Learning Management and Business Reform ProgramBetter Systems, Brighter Futures

SASSPA 2009 Technology Conference 25th May 2009

Learning Management and Business Reform ProgramBetter Systems, Brighter Futures

SASS Feedback – Main Finance Concerns

Learning Management and Business Reform ProgramBetter Systems, Brighter Futures

SASS Feedback – Main Administration Concerns

Learning Management and Business Reform ProgramBetter Systems, Brighter Futures

LMBR - What is it?

Learning Management & Business Reform• a staged replacement of ageing DET technologies

• FINANCE• HR/PAYROLL• SALM

• provision of modern, integrated processes and systems, designed to meet the business needs of the DET

• A shared services process delivery reform

Learning Management and Business Reform ProgramBetter Systems, Brighter Futures

The “TO BE” Scenario

1. Single Chart of Accounts

2. Single bank account

3. Future No bank reconciliations

4. Future No BAS requirements

5. EFT preferred payment option

• Income

• Expenditure (no cheques)

6. Eliminate manual processes

Learning Management and Business Reform ProgramBetter Systems, Brighter Futures

LMBR Organisational Structure

Jim Breen, LMBR General Manager

Tony Cahill

FINANCE

RosGrayHR

PAYROLL

Garry Raftery

SALM

Ashley BrowneComms & Change

BiljanaDekic

PMO

Bill Tomlin

Business Transform.

Kathryn Gong

Deployment

Grant DouglasLegacy

Systems.

Learning Management and Business Reform ProgramBetter Systems, Brighter Futures

LMBR Program Contract Signoff

On 25 February 2008, Budget Committee of Cabinet approved the expenditure of funds for the LMBR program ($170m)

Execution by the Minister of the DET contract with SAP Australia on 27 March, 2008, marks the commencement of phase one of the LMBR program

In December 2008 DET approved the blueprint to commence building the software for the first release in November 2009

Learning Management and Business Reform ProgramBetter Systems, Brighter Futures

• January: Finance Rel 1.1 build commences• April: Shared Services High Level Design completed• April: Common HR Blueprint for TAFE rollout complete• May: Integration testing complete• June: User Testing commences• July: Shared Services Detailed Design complete• August: HR for TAFE build• September – User Acceptance testing complete• September: User training (Rel 1.1) commences• October: trial cutovers and data migration• October: Shared Services first wave transition complete• November: Release 1.1 Live• November: Release 1.1a (TAFE) commences• November: Release 1.2 (Schools) commences:

LMBR Major Milestones 2009

- 8 -

Learning Management and Business Reform ProgramBetter Systems, Brighter Futures 9

Phase 1 Timelines

Release 1.1Finance - Corp

Release 1.1AFinance - TAFE

Release 1.2Finance - Schools

Release 2.1HR - TAFE

Release 1.2

Release 1.2

Qtr 1 2011 Qtr 2 2011

Release 1.1

Release 1.1A

Qtr 1 2010 Qtr 2 2010 Qtr 3 2010 Qtr 4 2010Qtr 1 2009 Qtr 2 2009 Qtr 3 2009 Qtr 4 2009

Learning Management and Business Reform ProgramBetter Systems, Brighter Futures 10

Finance Program Lifecycle

BusinessRequirements System Design

Build Test

BusinessReadiness

Cutover

Business Blueprint

Realisation

Realisation

Final Preparation

Go Live & SupportProduction Support

Project Management Planning

Project Preparation

Focus now is on the Realisation Stage: Jan – July. 2009

SystemReadiness

We are here

Learning Management and Business Reform ProgramBetter Systems, Brighter Futures

The Realisation Stage TAFE / CORP

• Functional Specifications• Test Case Development• Technical Specifications• End user training development• Cut-over planning• Business Intelligence• Data design

Build Test

Realisation

Learning Management and Business Reform ProgramBetter Systems, Brighter Futures 12

TAFE HR/Payroll Program Lifecycle

BusinessRequirements System Design

Build Test

BusinessReadiness

Cutover

Business Blueprint

Realisation

Realisation

Final Preparation

Go Live & SupportProduction Support

Project Management Planning

Project Preparation

Focus now is on the Business Blueprint

SystemReadiness

We are here

Learning Management and Business Reform ProgramBetter Systems, Brighter Futures

The Business Blueprint Stage – TAFE –HR/Payroll

1. Business Requirements Workshops2. Design Stage Workshops• Subject Matter Experts (SMEs)

• Corporate & TAFE Managers

BusinessRequirements

System Design

Business Blueprint

Learning Management and Business Reform ProgramBetter Systems, Brighter Futures

Service Delivery needs -Finance and HR data collection

• How we can improve finance and HR resources to our staff– 49 schools, TAFE and State Offices– Represent all sizes and types– Survey completed by the SAM for principal and all SASS personnel

at school– Data includes:

• types of task done by each person• Time spent on tasks• Volume of each task

– Analysis will provide a picture of work load across the state and how things can be done better.

Learning Management and Business Reform ProgramBetter Systems, Brighter Futures

PIN School Focus Group Priorities for SALM

Learning Management and Business Reform ProgramBetter Systems, Brighter Futures

The Consultation Network

154 PIN school PrincipalsSAMs, SAOs

DPs, APsTeachers

10 RSRGs

SALM Reference GroupExecutive staff across

Schools and TAFE

Deputy Principals(Secondary Schools)

Assistant Principals(Primary Schools)

SASSPA

10 PIN SEDs

10 Regional Directors

PSA

273 SASS Finance Consultation Group

Learning Management and Business Reform ProgramBetter Systems, Brighter Futures

Learning Management and Business Reform Learning Management and Business Reform –– Key ChallengesKey Challenges

• Leadership and change management

• Striking the right balance between school needs and system needs

• Maintaining momentum

• Managing expectations

• Maintaining today’s operations while building the future