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Leader Handbook – AJ2019 Pre-Jamboree Camp – Version 3

LEADER HANDBOOK Version 4

PRE-JAMBOREE CAMP

Western Australia Contingent

AJ2019 | 25th Australian Jamboree

22-24 September 2018

Manjedal Activities Centre


1 TABLE OF CONTENTS

2 EVENT TEAM 4

3 RESPONSIBILITY AND ACCOUNTABILITY 4

4 PROGRAM 5

4.1 EVENING ENTERTAINMENT 6

4.2 SCHEDULED ACTIVITIES 6

4.2.1 WHOLE TROOP ACTIVITIES 6

4.2.2 PATROL CHOICE ACTIVITIES 6

4.3 ACTIVITY LOCATIONS 7

4.4 ACTIVITY SCHEDULE 8

4.5 ON-SITE SHOP 9

4.6 PARENT BRIEFING SESSIONS 9

5 OPERATIONS CENTRE 10

6 EVENT MANAGEMENT AND STAFF 10

7 COMMUNICATIONS SYSTEM 10

8 SITE MAP 11

9 TRAFFIC MANAGEMENT PLAN 12

9.1 BUMP-IN AND BUMP-OUT SCHEDULE 14

10 LATE ARRIVAL / EARLY DEPARTURE 15

11 SITE EVACUATION 15

12 FIRST AID AND PUBLIC HEALTH 15

13 FOOD HANDLING 15

14 CATERING 16

14.1 YOUTH CENTRE KITCHEN ROSTER 16

15 INFRASTRUCTURE FACILITIES 16

16 TROOP SITES 17

17 WATER 17

18 REGIONAL SCOUTS 17

18.1 FRIDAY 21 SEPTEMBER 17

18.2 MONDAY 24 SEPTEMBER 17

18.3 TUESDAY 25 SEPTEMBER 17

19 SERVICE AND ACTIVITY LEADERS 18

20 RETAIL 22

20.1 MERCHANDISE PRICE LIST 22


20.2 PANTRY PRICE LIST 24

21 DETAILED RUN SHEET 25


2 EVENT TEAM

Position Title Name Contact details

Event Manager Tom Dowsley [email protected]

Deputy Event Manager Greg Watts [email protected]

Assistant Contingent Leader Brent Rush Contact Event Manager

Assistant Contingent Leader Declan Schotte Contact Event Manager

Assistant Contingent Leader Marnie Maddison Contact Event Manager

Assistant Contingent Leader Megan Kelman Contact Event Manager

Activities Director Nicolle Ewing [email protected]

Administration Director Debbie Schotte [email protected]

Logistics Director Ryan Scott [email protected]

Merchandise Director Cathy Sweeting [email protected]

Transport Director Matt Siddell [email protected]

Welfare Director Kelly Everett [email protected]

Retail Manager Elena Avramita [email protected]

Sub-Camp Manager Jenny de Kort [email protected]

3 RESPONSIBILITY AND ACCOUNTABILITY

Position Title Responsibilities

Event Team

− Program: coordination, ceremonies, contingent council, entertainment, mall

− Administration: incident management, risk management, financial management, volunteer role allocation

− Logistics: portable amenities, radio communications, temporary infrastructure, coordination of MAC store

− Merchandise: distribution of Jamboree merchandise, on-site shop

− Transport: airport transfers, regional travel, traffic management

− Welfare: first-aid, Troop welfare support, health and hygiene monitoring

− Catering: service and activity leader kitchen

Jamboree Troop Leaders

− Troop catering

− Troop programming

− Parent information sessions (optional)

− Communication and coordination with parents

− Coordination of Troop bump-in and bump-out arrangements

Sub-Camp Team

− Camping rangers

− Program: sub-camp frat tent

Manjedal Activities Centre

− Program: facilitate MAC operated activities

− Site management

Service and Activity Leaders

− Program: support program delivery

mailto:[email protected]











4 PROGRAM

Day Time Activity Location

Satu

rda

y

9:00am-11:00am Bump-in and set up campsite Campsites

11:00am Troops move to main arena Main arena

11:30am Welcome Ceremony Main arena

1:30pm-3:00pm Activity Session 1 Activity locations


5:00pm Troop Leader meeting Contingent HQ

6:30pm-7:30pm Contingent Council & Patrol activity bookings Contingent HQ

6:30pm-10:00pm Evening entertainment Various

7:30pm AJ2019 Leader / Venturer / Rover Briefing* Youth Centre

10:30pm Camp quiet time Campsites

Su

nd

ay

8:00am-8:30am Troop Council Troop sites

9:00am-10:30am Activity Session 3 Activity locations

9:00am Troop Activities Leaders meeting Youth Centre

11:00am-12:30pm Activity Session 4 Activity locations

11:00am Troop Logistics Leaders meeting Contingent HQ


1:30pm Troop Admin Leaders meeting Youth Centre


3:30pm Troop Welfare Leaders meeting Youth Centre

5:00pm Troop Leader meeting Contingent HQ

6:30pm-7:30pm Contingent Council Contingent HQ

6:30pm-10:00pm Evening entertainment Various

7:30pm AJ2019 Leader / Venturer / Rover Briefing* Contingent HQ

10:30pm Camp quiet time Campsites

Mo

nd

ay

8:00am-8:30am Troop Council Troop sites

9:00am-10:30am Activity Session 7 Activity locations

11:00am-12:30pm Activity Session 8 Activity locations

1:30pm Troops move to main arena Main arena

2:00pm-2:30pm Closing ceremony Main arena

3:00pm-6:00pm Troops bump-out as per schedule Campsites

3:00pm-4:00pm Parent briefing session 1 (optional) Various

5:00pm-6:00pm Parent briefing session 2 (optional) Various

*All Venturers, Rovers and Leaders attending the Jamboree must attend one of these briefing sessions.


4.1 EVENING ENTERTAINMENT

Location Two Gum Oval Main Arena (BBW1) TBC

Time 8:00pm 7:00pm 8:00pm

Saturday Movie to be confirmed

Dance party Wide game

Sunday Movie to be confirmed

Dance party Wide game

4.2 SCHEDULED ACTIVITIES

Eight sessions of scheduled activities will be held during the event. Each Scout will participate in the following

activities:

− 1 Patrol Choice (MAC) activity: high ropes, tunnels, flying fox, abseiling or search and rescue

− 1 Patrol Choice (self-facilitated) activity: cooking, ballista wars or canoeing

− 1 Whole Troop activity (service): picnic table construction or orienteering upgrade

− 1 Whole Troop activity: colour run

− 1 Troop Time: market day

− 1 Troop Time: troop code

− 1 Troop Time: set up

− 1 Troop Time: pack up.

4.2.1 WHOLE TROOP ACTIVITIES

The purpose of the whole Troop activity is to provide an opportunity for Jamboree Troops to get to know one another

in a structured activity. It also provides line leaders with a valuable opportunity to witness the social dynamic of the

Jamboree Troop so that necessary arrangements can be put in place for the Jamboree.

Colour Run

All Scouts will have the opportunity to participate in a colour run as a Troop bonding activity. Scouts should wear old

clothing for this activity – clothing they wear will get dirty. Line leaders have the option to join in – we strongly

encourage you to do so!

Service Activity

All Scouts will get involved in a service activity to help spruce up various elements of Manjedal Activity Centre. The

purpose of this activity is not to provide slave labour to MAC, but to provide line leaders with another opportunity to

witness the social dynamic of the Troop and to provide Patrol Leaders an opportunity to develop their skills with their

Jamboree Patrol. Scouts could also use this as an opportunity to earn service hours towards their Citizenship Badge.

Service A is picnic table construction located at the Q store and Service B is the orienteering upgrade located at the

outdoor shelter at the Youth Activity Centre.

4.2.2 PATROL CHOICE ACTIVITIES

Patrol choice activities are scheduled for Sunday and Monday (session 3 thru session 8) to provide an opportunity for

Troops to identify Patrol Leaders on Saturday.

Patrol Leaders will book two Patrol Choice activities during Contingent Council at Contingent HQ at 6:30pm on

Saturday 22-9-18.

Each Patrol will complete:

• 1 Patrol Choice (Mac) activity: high ropes OR tunnels OR flying fox OR abseiling OR search and rescue.

• 1 Patrol Choice activity: cooking OR ballista war OR canoeing.


Please ensure Patrol leaders are aware of their patrol number prior to booking in Patrol Choice activities on Saturday

evening at 1830. Each Troop should have 6 patrols numbered as follows; troop number/1-6. For example: A430/5.

Scouts should bring their dilly bag to the cooking base.

4.3 ACTIVITY LOCATIONS

Activity Location

BYC Chill Zone Contingent HQ (TET4)

Evening entertainment – wide game Meet at Contingent HQ (TET4)

Evening entertainment – movie Two Gum Oval

Evening entertainment – dance party Main Arena (BBW1)

Closing ceremony Main Arena (BBW1)

Colour Run A Confidence Course

Colour Run B Blind Trail

Contingent Council Contingent HQ (TET4)

Patrol Choice – Canoeing Base Lake Jones

Patrol Choice – Cooking Base GD2

Patrol Choice – Ballista War Base BBW2

Patrol Choice – Search and Rescue East side

Patrol Choice – Abseiling Two Gum Oval

Patrol Choice – High Ropes Adjacent to Two Gum Oval

Patrol Choice – Tunnels Tunnels

Patrol Choice – Flying Fox Flying fox

Service A (Picnic Tables) Q-Store near BBW1

Service B (Orienteering) Youth Centre Outdoor Shelter

Shop Contingent HQ (TET4)

Sub-Camp Frat Tent Corner Kim’s Track and Governor’s Drive

Welcome ceremony Main Arena (BBW1)


4.4 ACTIVITY SCHEDULE

Troop Session 1 Saturday 1330-1500

Session 2 Saturday 1530-1700

Session 3 Sunday

0900-1030

Session 4 Sunday

1100-1230

Session 5 Sunday

1330-1500

Session 6 Sunday

1530-1700

Session 7 Monday

0900-1030

Session 8 Monday

1100-1230

A430 Colour Run A Troop Time

Set Up Patrol Choice Activity (Mac)

Troop Time Market Day

Troop Code Patrol Choice

Activity Whole Troop

Service A Troop Time Pack Down

A434 Troop Time

Set Up Colour Run A


Patrol Choice Activity (Mac)

Whole Troop Service A


Activity Troop Time Pack Down

A321 Troop Time

Set Up Whole Troop

Service A Colour Run A



Troop Code Troop Time Pack Down

Patrol Choice Activity

A542 Troop Code Troop Time

Set Up Whole Troop





Troop Time Pack Down

B219 Troop Time

Set Up Troop Time Market Day



Colour Run A Troop Code Patrol Choice Activity (Mac)


B221 Troop Code Troop Time



Whole Troop Service B

Colour Run A Troop Time Pack Down


B324 Troop Time




Activity Whole Troop



B437 Troop Time

Set Up Troop Code






Colour Run A

C322 Colour Run B Troop Time

Set Up Patrol Choice

Activity Troop Time Market Day


Troop Code Whole Troop

Service B Troop Time Pack Down

C330 Troop Time

Set Up Colour Run B



Troop Code Patrol Choice Activity (Mac)



C772 Troop Time

Set Up Whole Troop

Service B Colour Run B



Troop Code Patrol Choice Activity (Mac)


D319 Whole Troop

Service A Troop Time


Colour Run B Troop Code Patrol Choice



D424 Troop Time




Colour Run B Troop Code Patrol Choice


D432 Whole Troop

Service B Troop Time



Troop Code Colour Run B Troop Time Pack Down


D540 Troop Time

Set Up Troop Code





Colour Run B Troop Time Pack Down

Leader Handbook – AJ2019 Pre-Jamboree Camp

4.5 ON-SITE SHOP

A very basic on-site shop will be offering a limited selection of tasty treats. The shop will be located in the Mall on site

TET4. Scouts may like to bring a small amount of cash ($5-$10) to purchase items at the shop.

The purpose of the on-site shop is to mimic the retail options available at the Jamboree, providing Scouts an

opportunity to develop money management skills that are important to learn before Jamboree attendance.

4.6 PARENT BRIEFING SESSIONS

Some Jamboree Troops have opted to host a parent briefing session on-site at Manjedal Activities Centre following

conclusion of the Pre-Jamboree Camp.

Details of times and locations for parent briefing sessions are available in section [9.1].

There are three sessions: 1230, 1500 and 1700. To minimise congestion in the campsite area and to ensure safety of

all involved, these parent briefings will take place in the following locations: Youth Centre Dining Hall, Gilwell Dining

Hall, Gilwell Meeting Hall, and Gilwell Q-store.

Jamboree Troop Leaders scheduled to deliver a briefing at 1500 should be aware that another briefing is scheduled at

1700. As such, briefings commencing at 1500 should conclude by 1615 at the latest to allow time for the parking area

to clear before the next briefing session.

The arrangements for these sessions are:

• Parents are to arrive at Manjedal Activity Centre between 15 and 30 minutes prior to the briefing sessions.

Sessions commence at 1500 (parents should arrive between 1430 and 1445) or 1700 (parents should arrive

between 1630 and 1645). Please ensure parents stick to these arrival times.

• Parents should drive straight to the parking location stipulated in section [9.1]. Traffic marshals will be onsite

at the gate to direct traffic to the correct parking location.

• Parents attend briefing session.

• Upon conclusion of briefing session, parents can drive to the campsite to collect Scouts’ personal equipment.


5 OPERATIONS CENTRE

An operations centre will be established at Contingent Headquarters on site TET4 and be attended by a member of

the Event Team from 0600 till 2230 during the entire event. The centre will provide the following:

− First aid

− Administration

− Security and emergency response coordination

− Communications with event organisers, staff and volunteers

− Map of the site showing the location of activities

− Detailed information about the event and its activities.

6 EVENT MANAGEMENT AND STAFF

The Event Manger will brief all Troop Leaders, line leaders and event staff on their duties and responsibilities at the

Jamboree Orientation Day on Sunday 26 August 2018 at Rossmoyne Senior High School.

Troop Leader meetings will be held to keep leaders apprised of any issues and actions to be taken. These meetings

will take place at Contingent HQ at the following times:

− Saturday 5:00pm

− Sunday 5:00pm.

Event Team meetings should be attended by all Directors, Assistant Contingent Leaders and members of the

Contingent Welfare Team. Event Team meetings will be held at the following times at Contingent HQ:

− Saturday 8:00am

− Sunday 8:00am

− Monday 8:00am.

7 COMMUNICATIONS SYSTEM

A two-way communications system is to be provided to all event staff, activity leaders and Troop Leaders.

A public address system will be provided for the main arena.

The Manjedal 1 channel is only for use by Manjedal Activities Centre staff.

Further details will be provided regarding arrangements for radio communications.


8 SITE MAP


9 TRAFFIC MANAGEMENT PLAN

The Transport Director will coordinate traffic Management for the event.

No vehicles are to be parked on campsites. Only securely stationed trailers are permitted to remain on campsites.

All vehicles remaining onsite for the duration of the event are to be safely parked on site KT1/KT2 no later than 11:00

Saturday 22-9-18. Onsite vehicle movements along Tap Road, Kim’s Track, Governor’s Drive, North Walk, Top End

Track and Blackboy Way after that time will be restricted to vehicles displaying a permit issued by the Transport

Director by prior arrangement.

Vehicles moving within the restricted area during the event should travel with flashing hazard lights.

Vehicle movements can only commence after 1430 Monday 24-9-18.

General Rules

• All vehicles shall be road worthy under Western Australian State Law

• All vehicles shall be currently registered through a state or federal licensing authority

• All Western Australian traffic rules shall apply

• This includes the wearing of seatbelts whiles vehicles are operational

• This also prohibits riding in the back of an open tray utility or trailer etc

• Speed limits set by any state or federal government authority, or the Event Team or Manjedal Staff shall be

observed at all times

• All additional road rules set by the Event Team should be observed at all times

• If circumstances arise where it becomes necessary to drive vehicles during the event, adults must seek

approval from the Event Manager, Manjedal Centre Manger, Activities Director, or Admin Director.

• Vehicles moving shall have the headlights and hazard lights switched on at all times

• Only vehicles with AJ2019 PreCamp permits will be permitted to move around the site.

• Vehicles associated with the AJ2019 Contingent team shall be required to obey the above policies and display

a vehicle pass.

Any person found to be in breach of any of the above rules, will have their vehicle stopped and depending on severity,

the driver may be warned about their driving prowess or they may be told to remove the vehicle from Manjedal and

walk. Traffic charges have been preferred against drivers in the past and court convictions obtained for offences

committed within the Manjedal site. This will be at the discretion of the AJ2019 Contingent Transport Team.

These rules have been established to maintain the safety of all people on the site. The fact that you have your

vehicle on site is a clear understanding that you have accepted these rules and agree to comply with them.

Additional Rules during an Evacuation

• Vehicle Movement Policy still applies in the occurrence of a site evacuation. The following rules are added to

the policy for and evacuation.

• Only vehicles containing a compatible 2-Way Radio and having direct permission from Evacuation Co-

Ordinator are permitted to move around the site during an evacuation. Emergency Service Vehicles are

except to this.

• Do not exceed the capability of the vehicle or driver and risk potentially getting the vehicle stuck

• Headlights and Hazard lights must be on [day and night]

• Place all air vents on recirculate and close windows in the event of a fire.

• Park lights are to be left on and keys left in all parked, unattended vehicles fitted with a 2 Way Radio

• Do not exceed the 20km/hr speed limit

• During a day time evacuation, sound horn every 10 to 15 seconds to allow any participant in the bush to know

that an evacuation has been called

• Drivers must pick up participants they come across on any track and then return immediately to the

evacuation point. If this is not possible, their location must be radioed in where the Emergency Coordinator

will mobilise a vehicle to pick them up. The driver who came across the participants will remain with those

participants until another vehicle arrives to pick them up.

• Do not overload vehicles or allow staff or participants to ride in open load spaces such as ute trays, trailers or

rear of wagons.


Security

Event Team members will be carrying out the security duties for the camp.

Speed limits in the AJ2019 PreCamp are will be strictly enforced. If we say you are speeding, you are and any

arguments will only cause and increase in the penalty. If you don’t wish to travel at the required speed limit, please

don’t bring your vehicle in.

Traffic Control

Leaders who bring their vehicle on site for the duration of the camp, may park in the allocated parking areas. For

Safety reasons, we require vehicles to be reversed into the parking positions so that when we bump out, these

vehicles can drive forward out of the area.

In the event of an emergency evacuation, all parked vehicles will remain parked until all scouts, scouters and

other personnel are safe and the controlling authority gives the ALL CLEAR and approval for vehicles to be

removed.

Bump in and Bump Out

For traffic entering Manjedal on Friday 21 September, Saturday 22 September and Monday 24 September, the Event

Team will be controlling the traffic. 45 minute time periods have been allocated and must be adhered to for the safety

of all and to minimise site congestion. It is recommended that all scout families are familiar with the site map and their

troop number and campsite prior to arrival.

CAR POOLING BETWEEN TROOPS IS A MUST

Each troop will be allocated 12 carpooling passes, please distribute these within your scout groups to

minimise vehicle movement during bump in and bump out. Leaders leaving vehicles on site are exempt.

Traffic will be directed in a one way, clockwise circuit and we require that all parents and others dropping scouts off at

their respective troop sites, park their vehicle for a minimum amount of time to unload. Please ensure that vehicles are

parked off the main track as much as possible to ensure passing traffic can continue to flow. Please review and

adhere to the bump in and out times per troop to reduce traffic congestion.

Traffic Directions: Traffic will enter the Camp Grounds by travelling along Manjedal Drive, then turning right into

Governors drive, then right into Top End Track, travelling down the hill to Manjedal drive and depart by turning left and

out of the Gate. Traffic Flow is a clockwise direction; however Manjedal drive between the Gate and Governors Drive

will allow 2 way traffic with care.

Camp Ground Access

Governors Drive and Top End Track: Use the One-way circuit as mentioned above

North Walk: Use the One-way circuit as mentioned above; however when you arrive at the intersection of Governors

Drive and Top End Track, can you please have scouts disembark at the intersection and limit the movement up North

Walk as minimal room to turn around on this track. For those on NW3 a vehicle and trailer will be located at the

intersection of GD and TET to take all scout gear to the NW 3 Campsite due to the extra distance from the drop off.

NW3 scouts are to be dropped off at the corner of Kim’s track and Tap road to minimise congestion on Governor’s

Drive. A trailer will be provided at this corner to transport the scout’s baggage to the camp site, however they will walk

with their daypacks. See Kim’s Track traffic instructions below for more details.

Kim’s Track: Traffic will enter the Camp Grounds by travelling along Manjedal Drive, then turning right into Governors

drive, left into Kim’s Track, drop off scouts at their site, then exit by continuing up Kim’s track, left onto Tap Rd, Left at

Chris’s Corner onto Manjedal Drive, then travel East on Manjedal drive back to the Gate. Take care on Manjedal drive

as there will be heavy traffic west bound.


9.1 BUMP-IN AND BUMP-OUT SCHEDULE

^Parent briefing sessions START at the time indicated. Parents should arrive and park up to 30 mins beforehand (e.g. 1430 and 1630) Service and Activity Leaders not attached to a Troop can arrive any time before 1000 on Saturday and depart from 1500 on Monday. Parking is at KT1 and KT2.

Troop Jamboree Troop

Leader Site

Youth PAX

Bump-in Bump-out Parent Briefing Time^

Parent Parking Location Briefing Location Day Time Day Time

A321 Grant Leane GD6 36 FRI 1800 MON 1600 1500 Youth Centre Youth Centre Dining Hall

A430 Toby Blyth GD4 36 SAT 0900 MON 1700 - - -

A434 Joanne Norton KT3 10 FRI 1900

MON 1430 1230 Gilwell Gilwell Meeting Room 26 SAT 0900

A542 Chris Barugh GD3 35 FRI 1800 MON 1500 - - -

B219 Jennifer Pitcher GD7 36 FRI 1900 MON 1600 1500 Gilwell Gilwell Q Store

B221 Daniel Wyatt GD9 36 SAT 1000 MON 1700 - - -

B324 Scott McMahon GD5 36 SAT 1000 MON 1800 1700 Gilwell Gilwell Dining Room

B437 Mark Thompson KT4 30 FRI 1900

MON 1600 1500 Youth Centre Gilwell Meeting Room 6 SAT 0900

C322 Brett Chivers NW1 36 SAT 0900 MON 1700 - - -

C330 Glen Wilkinson NW2 15 FRI 1700

MON 1500 - - - 21 SAT 1000

C772 Stephen Davies NW3 36 SAT 0900 MON 1700 - - -

D319 Brian Macauley TET3 34 FRI 1800 MON 1600 1500 Gilwell Gilwell Dining Hall

D424 Michael Mavrick TET1 10 FRI 1800

MON 1500 - - - 26 SAT 1000

D432 Dania Carson TET2 36 FRI 1700 MON 1600 - - -

D540 Owen Carter GD8 36 FRI 1700 MON 1500 - - -

Venturer Leslie Schryver TET7 16 SAT 1000 MON 1600 - - -


10 LATE ARRIVAL / EARLY DEPARTURE

All Contingent members arriving late or departing early must sign in / out at Contingent HQ.

Parents dropping Scouts off later or collecting Scouts early should follow this process:

• Park at the main gate.

• Walk to Contingent HQ – campsite TET4.

• Contingent HQ will contact Troop Leader via radio that parent is dropping Scout off or is here to collect Scout.

11 SITE EVACUATION

If a site evacuation is deemed necessary the Event Team will coordinate.

12 FIRST AID AND PUBLIC HEALTH

Most adult leaders have received training in basic first aid and a number carry basic first aid supplies. Minor injuries

are treated at the site with no disruption to the event program.

Each Troop should have a comprehensive first aid kit. A defibrillator will be available from outside the Manjedal

Activities Centre office and at Gilwell for emergency use.

The Contingent Welfare Team under the guidance of the Welfare Director will provide welfare and first aid services.

This team consists of 10 adult leaders who will form the Contingent Welfare Team at AJ2019. The Welfare Director

will establish a roster to ensure suitably qualified first aiders are available throughout the event.

Advanced first aid will be provided by competent adult leaders and first aiders located at Contingent HQ. They will be

contactable on the event radio system in an emergency.

A first aid post will be established at Contingent HQ. Cases will be triaged by competent adult leaders and first aiders.

Cases requiring emergency treatment will be evacuated to Armadale Kelmscott Memorial Hospital.

Cases requiring continued observation and rest who are deemed unable to return to their campsite will be transferred

to the Welfare Centre at the Youth Centre.

All Troops should maintain an I3 form for daily collection by Contingent Welfare Leaders. Series incidents should be

recorded on an I2 form. All Troops will be provided with adequate supplies of each form.

13 FOOD HANDLING

Food handling in campsites will be managed by warranted leaders who will ensure a high standard of camp hygiene is

maintained at all times.

The Contingent Welfare Team will monitor all food handling and safe practices.


14 CATERING

Troops will arrange their own catering for the event. Troops have a budget of $40 per person for the duration of the

event. This is to cover consumable items such as gas, ice and cleaning materials.

A kitchen catering for all non-line participants will be established at the Youth Centre. This facility will cater for

approximately 80 people.

Meal times will be as follows:

− Breakfast: 7:00am till 8:00am

− Lunch: 12:30pm till 1:30pm

− Dinner: 6:00pm till 7:00pm.

Tea, coffee, fruit and snacks will be available in the Youth Centre Dining Hall throughout the day for morning tea,

afternoon tea and supper.

To assist the kitchen team, please ensure you are at the Youth Centre Dining Hall at the times above. If your role

requires you to be elsewhere at the stipulated meal time, please ensure you make appropriate alternative

arrangements in advance with the Catering Manager. The Catering Manager can be contacted via the onsite two-way

communication system.

All necessary dietary requirements will be catered for as noted on the Jamboree online application system.

14.1 YOUTH CENTRE KITCHEN ROSTER

Below is a brief summary of the staff allocated to the Youth Centre Kitchen. A detailed roster will be available from the

Catering Manager onsite.

Saturday Sunday Monday

Catering Manager Jenelle Stone Jenelle Stone Jenelle Stone

Catering Team

− Beth Franz

− Chris Macneall

− Kevin Pestell

− Pam Pestell

− Raquel Willis

− Colin Hall

− Diane Doherty

− Paul Scarborough

− Raquel Willis

− Beth Franz

− Chris Macneall

− Kevin Pestell

− Pam Pestell

− Raquel Willis

15 INFRASTRUCTURE FACILITIES

Two freestanding toilet blocks are located in the designated camping area. These are located on Governor’s Drive

and Top End Track. The Top End Track facility includes a disability accessible toilet.

Portable toilets will be provided as additional facilities within the camping area in the following locations:

− TBA

Showering facilities for youth will be available at Gilwell (as another non-Scouting group consisting of adults will be

sharing the Youth Centre facilities). Troops sending youth to use the showering facilities at Gilwell should send a line

leader from their Troop to supervise Scouts to ensure facilities are used appropriately.

Showering facilities for adults will be available in the Youth Centre.


16 TROOP SITES

Jamboree Troop Leaders shall manage all campsite safety. Campfires are permitted in contained fireplaces located

on each campsite.

Troops have been allocated to campsites as per the schedule below.

Troop Jamboree Troop Leader Site

A321 Grant Leane GD6

A430 Toby Blyth GD4

A434 Joanne Norton KT3

A542 Chris Barugh GD3

B219 Jennifer Pitcher GD7

B221 Daniel Wyatt GD9

B324 Scott McMahon GD5

B437 Mark Thompson KT4

C322 Brett Chivers NW1

C330 Glen Wilkinson NW2

C772 Stephen Davies NW3

D319 Brian Macauley TET3

D424 Michael Mavrick TET1

D432 Dania Carson TET2

D540 Owen Carter GD8

17 WATER

It is normal protocol for leaders of youth to warn of the effects of dehydration. As the event is in September, weather

conditions are anticipated to be mild.

Potable water is supplied to every campsite and water will be supplied at every activity site.

18 REGIONAL SCOUTS

18.1 FRIDAY 21 SEPTEMBER

The first batch of regional Scouts from Boulder, Newman and Woorree will arrive at MAC at approximately 12.30pm

on Friday 21 September. A second batch of regional Scouts from Albany, Denmark and Karratha will arrive at MAC at

approximately 6:00pm. Scouts from Jamboree Troops moving in on Saturday 22 September will be accommodated in

the Youth Centre.

18.2 MONDAY 24 SEPTEMBER

A bus transporting Scouts from Albany, Boulder, Denmark, Karratha and Woorree will depart MAC at 10.30am to

ensure Scouts connect with their returning flights.

18.3 TUESDAY 25 SEPTEMBER

Scouts from Esperance and Newman will stay in the Youth Centre on Monday 24 September. A bus driven by

Esperance Group Leader (Carmel Hall) will return to Esperance on morning of Tuesday 25 September. Newman

Scouts will be transferred to the airport for their return flight by the Director Transport (Matt Siddell), departing MAC by

10.30am.


19 SERVICE AND ACTIVITY LEADERS

Name Team Pre-Jamboree Camp Role Job Saturday Job Sunday Job Monday Accom. location

Alan Bates Contingent Contingent Welfare Leader Welfare Leader Welfare Leader Welfare Leader TET6

Anthony Smith Venturers Activity Leader Colour Run Colour Run Colour Run TET7

Anton Mozhdehinia Activities Activity Leader Service A - Picnic Tables

Service A & Service B Service A - Picnic Tables

Gilwell

Asher Bettison Venturers Activity Leader Colour Run Colour Run Colour Run TET7

Ayden MacKenzie Contingent DCC Youth DCC Youth DCC Youth DCC Youth Gilwell

Barb de la Hunty Contingent Chief Commissioner CC CC CC Gilwell

Beth Franz Sub Camp D Youth Centre Kitchen Kitchen Free Kitchen Youth Centre

Brent Rush Contingent Assistant Contingent Leader ACL ACL ACL TET7

Bruce Burton Venturers Not attending n/a n/a n/a n/a

Bruce Pilgrim Activities Traffic management Traffic management Free (offsite) Free (offsite) n/a

Carl Daggers Contingent Branch Commissioner Scouts Gilwell

Carmel Halls Service Bus driver Bus driver Free Free Gilwell

Cathy Sweeting Contingent Director Merchandise Free Free Day only

Chelsea Knight Activities Activity Leader Supervise dance party Service B / supervise movie

Free Gilwell

Chris Macneall Sub Camp D Youth Centre Kitchen Kitchen Free Kitchen Youth Centre

Chufei Wang Venturers Activity Leader Colour Run Colour Run Colour Run TET7

Colin Hall Activities Activity Leader / Kitchen Supervise movie Youth Centre Kitchen Free Gilwell

Danielle Reed Contingent Activity and Merchandise Officer TET6

Debbie Schotte Contingent Director Administration Director Administration Director Administration Director Administration TET6

Declan Schotte Contingent Assistant Contingent Leader ACL ACL ACL TET7

Derek Sandqvist Activities Activity Leader Service B - Orienteering

Service B - Orienteering

Service B - Orienteering

Gilwell

Dhillon Palvinder Venturers Activity Leader Colour Run Colour Run Colour Run TET7

Diane Doherty Activities Activity Leader / Kitchen Supervise wide game Youth Centre Kitchen Free Gilwell

Dylan Batka Sub Camp D Venturer Sub Camp Colour Run Colour Run Colour Run TET7

Elaine Hill Sub Camp D Sub-Camp Frat Tent Sub-Camp Frat Tent Sub-Camp Frat Tent Sub-Camp Frat Tent Youth Centre

Elena Avramita Contingent Retail Manager Retail Manager Retail Manager Retail Manager TET6



Emily Bridges Venturers Activity Leader Colour Run Colour Run Colour Run TET7

Greg Watts Contingent Deputy Event Manager Deputy Event Manager Deputy Event Manager Deputy Event Manager TET6

Jane Wade Activities Activity Leader Assist with set up Canoeing Base Canoeing Base Gilwell

Janelle Stone Contingent Catering Manager Catering Manager Catering Manager Catering Manager Youth Centre

Janina Greenwood Activities Activity Leader Service B - Orienteering

Cooking Base Ballista War Base Gilwell

Jenny De Kort Sub Camp D Sub-Camp Manager Sub-Camp Manager Free (offsite) Free (offsite) Youth Centre

Jess Hood Sub Camp D Sub-Camp Frat Tent Sub-Camp Frat Tent Free Sub-Camp Frat Tent Day only

Kelly Everett Contingent Director Welfare Director Welfare Director Welfare Director Welfare TET6

Kerry Duncan Activities Activity Leader Assist with set up Canoeing Base Canoeing Base Gilwell

Kevin Burbidge Contingent Contingent Welfare Leader Welfare Leader Welfare Leader Welfare Leader TET6

Kevin Pestell Sub Camp D Youth Centre Kitchen Kitchen Free Kitchen Youth Centre

Kylie Holmes Sub Camp D Activity Leader Service A - Picnic Tables

Ballista War Base Service A - Picnic Tables

Youth Centre

Kyle Hodges Venturers Activity Leader Colour Run Abseiling / High Ropes Colour Run TET7

Leo Burton Venturers Not attending n/a n/a n/a n/a

Leslie Schryver Venturers Sub Camp Manager - Venturers TET7

Loz Lovatt Sub Camp D Ranger Ranger Ranger Ranger Youth Centre

Macy Harris Venturers Activity Leader Colour Run Colour Run Colour Run TET7

Margot Whittington Activities Activity Leader Assist with set up Canoeing Base Canoeing Base Gilwell

Marilyn Green Contingent Contingent Welfare Leader Welfare Leader Welfare Leader Welfare Leader TET6

Mark Haney Not allocated

To be confirmed Gilwell

Marnie Maddison Contingent Assistant Contingent Leader ACL ACL ACL TET7

Matt Schryver Sub Camp D Ranger Ranger Ranger Ranger Youth Centre

Matt Siddell Contingent Director Transport Director Transport Director Transport Director Transport TET6

Max Needham Sub Camp D Sub-Camp Frat Tent Sub-Camp Frat Tent Sub-Camp Frat Tent Sub-Camp Frat Tent TET7

Megan Kelman Contingent Assistant Contingent Leader ACL ACL ACL TET7

Mia Thompson Venturers Activity Leader Colour Run Colour Run Colour Run TET7

Michael Groeneweg Contingent Transport Officer Transport Officer Kitchen Transport Officer TET6

Michael Tutt Service Electrical tagging Electrical tagging Electrical tagging Electrical tagging Gilwell



Mike Flett Sub Camp D Logistics Logistics Logistics Logistics Youth Centre

Mike McGill Contingent Contingent Welfare Leader Welfare Leader Welfare Leader Welfare Leader TET6

Nathan Lifford Sub Camp D Logistics Logistics Logistics Logistics Youth Centre

Nicolle Ewing Contingent Director Activities Director Activities Director Activities Director Activities TET6

Pam Pestell Sub Camp D Youth Centre Kitchen Kitchen Free Kitchen Youth Centre

Patrick Stephenson Venturers Activity Leader Colour Run Colour Run Colour Run TET7

Paul Dugdale Activities Activity Leader Assist with set up Cooking Base Ballista War Base Gilwell

Paul Fella Contingent Contingent Welfare Leader Welfare Leader Welfare Leader Welfare Leader TET6

Paul Scarborough Activities Activity Leader / Kitchen Assist with set up Youth Centre Kitchen Free Gilwell

Pheonix Dear Venturers Activity Leader Colour Run Colour Run Colour Run TET7

Phillip Goodridge Sub Camp D Not attending n/a n/a n/a Youth Centre

Raquel Willis Sub Camp D Youth Centre Kitchen Kitchen Kitchen Kitchen Youth Centre

Rebecca Meynell Activities Activity Leader Assist with set up Service A / supervise dance party

Cooking Base Gilwell

Riley Schotte Venturers Activity Leader Colour Run Colour Run Colour Run TET7

Russell Parsons Sub Camp D Logistics Logistics Logistics Logistics Youth Centre

Ryan Scott Contingent Director Logistics Director Logistics Director Logistics Director Logistics TET6

Sameh Elgawady Activities Activity Leader Service B - Orienteering

Service A & Service B Service B - Orienteering

Gilwell

Samuel Daddow Venturers Activity Leader Colour Run Colour Run Colour Run TET7

Sean Johnson Venturers Activity Leader Colour Run Colour Run Colour Run TET7

Tim Everett Service Gilwell

Tom Dowsley Contingent Event Manager Event Manager Event Manager Event Manager TET6

Tori Judge Contingent Contingent Welfare Leader Welfare Leader Welfare Leader Welfare Leader TET6

Tristan O'Brien Activities Activity Leader Assist with set up Ballista War Base / supervise wide game

Cooking Base Gilwell

Vanessa Hodgson Contingent Contingent Welfare Leader Welfare Leader Welfare Leader Welfare Leader TET6

Vivian Campbell Contingent Contingent Welfare Leader Welfare Leader Welfare Leader Welfare Leader TET6

Wayne Mountain Sub Camp D Ranger Ranger Ranger Ranger Youth Centre



Wendy Lifford Sub Camp D Sub-Camp Frat Tent Sub-Camp Frat Tent Sub-Camp Frat Tent Sub-Camp Frat Tent Youth Centre

William McCormack Activities Not attending n/a n/a n/a n/a


20 RETAIL

A small shop will provide cash-only sales at Contingent HQ on site TET4. Opening hours will be advertised onsite.

20.1 MERCHANDISE PRICE LIST

Sea to Summit - Tek Towel - Large (60x120cm) Microfibre Towel (Packed in black container) RRP$34.95

$20.00

Shirt - AJ2010 - Scouts WA - Black / Yellow - Size 2XL

$10.00

Shirt - AJ2010 - Scouts WA - Black / Yellow - Size K10

$10.00


$10.00


$10.00


$10.00


$10.00

Shirt - AJ2016 - Cataract Scout Park NSW - Turquoise / Purple - Size K12

$15.00


$15.00


$15.00

Shirt - AJ2016 - Cataract Scout Park NSW - Turquoise / Purple - Size S

$15.00


Shirt - AJ2016 - WA Contingent Shirt (with Swans) - Turquoise - Size 2XL

$15.00

Shirt - AJ2016 - WA Contingent Shirt (with Swans) - Turquoise - Size 5XL

$15.00

Shirt - AJ2016 - WA Contingent Shirt (with Swans) - Turquoise - Size K12

$15.00


$15.00


$15.00

Shirt - AJ2016 - WA Contingent Shirt (with Swans) - Turquoise - Size M

$15.00

Shirt - AJ2016 - WA Contingent Shirt (with Swans) - Turquoise - Size S

$15.00

Shirt - AJ2016 - WA Contingent Shirt (with Swans) - Turquoise - Size XL

$15.00

Scouts WA Day Packs $15.00

Travel Bags - AJ2013 $50.00

Playing Cards $5.00

Travel Bags - AJ2013 $50.00

Travel Mugs - AJ2010 $10.00

Travel Mugs - AJ2013 $10.00

Camelbak Bladders RRP $59.00 $30.00

Camelbak Packs $35.00


20.2 PANTRY PRICE LIST

Le Snak Dip & Crackers Cheddar Cheese $1.00

Fun Mix Variety Potato Chips $1.00

Red Rock Deli Potato Chips variety $1.00

Original Popcorn $0.50

Original Pretzels $0.50

Golden Circle Fruit Drink Box 250mL Variety $1.00

Fruit Drink Box 250mL variety $1.00

Mini Lollipops variety $0.20

Bags of various lollies (Allens & The Natural Confectionary Co.) $0.50

Soft Drinks $1.00


21 DETAILED RUN SHEET

Day Time Task Location Person

responsible Team

Fri 1200 Event staff onsite Main gate Tom Dowsley

Fri 1230 First batch of regional Scouts arrive MAC (Boulder,

Newman, Woorree) Main gate Matt Siddell Mike Groeneweg

Fri 1230 Transfer regional Scouts to Youth Centre

accommodation & settle Youth Centre

Accommodation Tom Dowsley

Fri 1700 Bump-in: C330 (NW2); D432 (TET2); D540 (GD8) Main gate Mike Groeneweg Tom Dowsley; Nicolle Ewing

Fri 1600 Second batch of regional Scouts arrive MAC

(Albany, Denmark, Karratha) Main gate Matt Siddell Mike Flett

Fri 1800 Bump-in: A542 (GD3); D319 (TET3); D424 (TET1) Main gate Mike Groeneweg Tom Dowsley; Nicolle Ewing; Greg Watts; Ryan

Scott

Fri 1900 Bump-in: A434 (KT3); B219 (GD7); B437 (KT4) Main gate Mike Groeneweg Tom Dowsley; Nicolle Ewing; Greg Watts; Ryan

Scott; Elena Avrimita

Sat 0700 Breakfast (regional Scouts + event staff) Youth Centre

Dining Hall To be confirmed

Sat 0800 Contingent Team Meeting Contingent HQ Tom Dowsley All Directors, ACLs, Welfare Team

Sat 0815 Traffic management briefing Contingent HQ Matt Siddell B Pilgrim; G Watts; N Ewing; T Dowsley;

E Avrimita; B Rush; M Maddison; D Schotte; M Kelman; M Groeneweg

Sat 0830 Set up Sub-Camp Frat Tent (same as Campwest

11x11 Frat Tent) Chess board Ryan Scott Nathan Lifford

Sat 0900 Bump-in: A430 (GD4); A434 (KT3); B437 (KT4);

C322 (NW1); C772 (NW3) Main gate Matt Siddell

B Pilgrim; G Watts; N Ewing; T Dowsley; E Avrimita; B Rush; M Maddison; D Schotte;

M Kelman; M Groeneweg

Sat 1000 Bump-in: B221 (GD9); B324 (GD5); C330 (NW2);

D424 (TET1); Venturers (TET7) Main gate Matt Siddell

B Pilgrim; G Watts; N Ewing; T Dowsley; E Avrimita; B Rush; M Maddison; D Schotte;

M Kelman; M Groeneweg



responsible Team

Sat 1000 Set up Welcome ceremony BBW1 David Murphy STAGE; Brent Rush

Sat 1015 Activity Leader meeting Contingent HQ Nicolle Ewing

A Mozhdehinia; C Knight; C Hall; D Doherty; J Wade; J Greenwood; M Whittington; P Dugdale; P Scarborough; R Meynell;

S Elgawady; T O'Brien

Sat 1100 Troops to Welcome ceremony BBW1 JTLs

Sat 1130 Welcome ceremony BBW1 Brent Rush

Sat 1230 Lunch (non-line event staff) Youth Centre

Dining Hall Jenelle Stone

Sat 1330 Activity Session 1 (90 minutes) Various Nicolle Ewing

Sat 1530 Activity Session 2 (90 minutes) Various Nicolle Ewing

Sat 1600 Set up evening entertainment BBW1 / Two Gum

Oval David Murphy

Sat 1700 Troop Leader Meeting Contingent HQ Tom Dowsley Contingent Team to attend (Directors, ACLs,

Welfare Team)

Sat 1800 Dinner (non-line event staff) Youth Centre


Sat 1830 Contingent Council Contingent HQ Marnie Maddison Nicolle Ewing, Megan Kelman, Brent Rush,

Declan Schotte

Sat 1900 Evening entertainment: dance party BBW1 David Murphy Supervisor: Chelsea Knight

Sat 1930 AJ2019 Leader / Venturer / Rover briefing Youth Centre

Dining Hall Tom Dowsley

Sat 2000 Evening entertainment: movie Two Gum Oval David Murphy Supervisor: Colin Hall



responsible Team

Sat 2000 Evening entertainment: wide game Contingent HQ To be confirmed Supervisor: Diane Doherty

Sat 2230 Camp quiet time Various JTLs

Sun 0700 Breakfast (non-line event staff) Youth Centre


Sun 0800 Contingent Team Meeting Contingent HQ Tom Dowsley All Directors, ACLs, Welfare Team

Sun 0800 Troop Council Troop sites JTLs

Sun 0830 Campsite Walk-thru Various Tom Dowsley Greg Watts, Kelly Everett

Sun 0900 Troop Activity Leader meeting Youth Centre

Dining Hall Nicolle Ewing

Sun 0900 Activity Session 3 (90 minutes) Various Nicolle Ewing

Sun 1100 Troop Logistics Leader meeting Contingent HQ Ryan Scott Tom Dowsley


Sun 1230 Lunch (non-line event staff) Youth Centre



Sun 1330 Troop Admin Leader meeting Youth Centre

Dining Hall Debbie Schotte


Sun 1530 Troop Welfare Leader meeting Youth Centre

Dining Hall Kelly Everett Contingent Welfare Team



responsible Team

Sun 1700 Troop Leader Meeting Contingent HQ Tom Dowsley Contingent Team to attend (Directors, ACLs,

Welfare Team)

Sun 1800 Dinner (non-line event staff) Youth Centre


Sun 1830 Contingent Council Contingent HQ Marnie Maddison Nicolle Ewing, Megan Kelman, Brent Rush,

Declan Schotte

Sun 1900 Evening entertainment: dance party BBW1 David Murphy Supervisor: Rebecca Meynell

Sun 1930 AJ2019 Leader / Venturer / Rover briefing Youth Centre

Dining Hall Tom Dowsley

Sun 2000 Evening entertainment: movie Two Gum Oval David Murphy Supervisor: Chelsea Knight

Sun 2000 Evening entertainment: wide game Contingent HQ To be confirmed Supervisor: Tristan O'Brien

Sun 2230 Camp quiet time Various JTLs

Mon 0700 Breakfast (non-line event staff) Youth Centre


Mon 0800 Contingent Team Meeting Contingent HQ Tom Dowsley All Directors, ACLs, Welfare Team

Mon 0830 Troop Council Troo Sites JTLs

Mon 0900 Activity Session 7 (90 minutes) Various Nicolle Ewing

Mon 1030 Airport transfer bus departs with Albany, Boulder,

Denmark, Karratha and Woorree Scouts Main gate Matt Siddell Mike Flett

Mon 1100 Activity Session 8 (90 minutes) Various Nicolle Ewing



responsible Team

Mon 1130 Bump-out briefing Contingent HQ Matt Siddell G Watts; N Ewing; T Dowsley; M Groeneweg; R Scott; A Bates; K Burbidge; M Green; M McGill;

P Fella; T Judge; V Hodgson; V Campbell

Mon 1200 Parents arrive for briefing: A434 Main gate Matt Siddell

Mon 1230 Parent briefing session: A434 Gilwell Meeting

Room Jo Norton

Mon 1230 Lunch (non-line event staff) Youth Centre


Mon 1130 Set up closing ceremony BBW1 David Murphy STAGE; Brent Rush

Mon 1330 Troops to closing ceremony BBW1 JTLs

Mon 1400 Closing ceremony BBW1 Brent Rush David Murphy; STAGE

Mon 1430 Parents arrive for briefing: A321; B219; B437; D319 Main gate Matt Siddell

Mon 1430 Bump-out: A434 (KT3) Main gate Matt Siddell

Mon 1500 Bump-out: A542 (GD3); C330 (NW2); D424 (TET1);

D540 (GD8) Main gate Matt Siddell

Mon 1500 Parent briefing session: A321; B219; B437; D319 Various JTLs Grant Leane, Jennifer Pitcher, Mark Thompson,

Brian Macauley

Mon 1600 Bump-out: A321 (GD6); B219 (GD7); B437 (KT4);

D319 (TET3); D432 (TET2); Venturers (TET7) Main gate Matt Siddell

Mon 1630 Parents arrive for briefing: B324 Main gate Matt Siddell

Mon 1700 Parent briefing session: B324 Gilwell Dining

Room Scott McMahon



responsible Team

Mon 1700 Bump-out: A430 (GD4); B221 (GD9); C322 (NW1);

C772 (NW3) Main gate Matt Siddell

Mon 1800 Bump-out: B324 (GD5) Main gate Matt Siddell

Mon 1800 Dinner (regional Scouts + event staff) Youth Centre


Tue 800 Breakfast (regional Scouts + event staff) Youth Centre


Tue 1030 Airport transfer bus departs with Newman Scouts Main gate Matt Siddell

Tue 1100 Event closed - all offsite Main gate Tom Dowsley

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