ledger explanation

Ledger Explanation

FAMS (Foison Accounting Management System) Page 1

Table of Contents Ledger Chart.......................................................................................................................................3

1. Bank Accounts .........................................................................................................................4

2. Bank OD A/c ............................................................................................................................7

3. Branches / Division ................................................................................................................10

4. Capital Account .....................................................................................................................15

5. Cash-in-hand .........................................................................................................................18

6. Current Assets .......................................................................................................................21

7. Current Liabilities ..................................................................................................................25

8. Deposits (Asset).....................................................................................................................29

9. Direct Expenses .....................................................................................................................30

10. Direct Incomes...................................................................................................................36

11. Duties & taxes ...................................................................................................................38

12. Indirect Expenses ...............................................................................................................42

13. Indirect Incomes ................................................................................................................48

14. Investments.......................................................................................................................50

15. Loan & Advances (Assets) ...................................................................................................53

16. Loan (Liability) ...................................................................................................................58

17. Misc Expenses (Asset) ........................................................................................................61

18. Party .................................................................................................................................65

19. Provision ...........................................................................................................................69

20. Purchase Accounts .............................................................................................................73

21. Reserves & Surplus ............................................................................................................78

22. Sales Accounts ...................................................................................................................81

23. Secured Loans ...................................................................................................................86

24. Stock-in-hand ....................................................................................................................89

25. Sundry Assets ....................................................................................................................91

26. Sundry Creditors ................................................................................................................93

27. Sundry Debtors ..................................................................................................................97

28. Suspense A/c ................................................................................................................... 101

Ledger Explanation


29. Unsecured Loans ............................................................................................................. 104

Ledger Explanation


Ledger Chart

There are 30 types of Ledger in accounts.

S. No.

Name of Ledgers

Image of Legers

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

21.

22.

23.

24.

25.

26.

27.

28.

29.

Bank Account

Bank OD A/c

Branches / Division

Capital Account

Cash- in-hand

Current Assets

Current Liabilities

Deposits (Asset)

Direct Expenses

Direct Incomes

Duties & taxes

Indirect Expenses

Indirect Incomes

Investments

Loan & Advances (Assets)

Loan (Liability)

Misc Expenses (Asset)

Party

Provisions

Purchase Accounts

Reserves & Surplus

Sales Accounts

Secured Loans

Stock-in-hand

Sundry Assets

Sundry Creditors

Sundry Debtors

Suspense A/c

Unsecured Loans

Ledger Explanation


1. Bank Accounts

After enter the name of the Ledger (Raj & Sons) user has to press Enter than a list of ledger is

open in front of user. User has to select Bank Account ledger from them.

After selecting Bank Accounts when user presses enter than two more new option comes in front

of user: Set Cheque Books or In Service Provider/Receiver.

User has to select

Bank Accounts

Ledger Explanation


If user wants than user can set Opening Balance amount and Credit/Debit.

User can also set Multi Currency for Ledger if user selects yes than a new grid in front of user

than user have to select the currency.

Now if user selects Set Cheque Books then it will open a new grid in front of user when user has

to enter Cheque numbers and after than user has to click on close(x) button.

Ledger Explanation


After than if user selects Service Provider/Receivers, than it also open a new grid where user has

to enter than, user has to enter the Service Tax Registration Number.

After this user have to click on Save button or user can also press ALT+S for saving the

Ledger.

Ledger Explanation


2. Bank OD A/c


open in front of user. User has to select Bank OD A/c ledger from them.

After selecting Bank Accounts when user presses enter than one more new option comes in front

of user: Set Cheque Books.

Ledger Explanation


Now user has to follow the same process or procedure, if user wants to set the Opening balance

user can set. And also set the multi currency for Ledger.

Lets says that user selects RS.

Rs.

Ledger Explanation


After selecting user can set Yes or No for Cost Centre and after that user has to set Cheque

Book Numbers.

Now user has to enter the cheque book numbers and after that user have to press Save Button

or ALT+S for save this Ledger.

Ledger Explanation


3. Branches / Division


open in front of user. User has to select Branches / Division ledger from them.

After selecting Bank Accounts when user presses enter than two more new option comes in front

of user: Set Cheque Books and Is TDS Applicable.

Ledger Explanation


Now user can enter Opening Balance and set Multi Currency for Ledger and set Cost Centre

Yes/No.

Now user can click on Is Service Provider/Receivers When user click on Yes it is asking for

Service Tax Registration Number.

Ledger Explanation


After enter the Service Registration Number user has to select the Is Associate enterprise or

Select Type of Classification.

After Enter these entire details user have to close(x) this window.

And now user can select next option IS TDS Applicable.

Ledger Explanation


When user click on Yes for Is TDS Applicable then:

It asking for two new things: Treat as TDS Expenses and Deductee Type

When user click on Treat as TDS Applicable then a new grid is open on the screen and user

has to select from them.

Ledger Explanation


Lets assume that select any other income and Save all this information.

Ledger Explanation


4. Capital Account


open in front of user. User has to select Capital Account ledger from them.

Ledger Explanation


After select Account Group name, user has to enter Opening Amount Balance.

In next step, if user wants user can set Multi Currency for Ledger.

Ledger Explanation


Now user click on Save or press ALT+S from keyboard.

Ledger Explanation


5. Cash-in-hand


open in front of user. User has to select Cash-in-hand ledger from them.

After selecting Account Group Name user have to enter Opening Balance it will automatically

select Cr (Credit) and Dr (Direct).

Ledger Explanation


Now user can see that Dr. (Direct) automatically fills when user press enter after opening

balance.

Now if user wants to select Multi Currency for Ledger than user has to click on yes, then a new

grid is open and user has to select the currency.

Ledger Explanation


After Multi Currency for Ledger user can see that a symbol of currency comes on screen with

Multi currency.

Now just has to press Save or ALT+S to save ledger.

Ledger Explanation


6. Current Assets


open in front of user. User has to select Current Asset ledger from them.

After selecting the Account Group user has to press enter than user can see that some new option

comes on the screen i.e. Type of Duty/Tax and Is TDS Applicable.

Ledger Explanation


Now if user click on the Type of Duty/Tax then it will open a new grid and user have to select

that given option if user want and user have to press close (x) button.

When user selects Service Tax then one more option i.e. Duty Heads.

Ledger Explanation


If user click on Yes than one more grid opens in front of user screen and user also has to select

any option from them.

Lets User selects Service tax option. Now if user wants, user can click on the IS TDS

Applicable option.

Ledger Explanation


If user also want than user can click on Treat as TDS Expenses. After selecting Treat as TDS

Expenses, a new grid opens in front of users screen:

User has to select one option from them according to their need there are so many options

present in this list.

And user can press Save button or ALT+S for saving all these details in Ledger.

Ledger Explanation


7. Current Liabilities


open in front of user. User has to select Current Liabilities ledger from them.

After selecting Current Liabilities, when user presses enter than some new options comes on

user screen.

If user selects Is Service tax Applicable , then some more new options come on user screen.

Ledger Explanation


When user click on Treat as Service provider/Receiver, than a new grid is open on the screen

and user have to enter Registration Number and select Type of Classification from the list.

And when user selects TDS Applicable, some more new option comes on the screen.

Ledger Explanation


And if user selects Treat as TDS Expenses a new grid comes on the screen:

Ledger Explanation


Now user has to select any option from list.

Now user can press Save button and ALT+S for saving all the details.

Ledger Explanation


8. Deposits (Asset)


open in front of user. User has to select Deposits (Asset) ledger from them.

Now user has to follow the same procedure and similarly user has to fill details.

And after that user have to click on Save button for saving all the information about ledger.

Ledger Explanation


9. Direct Expenses


open in front of user. User has to select Direct Expenses ledger from them.

After that when user presses enter then some new options come on the screen. If user need than

user can use these option. And if user want user can enter Opening Balance and Multi

Currency for Ledger.

Ledger Explanation


Lets assume that user needs these options. And user selects Is Service tax Applicable .

After that when user selects Default Service Category then a new grid is open and user has to

select one option from them.

Ledger Explanation


Lets assume that user selects Accounting Service (619), it also shows the name of option which

user choose.

After that if user selects Is TDS Applicable .

Ledger Explanation


User can see that when user chooses Is TDS Applicable then a new option comes on the screen

that is Treat as TDS Expenses.

When user selects on Treat as TDS Expenses than a new grid is open in the screen and Lets

assume that says that user selects Any Other Income option.

When user selects Any Other Income option, then it shows that option with check box.

Ledger Explanation


Now the last option is Used in VAT Returns. If user selects this option than a new grid is

open in front of user.

Ledger Explanation


These are the option which are provides in the grid. User has to select any option from the grid.

User has to select one option from them according to requirement.

User can easily see that which option users select. And now user has to press Save button for

saving all details or user can use ALT+S for saving all details.

Ledger Explanation


10. Direct Incomes






Ledger Explanation


Now if user can easily see that Direct Incomes is similarly with Direct Expenses. User has to

follow the same step in Direct Incomes as user follow in Direct Expenses.

Ledger Explanation


11. Duties & taxes


open in front of user. User has to select Duties & taxes ledger from them.

When user selects Duties & taxes option form the list then some new option comes on screen

i.e. Type of Duty/Tax and Is TDS Applicable.

Ledger Explanation


If user want or user thinks that user needs to set Opening Balance and select Multi Currency

than user can select or user these options. If user selects Type of Duty/Tax then a new grid is

open and user has to select one option from list.

It shows the name of Type of Duty/Tax which users select.

Ledger Explanation


Now if user selects Tax Head then one more new grid is open and user has to select one option

from list.

And when user selects any option than it also show which option user select.

Ledger Explanation


Now if user selects Is TDS Applicable then two more option comes on the screen:

If user selects Treat as TDS Expenses than one new grid is open in front of user and user has

to select one option from the list.

And at the end user has to save all these information by pressing Save button.

Ledger Explanation


12. Indirect Expenses


open in front of user. User has to select Indirect Expenses ledger from them.




Ledger Explanation





Ledger Explanation



user choose.

After that if user selects Is TDS Applicable.

Ledger Explanation



i.e. Treat as TDS Expenses.

When user selects Treat as TDS Expenses than a new grid is open in the screen and Lets

assume that user selects Any Other Income option.


Ledger Explanation






Ledger Explanation


13. Indirect Incomes



After selection of the Ledger name and press enter. User sees that some new options come on the

screen. Options are Is Service Tax Applicable, Is TDS Applicable, Used in Vat Return.

Ledger Explanation


Now user has to follow same step like other ledger.

If user select Is Service tax Applicable than a new option come on screen i.e. Default Service

Category and when user select Default Service Category than a new grid is open and user has

to select one option from them. And which option user select it shows on screen with Default

Service Category.

Now if user select Is TDS Applicable than one more new option come on screen i.e. Treat as

TDS Expenses. And when user selects this a new grid is open and user has to select one option

from them.

Now last option is Used in Vat returns when user select this option then one more new grid is

open in front of user and user have to select one option from them.

User can easily see that which option users select. And now user has to press Save button or

ALT+S for saving all details.

Ledger Explanation


14. Investments



After selecting the Ledger name, user has to press Enter and user can see that some new options

come on the screen.

Ledger Explanation


Now if user wants than user can use Opening Balance, Cost Centre and Multi Currency. If

user select the Is TDS Applicable then two more new options comes on the screen i.e. Treat as

TDS Expenses and Deductee Type.

Lets assume that think that user select Treat as TDS Expenses one more open in front of user

and user has to select one option from them.

Ledger Explanation


When user select any option form the list, that option will shows on the screen. Now user has to

save all information by pressing Save or ALT+S.

Ledger Explanation


15. Loan & Advances (Assets)


open in front of user. User has to select Loan & Advances (Assets) ledger from them.


user can use these option. And if user want user can enter Opening Balance and Multi Currency

for Ledger.

Ledger Explanation





Ledger Explanation



user choose.


Ledger Explanation




Lets assume that user select Deductee Type.

Now a new grid is open in front of user and user has to select any option from them.

Ledger Explanation




Ledger Explanation


16. Loan (Liability)


open in front of user. User has to select Loan (Liability) ledger from them.




Ledger Explanation


Lets assume that user needs these options. And user selects Is TDS Applicable.



When user selects on Treat as TDS Expenses than a new grid is open in the screen and Lets

assume that says that user selects Any Other Income option.

Ledger Explanation





Ledger Explanation


17. Misc Expenses (Asset)


open in front of user. User has to select Misc Expenses (Asset) ledger from them.




Ledger Explanation



One more option come on screen i.e. Default Service Category. After that when user selects

Default Service Category then a new grid is open and user has to select one option from them.

Ledger Explanation



user choose.




When user selects Treat as TDS Expenses than a new grid is open in the screen and lets

assumes that says that user selects Any Other Income option.

Ledger Explanation





Ledger Explanation


18. Party


open in front of user. User has to select Party ledger from them.




Ledger Explanation


Lets assume that user needs these options. And user selects Is Service Provider/Receivers.

When user selects Is Service Provider/Receivers then a new POP up comes on screen in which

user have to enter Service Tax Details i.e. Registration Number and select Type of

Classification.

Ledger Explanation


Next option is, Is TDS Applicable. When user selects Is TDS Applicable then a new option

comes on the screen i.e. Deductee Type.

When user selects Deductee Type then a new list is open on the screen and user has to select one

option from the list.

Ledger Explanation


User selects Artificial Juridical Person and its clearly shown in the screen.

Next option is Is TCS Applicable if user need this option then select and else not.



Ledger Explanation


19. Provision


open in front of user. User has to select Provision ledger from them.




Ledger Explanation


Lets assume that user needs these options. And user selects Is Service tax Applicable.

User can see that some new options come on screen.

After that when user selects Treat as Service provider/Receiver then a new pop up is open and

user has to enter Services Tax Details Registration Number and Type of Classification select

one option from them.

Ledger Explanation


After filling all these details user has to press close (x) button of pop-up.

After that, user has to select Is TDS Applicable. Some new options come on the screen i.e.

Treat as TDS Expenses and Deductee Type.

When user selects Deductee Type, a new list is open on the screen and user has to select one

option from them.

Ledger Explanation


When user selects any option from the list it shows on the screen.



Ledger Explanation


20. Purchase Accounts


open in front of user. User has to select Purchase Accounts ledger from them.




Ledger Explanation


Lets user needs these options. And user selects Is Service tax Applicable .

Now one more options come on the screen i.e. Default Service Category.

After that if user selects Default Service Category than a new list is open in front of user.

Ledger Explanation


User has to select useful option from the list. And click on select. After that the option select by

the user comes on the screen.

After that if user select Is TDS Applicable then some new option comes on the screen i.e.

Treat as TDS Expenses and Deductee Type.

If user selects Treat as TDS Expenses then a new list comes on the screen and user has to select

one more option from list.

Ledger Explanation


Now user can see that which option user select. Now last option is Used in VAT Returns if user

selects this option than a new list Is open in front of user and user has to select any option from

them.

Ledger Explanation






Ledger Explanation


21. Reserves & Surplus


open in front of user. User has to select Reserves & Surplus ledger from them.




Ledger Explanation


Lets user needs these options. And user selects Is TDS Applicable.



When user selects on Treat as TDS Expenses than a new grid is open in the screen and lets

says that user selects Any Other Income option.

Ledger Explanation





Ledger Explanation


22. Sales Accounts


open in front of user. User has to select Sales Accounts ledger from them.

Ledger Explanation





If user enters Opening Balance then user just need to press enter it automatically takes value its

Cr. (Credit) or Dr. (Debit).

After that when user select Is Service tax Applicable than one more option come on the

screen i.e. Default Service Category.

Ledger Explanation


When user selects Default Service Category than one list is open in front of screen and user

has to select one option from them.

Lets user selects Accounting Service (619), it also shows the name of option which user choose

on screen.

Ledger Explanation






Ledger Explanation


23. Secured Loans


open in front of user. User has to select Secured Loans ledger from them.


user can use these option. And if user want user can enter Opening Balance and Multi Currency

for Ledger.

Lets user needs these options. And user selects Is TDS Applicable .

Ledger Explanation


After that when user selects Is TDS Applicable.

Ledger Explanation









Ledger Explanation


24. Stock-in-hand


open in front of user. User has to select Stock-in-hand ledger from them.

If user want user can enter Opening Balance and Multi Currency for Ledger.

Ledger Explanation


Now user has to press Save button for saving all details or user can use ALT+S for saving

all details.

Ledger Explanation


25. Sundry Assets


open in front of user. User has to select Sundry Assets ledger from them.

If user want user can enter Opening Balance and Multi Currency for Ledger.

Ledger Explanation



all details.

Ledger Explanation


26. Sundry Creditors


open in front of user. User has to select Sundry Creditors ledger from them.




Ledger Explanation


Lets user needs these options. And user selects Is Service Provider/Receiver.

After that when user selects Is Service Provider/Receiver then some new option comes on

screen.

Ledger Explanation


When user selects Deductee Type then a new grid or list is open and user has to select one

option from them.

When user selects Body of Individuals, then it shows that option with check box.

Ledger Explanation


Last option is Is TCS Applicable according to need user can use this option.


all details.

Ledger Explanation


27. Sundry Debtors






Ledger Explanation


When user selects Is Service Provider/Receivers then a new POP up comes on screen in which

user have to enter Service Tax Details i.e. Registration Number and select Type of

Classification.

Next option is, Is TDS Applicable. When user selects Is TDS Applicable then a new option

comes on the screen i.e. Deductee Type.

Ledger Explanation


When user selects Deductee Type then a new list is open on the screen and user has to select one

option from the list.

User selects Artificial Juridical Person and its clearly shown in the screen.

Next option is Is TCS Applicable if user need this option then select and else not.

Ledger Explanation




Ledger Explanation


28. Suspense A/c


open in front of user. User has to select Suspense A/c ledger from them.

After that when user presses enter then one new option comes on the screen. If user need than



Ledger Explanation


If user selects Is TDS Applicable.

User can see that when user chooses Is TDS Applicable then some new option comes on the

screen i.e. Treat as TDS Expenses and Deductee Type. If user select Deductee type than a new

grid or list comes on the screen and user has to select one option from the list.

Ledger Explanation


When user selects Artificial juridical Person, then it shows that option with check box.



Ledger Explanation


29. Unsecured Loans


open in front of user. User has to select Unsecured Loans ledger from them.




Ledger Explanation


If user selects Is TDS Applicable.

User can see that when user chooses Is TDS Applicable then some new option comes on the

screen i.e. Treat as TDS Expenses and Deductee Type. If user select Treat as TDS Expenses

than a new grid or list comes on the screen and user has to select one option from the list.

Ledger Explanation






all details.

ledger explanation

Documents

bank accounts

indirect expenses

misc expenses asset

current assets

purchase accounts

sales accounts

indirect incomes

loan advances assets