lecture -9 creating a chart in microsoft excel. charts picture representation of data used easy...
TRANSCRIPT
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LECTURE -9
CREATING A CHARTIN MICROSOFT EXCEL
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CHARTS
Picture representation of data used
Easy understanding
Comparison of data
Checking trends in data
In Excel along with worksheets , worksheet data can be shown in picture representation or statically graph can be created for the data in the worksheet.
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CREATING A CHARTS OR GRAPH
Types of charts
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COLUMN CHARTS
Data that is arranged in columns or rows on a worksheet can be plotted in a column chart. Column charts are useful for showing data changes over a period of time or for illustrating comparisons among items.
In column charts, categories are typically organized along the horizontal axis and values along the vertical axis.
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LINE CHARTS
Data that is arranged in columns or rows on a worksheet can be plotted in a line chart. Line charts can display continuous data over time, set against a common scale
use a line chart if your category labels are text, and are representing evenly spaced values such as months, quarters or trade and business years
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PIE CHARTSData that is arranged in one column or row only on a worksheet can
be plotted in a pie chart. Simple Pie charts have only one data series proportional to the sum of the items.. in a pie chart are displayed as a percentage of the whole pie.
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BAR CHARTS
Data that is arranged in columns or rows on a worksheet can be plotted in a bar chart. Bar charts illustrate comparisons among individual items.
Consider using a bar chart when:
The axis labels are long.
The values that are shown are durations
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STEP 1:
On the worksheet, arrange the data that you want to plot in a chart
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STEP 2:
Select the cells that contain the data that you want to use for the chart.
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STEP 3:
On the Insert tab, in the Charts group, select the chart type that you want to use.
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STEP 4:
By default ,the chart is placed on the worksheet.
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STEP 5:
If you want to place the chart in a separate chart sheet:
Click on the chart
Click the Design menu
Click the Move Chart button
Choose New sheet
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STEP 6:
You can change the chart type by clicking on the chart type from Insert menu
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STEP 7:
You can change the chart design by clicking on the design from the Design menu
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STEP 8:
To change the chart layout, click on the Layout menu , click on the chart element that you want to change, and then click the layout option that you want.
See next slide
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January February March April May 0
100
200
300
400
500
600
700
345
402
593
320
499
160
120
210198 200
185
282
383
122
299
Revenue, expenses and profit
Revenue Expenses Profit
Months
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2
3
1
1
2
No gridlines 3
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- Now .. Use the following buttons to do the following tasks :
- Add/remove chart title- Add /remove axis titles- Add/remove data labels- Show or hide a legend- Display or hide chart axes or gridlines- Display or hide primary or secondary axis- Display or hide gridlines
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EXERCISE:Enter the following data into an Excel worksheet:
Months Revenue Expenses Profit
January 345 160
February 402 120
March 593 210
April 320 198
May 499 200
June 450 250
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Calculate the profit using this formula
(profit = revenue – expenses)
Calculate the average for : revenue, expenses and profit . Place the result below each column.
Create a column chart for revenue, expenses and profit and
save in new worsheet with ‘ column chart ‘ as name
Create a pie chart for months and profit.
Save the pie chart in a new worksheet as ‘pie chart’
Note : Format your charts so they should look like the charts on the next slide,
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January February March April May 0
100
200
300
400
500
600
700
345
402
593
320
499
160
120
210 198 200185
282
383
122
299
Revenue, expenses and profit
Revenue Expenses Profit
Months
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345
402
593
320
499
Profit per month
January February March April May