Learning PowerPointStarting and Customizing a PowerPoint Slide Show

Choosing a Document Template

When you Open PowerPoint you will have the option to choose a Design template or choose a Blank Presentation.

When you select a design you will also have the option to choose a color scheme

Templates can be changed by going to the DESIGN tab.

The PowerPoint Window

• Ribbon Located near the top and is the control center in PowerPoint

• Tabs found on the Ribbon are: HOME – INSERT – DESIGN – TRANSITIONS – ANIMATIONS –

SLIDESHOW – REVIEW – VIEW

The PowerPoint Window

• Slide Pane The current slide is viewed in this pane

• Notes Option - Used by presenter to add notes about the slide Turn it on and off at the bottom of the window

PowerPoint Views – Found on View Tab

• Normal View Slides Tab

Thumbnail or miniature view of slides.

• Thumbnail View Miniatures of the slides.

Accessing, arranging slides can be done in this view.

• Slide Sorter View View of all slides

• Slide Show View The presentation is viewed in

the slide show view.

Slides• Placeholders

Boxes that automatically display when you create a slide. All slides except the Blank slide layout will have a placeholder.

• Text and Content Areas Surrounded by

dotted outline. Number of areas

depend on the slide layout selected.

Creating a Title Slide•Title Slide LayoutPresentation Title PlaceholderPresentation Subtitle Placeholder

Creating a Bulleted Slide

• Click on New Slide button in the Slides group on the HOME tab

• Select Title and Content Layout

• Bulleted lists are default and can be turned on and off in the Paragraph group in the HOME tab.

• Can also change Bullet Style in Paragraph group on the Home tab

Creating Additional Slides• Click on New Slide in the Slides group on the

Home tab

• Select a Layout

• Change the slide layout by clicking the Layout icon in Slides group

Text Attributes

• Font Group on the Home tab and in Font Dialog Box Color

Light color text on dark background. Dark color text on light background. Readability when projected.

Effects Underline, shadow, superscript, and subscript.

Style Regular, Bold, Italic, Bold Italic.

Guidelines for Using Text in a Presentation• Font

Keep same font for all slides For variety and emphasis change the color, style, size, or effects of the font

Choose a Readable Typeface including color, size and effects for ease of viewing.

Be consistent in capitalization and grammar.

Insert tab – Illustrations group

Shapes

SmartArt

Charts

INSERT Tab• Insert tab, Text group

Header & Footer WordArt Date & Time Slide Number Object

Graphics and More

• Insert tab, Images group Picture Online Pictures

Must have an active internet connection to get clipart.

Screenshot Photo Album

• Insert tab, Media group Video – Two options Online Video Video on my PC

Audio – Three options Online Audio Audio on my PC Record Audio.

Animations• Animations - Animation group

Visual effects or sound effects applied to text or other content. Types of Animations: Entrance, Exit, Emphasis, Motion

Paths Use a variety to enhance slide show.

• Animations - Animation group Effect Options

Changes the direction and sequence of animation

• Animations - Advanced Animation group Add Animation

Adds additional animation

• Not every slide needs to be animated

Transitions• Transitions tab, Transition to This Slide group

Used to progress from one slide to another. Limit transitions in one presentation to no more than

two

• Transitions tab, Timing group Add sound and select speed of transition.

• Transitions The most natural movement is from left to right. If making a special point, text could move from the right

to left. Too many things flying around the screen detracts from

the presentation.

Enhancing The Presentation• Transitions

The most natural movement is from left to right. If making a special point, text could move from

the right to left. Too many things flying around the screen detracts

from the presentation. Not every slide needs to be animated.

Hyperlinks and Action• Link can go to another slide, a custom show, a Web

page, or a file. Insert tab - Links group - Hyperlink

• Link can be text or an object such as a picture, graph, shape, or WordArt.

• Actions: Insert tab - Links group - Action Adds an action to the selected object.

Action Buttons• Pre-defined Action buttons are found on:

Insert - Illustrations group - Shapes – At bottom of list.

Ready-made button that you can insert into your presentation and define hyperlinks. Select button from Action Buttons menu. Draw button. Drag sizing handles to correct size. Drag and drop to desired location. Select appropriate action for button.

Running a Presentation• Slide Show tab, Start Slide Show group

Start From Beginning button Start from Current Slide button

• Start from Beginning F5

• Computer acts like a slide projector. Slide is displayed on a full screen.

• Can be run manually by mouse clicking or timed to run automatically

• End on blank slide

• Press ESC key to end slide show

Guidelines for Preparing Slide Presentations

• No more than One Topic Per Slide

• Maintain Consistency Template Colors Font Transitions

• Use Bullets rather than numbers unless the list is in sequence or in rank order

• Make Slides Easy To Read

Choose Color Carefully• Use the same color consistently throughout

the presentation.

• Use light letters on a dark background and dark letters on a light background.

• Do not let color overpower the words.

• Use color to communicate, not decorate.

Use The 7 x 7 Rule

Never use more than7 lines of text per slide OR7 words per line

Your Slides Are Not Your Presentation• Slide Presentation is your Visual Aid

• Slides draw attention to presentation.

• Use only Key Words---Not sentences or paragraphs

• Focus interest on what is important.

• Audience must finish reading before you start talking.

• Do not read slides to your audience.

Summary Slide

Always use at least one but no more than two summary/conclusion slides.

Summary Slides Wrap It All Up: reviews what your presentation was about; It highlights the main points

Finish Slide

• “Thank You For Your Attention” or other appropriate finish slide.

• Include 2 or 3 copies of finish slide to avoid inadvertent mouse “clicks”.