learning management system - phew.org.uk · learning management system system administrator manual...

eLearning

Learning Management

System

System Administrator Manual

Revision ver 1.01 - March 2020 1

Table of Contents

Introduction .................................................................................................................................................. 3

Conventions used in this document ................................................................................................................. 3

Objectives ........................................................................................................................................................................ 3

Contact us ..................................................................................................................................................... 3

Login ................................................................................................................................................................ 4

eLearning Course Management ........................................................................................................... 4

Preview .............................................................................................................................................................................. 5

Reports .............................................................................................................................................................................. 5

Bookings ........................................................................................................................................................................... 6

How to manually book a delegate ................................................................................................................. 6

How to create an eLearning Course ................................................................................................... 8

Adding an eLearning course .................................................................................................................................8

How to add the body of the course .................................................................................................................. 11

Adding course chapters ................................................................................................................................... 12

Edit a chapter ............................................................................................................................................................... 13

How to add content ............................................................................................................................................ 14

Edit a content ......................................................................................................................................................... 15

Adding and editing managing questions ............................................................................................. 16

Edit Questions ........................................................................................................................................................ 17

Setting an eLearning course active .......................................................................................................... 18

How to edit course details .................................................................................................................................... 19

eLearning Course Reports .................................................................................................................... 19

How to Add more attempts ................................................................................................................................ 20


How Delete a course .............................................................................................................................. 20

Document Control ................................................................................................................................... 21

Document information........................................................................................................................................... 21

Revision history ........................................................................................................................................................... 21


Introduction

This eLearning manual has been created as an addition to the system

administrator manual.

Conventions used in this document

This manual uses icons to illustrate comments with the following purposes.

Warning

Best Practice

Useful tips

Navigate to

Objectives

This manual is designed to help you manage this eLearning it will cover all the

new features of the eLearning module.

You cannot switch from the text version to the new Flexible Content options.

You will have to recreate the eLearning course.

Contact us

Please contact us at [email protected] if you have any questions or require

and further clarification.

mailto:[email protected]


Login

You will log into the system in the same way and then select eLearning Course

Management.

eLearning Course Management

Click onto the Course Management button and you will be taken to a page

containing a table showing the list of your current eLearning courses.

In the table there will be the options to; preview, view reports, manage bookings,

see whether they are active or not, edit or delete the courses.


Preview

This allows you to see what the delegate would see when they log into the course.

To preview a course, simply click the eye icon underneath the title Preview from

within the table on the eLearning Course Management page.

You will then be taken to a new page with a preview of the course as delegates

would see it.

We advise viewing it in this format before activating so you can check for any

mistakes or changes that you may want to make

Reports

Clicking the chart icon in the Reports column will take you to a page listing out

the statuses of a delegates on that course.


eLearning course reports

Bookings

Clicking the book icon from the main eLearning Course Management table in

the Bookings column will take you to a list of all the delegates currently booked

onto the course.

You will be able to see their name, email, phone number, whether they have

cancelled the booking or not and if so, the date of cancellation and a comment

regarding why it was cancelled.

How to manually book a delegate

Underneath the list is a section headed Automatically Book a Delegate; as for the

main events section, you can use this function to search for a registered delegate

then automatically book them on to the course.


If this is a chargeable course, you may need to invoice or take payment

beforehand.

Simply search for their name and if they have been registered on the system, they

will appear in a list below the search box. Click the Add button next to their name

to add them on to the course.

Active

If your course is not yet active, you will need to edit the course to see the Activate

button at the top of the course,by clicking this you will set the course active.

Remember you can check if a course is active or not by viewing it on the main

eLearning Course Management page and looking at the Active column in the

table.

Edit

Allows you to Edit the course details and we will discuss this further in the

chapter.

How to edit a course


Delete

Allows you to Delete the course details.

How to create an eLearning Course

With the new interactive facility, you will need to plan how you are going to create

this course.

Adding an eLearning course

At the top of the eLearning Course List, you will see Add Course button. Click on

this to add a new course.

Once clicked, a form will appear underneath the button asking you to complete

the following fields:

• Title: the title of your course.

• Question Layout: where in the course do you want the questions to appear?

choose from the drop-down list.


• Per Chapter to have them appear at the end of a chapter.

• Per Slide to have them appear at the end of a slide. (only applicable to

non-flexible content courses)

• Course End to have them appear at the end of the course.

• Pass Rate (%): select the percentage figure (%) from the drop-down that you

require delegates to achieve a pass on the course.

• Flexible Content:

Reminder that you can not change this once created.

• Select Yes if you want the new flexible content format.

• Select No if you just want a basic content.

• Limit Chapter or Slide Progression until Passed:

• Select Yes if you want the delegate to not be able to move on to the

next chapter or slide until they have passed it.

• Select No if you do not want this.

• Course Attempts: enter the number of attempts you want to allow delegates

to retake this course.

• Pass/Fail Display: select from the drop-down menu where you want to inform

delegates whether they have passed or failed.

• Per Chapter to have them appear at the end of a chapter.

• Per Slide to have them appear at the end of a slide. (only applicable to

non-flexible content courses)

• Course End to have them appear at the end of the course.

• Course End Pass/Fail Report:

• Select Yes if you want a report to be generated for delegates with

details of the pass or fail result at the end of the course.

• Select No if you do not.


• Course End Pass / Fail Report Show Answers: if you select Yes for the previous

option, now select whether you would like the report or not to show the correct

answers.

• Select Yes if you would like the answers shown.

• Select No if you would not.

• Email After This Many Failures: enter the number of failed attempts someone

needs to have on a course before receiving an email regarding their results, e.g.

if you would like the delegates to be emailed the first time, they fail a course,

enter 1.

• Rebooking Period (days): enter the number of days the delegate must rebook

onto the course if they failed it or want to retake it for any other reason.

• Listing Summary: this is a free text box for you to enter the description that

appears in the course listing on the website when the delegates go to book on.

This is used to inform them what the course is about and any other information

they may require before booking on to the course.

• Description: enter a brief description of the course.

• Pass Message: enter what you would like to appear as a message when

delegates pass the course.

• Fail Message: enter what you would like to appear as a message when

delegates fail the course.

• Event Group: this is a mandatory field all courses must have and event group.

• Event Group category: chose from the drop-down as these are optional

depending if they are created in the main system.

• Payment Group: choose from the drop-down the appropriate payment group.

• Certificate: if you have more than one type of certificate setup on the system

then you can pick the applicable certificate from the drop-down.


Certificates must be set up by Phew.

If you require more than one certificate and do not see this option, please

contact us.

Once you have completed all these fields, click the Add Course button at the

bottom of the page and the basic course will be added.

You will now have to edit the course to add the body of the course by adding

chapters, slides and questions to a course.

Slides are contained within the chapters and quiz questions will be displayed

where you have specified that you want them to when you set up the course.

How to add the body of the course

To create the body of the eLearning course you need to select the Edit button of

the course located on the main table on the eLearning Course Management

page.


Adding course chapters

To add in a chapter to a course, find the course on the main table on the

eLearning Course Management page.

Click the Add Chapter button to add a new chapter to the course. This will make a form appear to complete underneath the button.

• Complete the Title of the chapter.

• Complete the Description i.e. what the chapter is about.

• Choose the Order number from the drop-down e.g. 1 being first.

• Add a Background Image choose your picture from the location on your

machine.

The Background Image must be of this size (1920*1080) and can be

JPG, PNG or GIF.

• Once you have completed these fields.

• Click the Add Chapter button at the bottom of the box.

When a chapter has been added, it will appear in the Chapters table on the Edit

Course page.


Edit a chapter

Once you have added in your chapters, or at least the one relevant to your slide.

• Select the Edit button alongside the relevant chapter in the table on the Edit

Course page.

• Select Edit Chapter details.

This will take you to a Form where you can make any changes as required.

• Order of the chapter.

• Title.

• Text: Description.

• Add a Background Image choose your picture from the location on your

machine.

The Background Image must be of this size (1920*1080) and can be

JPG, PNG or GIF.

• Select the Edit Chapter Details button to confirm the changes.

Once you have added all your chapters you then you need to add your content.


How to add content

To add content to your course you need to select the Add Flexible Content

button.

You cannot change the Type once selected and saved.

You will be presented with a drop-down box to choose from:

Image - Full width Multi Text - Sliding Video - Full width

Image - Left Aligned Multi Text - Tabbed Video - Left Aligned

Image - Right Aligned Text Video - Right Aligned

Multi Text - Accordion Text - Two columns

Once you choose an option, they will give you different criteria to complete.

It is important to ensure that your images are of the correct size.

Once you have made your choice you will need to complete the following form.

• Order: the order you wish the content to appear within the chapter.

Choose from drop-down list e.g. 1 being first.

• Title: give the content a heading.

• Text: some detail information about the content.

The different criteria


• Image Full Width, Left-aligned and Right-aligned: will ask for an image.

To add the image. you need to select from the choose file and select if

from your location.

• Multi Text - Accordion, Sliding and tabbed: will also ask you to add rows.

for each row you will need to complete the order (of appearance), text

and an image.

• Text two column: will offer you a text editor for each column.

• Video: will request a source.

• Select the Add flexible content to save the content.

Edit a content

You cannot change the Type once selected.

• Select Chapter and select the edit icon.

• Under Flexible content select the slide you need to change.

• Select the Edit icon.

• Make the required changes.

• To save the changes click the edit flexible content button.


Adding and editing managing questions

From the e-learning course List, you will select the e-learning course you wish to

add your questions to.

To add questions

• Click the Manage Questions button on the Edit Course or Edit Chapter page.

• You will be taken to the Add question screen for course or chapter.

• Select the Add Question button which will load a form for you to complete.

• Question: Enter your question in the text editor box.

• Question Pass Percentage: select the percentage of answers they need to

get correct to pass the question.

• If it is a multiple-choice question and there are four correct answers they

could potentially get and you wanted them to get a minimum of two of

these four in order to pass, you would select 50%.

• If the questions need answering correctly in full, select 100%.

• Order: whereabouts in the line is this question? 1 is at the beginning.


• Multiple choices: Yes or No

• Select Yes if there are multiple choice answers.

• Select No if there are not.

• Answer Limit (If multiple choice): limit the number of answers they can select

from the multiple-choice options. This is only relevant to questions with

multiple choice answers.

Answers:

• Use the plus button to generate a new answer field

• There you enter the text for the answer in the Answer column.

• Tick the box in the Correct column if it is a correct answer.

• Select the order in the Order column using the drop-down menu.

• Delete it using the icon in the Delete column.

• Once you have completed all these fields and input all the required

answers.

• Click the Add Question button.

Edit Questions

• Select the e-learning course that you need to make amendments to the

questions and select the Edit icon.

• Select the Chapter that the questions are located and select the Edit

icon.

• Select the Manage Questions button.


This Form containing all your questions and options to edit or delete them.

• By clicking the Edit icon, a table will appear like the one you

completed to set up the question initially.

• Edit the question in any way, make the desired changes using these

boxes.

• Then click the Edit Question button at the bottom of the box.

• Once clicked, you will be directed to the previous page with the table of

questions and a green banner will appear at the top of the page

confirming your action.

Once you are happy with the questions you can press the Back to Course button

at the top of the page to make any other changes to the course or use the left-

hand side menu to go back to the main eLearning Course Management page.

Setting an eLearning course active

To make this course active, go to the main eLearning Course Management page

and select the relevant Edit button in the table for that course.


At the top of this page underneath the course name, you will see two buttons

labelled Inactive and Active Activate.

• If the course is currently inactive, the button next to this text will be filled

red.

• If the course is active the button next to Activate will be filled green.

To activate or deactivate a course, simply click the unfilled circle next to the

relevant word. A green banner will appear at the top of the page detailed which

action has been taken.

We advise you to preview a course before setting it active.

How to edit course details

Underneath the course title and activation status you will see an Edit Course

Details button. Click this to edit any of the main details or settings of the course.

Once clicked, it will generate the same table you completed when setting up the

course. The details you entered upon set-up will be automatically filled in; to

change these just delete the old information and enter in the new information.

Click the Edit Course Details button at the bottom of the page to save any

changes.

eLearning Course Reports

These are for each specific course. Clicking the chart icon from the main

eLearning Course Management table in the Reports column will take you to a

page listing out the statuses of a delegates on that course.


The report provides three sections:

How to Add more attempts

The Fail Results shows all the delegates who have failed this course and notes the

number of attempts they have left. You can provide them with more chances

under the More Attempts column should they request more, and you approve it.

The other two sections show the delegates who have passed the course and those

that are still taking the course, e.g. are midway through and have not submitted

their results.

How Delete a course

If you click to delete a course, a prompt box will appear to confirm that you want

to delete it. Once deleted, the course will no longer be visible to you or active for

your delegates.


Document Control

This document is maintained as an electronic document.

Document information

Document Title eLearning Administrators Manual

Author(s) Hilary Williams

Version number 1.01 Document

owner Hilary Williams

Date approved 30/03/2020 Document

status Approved

Effective date Approved by Kirsty Hepburn

Superseded version Date of next

review April 2020

Revision history

Syste

m

Versio

n

Revisio

n No.

Date Summary of changes Revisio

n marks

Ver 1 Feb 2020 Creation of a new manual removed

from old from main administrator

manual

Ver 1.01 Mar 2020 Adding of groups

01234 779058

[email protected]

phew.org.uk

learning management system - phew.org.uk · learning management system system administrator manual...

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