lecture on lis updating 2015 (for public and private)
DESCRIPTION
Log in using School Head Account or System Admin Click School Head Account – To approve Data Correction Request, Create Class, Add Personnel, Assign System Admin, Reset Password, Update Profile/Status of Learner System Admin– To Request for Data Correction, Create Class, Add Personnel, Assign School Head, Reset Password, Update Profile/Status of LearnerTRANSCRIPT
LECTURE ON LIS UPDATING 2015 (for Public and Private)
BY ALFREDO C. MEDRANO Planning Officer III SDO Ilocos Norte Log in
using School Head Account or System Admin
Click School Head Account To approve Data Correction Request,
Create Class, Add Personnel, Assign System Admin, Reset Password,
Update Profile/Status of Learner System Admin To Request for Data
Correction, Create Class, Add Personnel, Assign School Head, Reset
Password, Update Profile/Status of Learner Note: It will display
this page only of you have not yet updated the School Head
record
Click Update to update the School Head Account or Click Skip to
Update later CLICK LEARNER INFORMATION SYSTEM
Click here to display pulldown list (1) Click Here (2) Click Here
CLICK LEARNER INFORMATION SYSTEM Click Click List of Classes to
view enrolment per Grade and Section LIS DASHBOARD HOW TO CHANGE
SECTION NAME
NOTE: THERE SHOULD BE SECTION NAME IN ALL THE SECTIONS Click the
Pulldown list Select Class Settings Type the name of section
Type Section Name Click Click Save Click List of Classes to go
back
Please Read Click List of Classes to go back TO VIEW ENROLMENT OF A
CERTAIN SECTION
Click Click View Enrolment IMPORTANT INFO IN THE MASTERLIST
Click to enroll transferees Click Here to display error list Click
here to diplay the list of Transferred out, Dropped out, No Longer
in the school and accelerated Click Profile to Update the profile
of learner Click to Change Status Incomplete IP and Mother Tongue
How to Add Personnel/Assign School System admin using School head
account
Click Click Administration Click Click Manage Personnel Type the
First name and Last Name
Click Click by Name Type the First name and Last Name After typing
the First name and Last name of Personnel, click Search Click Click
Click Type Middle name (- if none)
Please assign only those who have TIN number, for DepED, please add
only those who have DepEDAccount Type Middle name (- if none)
Select Gender Type TIN number Click For DepED, use deped email
account: Ex.
Type the desired username (for Private: firstname.lastname, Ex.
alfredo.medrano For DepED, use depedaccount: Ex. Click Select the
Role Select Click Read Click Press F5 to refresh Not yet reflected
System Admin Assigned HOW TO SIGN IN USING NEW ACCOUNT
To Sign in with New Account, Username of personnel will also be the
password Click Ex. Username: acmedrano Password: acmedrano MY
ACCOUNT PAGE OF PERSONNEL
Switch Click Click Change Username Change Password Click Learner
Information System to proceed to LIS Dashboard LIS DASHBOARD OF
SYSTEM ADMIN
Click here Click Switch to other app or administration of personnel
Click List of Classes to display the List of Classes (Grade and
Section), Enrolment of Every Grade and Section LIS DASHBOARD OF
SYSTEM ADMIN LIST OF CLASSES Click View Enrolment Click View
Enrolment to display the enrolment of a certain grade and section
Continuation in the next slide MASTERLIST OF LEARNER (LRN, NAME,
GENDER, DATE OF FIRST ATTENDANCE, STATUS AND PROFILE HOW TO REQUEST
DATA CORRECTION (TOGGLE LIST)
Note: Only System Admin or School Personnel can request for Data
Correction Click Click LRN Or in the Masterlist, Click Profile (see
next slide) How to Complete IP or Mother Tongue Incomplete
IP/Mother Tongue
Click Click Profile Click Update Other data Type the Mothers Maiden
name
Type the Fathers name Type the Mothers Maiden Name and Father, no
need to fill up Guardian if there are parents of learner Complete
the data on Residence, Religion, IP and Mother Tongue Click Update
Click Click to go back Please read How to Update Incomplete Basic
Information
Click Click LRN Request correction of Basic Profile, LRN and Grade
level
Update parents, residence, religion, IP/Mother Tongue Change Status
to NLS, Transferred Out, No Status, Tag as CCT, ECD Transfer
learner to other section To view enrolment history of learner and
contact number of school LEARNER PROFILE PAGE Click Correction of
Basic Profile
Click Request Correction, then Click Correction of basic profile
Type the reason Click Click Click Click Please read IN THE
MASTERLIST, CLICK THE PROFILE OF LEARNER WITH OLD LRN (FROM PUBLIC
SCHOOLS AND WAS CREATED NEW LRN CLICK Click Request Correction
Provide reason why? Type the Old LRN Click Type the reason and old
LRN, then click Continue, then just follow the next steps HOW TO
TAG NLS (No Longer in the School) or TRANSFERRED OUT OF A
LEARNER
CLICK Click Pencil Icon Click Click No Status Select No Longer in
school Indicate the Date of effectivity TAG TRANSFERRED OUT Click
Click No Status Select Transferred Out Provide date of transferred
Provide reasons/remarks
Select School Type Type the School Name or ID Click Please use
Google Chrome Browser USER ACCOUNT MANAGEMENT SYSTEM (UAMS)
HOUSEKEEPING
USING SCHOOL/SCHOOL SYSTEM ADMIN AND PERSONNEL ACCOUNT BY ALFREDO
C. MEDRANO Planning Officer III Schools Division of Ilocos Norte
Log In using School Head Account or School System Admin in the
http://lis.deped.gov.ph
Type the Username and Password of School Head or School System
Admin Account or School Personnel Click 1 2 My Account Page of
School Head, System Admin and School Personnel (Adviser)
Switch Account In My Account, you can change Password and Username
Click Username to change Username Use this portion if you want to
change your password CHANGING THE USERNAME (APPLICABLE TO SCHOOL
HEAD, SYSTEM ADMIN AND ADVISERS, STILL IN THE MY ACCOUNT PAGE)
100268bomedrano For DepED Only - Click Username, then type the New
Username (it is recommended that you use the deped(ex. We encourage
LIS users who do not have an official DepEdaccount to register
throughDepEdserviceas this might be a requirement to validate the
eligibility of the account user. (login to Click Here After typing
your New Username, Click Update Username
For DepED, Use DepEDAccount as Username For Non DepED, Use
Firstname.Lastname as Username After typing your New Username,
Click Update Username Click Read!!! Username changed, take note of
the New Username, you will need this when next Sign In Changing
Password Type the Old Password, then the New Password and Repeat
Password After typing the New password, Click Change Password, take
note of the New Password, you will need this when next Sign In
Click Read!!! Click Administration to Manage Personnel
MANAGE PERSONNEL ADDING PERSONNEL (NEW OR EXISTING), CHANGING
SCHOOL HEAD, RESET PASSWORD, SET SYSTEM ADMIN, REMOVE or LOCK
PERSONNEL ACCOUNT Switch Account Click Note: Only School Head and
School System Admin can manage personnel Click Click Click
Administration to Manage Personnel Click List of Personnel
ADDING SCHOOL SYSTEM ADMIN, REMOVE, LOCK AND RESET PASSWORD NOTE:
SCHOOL HEAD ACCOUNT OR SYSTEM ADMIN CAN ADD SCHOOL SYSTEM ADMIN
(YOU CAN ASSIGN ONLY 2 SYSTEM ADMIN) Click List of Personnel Note:
Only School Head or School System Admin can reset/ lock Password of
Personnel (Adviser) and remove role Click CLICK FOLDER ICON Update
Profile Disable Account Click to Reset Click to Add Role Click x to
Remove Click x to close Read!!! Note: Use your official DepED email
account as your Username
Note: Use your official DepEDaccount as your Username. If you dont
have yet, ask the assistance of IT Officer.Ex. As per instruction
We encourage LIS users who do not have an official DepEdaccount to
register throughDepEdserviceas this might be a requirement to
validate the eligibility of the account user. (login to
ADMINISTRATION IN THE SCHOOL
There should be SH Assigned Two School System Admins only Username
should be DepEDAccount for DepED Only HOW TO CONFIRM TRANSFERRED
OUT (LEARNER)
BY ALFREDO C. MEDRANO HOW DETERMINING IF A LEARNER WHO TRANSFERRED
OUT IS ALREADY TRANSFERRED TO ANOTHER SCHOOL
First, open your record of the learner who transferred out.In
Select the Grade and Section and Click View Enrolment If you see TO
in the status of learner who transferred out, it means that the
learner is already transferred in to another school, Click Profile
to Confirmed and change the No Status to Transferred Out Click
Update Status to Confirmed the Transferred Out
Please Read Click Update Status to Confirmed the Transferred Out
Click Here to open date Type your Comment- Confirmed Transferred
Out, and select the date of acknowledgement Acknowledgement Date
Click Update To Check if the status is already changed, Click List
of Classes, select the Grade and Section of the learner who
transferred out and Click View Enrolment to open the masterlist.you
can see Transferred out in the Status Column HOW TO APPROVE REQUEST
FOR DATA CORRECTION FOR SCHOOL HEADS
(Change of Name, Gender and Date of Birth) BY ALFREDO C. MEDRANO
Planning Officer II Schools Division of Ilocos Norte NOTE: Advisers
Request School Head or System Admin can approve System Admin
Request School Head can approve DASHBOARD Click Data Corrections
Tab, Click Change Request to display all Pending Requests of
Advisers Click View to View the Request
Click Here Click View to View the Request Encode your approval
remarks here
Encode the Approval Remarks, then Click Approve or Disapproval
Remarks then click Disapprove NOTE: Before approving a request,
please validate first, check the supporting documents Encode your
approval remarks here Change Request Approved, Click Close Click
Here Click Data Corrections Tab to view Pending, Approved and
Disapprove Requests REVIEW ON CLASS MANAGEMENT and ENROLLMENT For
Class Adviser Account (Click Masterlist)
You can see List of Classes when log in to School Admin/ School
Head Account CLASS MANAGEMENT SY Note: The list of classes in the
previous school year will be copied for the current SY ( ) It
indicates that no assign adviser Note: School System Admin / School
Head account can do Class Management HOW TO CREATE NEW CLASS SY
Click Here Click Create Class Select the Grade Offerings (you can
select Multiple Offerings
Type the Section Name Select the Grade Offerings (you can select
Multiple Offerings For SPED Class Click Here to Set Adviser Use By
Name if you do not know the Username
Type Username or TIN, the Click Search Click Here After setting the
Class, click Save Click Here Please Read!! Click List of Classes
UPDATE CLASS SETTINGS (Changing Section Name, setting
Monograde/Multigrade Class and Assigning Adviser) Click Click the
inverted triangle (Pulldown list) see Arrow, then select Class
Settings Click Yes if the Class is Multigrade
Click Here Click Yes if the Class is Multigrade NOTE: MULTIGRADE
CLASS SHOULD HAVE THE SAME SECTION NAME ASSIGNING CLASS ADVISER BY
NAME
Click Here Type the First name and Last name, then click Search
Click Here New After searching and the search is Ok, click folder
icon, if not, Click Create New Record Click Here Click Select
Adviser assigned Click Save Click Here Please Read! REMOVING CLASS
SECTION
NOTE: YOU CAN ONLY REMOVE A CLASS WHEN IT IS EMPTY (NO ENROLMENT)
Click Pulldown list, then select Remove Class Click Here Read!!!
For System Admin/School Head
ENROLL LEARNER For Class Adviser, Click Masterlist, For System
Admin/School Head Account, Click List of Classes (but same
procedure in enrolling learner) For Class Adviser For System
Admin/School Head Click Here Use Enrol Learner for New Learner and
Transferees
Use Batch Enrol to enrol previous school year learner (enrolled in
the school) USING BATCH ENROL TO ENROL LEARNER
Click Click Batch Enrol Click Here Click the box to select It will
display the Prospective List of Enrollees from Previous School Year
that were enrolled in the school (be careful in selecting see your
masterlist) Type the Date of first attendance of Batch Learner,
then click Continue Click Here Review the selected learners for
batch enrolment, click Cancel if there are errors, Click Batch
Enrol Selected if you want to proceed A confirmation is
displayed
Click Here A confirmation is displayed Click View Enrolment to
display the Masterlist LIST OF ENROLEES 06/02/2015 ENROL NEW
LEARNER OR TRANSFEREES
For Class Adviser, Click Masterlist, For System Admin/School Head
Account, Click List of Classes (but same procedure in enrolling
learner) Click Here For transfers from private school and longtime
Balik-aral schools will search learner and if not found,
temporarily enrol by entering learner data. Division will approve
creation of LRN after reviewing supporting docs and ensuring that
this new learner is not yet registered in the LIS. Click View
Enrolment ENROL NEW LEARNER OR TRANSFEREE
Click Here Click Enrol Learner Click Proceed Enrolment You can
search by LRN or by Name Click Preview if the Search Result is OK
or you can Cancel Search Click Continue Type the Date of First
Attendance, then click Continue Update the Data of Learner
Click Yes or No Update the Data of Learner A confirmation is
displayed UPDATING THE PROFILE OF LEARNER
Click Use to transfer pupil to other section
Update the status of pupil Use to transfer pupil to other section
View Enrolment History Click the link to display contact
detail
Click Here Click the link to display contact detail Follow Slide 23
With Enrolment Without Enrolment With Adviser Without Adviser
Follow Slide 13 END OF PRESENTATION