lecture editing & publishing guidelecture editing & publishing guide: canvas 7 hybrid...

Lecture Editing & Publishing Guide

For Faculty Assistants & Facilitators

Version Control

Date Amendment Author

11/03/2020 Documented created Aarti Jagatia

16/03/2020 Document updated following review Aarti Jagatia

16/09/2020 Document updated for Hybrid School Jonathon Reynolds

23/09/2020 Section two updated Jonathon Reynolds

13/01/2021 Added new naming conventions (section 4) Jonathon Reynolds

10/06/2021 Updated section 4.1 to use RCE tool Jonathon Reynolds

Content

Why/What ....................................................................................................................................... 2

Key information: ........................................................................................................................... 2

IT Support .................................................................................................................................... 2

1. Enabling Videos in a Canvas Course ....................................................................................... 3

2. Adding Mediasite Lecture Recordings to a Canvas Course ...................................................... 6

3. Editing a Lecture Recording in Canvas ..................................................................................... 7

4. Editing the Details & Publishing the Lecture Recording .......................................................... 11

4.1. Publishing for courses with multiple streams ................................................................... 14

Lecture Editing & Publishing Guide: Canvas

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Hybrid Lecture Editing & Publishing Guide For Faculty Assistants and Facilitators V23

Why/What “Increasingly our students are facing restrictions outside of their control on their ability to travel on

account of the Coronavirus situation. If our students are to be able to progress toward graduation

within the timeframe of the normal academic calendar, we need to take some exceptional

measures including the recording of all lectures with immediate effect.”

İrem Tuna

Deputy Dean (Faculty)

Oded Koenigsberg

Deputy Dean (Degree Education)

Key information:

• All students in the class will be able to access all lecture recordings for that specific

class.

• Recordings will be kept on Canvas for the duration of course. Thereafter, the recordings will

be deleted, unless the faculty wishes to retain them.

• Currently, the following spaces have the facility for lecture capture: LTs 1-10, Transmed LT,

Wolfson LT, RG06, LTs 14-19 and the CLC. The IT department is investigating extending

this to Fairbairn, P101, P102, E202, E306 and the PB Lab set up.

• All lectures scheduled in an LT will be recorded automatically If there is a last minute

change of LT please contact the AV emergency phone on 7680 who will notify Media

Services All recordings will need to be uploaded to the Canvas course within 48

hours after the lecture/recording has taken place. 48 hours after the

lecture/recording has taken place.

As Faculty assistants and facilitators, you have a crucial role in ensuring our students can access

these recordings on Canvas. This guide will take you through all the steps necessary to enable

lecture capture in Canvas.

IT Support

If you require any support, you can contact:

During lecture times - [email protected] or call 020 7000 7680

For Technical support outside of lecture times – [email protected]

mailto:[email protected]



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1. Enabling Videos in a Canvas Course

Course videos and Faculty Videos need to be enabled before you can use them. You will need to

enable every Canvas course individually.

Note: you will only need to do this once per course.

To enable the ‘Course videos’ tool, please follow the following steps:

1) Go to the relevant course in Canvas.

2) Click on ‘Settings’ from the left-hand menu

3) Click on the ‘Navigation’ tab within the Settings page.

4) Scroll to the bottom of the Navigation page. 5) Click on the 3 dots first on ‘Faculty videos’ and then on ‘Course videos’.


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6) Click ‘+Enable’ for both ‘Faculty videos’ and ‘Course videos’.

7) Click ‘Save’

Note: This will automatically move these items to the top list, which shows that the items have

been enabled.

These items will now appear on the left-hand navigation menu.

Course videos is the menu option students will use to access and view the lecture recordings.

Faculty videos will not be visible to students; this menu option will only be available to Faculty,

Facilitators and Faculty Assistants.

This is where you would need to go to do the admin functions to add the lecture recordings to the

course.


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This is a crucial step!

Course videos must be activated, before lecture recordings can be

added to the course.

Note: This step needs to be followed by every user for every course i.e. if there are two Faculty

Assistants or Facilitators working on one course, both have to follow this step.

8) Click on ‘Course videos’

Note: once you see the below screen, you will know the space has been successfully created.


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2. Adding Mediasite Lecture Recordings to a Canvas Course

Once you have activated the course channel, you will need to add the relevant recordings to the

course.

Please remember all recordings will need to upload to the Canvas course within 48 hours

after the lecture/recording has taken place.

1) Click on ‘Faculty videos’

This is the main page that you will use to add all the lecture recordings and you can access this

page from within all of your courses.

This means you can add lecture recordings to multiple courses from within one course.

2) Click on ‘Shared folders’.


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If this is a virtual session you must first follow this guide to move the recording to a shared folder

3) Click on the folder to access all the recordings for a Faculty.

Note: You will only have access to the folders for your subject area, therefore, you will only see a

limited number of folders. If you do not see shared folders please contact through the Teams

channel or [email protected]

3. Editing a Lecture Recording in Canvas This section will detail the steps you can take to edit a lecture recording from within Canvas.

1) Click ‘Edit Video’

Note: If you do not see ‘Edit Video’ you may need to right click ‘Faculty Videos’ and ‘open in new tab’

https://teaching.london.edu/guides/Releasing_a_virtual_Zoom_recording_to_publish_on_Canvas.pdf



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Note: The web editor window will open in a new tab in your browser

If you are editing a Zoom

session, please skip steps 2, 3

and 4.

2) Click ‘Video Source’

3) Click ‘Right Video’

4) Select ‘Video 2

Note: this will send the

PowerPoint slides or any

content the Faculty member is

displaying on their screen to the

second window.

5) Drag the triangle to the right to the point where you wish the lecture recording to start. This sets a start point for the recording.


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6) Drag the triangle at the end of the timeline to the left in order to select an end point.

7) If you are required to remove part of the recording for example or guest speaker within the recording please click and drag to select a section of recording you wish you remove.

8) Click ‘Cut Time’

9) Click ‘Save Video’ and Select ‘Save Video to current’ Note: This will begin the process of saving the new version of the recording


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10) Click ‘Save Video’

11) You can check the status of the edited recorded by selecting ‘Video Save Jobs’ on the top

right-hand corner.

The job status will move from Queued to Working to Complete

Queued

Working

Completed

Note: you can close this window and do not have to wait until the lecture recording has completed

processing to move on to the next step.

If the status changes to ‘failed’ please wait a few moments before selecting ‘Save Video’ -> ‘Save

Video to Current’ to resubmit the edit.

12) Go back to Canvas


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4. Editing the Details & Publishing the Lecture Recording

1) Click on ‘Edit Details’

2) Enter ‘Edited’ in the Description if the video has been edited

3) Edit title (if hybrid or reoccurring Zoom session)

A scheduled recording title will look like this:

[S] Course code Stream, Course title Faculty name Date

Session number will need to be added manually

[S] should be removed before publishing

Please do not remove the comma for data processing to take place

Example of edited title:

C123 A SPR21 Session 1, Managing Statistics John Doe 11/01/2021 LT9


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Note: As the number of recordings increases, finding your recordings might become challenging.

Tags are a great way of allowing you to easily search and find your recordings. The following tags

are recommended to be added:

Faculty’s full name, session name or number, course name, course code, programme code,

stream, guest speaker’s full name.

4) Tag the video by typing the word(s) and clicking “enter” on your keyboard. You must do this

for every tag.

. Example:

5) Scroll down to the bottom of the page and click ‘+ Add Module’

Note: This will open a box which will list all the courses that are available to you and the courses

which have been activated as per Step 8 in Section 1.

If the course has not been activated as per step 8 in section 1 then it will not appear in the list.


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6) Select the appropriate course for your recording.

Note: You can also use the search function here to find the course you are looking for.

You can also select multiple courses to upload the lecture recording to.

7) If you have added a lecture recording to the wrong course you can click the ‘Dustbin’ icon

to remove the recording, please follow Step 5 to re-choose the course the lecture recording

needs to be against.

8) If the lecture recording is added to the correct course then Click ‘Save’.

When the edits have successfully saved and the video has published, you will be taken back to the

previous screen and there will be a message in bottom right hand corner which will say

‘Presentation uploaded’


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Note: If you are not sure if the recording has been enabled for students, click on “Course videos”

and your recording should be there. Please allow a few minutes for the recording to appear.

4.1. Publishing for courses with multiple streams

For Canvas courses with multiple streams sharing a single Canvas course it is not possible to use

Course Videos to publish the recording. Instead, the recording must be published to a Canvas

announcement using the Mediasite embed tool.

1) Open ‘Announcements’ and create a new announcement

2) Select the ‘tools’ button followed by ‘Mediasite’


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3) Please select ‘Presentation’ from

the available options

4) By default, the tool will list

your most recent

presentations. To find a

Faculty recording you will

need to use the search bar

5) Once the recording has been located, select

the ‘Add to *coursename*’ followed by ‘Player

Only’


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6) Select ‘post to’ to choose the section/stream this is posted to

7) Select stream/section

8) Publish the announcement

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