facilities.

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Protect the Church & It’s Members

Some of your responsibilities are:

Ward PFR’s are sentinels for the church.

Protect the members from accidents and harm.

Protect the church from OSHA fines.

Keep the facility safe from fire hazards.

Protect the assets of the church and by doing so, you…

…Keep the facilities inviting to the spirit

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Protect the Church & It’s Members

The rest of the presentation is based on the physical things that you need to do so the Stake President, the Bishops and others can bring spiritual blessings into the life’s of their members.

This is a big responsibility! Your Stake President and your Bishop must trust in your ability to do this.

Congratulations on your call!

Let us now help you with some details of that calling.

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Cleaning the Facility?

Who is assigned to clean the Lord’s Meetinghouse?

Church Employees?

Contract Cleaners? ( 1 or 2 X’s per year)

Members of the Church?

This is the program of the Church.

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“We are asking Church members to assume a greater responsibility for cleaning and caring for Church meetinghouses. Aaronic Priesthood quorums should play a prominent role in fulfilling this responsibility. They may be assisted by young women of corresponding ages. From this service, young people can deepen their reverence and feelings of respect for the house of the Lord…”

First Presidency, letter to priesthood leaders, October 28, 1998

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What is the Lord’s Standard for cleaning?

When do we clean the Lord’s House?

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Sample Member Participation Schedule

(15 minutes)

Minimum time should be spend on Sunday – Sunday preparations takes place during the week.

Tidy up blg. After Sunday use.

Building PFR checks every night to see that members have:

• cleaned after use.

• locked after using the facility

• turn off lights and equipment, etc.

First Ward Mtg-Unlocks blg. Scheduled- set up chairs.

Last Ward takes chairs down. Youth gathers, dumps garbage from bathrooms, Sac. Prep. Room, and blg. And places bags in dumpster.(15 minute Clean)Lock-up person Secures blg.

Member Clean day.

Tidy up blg. After Sunday use.

Lock-up person Secures blg.

Youth Cleans Blg.

Lock-up person Secures blg.

Youth Cleans Blg.

Lock-up person Secures blg.

Youth Cleans Blg.

Lock-up person Secures blg.

Lock-up person Secures blg.

Family Cleaning Day

Groups that come after clean time are responsible to clean areas used to blg. is prepared for Sunday Services.

Lock-up person Secures blg.

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What do members do?

They clean up after themselves

Replace paper products

Replace lights under or about 8 feet .

Clean the shrubs and planter areas

Do some repairs ( If you can tighten it with a screw driver or tighten it with a wrench, members can repair it. No electrical items! All other types of repairs are by qualified church employees or contractors with insurance policies of $1,000,000 US Dollars)

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FMBishopric

Provides training

Calls “Ward Physical Facilities Representatives”

(Ward PFR’s)

FM meets regularly and

trains the Stk PFR on caring for the

meetinghouse

Stk PFR

Bishopric trains

Ward Council supports the Bishopric in training members

Ward PFR works with and trains

ward members

Members

Ward Council

“Every Member receives a Priesthood Assignment to Clean”

How To Involve Members in “Meetinghouse Care”

Member Cleaning

Lock-up/ Security

Energy Conservation

Stake PFR meets

regularly and trains the Ward

PFR’s

1st 2nd

3rd

4th 5th

“Every Member A Custodian”

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Stake Physical Facility Representative(Stake PFR)

1. Inspects, gathers information and reports items to the Facilities Management Group. (Call on Monday, item will be repaired by Friday.

2. Insures facilities are protected. See that wards call and sets apart a Ward Physical Facility Representative for: Cleaning, lock-up and energy conservation.

3. Insures members are trained properly on church cleaning standards. Trains the Ward Physical Facility Representative (Ward PFR) over cleaning on church cleanliness standards.

4. Insure facilities are cared for in the proper way and passes information to and from the Ward.

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Ward Physical Facility Representative(Ward PFR)

Lock-Up & Security, Energy Conservation

1. Check facility each night after hours. (10:30-11:00)

2. Insure all windows, doors are closed and locked.

3. Insure all lights, heat, AC is off.

4. Inspects facility for broken windows, locks, etc.

5. Reports all findings to the Stake PFR. The Stake PFR calls the Facility Management office on Monday, the items will be repaired by Friday.

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Ward Physical Facility Representative(Ward PFR)

Member Participation in Cleaning

1. Trained in duties by the Stake PFR, FM Group.

2. Present on Saturday Cleaning of the facility.

3. Trains members in the proper cleaning techniques.

4. Insures the facility is clean by church standards.

5. Reports all problems, or lack of tools and supplies to the Stake PFR.

6. Insures only the approved chemicals are used.

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How To Train Members On “Meetinghouse Care” Call a Ward PFR to work and train members Train the Ward Council on Meetinghouse Care Bishopric trains in PEC – Priesthood leaders work with

their groups. Train Auxiliaries – Auxiliary leaders works with their

groups 5th Sunday training by Bishopric Bishopric trains youth during Combined youth meetings Spiritual talks from the pulpit Involve every member of the ward through assignments Bulletin board announcements Ward hand outs (Announcement in Sacrament Program

hand out)

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Cleaning A Meetinghouse

How Can It All Work In An Organized Way?

You start by:

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Ward Roster

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Fill Out A Cleaning Schedule

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Ward Roster

This is a blank “excel file” for the Cleaning Roster. The Building

PFR can fill in the blanks or ask for an excel copy.

Cleaning assignments are by a priesthood

assignment.

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Example of a cleaning schedule

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Post Schedule in Sunday Program

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Post Schedule in Sunday Program

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Post Schedule on the Bulletin Board

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Post Schedule in Ward News Letter

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Crew Leader calling those on the list

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Member Care

What happens when the members arrive at the meetinghouse?

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Members Closet Contains:

Inventory of Tools and equipment

Inventory of all chemicals needed

Inventory of paper products

Instruction on the proper use

Member cleaning task list

Safety Is Always First!

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Member Closet Inventory(No other

chemicals should be used in the church facility

except those that are provided by

the church.)

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Members Closet (Larger Now)

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Chemicals

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Ward PFR greets members as they arrive

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Ward PFR ask members a preference or assigns them a task

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Ward PFR teaches members on chemical use

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Ward PFR teaches members how to perform tasks: Glass, floors,

restrooms, etc.

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Cultural Hall Cleaning

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Cultural Hall FloorsDamage by “In-Line Rollers Skates”, “Roller Blades”

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Ward PFR trains on paper products

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Ward PFR trains on paper products

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Ward PFR trains on soap products

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Do Not Waste products

This foam soap was installed 9/12/2008 and removed 3/16/2009. This lasted over a 6 months period and still has soap that will last 2 to 3 more weeks.

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Carpet CarePre-Vacuuming Tasks

Broom the edges

Or Use Crevice Tool

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Mop CareRinse Mop After Use and Hang To Dry

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Vacuum Care

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Vacuum Care

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Vacuum Care

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Vacuum Care

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Vacuum Care

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Vacuum Care Each building has a standard of 4 vacuums.

Don’t loan vacuum out for home use.

Set brush at proper height.

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Yard Care

Gather garbage and debris

Pull weeds

Sweep sidewalks

Sweep gutters

Rake and gather leaves

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Ward PFR Inspect Facility after ward cleaning

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After each cleaning

Ward PFR inspects for cleanliness

Ward PFR thanks all those who have participated

Replace all items in Members Closet in it’s exact place.

Ward PFR reports to the Stake PFR needed inventory items

Ward PFR reports to the Stake PFR items needed to be repaired. Before reporting, check it out. Get all information of location, item, problem, etc. then report.

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Light Tubes

Do not mix the tubes.

If you take a large one out put a large one back in.

If you take a small one out put a small one back in.

Throw the old tubes in the dumpster.

Do not put old tubes back in the box.

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HVAC

Winter & Summer - Warm Air and Cool Air Controls are to be set at 65˚ unoccupied.

Winter Warm Air 70˚ to 71˚ and Cool Air Controls are to be set at 85˚ occupied.

Summer Cool Air set at 72˚.

Usually an 1 hour occupy button. Turn off when leaving the room.

Close chapel doors when using AC.

Do not open windows when using AC.

If problem – we will be there immediately.

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Water Heater Controls

State regulations on thermostat settings for water heaters are 120˚ at the water heater and no hotter than 108˚ to 110˚ at distribution.

The temperatures are pre-set and not to be adjusted.

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Boilers

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Key Policy

“Classrooms or other rooms that do not contain valuable items should not be locked.”

Facilities Management Guidelines for Meetinghouses and Other Church Property, page 7

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Key Policy

What is a “Valuable Item”?

Expensive

Costs a lot of money

Things that can easily be taken

Something that is desired

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Fonts

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Font Controls

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Safety

What is an emergency?

Plugged toilet?

Electrical power off?

Sound off?

Etc.

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Utility Shut Offs

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Simple Things That Can Be Taught

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Sample 15 Minute Clean-upPerform the following tasks after weekly activities and Sunday meetings:1. Pick-up after yourself throughout meetings.

– If you turn it on, turn it off. If you drop it, pick it up. If you get it dirty, clean it up. If you take it out, put it away.

2. Stack chairs.

3. Empty trash.

4. Mop obvious problem areas (nursery, foyers, hallways, etc.).

5. Restock paper products.

6. Other tasks as determined locally.

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Week Day Clean-upMondays – Tidy up building after Sundays use.

Tuesday through Friday evenings – Youth groups clean after their activity night.

(When all the youth help, it only takes 20 - 30 minutes.)

Saturday’s – Twenty or more members each Saturday.

Prepare building for Sunday Worship Follow cleaning task list

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Suggestions for Member

Participation

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Suggested Special Projects For Youth

• Wash and Clean chairs• Clean grounds, parking lots, and adjacent Church owned property• Clean serving area (oven, stoves, refrigerator, cabinets)• Plant, weed, and care for Shrub beds• Sweep parking lots and gutters• Disinfect nursery toys• Organize and clean library• Vacuum dust from window frames• Vacuum padded chair cushions• Wash the windows• Take out the garbage• Paint the curbing• Rake and clean lawn areas• Dust the window seals, ledges, chair rails, base areas next to floor• Clean chalk boards and trays.

Suggested Special Projects For Youth

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“Many hands make light work”

Example: Setting up 200 chairs

One person = 1 hour

Three people = 20 minutes

Five people = 12 minutes

Ten people = 6 minutes

Thirty people = 2 minutes

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• Keep your Stake PFR informed.

• Our Lead Person in custodial care will come to your facility and give you hands on training. Arrange a time with us.

• Follow the guidelines.

• Be organized.

• Get all members involved.

Thank you!

How are you going to getyour ward started?