lee county procurement management 1500 monroe street …...the switchgear itself will not be opened....

P.O. Box 398, Fort Myers, Florida 33902-0398 (239) 533-2111 Internet address http://www.lee-county.com

AN EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER

Ver 02/04/2016

Lee County Procurement Management

1500 Monroe Street 4th

Floor

Fort Myers, FL 33901

(239) 533-5450

www.leegov.com/procurement

DATE: August 11, 2016

SOLICITATION NO.: ITB 160450LC

SUBJECT: ADDENDUM NUMBER 1

REFERENCE: Justice Center Switchgear Change Out

The following changes shall become a part of the Bid Documents and shall be as binding as if contained therein:

1. Proposal Form:1.1 A new Proposal Form (Form 1a) has been provided herein to

replace that provided on page 23 of the bid package.

You MUST use the new Proposal Form when submitting your bid. The new Proposal Form is attached and made part of this addendum.

Failure to utilize the new Proposal Form will result in your firm being deemed Non-Responsive and therefore ineligible for award.

2. Bill of Materials:2.1. A bill of materials/quotation is attached and made part of this

addendum to provide more detailed information on what Square D services is providing and what is included in their scope. Contractor must provide all items and services as listed within this bill of materials and may not modify list in any way. Equipment listed on bill of materials provides for gear only and is not inclusive of all materials required to completed full removal and replacement. Contractor is required to furnish and install any additional materials required to completed scope of work (IE: conduits, wiring, etc…).

2.2 Square D contact is Mr. Al Cason, Project Order Manager for Square D services at 239-936-5627.

2.3 REMINDER: All equipment shall be Square D. No substitutions, equals, or remanufactured/reconditioned products are permitted for this project.

3. Questions:

3.1 Is new Switchgear sales tax exempt, See Invitation to Bid item 9 on

page 7?

Answer As the Contractor is expected to furnish and install materials,

Contractor is responsible for any applicable sales tax.

BOARD OF COUNTY COMMISSIONERS

John E. Manning District One

Cecil L Pendergrass District Two

Larry Kiker District Three

Brian Hamman District Four

Frank Mann District Five

Roger Desjarlais County Manager

Richard Wm. Wesch County Attorney

Donna Marie Collins Hearing Examiner

http://www.leegov.com/procurement



3.2 Is detailed information available, such as the original equipment

drawings to obtain the required lay-out & measurements?

Answer

The original gear has been modified many times, so no, there

are no accurate drawings. We would suggest that the pre-bid

walk-through after the pre-bid meeting be used to gather

information.

3.3

Per the requirements in Bid Item 2 on page 4, Bidder Examination/

Investigation of Site, will the existing gear be opened for us to

review the conditions?

Answer A site visit will be held following the pre-bid meeting; however

the switchgear itself will not be opened.

3.4

Drawing E3, existing single line, indicates circuit 3E is a 400amp

3pole space. Drawing E1 & E4, Proposed switchgear, indicate a

600amp 3pole. Which is correct?

Answer

The existing single line on E3 shows what exists now, E2 and E4

show what is desired of the new gear by the owner. To be more

specific, both are correct. E3 shows what they have and E2 and

E4 show what is desired.

3.5 Will the Switchgear be purchased from a State Contract Vendor,

Invitation to Bid page 9 Item 17a?

Answer

Purchase of switchgear is not anticipated to be completed

through a State Contract Vendor. This is a boilerplate clause

that reserves the County’s right to purchase off the State

Contract if parameters are met as listed within this provision.

3.6 Please confirm no Permits are required per the N/A as stated in the

Invitation to Bid page 14 Item 36.

Answer

Permits are required to complete this work; however the

Contractor is not expected to pay for any permits associated

with this project. This clause is only to list any permits the

Contractor is required to pay for.

3.7

Please provide the name & phone number of the FPL contact to

obtain the required Utility Company Charges, Invitation to Bid page

14 Item 36.

Answer The FP&L contact TLC worked with during design was

Shameed Hamid. Ph: 239-332-9187

3.8 Will factory start-up, testing and inspection be required prior to FPL

re-energizing their transformer?

Answer

Inspection will be required by the City of Fort Myers and Lee

County D+C before re-energizing the transformer. As noted on

the documents all bus duct modifications will be by the

manufacturer (Square D). Testing and infrared scanning is by

the contractor. Any work performed by Square D, would be

tested and checked by them.



3.9

Will the facility operate under its own emergency power for this

shutdown or is the Contractor to provide and maintain emergency

power for the entire facility including the existing 1600amp bus to

the courthouse & chiller feeders?

Answer

As it states in the documents, all shutdowns are to be

coordinated through the owner/Jail and FP&L. The Jail and

the LCJC Proper have sufficient emergency power. However, if

scheduled properly during a long weekend to minimize the

outage for the legal community, only the jail may require

emergency power. No shutdown of the system, will be

considered without full knowledge and consent of the

stakeholders and a coordinated plan for the shutdown shall be

documented for all to approve

3.10

Existing One Line drawing E3 shows 5 Buss termination points.

The new proposed switchgear on Drawing E4 shows 3 Buss

connections. Please clarify.

Answer

The project is to replace existing switchgear which does not

have a main disconnect. The proposed switchgear has a main

disconnect and consolidates all breakers and accessories into a

consolidated, manageable footprint. It really doesn’t matter

that the existing gear has five (5) terminations, the new

proposed gear only requires three (3) bus terminations, so three

(3) are shown.

3.11 What is the spec for the switchgear for this project?

Answer The plans and specifications provided within the solicitation

package are complete and sufficient to provide a proposal for

the requested scope of work. All equipment shall be Square D

and as such plans have been based on use of Square D

equipment.

3.12 Is the existing gear is Westing House?

Answer Yes, the existing gear is Westing House with Square D housing.

3.13 Have we received FP&L specific startup criteria?

Answer See question 3.8. More detailed information can be determined

when Contractor meets with FP&L. Sufficient information has

been provided for bidding purposes.

3.14 Will the connection be a bolted or cable connection?

Answer Connections are to be bolted. Connections to equipment and

interface with or modification of existing Bus Duct must be and

will be completed by the manufacturer. Contractor is

responsible for coordination and scheduling with manufacturer

in addition to payment of any fees associated with services

provided manufacturer.



3.15 What if equipment cannot fit pad?

Answer The gear selected is a custom design and made to fit the existing

pad. Due to size restrictions and underground pipes coming in

the design of the gear was made to fit the existing pad and to

accommodate the existing conduits and wire.

3.16 What is the location of the door to be removed?

Answer Contractor is responsible for removal and replacement of the

exterior entry door. Interior door to storage area will be

replaced by Lee County prior to work commencing.

3.17 What is to be done with the existing gear that is removed?

Answer Gear removed becomes property of the Contractor.

3.18 Is a GC (General Contractor) required to complete this work or pull

the permit?

Answer No, a GC is not required to complete this work and the permits

have been pulled already. A change of contractor will be

needed.

3.19 Bus duct is aluminum and plans call for reuse of existing. Has

existing been checked thoroughly? We cannot guarantee reuse or

quality of connection if condition is not known or bus is in poor

condition.

Answer Contractors shall work from plans as stated and plan to reuse

existing bus duct. Replacement is not expected to be necessary.

See question 3.20 for continuation to response.

3.20 Who is completing the bus duct connection? Is item 2.4 page 17

correct?

Answer As noted in the provided Bill of Materials and through item 2.4

on page 17 of the bid package, the work related to the bus duct

shall be performed by Square D services, so that the warranty is

retained on the new switchgear. Since all work is custom, the

field changes must be performed by the manufacturer.

3.21 There is not an area to store materials, correct?

Answer Correct. There is no area for storing of materials for this job.

3.22 Are there any security measures we need to be processed through?

Answer No security measures as we are at the exterior of the building.

Access through exterior door is via key only.

3.23 Can we use a Polaris connection?

Answer Plans clearly state, that the extension of the cabling shall be

performed by using double crimp, hy-press fittings with heat

shrink covering. See sheet E4.



3.24 Could you please provide a contact for Facilities and the Inspection

Dept. so we can initiate conversations regarding their respective

involvement on the project?

We are primarily concerned with the requirements for temporary

when the System is down and the associated fees for the inspections

and permits.

Answer Specific questions regarding this project should be directed to

the Procurement Management office only. See bid package

cover page for contact information.

For general permitting and inspection questions please see Lee

County websites for details and contact information.

https://www.leegov.com/dcd/BldPermitServ

3.25 Please provide specific requirements regarding which loads need to

be keep operational during the shutdown by providing a one line

diagram of the Emergency System or Systems that will be affected /

utilized by this shutdown. Who specifically, and a contact number,

should this be addressed with at this time for preparation of our

proposal?

Answer The specific requirements will be determined, when the

shutdown date has been coordinated and set with the downtown

Jail, Lee County D+C and the owner. As all critical systems in

the jail and the LCJC Proper are on Emergency and can be

isolated from the switchgear being removed, a one-line is not

required. The names of the County personnel that need to be

contacted will be provided after the project has been awarded.

As noted on the documents, the work is to occur over a long or

holiday weekend. Which weekend will be determined by when

all parties can agree on a date and when the gear can be on-site.

Please refer to shutdown scheduling notes on Drawings E1 – E4

and Addendum #1 responses 3.9 – 3.24. Pay specific attention to

response 3.24 which instructs the bidders to only communicate

with procurement unless specifically directed otherwise.

3.26 Will there be fuel requirements to run the emergency system?

Answer Lee County and the Jail will take care of the fueling

requirements over a long weekend.

https://www.leegov.com/dcd/BldPermitServ



3.27 We are not able to see inside the switchgear until the shutdown.

Please provide a single line riser diagrams of the existing loads /

connections for the Existing Switchboard. We need to have wire

sizes and quantities to have the proper material available to

spice existing cables. Is THHN acceptable for splicing?

Answer You will have to estimate wire sizes and quantities based upon

NEC tables for the purpose of bidding. If you read the Square

D bill of material, you will see that it calls for a shutdown ahead

of the gear replacement to verify connections and modifications

to the bus for the purpose of being prepared for the shutdown

and gear replacement. At the point when the shutdown for

Square D is done, the contactor could then open the gear and

confirm cable quantity and sizes within the switchgear and also

confirm cable lengths and insulation types.

3.28 Are there any control circuits that are connected to this switchgear

that will be affected by this replacement? Please detail.

Answer There is a shunt trip circuit that goes to the exterior shown on

Drawing E4.

3.29 Drawing E1 – Existing Switchgear Elevation shows 3 buss

connections. Drawing E3 - Existing One Line appears to indicates 5

buss connections. What is correct?

Answer See question 3.10.

3.30 Drawing E3 - Existing One Line indicates (14) 4” conduits entering

the top of the Switchboard. We only were able to see 8. Where are

the other conduits and what are they for?

Answer As stated previously, There have been many changes overtime,

the conduits as shown on the one line, indicate that the (6) 4”

feed the JC Proper and the (8) 4” feed the CEP. There has been

some work that converts some of the conduits to busduct, and J-

boxes which should have been observed during the pre-bid

walkthrough.

3.31 Is new or additional grounding required or just a reconnection of the

existing system?

Answer That will depend on what the ground connection measures, once

the new gear is in place and everything is re-connected. If the

re-connected grounding meets the requirements of Specification

Section 260526 then no additional grounding is required.

3.32 Does the exterior door need to be replaced by the end of the

shutdown or can it be replaced the next day during normal working

hours?

Answer The room cannot be left unsecured. Once the shutdown is

completed and the equipment is re-energized, the room must be

secured.



3.33 Please provide a contact, and contact number, for the Inspection

Dept. to initiate conversations regarding their respective

involvement on the project. This is needed for the permitting and

inspection requirements and the associated fees and scheduling a

Sunday or Holiday for the inspection.

Answer See question 3.24.

3.34 When will we be able to schedule a shutdown prior to the

replacement?

Answer Please refer to shutdown scheduling notes on Drawings E1 – E4

and Addendum #1 responses 3.9 – 3.24. Pay specific attention to

response 3.24 which instructs the bidders to only communicate

with procurement unless specifically directed otherwise. Also

see response to 3.27.

3.35 Please provide the Lee County Holiday Schedule, or the days

available over the next 9 months to schedule the shutdown.

Answer Lee County holiday scheduled is attached and made part of this

addendum.

ATTACHMENTS:

1. Proposal Form - Revised

2. Bill of Materials / Quotation

3. Pre-Bid Sign-in Sheets

4. Lee County Holiday Schedule

BIDDER IS ADVISED, YOU ARE REQUIRED TO ACKNOWLEDGE RECEIPT OF THIS ADDENDUM WHEN SUBMITTING A BID. FAILURE TO COMPLY WITH THIS REQUIREMENT MAY RESULT IN THE BIDDER BEING CONSIDERED NON-RESPONSIVE. ALL OTHER TERMS AND CONDITIONS OF THE BIDDING DOCUMENTS ARE AND SHALL REMAIN THE SAME.

Lindsay Cepero ___________

Procurement Analyst Lee County Procurement Management

Ver 6/2/2016

23 ADDENDUM 1 – Issued 8/11/2016

Form 1a – Proposal Form (Revised)

Lee County Procurement Management

PROPOSAL FORM

Company Name:

Solicitation # ITB 160450LC Solicitation Name Justice Center Switchgear Change Out

Having carefully examined the “Terms and Conditions”, and the “Detailed Specifications”, all of which are contained herein, propose to furnish

the following which meet these specifications.

Term

From Notice to Proceed or Purchase Order date, whichever applies: 180 calendar days to substantial completion, 210 calendar days to final

completion. Installation of equipment must be completed over the course of one (1) weekend which may include holidays. The County’s

performance and obligation to pay under this contract and any applicable renewal options is contingent upon appropriation of funds.

Pricing

Pricing shall be inclusive of all labor, equipment, supplies, overhead, profit, material, and any other incidental costs required to perform and

complete all work as specified herein.

Price quoted shall provide for a full “Turn Key” service inclusive of all parts, delivery, installation, testing, haul away, disposal, site restoration,

etc…encompassing all terms and conditions as specified herein. There will be NO Change Orders allowed or approved under this award. All

pricing to be F.O.B destination.

Warranty

All materials and equipment furnished and work performed is guaranteed for a period of one (1) year from the date of installation and shall

follow all terms as defined herein.

Delivery Lead Time

Delivery lead time is expected to be approx. ___________ calendar days after receipt of Notice to Proceed / Purchase Order. (Insert Days)

JUSTICE CENTER SWITCHGEAR CHANGE OUT

ITEM DESCRIPTION UNIT QUANTITY AMOUNT

SWITCHGEAR CHANGE OUT

1

Removal and replacement of the existing switchgear located at the Lee

County Justice Center. Scope of work includes, but is not limited to: all

required manpower to take delivery of existing gear such as disconnect all

conduits, cables, grounding and bus duct from existing gear and installation

of a new 4000 Amp main disconnect and switchgear with reconnection of all

conduits, cables, grounding, and bus ducts. Scope additionally includes:

removal of the existing door(s) and frame(s) where applicable along with re-

installation of existing door(s) with furnish and supply of new panic bar

style hardware. Work shall be a complete “Turn Key” package inclusive of

all: switchgear, miscellaneous material, and labor (including nights,

weekends, and holidays as project requires) necessary to complete scope of

work and all project requirements contained in ITB 160450LC, Justice

Center Switchgear Change Out.

LS 1 $

BID SUMMARY

PROJECT GRAND TOTAL: $

GRAND TOTAL:

(Use Words to Write Total) Square D Materials:

With signature below, Contractor affirms that all items as presented in bill of materials provided within Addendum 1 are included within

pricing proposed without modification.

Authorized Bidder Signature Date:

Authorized Bidder Name (Print or Type)

OF 5

QUOTATION

Quotation

Quote Number: 1

Project Name: LEE COUNTY JUSTICE CENTER

Project Sub-Name:

Project Location: Fort Myers, FL

Quote Name: REPLACEMENT SERVICE ENTRANCE

Through Addenda Number: 0

Bid Date: 8/4/2016

Consultant / Specifier: TILDEN LOBNITZ COOPER

Contractor / Installer:

Sales Representative: ADY HARDY

Conditions of Sale

This Quotation is subject to Coordinated Project Terms.

Payment Terms: STANDARD

Billing Type(s):

Currency: US DOLLARS

Quote Markings

PRINTED 8/8/2016 8:32:00 AM

ADDENDUM 1 – Issued 8/11/2016

OF 5

Quote Number: 1

Project Name: LEE COUNTY JUSTICE CENTER Quote Name: REPLACEMENT SERVICE ENTRANCE

Item No. Qty. Catalog Number / Details

QUOTATION

001-00 1 Designation: MDP Square D Custom Swbd QED Switchboard --------------------------------- Square D Custom Swbd Designed and Tested in accordance with: UL 891/NATIONAL ELECTRIC CODE/NEMA PB-2 System Voltage - 480Y/277V 3Ph 4W 60Hz Source Description - Single Main System Ampacity - 4000A Bussing - Silver Plated Copper Neutral Bus - 100% Max Available Fault Current (RMS) - 100kA Enclosure - Type 1 Accessibility: Front and Rear Breaker Lifting and Transport Truck (Flr Crane) Exterior Paint Color - ANSI 49 Ground Lug provided for each device Copper Ground Bus

Dimensions --------------------------------- 1 - 24" Wide Section(s) 2 - 36" Wide Section(s) 3 - 48" Wide Section(s) 6 - 48" Deep Enclosure(s) Dimensions: 240.00" W X 48" Max D X 91.5" H Approximate Weight: 8180.00 lbs / 3710.45 kgs

Incoming Requirements --------------------------------- Suitable for Use As Service Entrance Entry Point: Center of Lineup, Through the Top Aluminum Busway, Bus Duct Dummy Front to Rear NCBA Surge Arrestor SPD with Surge Rating 240kA SPD Dry Contacts Includes Surge Counter Power Meter - PM5563RD 3 CTs PM5563 w/ Display - 3 phase 4 wire wye 4000A

Mains --------------------------------- 1 - 4000AF/4000AT 100% 3 Pole Stored Energy,

Drawout Mounted Circuit Breaker, UL: Type NW Ammeter Trip Unit, Long Time, Short Time, Instantaneous, Ground Fault

Overcurrent Trip Switch 1A/1B Form C Contact (SDE) Auxiliary Switches 4A-4B Padlock Attachment Shunt Trip - 120Vac Drawout Crank Contact Wear Indication - Visual Padlock Provisions on Cradle Cradle Cell Keying Specials: Flanged End 21" from Right Special Flanged End 21" from Right #:

PRINTED 8/8/2016 8:32:00 AM


OF 5

Quote Number: 1



QUOTATION

6026789

Feeders --------------------------------- 4 - 400AS/400AT 480V 100% Rated 100 kA 3 Pole

UL, Group Mounted Electronic Trip Circuit Breaker: Type LL

Standard Trip Unit, Long Time, Instantaneous

Shunt Trip - 120Vac Padlock Attachment 2 - 600AS/600AT 480V 100% Rated 100 kA 3 Pole

UL, Group Mounted Electronic Trip Circuit Breaker: Type PL

Standard Trip Unit, Long Time, Instantaneous

Padlock Attachment Shunt Trip without Communications - 120Vac 1 - 2000AF/1600AT 100% 3 Pole Stored Energy,

Drawout Mounted Circuit Breaker, UL: Type NW Standard Trip Unit, Long Time, Short Time, Instantaneous

Copper Busway, Qwik-Flange Overcurrent Trip Switch 1A/1B Form C Contact (SDE)

Auxiliary Switches 4A-4B Left to Right NABC Drawout Crank Contact Wear Indication - Visual Cradle Cell Keying Power Meter - PM5563RD 3 CTs PM5563 w/ Display - 3 phase 4 wire

wye 2000A 1 - 3000AF/3000AT 100% 3 Pole Stored Energy,

Drawout Mounted Circuit Breaker, UL: Type NW Standard Trip Unit, Long Time, Short Time, Instantaneous

Copper Busway, Qwik-Flange Overcurrent Trip Switch 1A/1B Form C Contact (SDE) Auxiliary Switches 4A-4B Front to Rear NCBA Drawout Crank Contact Wear Indication - Visual Cradle Cell Keying Power Meter - PM5563RD 3 CTs PM5563 w/ Display - 3 phase 4 wire wye 3000A

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Quote Number: 1



QUOTATION

002-00 1 Designation: 3000A for CEP I-LINE BUSWAY I-LINE BUSWAY CONSISTING OF ----------------------------------------------

3000A Copper/Silver Busway 480Y/277V 3Ph 4W 60Hz Ground Bus Reqmt: Copper Integral Ground 100kA Feeder / 125kA Plug-in RMS Symmetrical Short Circuit Rating Date Configured: 8/4/2016 8:52:17 AM

Indoor Segment Run Consisting of: ----------------------------------------------

3 Feet of Feeder Busway 1 90 Degree Elbows 1 Assembly Tools

003-00 1 Designation: 2000A for Justice Cntr I-LINE BUSWAY I-LINE BUSWAY CONSISTING OF ----------------------------------------------

2000A Copper/Silver Busway 480Y/277V 3Ph 4W 60Hz Ground Bus Reqmt: Copper Integral Ground 100kA RMS Symmetrical Short Circuit Rating Date Configured: 8/4/2016 8:52:17 AM

Indoor Segment Run Consisting of: ----------------------------------------------

20 Feet of Feeder Busway 4 90 Degree Elbows 1 Assembly Tools

004-00 1 ACF27EC. BUSWAY END CLOSURE

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OF 5

Quote Number: 1



QUOTATION

005-00 1 SRVINCLVTEST

Square D Services

Evaluation site visit (power outage required) - busway run revisions - confirm internal switchboard connections

006-00 1 SRVINCLV

Square D Services

On site technical supervision: -removal and re-installaion of existing 4000A service entrance busway (contractor responsible for labor and meggering) -remova1 and re-installation of existing 3000A busway plus new 3000A busway (contractor responsible for labor and meggering) -removal and re-installation of existing 2000A busawy plus new 2000A busway (contractor responsible for labor and meggering) -removal of existing switchboard, installation of new equipment (labor by contractor)

007-00 1 SRVLVMADTTKY

Square D Services to provide:

Switchboard spare circuit breakers:

3000/3 2000/3 600/3 400/3

PRINTED 8/8/2016 8:32:00 AM


8/11/2016 Lee County Holidays

https://www.leegov.com/hr/holidays 1

Lee County Holidays

HOLIDAYS DATES OBSERVED

2016

New Year's Day Dec. 31, 2015 & Jan. 1, 2016

Martin Luther King, Jr. Day Jan. 18, 2016

Memorial Day May 30, 2016

Independence Day July 4, 2016

Labor Day Sept. 5, 2016

Veterans' Day Nov. 11, 2016

Thanksgiving Nov. 24‐25, 2016

Christmas Dec. 23 & 26, 2016

2017

New Year's Day Dec. 30, 2016 & Jan. 2, 2017

Martin Luther King, Jr. Day Jan. 16, 2017

Memorial Day May 29, 2017

Independence Day July 4, 2017

Labor Day Sept. 4, 2017

Veterans' Day Nov. 10, 2017

Thanksgiving Nov. 23‐24, 2017

Christmas Dec. 22 & 25, 2017

Based upon Lee County Policy 403‐Holidays, Human Resources will update the designated New Year's Holidaydates for the 2017 Holiday Schedule by Oct. 1, 2016.

NOTE: Some Lee County departments remain open and/or provide services on these observed holidays.

Please contact specific departments directly to determine their individual schedules.

https://www.leegov.com/hr/Policy%20Manual/403.pdf